MANAGEMENT INFORMATION

SYSTEMS
IT 3001

3rd Year Group Assignment

Stephens Apparel Manufacturers

Bio Group 2
3rd Year
Faculty of Science
University of Colombo
 Group Members

• E.K.C.Pradeep (8178)

• T.A.N. Siriwardena (8148)

• D.R. Kosgallana (8132)

• U.D.P. Perera (8101)

• K.S.C. Kumarasiri (8084)

• G.G.T.Y. Gunathilake (8064)

• N. Amarakoon (8044)

• U.D.W.C. Abeyrathne (8041)

• H.R.C. Kumara (8034)

• C. Priyantha (7776)

• M.L.R. Karunarathne (7663)

• M.L.R. Karunarathne (7663)

• C. Priyantha (7776)
 Stephens Apparel Manufacturers
Stephens is a leading apparel manufacturer whose head office is located in
Kalutara and also Its main factory is located in Kalutara while it has two other
factories located Panadura and Biyagama.

It was established in early 1990s as family business in Kalutara area.

Stephens provides garments to ladies, gents & children. It does both retail sales and
wholesales.

Stephens currently has a human resource about 550, out of which majority
represent the production flow employees who are responsible for sewing garments.

Within its organization Stephens has four departments namely Production dept,
Sales & Marketing dept, Accounting dept & HR dept.

In Stephens some non-core activities such as security. cleaning, and canteen

facilities have been out sourced to some external parties. Production
Department

Customer place order either directly by coming into organization or by making a

call. Order processing department, which is responsible for handling these orders
will take the order and inform the customer about the order status.
Order processing department checks the finished product availability from
inventory department, where inventory department checks stock levels and inform
the finished product availability back to the order-processing department.
If inventory does have sufficient amount of stock it will send the required amount
of goods to dispatch department where dispatch department will dispatch the
required amount of goods to customers upon the return of payment receipt for cash
sales or credit note if it is credit sales.
If inventory doesn’t have sufficient amount of stock, order processing department
send a production specification and a production request to production department.
Production department checks the availability of raw materials from inventory
department and inventory department will inform the raw material availability
back to production department. If inventory has necessary raw materials it will
start production. After that production department will inform to order processing
department about the production status.
If inventory does not have sufficient amount of raw materials inventory department
will send a purchasing request to purchasing department. Then purchasing
department will place a purchasing order with the registered suppliers, and inform
inventory about the purchase request.
Then supplier will send a purchase invoice to purchasing department and send the
goods to the inventory.