Course Overview, Course Goal, and Objectives

Welcome to the Scope of Work Development (Scoping and Costing) course.

This course provides information that will enable Applicants to make appropriate decisions when developing the
scope of work and reviewing it.

Upon completion of this course, the participants will be able to:

Define scope of work and cost estimates for Public Assistance grants
Identify the necessary information for developing the scope of work and options for development
Identify necessary information for developing cost estimates
Explain the scope of work validation process and how an Applicant approves the scope of work and cost
estimate in Grants Portal

Select this link to access the Public Assistance acronym list.

Lesson 1 Overview and Objectives

This lesson provides an overview of administrative requirements, course goal and objectives, and the
background of scope of work and cost estimate development.

By the end of the course, State, Local, Tribal, and Territorial Applicants and Recipients will be able to develop a
scope of work and accurate cost estimate.

Upon completion of this lesson, participants will be able to:

Identify the administrative requirements of the course

State the goals and objectives of the course
Define scope of work and cost estimate

Phase III: Scoping and Costing

This is Phase III of the Public Assistance process: Scoping and Costing. Recall that during Phase II, the
Applicant and FEMA Site Inspector conducted a site inspection of the damaged facility. The information gathered
in the Site Inspection Report is entered into FEMA Grants Manager and automatically formulates the Damage
Description and Dimensions, which the Applicant can view and approve in Grants Portal. The project's Damage
Description and Dimensions must be approved in order for the scoping and costing process to begin.

The diagram below is the Phase III process.

Select this link for a full image description.

Defining the Scope of Work
The scope of work is the result of the codified
damages in the Damage Description and
Dimensions and describes what work the
Applicant will undertake to address their
damages. At the beginning of Phase III, the
Applicant will decide between two choices for
scoping and costing their project(s):

FEMA (via the personnel at the

Consolidated Resource Center) can
develop the scope of work and cost
estimate based on the Damage
Description and Dimensions on the
Applicant's behalf
The Applicant can choose to develop
the scope of work and cost estimate
themselves and submit to FEMA for
review

When the Applicant chooses to develop their

own scope of work and cost estimate, FEMA
will validate both items and conduct a
compliance review. Personnel from
environmental and historic preservation,
hazard mitigation, and insurance may also
conduct a review if necessary.

If additional information is required during the

scoping and costing process or during FEMA's
review, the Consolidated Resource Center will
process a Request for Information which has a
specific deadline date. The Applicant will
receive a notification of this through Grants
Portal via email. The Applicant will be able to
monitor the progress through the program
compliance review process on Grants Portal.

Defining Cost Estimate

The cost estimate is closely linked with the scope of work for the project because it identifies the estimated
amount of money required to complete the scope of work.

Requirements to Develop the Scope of Work and Cost Estimate

Once FEMA and the Applicant agree on the Damage Description and Dimensions, the Applicant provides the
proposed scope of work, including its hazard mitigation proposal or, if the work is finished, the completed scope
of work for each project.

For Emergency Work, the scope of work includes work required to address removal of debris and reduction of
immediate threats. For Permanent Work, the scope of work includes a description of how the Applicant plans to
repair, or has repaired, the damage(s), including repair dimensions and any proposed hazard mitigation
measures.

If the scope of work has a potential of impacting environmental or historic resources, FEMA Environmental and
Historic Preservation staff review the scope of work to determine if modifications would reduce potential
impacts. Some projects may require an engineering analysis to determine the method of repair. In these cases,
FEMA may provide funding for engineering and design services. Once the Applicant determines its preferred
method of repair, it submits a scope of work and cost estimate for FEMA's review.

Requirements for developing the scope of work and cost estimate:

FEMA and the Applicant must concur on the Damage Description and Dimensions
For work to be completed, the Applicant signs the Damage Description and Dimensions
The development of the scope of work must be based on the approved Damage Description and
Dimensions
The scope of work must define how the work will be completed
The cost estimate must be based on work in the scope of work

Lesson 1 Summary
In this lesson, the participant learned what is the scope of work and the requirements to begin it's development.

The next lesson reviews the options to develop the scope of work and what documentation is required in the
scope of work.