Standard Formats For Operation Rev.3

Doc. No.
:D-3-13-XX-01-03
POWER GRID CORPORATION OF INDIA LTD
STANDARD FORMATS
FOR
SUBSTATION OPERATION
DOC. NO.: D-3-13-XX-01-03

Revision - 3
May-2009
CORPORATE OPERATION SERVICES

POWER GRID CORPORATION OF INDIA LIMITED
(A Government of India Enterprise)
GURGAON
_____________________________
Standard Formats for Substation Operation
Page No. 1 of 39
Doc. No.:D-3-13-XX-01-03
CORPORATE OPERATION SERVICES
STANDARD FORMATS FOR SUBSTATION OPERATION

DOC. NO.: D-3-13-XX-01-03
Revision Department Date Signature Signature
00 CC/OS January’94 Sd/- Sd/-
01 CC/OS 04.11.1999 Sd/- Sd/-
02 CC/OS 25.01.2003 Sd/- Sd/-
03 CC/OS 14.05.2009
Proposed by Reviewed by Recommended by Approved by
(B. S. Meena) (Kamal Sarkar) (Dr. S. K. Agarawal) (R.G.Yadav)

Engineer (OS) DGM (OS) GM (OS) ED (OS)
Sl.No. Pages Revision Action
01 Pages from 01 to 38 03 Replace all
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Page No. 2 of 39
Doc. No.:D-3-13-XX-01-03
ABOUT THE FORMATS
Formats for use in recording and reporting of data in substation operation are being standardized for
uniform use at all substations. These formats have been categorized in three ways, formats for log sheets,
formats for monthly registers and formats for loose forms.
Code Scheme:
ABCDEF
A Code for Region

BC Code for Substation
D Code for type of Format/Section in Monthly System Operation Report
EF Code for Form Number for a specific type of format/standard Format Number
in the specific section of System Operation Report.
Codes for Regions (A)
Northern Region – I - 1
Western Region - I - 2
Southern Region – I - 3
Eastern Region - I - 4
North Eastern Region - 5
Northern Region – II - 6
Southern Region-II - 7
Eastern Region – II - 8
Western Region – II - 9
Codes for substations in Northern Region – I (BC)
Kanpur 01 Auraiya 19 Rae Bareilly 43

Agra 02 V’chal BtB HVDC 20 Maharanibagh 44
Ballabgarh 03 Dausa 24 Sitargunj 45
Jaipur/Bassi 04 Bawana 26 Kota 46
Mandola 05 Panipat 27 Pithoragarh 47
Anpara 06 RAPP B 28 Kankaroli 48
Lucknow(UPPCL) 07 Chittorgarh 29 Mainpuri 71
Muradabad 08 Unchahar 30 Tehri Pooling Point 72
Muradnagar 09 Faridabad GPP 31 Gurgaon 73
Panki 10 Samayapur(BBMB) 32 Sikar 74
Sikandara 11 Palla 33 Neemrana 75
Heerapura 12 Meerut 34 Kotputli 76
Bhilwara 13 Allahabad 35 Manesar 77
Bareilly (UPPCL) 14 Bhiwadi 37 Roorkee 78
Singrauli STPP 15 Lucknow 39 Bhinmal 79
Rihand STPP 16 Gorakhpur 40 Koteswar 80
Dadri HVDC 17 Ballia 41 Merta (RRVPNL) 81
Anta 18 Bareilly 42
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Doc. No.:D-3-13-XX-01-03
Codes for Substations in Western Region -I (BC)
New Mumbai 01 Raipur 28 Jalgaon 76

Parlie 02 Mapusa 29 Raigarh 77
Bhadrawati 03 Boisar 31 Bilaspur 78
Chandrapur(MSTC) 06 Seoni 34 Durg 79
Bhilai 07 Bhatapara 35 Kohlapur 80
Koradi 08 Wardha 36 Aurangabad 81
Korba STPP 13 Pune 40 Akola 82
Korba (W) 14 Solapur 42 Sipat 83
Padghe 23 Nagpur 70
Codes for Substations in Western Region - II (BC)
Jabalpur 01 Kawas 15 Dhule 25

Itarsi 02 Valthan 16 Satna 26
Damoh 03 Vav 17 Bina (MPEB) 27
Indore 04 Navsari 18 Khandwa 32
Asoj 05 VSTPP 19 Vapi 33
Satpura 09 Dehgam 20 Bina 37
Kakrapar 10 Itchapur 21 Gwalior 38
Haldarwa (Bharuch) 11 Jhanor (Gandhar) 22 Rajgarh 39
Vapi (GEB) 12 GTEC 24 Nagda 41
Codes for Substations in Southern Region-I (BC)
Hyderabad 01 Gajuwaka 09 Neelamangala 22

Nagarjunasagar 02 Nellore 10 Chittoor 23
Kadapa 03 Kurnool 12 Gajuwel 24
Mahboobnagar 04 Almathi 13 Vemagiri 25
Munirabad 05 Warangal 14 Srisailam 26
Gooty 06 Ramagundam STPP 17 Hyderabad (APTransco) 27
Khammam 07 Visakhapatnam BtB HVDC 19
Vijayawada 08 Raichur 21
Codes for Substations in Southern Region-II (BC)
Hosur 01 Neyvelli PS 16 Hassan 29

Trivandrum 02 Pugalur 17 Davangiri 71
Hiryur 03 Kayamkulam GIS 18 Pallom 72
Bangalore 04 Arasur 19 Palakkad 73
Mysore 05 Pondy 20 Yalabanka 74
Narendra 06 Thirunelveli 21 Bididi 75
Kalivanthapattu 09 Edamon 22 Bahoor (PED) 76
Sriperumbadur 10 Kaiga 23 Hoody (KPTCL) 77
Salem 11 Sirsi 24 Kudamkulam APS (NPC) 78
Udumalpet 12 Kolar 25 Kundra (KSEB) 79
Trichur 13 Kochi 26 Nelamangala (KPTCL) 80
Madurai 14 Kozhikode 27 Talaguppa (KPTCL) 81
Tiruchirapalli 15 Karaikudi 28 Villianur (PED) 82
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Doc. No.:D-3-13-XX-01-03
Codes for Substations in Eastern Region –I (BC)
Muzaffarpur 01 Sasaram BtB HVDC 23 Varnasi 79

Biharshariff 02 New Purnea 24 Sasaram 765KV 80
Jamshedpur 03 Sasaram 26 Ranchi 765KV 81
Ranchi 04 Ara 27 Gaya 82
Purnea 11 Sarnath 29 Dehri 83
Kahalgaon STPP 16 Patna 70 Karmnasa 84
Codes for Substations in Eastern Region – II (BC)
Durgapur 01 Siliguri 12 Budhipadar 22

Subhashgram 02 Birpara 13 New Siliguri 25
Maithon 04 Chukha HEP 14 Talcher HVDC 28
Rourkela 05 Farakka STPP 15 Meramundali 30
Jeypore 06 Jeerat 17 Baripada 31
Indravati 07 Talcher STPP 18 Rairakhol 77
Rengali 08 Rangit HEP 19 Gangtok 83
Malda 09 Rammam 20 Upper Indravati HEP 84
Dalkhola 10 Melli 21 Kishanganj HVDC 85
Codes of Substations in North Eastern Region (BC)
Haflong 01 Zembabwak 11 Agartala 21

Jiribam 02 BTPS 12 Samaguri 22
Aizawl 03 Khandong 13 Tezpur 23
Kumarghat 04 Khiliehriet 14 Doyang HEP 24
Nirjuli(Itanagar) 05 Salakati 15 Ranganadi HEP 25
Misa 06 Balipara 16 Geyegphug 26
Kopili 07 Bongaigaon 17 Ziro 27
Mariani 08 Imphal 18 Badarpur 28
Yurembam 09 Gohpur 19
Dimapur 10 Kathalguri 20
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Page No. 5 of 39
Doc. No.:D-3-13-XX-01-03
Codes of Substations in Northern Region II (BC)
Malerkotla 01 Pong 16 Fatehabad 32

Sarna 02 Heeranagar 17 Ludhiana 33
Udhampur 03 Jessore 18 New Wanpol 34
Jammu 04 Nallagarh 19 Panchkula 35
Moga 05 Abdullapur 20 Sonepat 36
Hissar 06 Dulhasti HEP 22 Chamba 37
Kishenpur 07 NJHEP 23 Bhiwani 765KV 38
Wagoora 08 Jallandhar 24 Banala 39
Bhiwani 09 Hamirpur 25 Ramban 40
Salal HEP 10 Patiala 26
Chamera HEP 11 Manimajra 27
Uri HEP 12 Amritsar 28
Bairasieul HEP 13 Kaithal 29
Dasuya 14 Panipat 30
Pampore 15 Bahadurgarh 31
Codes for various Formats (D)
Log sheets - 1
Monthly Registers - 2
Loose Formats - 3
Sample formats for the above are enclosed in this report
For e.g. the Daily Log-sheet for EHV Transformers for Mandola S/S of NR-I shall carry a Form
No of 105102. Similarly the register for Monthly Record of Energy meter readings at Bangalore
S/S of Southern Region-II shall carry a Form No of 704201. Similarly, outage details in North-
Eastern Region shall carry a Form No. of 500305.
Sample Formats are enclosed in this report.
Note:
1. For Automated/Remote Operated Substations and wherever automatic data logging function have
put in place, regions to ensure that operation datas are logged as per the standard formats only.
2. If new Sub-Stations are added in any Region, Regions to assign the next serial number and the
same to be intimated to ISO Co-ordinator of CC/OS for records.
3. ER-II & WR-II have been assigned codes for Region (A) as 8&9 respectively. Sub-Station
Numbers (BC) for the existing Sub-Stations to be retained and left out numbers to be assigned to
new additions of Sub-Stations. The same procedure to be followed by ER-I & WR-I also for the
Sub-Stations which are transferred to ER-II & WR-II respectively.
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Page No. 6 of 39
Doc. No.:D-3-13-XX-01-03
STANDARD FORMATS FOR DAILY LOG SHEETS
+101 Daily Log sheet for EHV lines: The block containing readings for each line are to
be repeated for each line in the substation and are to be printed on the same sheet of
paper. Readings for voltages and frequency of various buses are also to be recorded
on the same sheet. The shift personnel are to sign the log sheet in the block
provided at bottom right corner of the sheet.
+102 Daily Log sheet for EHV Transformers: The block containing readings for ICT are
to be repeated for each ICT in the substation and are to be printed on the same sheet
of paper. Readings for Bus/Tertiary Reactor MVAR, are also to be recorded on the
same sheet. The shift personnel are to sign the log sheet in the block provided at
bottom right corner of the sheet.
+103 Daily Log sheet for Transformer/Reactor Temperature, oil level & status of cooling
system: The blocks for ICTs and Reactors are to be repeated for each ICT/Reactor
and printed on the same sheet of paper. The shift personnel are to sign the log sheet
in the block provided at bottom right corner of the sheet.
+105 Daily Log sheet for AC LT system: This format is to be filled by the shift personnel
once in a shift. The shift personnel are to sign the log sheet in the block provided at
+106 Daily Log sheet for battery chargers: Readings are to be recorded once in a shift.
The shift personnel are to sign the log sheet in the block provided at bottom right
corner of the sheet.
+107 Daily Log Sheet for Diesel Generator set: Hourly readings after starting are to be
recorded. Instructions given in the form of note at the end are to be printed on each
sheet. The shift personnel are to sign the log sheet in the block provided at bottom
right corner of the sheet.
+108 Daily Log Sheet for Diesel Consumption of D.G. Set: Readings are to be recorded
once in a shift. The shift personnel are to sign the log sheet in the block provided at
+110 Daily Log Sheet for Fire Fighting System: Readings of Water levels and pressure at
various points in Fire Fighting System, Fuel level, reading of Battery system of
Diesel Engine are to be taken once in each shift. The shift personnel are to sign the
log sheets in the block provided at bottom right corner of the sheet.
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Page No. 7 of 39
Doc. No.:D-3-13-XX-01-03
Form No: ABC 101

Region: Substation:
Daily Log Sheet for EHV Lines
Date Month Year
Day :
……….kV ***
Time Line……………** Weather Bus No…… Remarks
Condition *
Hrs MW MVAR Line Reactor FSC/TCSC kV Hz
MVAR IN/OUT of
service
01.00
:
:
12.00
:
:
24.00
* Weather Conditions: Dry/ Cloudy/ Stormy/ Rainy/ Windy – To be recorded once in a shift. Shift Tech./ JE Shift I/C
** This format block is to be repeated for each line on the same sheet. C
*** This format block is to be repeated for each Bus on the same sheet. A
Note: 1. Column spacing to be adjusted as per requirement. B
Line Reactor & FSC/TCSC IN/OUT of service column to be deleted wherever not applicable. C
2. Negative sign denotes IMPORT and Positive sign denotes EXPORT.
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Page No. 8 of 39
Doc. No.:D-3-13-XX-01-03
Form No: ABC 102

Region: Substation:
Daily Log Sheet for EHV Transformers
Date Month Year
Day :
Time ICT No………* Bus/ Tertiary

HV Current HV Power Tap Position IV side Volts ** reactor * Remarks
Hrs R Y B MW MVAR No kV MVAR
04.00
08.00
12.00
16.00
20.00
24.00
Readings to be taken once in four hours Shift Tech./ JE Shift I/C

* These format blocks to be repeated for each ICT/ Reactor on the same sheet C
** Where 220 kV bus voltage is available, IV side voltage is not required. A
*** Bus/Tertiary Reactor column to be deleted wherever not applicable. B
Note: 1. Column spacing to be adjusted as per requirement. C
2. Negative sign denotes IMPORT and Positive sign denotes EXPORT.
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Page No. 9 of 39
Doc. No.:D-3-13-XX-01-03
Form No: ABC 103

Region: Substation:
Daily Log Sheet for Transformer/ Reactor Temperature, Oil level & Status of Cooling System
Date Month Year
Day :
Time ………Line Reactor* ICT No………* Bus Reactor *

WDG Oil NGR MOG Bush HV/IV/ Oil No.of No.of MOG Bushing WDG Oil MOG Bushing Ambient
Temp Temp Oil Level ing LV Temp Cooling pumps level Oil level Temp Temp level oil level Temp
Temp oil WDG fans running
level Temp running
Hrs. °C °C °C °C °C Nos. Nos. °C °C °C
08.00
16.00
23.00
Readings to be taken once in a shift Shift Tech./ JE Shift I/C

* These format blocks to be repeated for each ICT/ Reactor on the same sheet A
B
Note: Column spacing to be adjusted as per requirement. C
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Page No. 10 of 39
Doc. No.:D-3-13-XX-01-03
Form No: ABC 105

Region: Substation:
Daily Log Sheet for AC LT System
Date Month Year
Day :
Time Main Switch Board 415V AC Distribution Board LT Transformer AC & Ventilation
Main-I Main-II Bus-I Bus-II DG Set TR-I TR-II Eenrgy in KWH Bus-I Bus-II
Voltage Voltage Voltage Voltage Current Current Voltage Voltage
Voltage Freq Powe DG TR-I TR-II Terti
in Volts in Volts In Volts In Volts in Amps in Amps In Volts In Volts
in volts uency r Runn ary
ing
Hrs RY/YB/BR RY/YB/BR RY/YB/BR RY/YB/BR RY/YB/BR Hz kW Hrs. R/Y/B R/Y/B RY/YB/BR RY/YB/BR
08.00
16.00
23.00

A
Note: Column spacing to be adjusted/ modified to suit scheme adopted in the Sub-Station. B
C
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Page No. 11 of 39
Doc. No.:D-3-13-XX-01-03
Form No: ABC 106

Region: Substation:
Daily Log Sheet for Battery Chargers
Date Month Year
Day:
Time 220 V Battery Charger-I 220 V Battery Charger-II 50 V Battery Charger-I 50 V Battery Charger-II
Position Output Load Position Output Load Position Output Load Position Output Load
Voltage Voltage Voltage Voltage
Hrs. V A V A V A V A
08.00
16.00
23.00

Charger failure Annunciation to be ensured in Control Room A
B
Note: Column spacing to be adjusted/ modified as per site requirement. C
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Page No. 12 of 39
Doc. No.:D-3-13-XX-01-03
Form No: ABC 107

Region:……………
Substation:…………
Daily Log Sheet for Diesel Generator Set
Date Month Year
Day:
Particulars DG set-I DG Set-II
I. Checks before starting:
1. Lubricating System
1.1 Leakage
1.2 Engine Oil Level
2. Cooling System
2.1 Leakage
2.2 Cooling Level
3. Air Intake
3.1 Leakage
4. Fuel Cycle
4.1 Leakage
4.2 Fuel Level
5. Battery Charger
5.1 Battery Voltage
5.2 Charger on trickle/Boost
5.3 Charger Current
II. Time of idle running of DG set
Running hour meter reading
III. Hourly Readings after
Starting
DG Set-I DG Set-II
Ti Vol Cur Fre Loa Oil Wa Oil Engine Vol Cur Fre Loa Oil Wa Oil En
me t rent q d Te ter Pr. Vibration t rent q d Te ter Pr. gi
mp Te mp Te ne
mp mp Vi
br
ati
on
Note: 1. Run Engine idle for 3 to 5 minutes before shutting it down. Shift Tech./ JE Shift I/C
2. Idle running of each DG set on daily basis at 10.30 Hrs for 10 mts. A
However, if DG set had run due to emergency during last 24 Hrs, B
idle running is not to be done. C
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Page No. 13 of 39
Doc. No.:D-3-13-XX-01-03
Form No: ABC 108

Region: Substation:
Daily Log Sheet for Diesel Consumption for D.G. Set

Date Month Year
Day :
Time DG Opening Additio Closing Consum Running Energy meter reading Remarks
Set balance n of balance ption Hours Initial Final Enegry
(Ltrs) HSD (Ltrs) (Ltrs) Gen.
(Ltrs) (KWH)
08.00 DG-I
DG-II
16.00 DG-I
DG-II
23.00 DG-I
DG-II
Reading to be taken once in a shift Shift Tech./JE Shift I/C

A
B
C
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Page No. 14 of 39
Doc. No.:D-3-13-XX-01-03
Form No: ABC 110

Region: Substation:
Daily Log Sheet for Fire Fighting System
Date Month Year

Day :
Sl.No. Description A - Shift B - Shift C - Shift

1 Water Level (In Meters)
a. Storage Tank-1
b. Storage Tank-2
c. HP Tank
2 Hydrant Line Pressure
3 HP Tank Pressure
4 Emulsifire Pressure
5 Deluge Valve Pressure

Main Line/ Detection Line
a. Reactor
b. ICTs
6 Diesel Engine
6.1 Fuel Level
6.2 Battery Voltage
Charger on trickle/ Boost
Charger Current
Shift Tech./ JE Shift I/C

A
B
. C
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Page No. 15 of 39
Doc. No.:D-3-13-XX-01-03
STANDARD FORMATS FOR MONTHLY REGISTERS
+201 Monthly Record for Energy Meter Readings: The sample table given in the format is
for a typical Line/ICT and the same format is to be repeated for each individual
Line/ICT. Energy Meter readings taken for various lines/ICTs at 0000 hrs. is to be
recorded.
+203 Daily Record of PLCC Counter Readings: These readings are to be taken in each shift
and always after each tripping. Any increase in counter reading is to be analysed by
T&C Engineer and comments recorded in Remarks column.
+204 Record of Issued PTW /SFT: Particulars of each PTW /SFT are to be recorded.
+205 Record of Outages: Outage of every line/ICT/Reactor to be recorded in this format,

Category of tripping may be indicated as given in Annexure-I. If there is delay of more
than 10 minutes between time of clearance for charging and time of charging, reasons
are to be recorded.
+206 Monthly Record of Circuit Breaker parameters: CB counter and SF6 Gas Pressure
Readings of each line/ICT/Bus Reactor Breaker for each phase is to be recorded at
1000hrs in the prescribed format, which has to be repeated for each line/ICT/Bus
Reactor.
+207 & Monthly Record of 220V/50V Battery Sets: Separate Registers bearing No. +207 for
208 220V Battery set and +208 for 50V Battery set are to be maintained. Separate sheet
required for each battery bank. Readings are to be taken at 1000 hrs. One pilot cell to
be monitored daily.
+209 Defects Record: Any defect observed by operation staff or maintenance staff to be
recorded here. It is to be linked with PTW/SFT record.
+210 Record of Message exchanged: All type of messages exchanged between Substation
operation staff and other Substations of POWERGRID or other agencies related with
operation and maintenance matters are to be recorded. Sub-Station I/C is to counter
sign the record of message exchanged.
+211 Daily Log Book: To be maintained by operation shift in-charge and to be properly
handed over to next shift giving highlights of events, details of shut down or any
precautions to be observed. Sub-Station I/C is to counter sign the log book every day.
_____________________________
Page No. 16 of 39
Doc. No.:D-3-13-XX-01-03
Form No. ABC 201

Region……… Substation……………
Monthly Record of Energy Meter Readings
Month………… Name of Line/ ICT……………
Date MWH Multipling Net MWH in MVARH Signature

(Cumm.) Factor last 24 Hrs High Low
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Net energy flow for the month ………….. MU
Note: Readings to be taken daily at 00.00 Hrs.
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Page No. 17 of 39
Doc. No.:D-3-13-XX-01-03
Form No. ABC 203

Region………
Substation……………
Daily Record of PLCC counter Readings
Month…………
Name of Line………….
Date Shift Channel-I Channel-II Remarks Sign

Code-I Code-II Code-III Code-IV Code-I Code-II Code-III Code-IV
Tx Rx Tx Rx Tx Rx Tx Rx Tx Rx Tx Rx Tx Rx Tx Rx
Note : 1. Readings to be taken once in every shift and always after every tripping.
2. Column to be adjusted as per site requirement.
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Page No. 18 of 39
Doc. No.:D-3-13-XX-01-03
Form No. ABC 204

Region………
Record of Issued PTW/ SFT
Month…………
Sl. Name of PTW/ Requested Name Details Issue of PTW/ SFT Cancellation of PTW/ SFT Remarks
No the feeder SFT on of of
No. Date Time Equip. Isolation Date Time Issued by Received by Date Time Returned by Cancelled by
Note: Column spacing to be adjusted as per site requirement.
_____________________________
Page No. 19 of 39
Doc. No.:D-3-13-XX-01-03
Form No. ABC 205

Region………
Record of outages
Month…………
Name of Line/ ICT/ Bus Reactor ……………
Sl. Tripping Clearance for Actual Charging Duration of Category Brief Analysis/ Type of fault Signature of
No. Charging outage of tripping Engineer /JE
Date Time Date Time Date Time Hrs. Mts.
Note: 1. Category of tripping to be indicated as per Annexure-I

2. If there is delay of more than 10 minutes between time of clearance for charging and actual time of charging, reason to be recorded
_____________________________
Page No. 20 of 39
Doc. No.:D-3-13-XX-01-03
Form No. ABC 206

Region………
Monthly Record of Circuit Breaker Parameters
Month…………
Date Line/ ICT/ Bus Reactor ………………… Compr/ Oil/ Air Sign of Sign. of
R-Phase Y-Phase B-Phase pump Pressure Tech/JE Maint.
running Engr.
Counter SF6 Spring Counter SF6 Spring Counter SF6 Spring
Hrs
Reading Pressure Charge Reading Pressure Charge Reading Pressure Charge
Status Status Status
01
02
03
04
:
:
:
:
28
29
30
31
Note: Readings to be taken daily at 10.00 Hrs.
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Page No. 21 of 39
Doc. No.:D-3-13-XX-01-03
Form No. ABC 207 (For 220V Battery sets)

Form No. ABC 208 (For 50V Battery sets)
Region………..
Substation………………….
Monthly Record of 220V/50V Battery Sets
Month…………………..
Date ……….Volt Battery Bank…….. Signature

of Tech./JE
Total Battery Sp. Gravity Volts Temp. Sp. Gravity Volts Temp.
Voltage
Pilot Cell No…….. Pilot Cell No……..
01
02
03
04
05
06
07
08
09
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Note: 1. Separate sheets for each battery set to be maintained.

2. Two pilot cells to be monitored every day on each battery set.
3. Readings to be taken daily at 10.00 Hrs.
4. Pilot cell to be changed after every 6 days.
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Page No. 22 of 39
Doc. No.:D-3-13-XX-01-03
Form No. ABC 209

Region………
Defects Record
Month…………
Date Defects Observed Observed by Rectified by Details of PTW/ SFT Sign. of

Name Disgn. Sign. Name Desgn. Sign. rectifications ref. No. Remarks S/S
& & carried out Incharge
Date Date
Note: Column spacing to be adjusted as per site requirement.
_____________________________
Page No. 23 of 39
Doc. No.:D-3-13-XX-01-03
Form No. ABC 210

Region………
Record of Message Exchanged
Message No: Message No:

From: To:
Date: Date:
Time: Time:
Sent By: Received By:
Signature of the S/S In-charge: ……………………….

_____________________________
Page No. 24 of 39
Doc. No.:D-3-13-XX-01-03
Form No. ABC 211

Region………
Daily Log Book
Date Time Particulars of events
(Handed over by) (Taken over by)
Note: 1. Daily Log Book to be countersigned by S/S In-charge every day.

2. Shift Handing over/ Taking over to be recorded in every shift by shift in-charge
3. All Indications, annunciation, Relay flag details, Switching operation, Tripping details,
Issue & Return of PTW/SFT, Auxiliary Supply status and other events/ other defects
observed during the shift to be recorded chronologically.
4. Name & Designation of Employees in each shift to be recorded.
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Page No. 25 of 39
Doc. No.:D-3-13-XX-01-03
STANDARD FORMAT FOR LOOSE FORMATS
+301 Permit to Work: This format is to be used for works requiring shut downs for
permit to work.
+302 Line/ICT Tripping Report: These are to be filled by Shift In-charge after every
Line/ICT Tripping. Relay flags as per format (+303) and PLCC. Counter
increment readings as per format (+304) are also to be filled up. Copies of the
relevant portions of charts of Voltage. Frequency, Disturbance Recorders and
Event Loggers to be enclosed along with the tripping report.
+303 Relay Flag Details after Line/ ICT/Bus Reactor tripping.
+304 (a) PLCC Counter Readings after Line/ICT tripping.
+304 (b) PLCC counter reading on the remote end after Line tripping.
+305 Outage details: This format to be used to report the outages attributed to various
categories and to be maintained by the Regional Office.
+310 Sanction for Test: This format is to be used for works requiring isolation/
disconnection of the equipment for carrying out test (s).
Annexure-I Standard list of element outage categories.
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Page No. 26 of 39
Doc. No.:D-3-13-XX-01-03
Form No. ABC 301 In person/Code through Telephone

REGION………….. SUBSTATION ………….
PERMIT TO WORK
Permit No……………
I. REQUEST:
1. Work area :
2. Work to be done:
3. Period of PTW : (From)………………….(To)…………………
4. Details of isolation required :
5. Precautions taken to achieve Safety :
6. Name and number of persons to execute work :
PTW PTW
(Requested by) (Approved by)
Signature :
Name :
Designation :
Date & Time :
II. ISSUE :
1. Sequence of isolation :
i)
ii)
iii)
2. PTW allowed. (From)………………… (To)……………….
3. Further precautions to be taken to achieve Safety :
4. Details of Safety keys used :

5. Work area is isolated and it is safe to work on :
Signature :
Name :
Designation (Shift Engineer) :
Date : Time :
Note: 1. PTW request to be approved by Substation Incharge

2. PTW to be issued to POWERGRID Executive/Authorised
representative of licencee
only.
3. Earthing to be done at the place of work.
_____________________________
Page No. 27 of 39
Doc. No.:D-3-13-XX-01-03
4. Colour codification: 1st, 2nd, 3rd copy of PTW will be light pink, white &
light blue
respectively.
III. RECEIPT:
I hereby declare that I have inspected and have satisfied myself

that such equipment has been switched off and isolated, where the
work is to be carried out. I also accept responsibility for carrying
out work on equipment detailed on this permit and that no attempt
will be made by me or by any man under my control, to carry out
work on any other equipment.
Signature :
Name :
Designation:
Date : Time :
RETURN OF PERMIT TO WORK
1. DETAILS OF WORK DONE :
2. RESTRICTIONS, IF ANY, ON THE EQUIPMENT BEING RETURNED

TO SERVICE :
3. CLEARANCE
I hereby declare that all men and material have been withdrawn
and warned that it is no longer safe to work on the equipment
specified in this permit and all tools and additional earths are
clear and equipment is ready for charging.
Signature :
Name :
Designation:
Date : Time :
IV. CANCELLATION OF PERMIT TO WORK :
1. PTW cancelled and entry made in PTW register on Page

No…….
2. SEQUENCE OF NORMALIZATION :
i)
ii)
iii)
iv)
v)
_____________________________
Page No. 28 of 39
Doc. No.:D-3-13-XX-01-03
Signature :
Name :
Designation:
Date : Time :
Form No. ABC 302

Region……………………… Substation……………….
Trip Report No. ……………
LINE/ICT/BUS REACTOR TRIPPING REPORT
(TO BE FILLED BY SHIFT INCHARGE)
01 Date and Time of Occurrence

02 Date and Time of Restoration
03 Outage Duration
04 Particulars of Tripping :
(Relay flags as per 303 and PLCC Counter readings as per 304)
05 Connection of line/ICT before Occurrence (indicate line/ICT
connected to which Bus i.e. Bus No. 1,2 or Transfer Bus)
06 System Condition immediately before occurrence
a. Frequency
b. Voltage
c. Load MW & MVAR (On each line/ICT)
1.
2.
3.
4.
5.
d. Whether any line/equipment was under maintenance.
e. Whether any protection was bypassed/not available.
07 Tripping Sequence (Indicate time of tripping of each feeder)
08 Equipment damage, if any

09 Sequence of normalization
10 Reasons for unsuccessful auto re-closure or auto restart.

11 Analysis
a. Cause of occurrence
b. Suggestion for improvement
12 Any other relevant information
13 Review of Protection by T&C Engineer
(T&C ENGINEER) (SHIFT INCHARGE)
Note: Photocopies of the relevant portions of Disturbance Recorders and Event Logger may be
_____________________________
Page No. 29 of 39
Doc. No.:D-3-13-XX-01-03
enclosed along with tripping report.

Copies:
1. ………………………….
2. ………………………….
3. ………………………….
_____________________________
Page No. 30 of 39
Doc. No.:D-3-13-XX-01-03
Form No. ABC 303

Relay Flag details after Line/ ICT/ Bus Reactor tripping.
Sl.No. Date & Name of Relay Flag Details Relay Flag Details of other end LA Counter Reading
Time of Line/ Control Main-I Main-II Other Control Main-I Main-II Other Before After
tripping ICT/Bus Panel Relays Panel Relays Tripping Tripping
Reactor
Remarks: 1. Fault Locator reading, fault Current in Phase (s) to be mentioned in the Main-I/II column.
(Shift In Charge)
Note: Column spacing may be adjusted as per site requirements.
_____________________________
Page No. 31 of 39
Doc. No.:D-3-13-XX-01-03
Form No. ABC 304 (a)

PLCC Counter Increment Readings after Line tripping
Sl. Date & Time Name of Line Channel-I Increments Channel-II Increments
No of tripping
Code-1 Code-2 Code-3 Code-4 Code-1 Code-2 Code-3 Code-4
TX RX TX RX TX RX TX RX TX RX TX RX TX RX TX RX
_____________________________
Page No. 32 of 39
Doc. No.:D-3-13-XX-01-03
Form No. ABC 304 (b)

PLCC Counter Increment Readings on the Remote end after Line tripping
Sl. Date & Time Name of Line Channel-I Increments Channel-II Increments
No of tripping
Code-1 Code-2 Code-3 Code-4 Code-1 Code-2 Code-3 Code-4
TX RX TX RX TX RX TX RX TX RX TX RX TX RX TX RX
Remarks: This form is to be filled if other end is not a POWERGRID Terminal.
_____________________________
Page No. 33 of 39
Doc. No.:D-3-13-XX-01-03
Form No. ABC 305

Name of Region :
OUTAGE DETAILS
( Elementwise chronological listing )
Event Outage Restoration Duration of outage Category Reason of outage
Element no. Date Time Date Time Attributable to Attributable Attributable Outage under code
Name POWERGRID to others to system the category of
( Hrs, Mins ) (Hrs, Mins) constraints / deemed
Natural available
calamity /
( Hrs, Mins )
militancy
(Hrs, Mins )
@ # & *
Element 1
Sub total of
outage hours
of Element 1
Element 2
Sub total of
outage hours
of element 2
Grand total
of outage
hours for all
elements
@ - All outages with category codes ending with ‘T’ & - All outages with category codes ending with ‘C’
# - All outages with category codes ending with ‘U’ * - All outages with category codes ending with ‘D’
Note- 1. Event Number and Category code to be assigned in consultation with CPCC.
2. To be maintained at Regional Level.
_____________________________
Page No. 34 of 39
Doc. No.:D-3-13-XX-01-03
FORM NO.: ABC 310

SANCTION FOR TEST
Sanction No…………..
I. REQUEST:
1. Test Area:
2. Test to be carried out:
3. Period of SFT : From (Date/Time): To: (Date/Time) :
4. a) Details of isolation required :
b) Details of SAFETY KEY required:
5. Precaution(s) taken to achieve safety:
6. Name and number of persons to carry out testing :
SFT SFT
(Requested by) (Approved by)
Signature :
Name :
Designation :
Date & Time :
II. ISSUE :
1. Sequence of isolation:
i)
ii)
iii)
iv)
2. SFT allowed. (From)Date/Time…………………(To)Date/Time……………….
3. Further precautions to be taken to achieve Safety:
4. Safety key(s) handed over :

5. Test area is isolated and it is safe to carry out test:
Signature :
Name :
Designation (Shift Engineer) :
Date: : Time:
Note: 1. SFT request to be approved by Substation In-charge
2. PTW to be issued to POWERGRID executives only.
3. Earthing to be done at the place of test.
4. Colour codification: 1st , 2nd, 3rd copy of SFT will be light green, white
& light blue
respectively.
_____________________________
Page No. 35 of 39
Doc. No.:D-3-13-XX-01-03
Caution: SFT should not be issued if any PTW is pending on the same isolated
zone.
_____________________________
Page No. 36 of 39
Doc. No.:D-3-13-XX-01-03
III. RECEIPT:
I hereby declare that I have personally inspected and have satisfied

myself that such equipment has been switched off and isolated, where
the test(s) to be carried out. I also accept responsibility for carrying out
test(s) on equipment detailed on this SFT and that no attempt will be
made by me or by any man under my control, to carry out test on any
other equipment.
Name : Signature :
Designation: Date & Time :
RETURN OF SANCTION FOR TEST
a. Details of tests carried out :
b. Restrictions, if any, on the equipment being returned to service :
c. Clearance :
I hereby declare that all men and material have been withdrawn and
following exceptions are recorded.
Name : Signature :
Designation : Date & Time :
IV. CANCELLATION OF SFT:
1. SFT cancelled and entry made in PTW register on Page No…….
2. Sequence of normalization :
i)
ii)
iii)
iv)
v)
Name : Signature:
Designation: Date & Time :

_____________________________
Page No. 37 of 39
Doc. No.:D-3-13-XX-01-03
Annexure – I
Standard List of Element Outage Categories

CATEGORY TYPE OF OUTAGE
LINE FAULTS ON LINES OWNED BY POWERGRID

LEFT Tripping due to earth faults
LART Auto Re-closure due to earth faults
Phase to phase faults, double line to earth faults, 3-ph and 3-ph earth faults, but not due to power
LPPT
swings
Faults due to snapping of conductors, earth wire, jumper, insulator failure, failure of tower due to
LHWT
design & material deficiency etc.
SUBSTATION FAULTS IN POWERGRID SUBSTATIONS INCLUDING THE BAYS OWNED BY

POWERGRID TERMINATED AT SEB SUBSTATIONS
SPLT Line tripped due to PLCC mal-operation
SBBT Busbar protection operation (POWERGRID Substation only including the fault initiated in
POWERGRID owned bays located in a substation owned by other agency
SICT REF, differential, Buchholz protection operation, PRV, OTI, WTI on ICT
SRET Reactor differential, REF, Backup impedance, Buchholz protection including NGR protections.
SRMT Relay Maloperation
SEMT Equipment Maloperation
SEFT Equipment failure
OTHER OUTAGES RELATED TO POWERGRID INCLUDING THE BAYS OWNED BY POWERGRID

TERMINATED AT SEB SUBSTATION
OSPT Planned shutdown for maintenance work of POWERGRID elements
OSFT Forced shutdown (e.g. E/W snappings / hotspots)
OMST Miscellaneous outages attributable to POWERGRID
SUBSTATION FAULTS IN OTHER AGENCIES CAUSING OUTAGE TO POWERGRID

SBBU Bus-bar protection operation
SICU REF, differential, Buchholz protection operation, PRV, OTI, WTI on ICTs
SREU Reactor differential, REF, Backup impedance, Buchholz protection including NGR protections
SRMU Relay Mal-operation
SEMU Equipment Mal-operation
SPLU Line tripped due to PLCC mal-operation of other agency
SEFU Equipment failure
OTHER OUTAGES RELATED TO OTHER AGENCIES CAUSING OUTAGE TO POWERGRID

OSPD Planned shutdown availed by other agency / agencies for maintenance or construction of their
transmission system causing outage of POWERGRID element.
OSFD Forced shutdown availed by other agency / agencies causing outage of POWERGRID element
OMSU Miscellaneous attributable to other agency or force majeure condition
_____________________________
Page No. 38 of 39
Doc. No.:D-3-13-XX-01-03
SYSTEM CONSTRAINTS
GOVC Tripped on over voltage protection
Power swings/ trippings due to Grid Disturbances/ Under frequency islanding trippings/ reverse
GGDC
power flow blocking related tripping/ Hand tripping due to loss of voltage
GOFC ICT tripping on over fluxing
GOLC ICT tripping on overloading/ over-current
GOMD Unable to restore after any outage (other than grid disturbance ) , due to system constraints
LVRD Line hand tripped for voltage regulation on RLDC instruction
SVRD Bus reactor hand tripped for voltage regulation on RLDC instruction
LPRD Line hand tripped for power regulation on RLDC instruction
SPRD Transformer hand tripped for power regulation on RLDC instruction
OUTAGE OF SYSTEM DUE TO NATURAL CALAMITIES

LNCC Line outage due to natural calamities
SNCC Substation equipment outage due to natural calamities
SYSTEM OUTAGE CAUSED BY MISCREANTS / MILITANT ACTIVITIES

LMAC Line breakdown caused by miscreants / militant activities
SMAC Substation equipments failure caused by miscreants / militant activities
OUTAGE OF ELEMENTS UNDER O&M TO FACILITATE THE CONSTRUCTION ACTIVITIES OF

NEW SYSTEM EXECUTED BY POWERGRID.
LCSD Line shutdown taken to facilitate construction activities of new system being executed by
POWERGRID
SCSD Substation equipment shutdown taken to facilitate construction activities of new system being
executed by POWERGRID
_____________________________
Page No. 39 of 39

Standard Formats For Operation Rev.3

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POWER GRID CORPORATION OF INDIA LTD

DOC. NO.: D-3-13-XX-01-03

CORPORATE OPERATION SERVICES

POWER GRID CORPORATION OF INDIA LTD

CORPORATE OPERATION SERVICES

STANDARD FORMATS FOR SUBSTATION OPERATION

Proposed by Reviewed by Recommended by Approved by

(B. S. Meena) (Kamal Sarkar) (Dr. S. K. Agarawal) (R.G.Yadav)

Sl.No. Pages Revision Action

01 Pages from 01 to 38 03 Replace all

POWER GRID CORPORATION OF INDIA LTD

ABOUT THE FORMATS

A Code for Region

Codes for Regions (A)

Codes for substations in Northern Region – I (BC)

Kanpur 01 Auraiya 19 Rae Bareilly 43

POWER GRID CORPORATION OF INDIA LTD

Codes for Substations in Western Region -I (BC)

New Mumbai 01 Raipur 28 Jalgaon 76

Codes for Substations in Western Region - II (BC)

Jabalpur 01 Kawas 15 Dhule 25

Codes for Substations in Southern Region-I (BC)

Hyderabad 01 Gajuwaka 09 Neelamangala 22

Codes for Substations in Southern Region-II (BC)

Hosur 01 Neyvelli PS 16 Hassan 29

POWER GRID CORPORATION OF INDIA LTD

Codes for Substations in Eastern Region –I (BC)

Muzaffarpur 01 Sasaram BtB HVDC 23 Varnasi 79

Codes for Substations in Eastern Region – II (BC)

Durgapur 01 Siliguri 12 Budhipadar 22

Codes of Substations in North Eastern Region (BC)

Haflong 01 Zembabwak 11 Agartala 21

POWER GRID CORPORATION OF INDIA LTD

Codes of Substations in Northern Region II (BC)

Malerkotla 01 Pong 16 Fatehabad 32

Codes for various Formats (D)

Sample formats for the above are enclosed in this report

Sample Formats are enclosed in this report.

POWER GRID CORPORATION OF INDIA LTD

STANDARD FORMATS FOR DAILY LOG SHEETS

POWER GRID CORPORATION OF INDIA LTD

Form No: ABC 101

POWER GRID CORPORATION OF INDIA LTD

Form No: ABC 102

Time ICT No………* Bus/ Tertiary

Readings to be taken once in four hours Shift Tech./ JE Shift I/C

POWER GRID CORPORATION OF INDIA LTD

Form No: ABC 103

Date Month Year

Time ………Line Reactor* ICT No………* Bus Reactor *

Readings to be taken once in a shift Shift Tech./ JE Shift I/C

POWER GRID CORPORATION OF INDIA LTD

Form No: ABC 105

Date Month Year

Readings to be taken once in a shift Shift Tech./ JE Shift I/C

POWER GRID CORPORATION OF INDIA LTD

Form No: ABC 106

Daily Log Sheet for Battery Chargers

Date Month Year

Readings to be taken once in a shift Shift Tech./ JE Shift I/C

POWER GRID CORPORATION OF INDIA LTD