Name of the student: SWAPNIL JAIN

Year and Section: 5TH YR- ‘B’

Class Roll No. 23
Assignment no: 04
Date of submission: 01/04/2020
Topic: Explain the procedure for undertaking a
residential project from the Concept stage to
Completion stage of a Project.
THE ARCHITECT SHALL, AFTER TAKING INSTRUCTIONS
FROM THE CLIENT, RENDER THE SERVICES IN FOLLOWING
STAGES:
1. STAGE 1 – CONCEPT DESIGN
2. STAGE 2 - PRELIMINARY DESIGN AND DRAWINGS
3. STAGE 3 - DRAWINGS FOR CLIENT'S STATUARY
APPROVAL
4. STAGE 4 - WORKING DRAWINGS AND TENDER
DOCUMENTS.
5. STAGE 5 - APPOINTMENT OF CONTRACTORS
6. STAGE 6 – CONSTRUCTION
7. STAGE 7 – COMPLETION
 STAGE 1 – CONCEPT DESIGN
1. Ascertain client's requirements, examine site constraints & potential ; and
prepare a design brief for client's approval.

2. Prepare report on site evaluation, state of existing buildings, if any ; and analysis
and impact of existing and/ or proposed development on its immediate environs.

3. Prepare drawings and documents to enable the client to get done the detailed
survey and soil investigation at the site of the project.

4. Furnish report on measures required to be taken to mitigate the adverse impact,

if any, of the existing and / or proposed development on its immediate environs.

5. Prepare conceptual designs with reference to requirements given and prepare

rough estimate of cost on area basis.

STAGE 2 - PRELIMINARY DESIGN AND DRAWINGS

Modify the conceptual designs incorporating required changes and prepare the
preliminary drawings, sketches, study model, etc. For the client's approval along with
preliminary estimate of cost on area basis.

STAGE 3 - DRAWINGS FOR CLIENT'S STATUARY APPROVAL

Prepare drawings necessary for client's/ statutory approvals and ensure
compliance with codes, standards and legislation, as applicable and assist the
client in obtaining the statutory approvals thereof, if required

STAGE 4 - WORKING DRAWINGS AND TENDER DOCUMENTS.

▪ Prepare working drawings, specifications and schedule of quantities sufficient to
prepare estimate of cost and tender documents including code of practice
covering aspects like mode of measurement, method of payments, quality control
procedures on materials & works and other conditions of contract.

▪ Preparation of tender paper: inviting tender on behalf of the owner, sale of the
tender paper after investigating the soundness of contractor, preparation of
comparative statement and advising the owner regarding acceptability of tender.
STAGE 5 - APPOINTMENT OF CONTRACTORS
▪ Invite, receive and analyse tenders; advise client on appointment of
contractors.

▪ If the architect enters into the contract on behalf of the owner he shall make
it clear that he is acting for the owner and he shall not exceed his authority.

STAGE 6 – CONSTRUCTION
Prepare and issue working drawings and details for proper execution of works during
construction.

▪ To give necessary instructions, to supply updated working drawings to

contractors so that the progress of the works not hampered due to his delayed
directions. These drawings should be supplied free of cost upto 6 sets of
drawings upto different stages.

▪ Check and approve samples of various elements and components and drawings
submitted by the contractor.

▪ Visit the site of work, at intervals mutually agreed upon, to inspect and evaluate
the construction works and where necessary clarify any decision, offer
interpretation of the drawings/specifications, attend conferences and meetings to
ensure that the project proceeds generally in accordance with the conditions of
contract and keep the client informed and render advice on actions, if required.

▪ In order to ensure that the work at site proceeds in accordance with the contract
documents/ drawings and to exercise time and quality controls, the day-to-day
supervision will be carried out by a construction manager who shall work under
the guidance and direction of the architect and shall be appointed and paid by
the client.

▪ Consultants: appoint specialized consultants on client's demand and be

responsible for the direction and integration of the consultants work.

▪ If a contractor fails to show proportionate progress if work as per the time of

completion, it is the responsibility of an architect to bring to the notice of the
owner and advise him to terminate the contract according to terms and
conditions.
▪ The architect is not liable for losses of the contractor for his own action. He shall
see that the contractor has removed rejected materials and rectified the defect
made by him.

▪ IN CASE OF DISPUTES OR ARBITRATION BETWEEN THE OWNER AND

CONTRACTOR, THE ARCHITECT SHALL HELP TO SETTLE THE DISPUTE
BY TECHNICAL ANALYSIS.

▪ ALTERATIONS: THE ARCHITECT SHALL NOT MAKE ANY DEVIATIONS,

ALTERATIONS OR OMISSIONS FROM THE APPROVED DRAWINGS,
INVOLVING FINANCIAL IMPLICATIONS, WITHOUT THE PRIOR CONSENT
OF THE CLIENT.

▪ REVISIONS: ANY REVISION IN THE DRAWINGS, TENDERS, ONCE

APPROVED, REQUIRED TO BE MADE BY THE CLIENT SHALL BE
COMPENSATED ON MUTUALLY AGREED TERMS AS ADDITIONAL
SERVICES RENDERED.

▪ NO CHANGE SHALL BE MADE AT SITE FROM THE APPROVED DRAWINGS

AND SPECIFICATIONS, WITHOUT THE CONSENT OF THE CLIENT.

STAGE 7 – COMPLETION
▪ Prepare and submit completion reports and drawings for the project as required
and assist the client in obtaining "completion/ occupancy certificate" from
statutory authorities, wherever required.

▪ Issue two sets of as built drawings including services and structures.

▪ To ensure that no damages are being made on any part of the completed work at
the time handling over the same to the owner/client.

▪ Extra services: any professional services to be rendered by the architect at the

instance of the client, after the completion of the project shall be compensated on
mutually agreed terms.
▪ Acceptance Of Tender
The architect before accepting any tender should obtain written conformation
from client. It should also be made clear to the contractor that after his tender is
selected he has to sign a contract for the same with owner. He cannot withdraw
from the same.
Before accepting the tender and selecting contractor, the architect must consider
following aspects:
1. Contractors who have quoted rates very low, as compared to the estimated cost
pf project should be rejected. Such tenders lead to delays and sub standard
work.
2. Contractor’s financial stability must be given importance.
3. Contractor’s intelligence, his capacity to organize and credit in the market should
be judged.
4. Previous works executed by him and their certificates from previous architects.
5. Works being handled by contractor should be given due importance.
6. General behavior and temperament of the contractor should be observed before
the work is awarded to him.

▪ Code of conduct of architects

The Indian government established a code of conduct in the indian constitution. It
is under the professional code of conduct 1989. It states that:
1. Every architect who's either employed or practicing is subject to the provisions of
the central civil services.
2. An architect should make sure that his professional activities do not conflict with
his responsibilities and what he is entitled to do, his responsibility to the society
and environment.
3. He or she should apply and use his skills’ responsibly for the economic
development of india. He shall provide professional services of high quality and
to the best of his ability.
4. Should always inform the client on the conditions of engagement and the terms
of agreement especially if one is on private practice. These are to form the basis
of an appointment.
5. One should not sub commission work to another or other architects without an
agreement with his client.
6. He should not give or take discounts, gifts, commissions or any form of
inducement for introduction of a client or work. He should act with impartiality and
fairness when administering a contract and maintain very high standards of
integrity.
7. Should promote the advancement of architecture, research, training, architectural
education and also training.
8. He should respect and recognize professional responsibilities of consultants.

▪ Fees To be Paid
What are the coa recommendations on the professional fees to be paid to
an architect in India?
The council of architecture has reviewed the issue of architect’s fees in depth
and the revised and latest version of these documents, which was approved by
the council at its 40th meeting are presented here. In consideration of the
comprehensive professional services rendered by an architect, he shall be paid a
professional fee and other charges in accordance with the scale of charges. The
architect is paid fees for the following reasons:
1. The efforts involved in preparing designs,
2. The cost involved in making drawings and other documents,
3. The cost of supervision in terms of time of the architect,
The fees paid to the different consultants appointed by the architect.

▪ Fees Structure
1. Percentage: computed as a percentage of the actual cost of the project works,
as on completion. The actual cost of the project shall be the actual cost of the
completed building work as calculated on the accepted tenders, including the
cost of structural, sanitary, plumbing and electrical work, sanitary and electrical
fittings & fixtures, lifts, escalators and all items on which the architect has
rendered professional services, but shall exclude the cost of the client’s site
office, cost of land and cost of supervisory staff at the site.
2. Minimum payable fees: the fees listed in the scale of charges is the minimum
payable for the architect’s services. However, depending on the complexity of the
project, the architect is free to quote higher fees. Quoting less fees and furnishing
partial or incomplete service would be detrimental to the project and not in the
interest of the client.
3. Negotiable fees: for works costing upto rs 15 lakhs, the professional fees may
be negotiable between the architect and the client.
4. Social / slum housing: in view of the importance of social housing, slum up
gradation etc, the architect’s fees are negotiable between the architect and client.
5. Lump-sum fees: the fees can become a lump-sum fees, if it is the intention and
desire of the architect and client that the fees be frozen at the time of award of
the contract.
6. Consultants’ fees: the fees of the consultants appointed by the architect and
paid by him, shall be calculated on the cost of such specialized works in
accordance with the conditions of engagement and scale of fees prescribed by
the respective professional institutions recognized by the government of india.

▪ Schedule of payment
Effecting payment to the architect :
The fee payable to the architect shall be computed on the actual cost of works
on completion. The payment due to the architect at different stages be computed
on the following basis:

• Retainer : on rough estimate of cost.

• At stage 1 : on rough estimate of cost.

• At stages 2 to 4 : on preliminary estimate of cost.

• At stages 5 to 6b : accepted tender cost.

• At stage 7 : actual total cost.

▪ Architect’s status and decision

• The architect shall be the employer’s representatives during the construction
period.
• Shall inform him about the progress of work and guard him against any
defects and defeciencies in the work of the contractor
• The architect shall be, at first instance, the interpretor of the conditions of the
contract and the judge of its performance.
• He shall side neither with the employer nor with the contractor but shall use his
powers under the contract to enforce its faithful performance by both.
Decisions:
• The architect, within a reasonable time make decisions on all claims of the
employer or contractor and all other matters relating to execution and
progress of the work or the interpretation of the contract document.
• The architect may, in absolute discretion and from time to time, issue further
drawings, details and/or written instructions, written directions and written
explanations in regard to:
▪ Variation or modifications of the design
▪ The quality or quantity of works or the additions or omissions or substitutions of
work.
▪ Any discrepancy in or divergence between the drawings and /or specifications.
▪ The removal and/or execution of any works executed by the contractor.
▪ The dismissal from the works of any persons employed thereon.
▪ The opening up for inspection of any work covered up.
▪ The amending and making good of any defects under defects liability period.
▪ The removal from site of any mateerials brought thereon by the contractor and
the substitution of any other material therefor.
▪ Assignment and sub-letting
▪ Delay and extension time
▪ The postponement of any work to be executed under the provision of this
contract.