OFFICE OF THE CONTROLLER OF EXAMINATIONS

ALIGARH MUSLIM UNIVERSITY, ALIGARH

COE/019 Date: 07.04.2020

MINUTES
of the meeting held on 07.04.2020, at 11:00 A.M in the Committee Room of the
Administrative Block to discuss the matters relating online teaching and online
examination for the Session 2019-20

Following were present:

1. Prof. Pervez Mustajab, Dean, Faculty of Engg. & Tech.
2. Prof. Waseem Ahmad, Convener, Academic Programme Committee
3. Prof. Jamshed Siddiqui, Deptt. of Computer Science
4. Prof. Rafiquz-zaman, Chairman, Deptt. of Computer Science
5. Prof. M. Saraosh Umar, Chairman, Deptt. of Computer Engineering
6. Prof. Asfar A. Khan, OSD, VCs Office
7. Dr. Aasim Zafar, Coordinator, IGNOU
8. Prof. M. Rizwan Khan, Director, IQAC (Special Invitee)
9. Mujib Ullah Zuberi, Controller of Examinations

At the outset, the COE outlined the various steps taken by the University for
implementing online teaching in the University necessitated due to the extraordinary
and unprecedented circumstances – and disruption – caused by the COVID-19
pandemic leading to NATIONAL LOCKDOWN under National Disaster Act ordered
by the Government of India and the need to be prepared for conducting online
final/end-semester examinations to safeguard the academic career of the students in
the eventuality of extension of the lockdown.

Members were of the opinion that for conduct of online examinations, it has to ensured
that the syllabus for each paper is covered fully through online teaching. The
limitations of availability of internet/bandwidth in remote locations was also discussed
and after detailed deliberations the following was agreed upon:

Online Teaching:

1. Each teacher shall upload the relevant study material for the concerned paper
on his/her webpage on the University website www.amu.ac.in

2. If possible PPTs (Power Point) with embedded voice, explaining the subject
matter may also be uploaded for the benefit of the students.

3. Each teacher may form a WhatsApp group and email group of his/her students
to facilitate the teaching-learning process. (If required, the registered mobile
number and email of students can be obtained from the office of COE by the
concerned departments.)
4. Teachers and students may make use of additional facilities/apps like Google
Class Room, Zoom, Microsoft Teams, Hangouts etc. as per mutual
convenience.

5. There shall be continuous evaluation of each student through assignments

which shall be given to them after each Unit / broad topic. The students shall
be asked to submit each assignment within a stipulated time through
Email/WhatsApp.

6. It shall be ensured that all the study material is not uploaded in a single session
but in a step wise manner as per progression of teaching.

7. A report of the progress in teaching for each paper shall be submitted by the
concerned teacher as per Performa given in Appendix-I to the Chairman for
onward transmission to the Dean.

Online Examination:
1. Students shall fill-in the online Registration-cum-examination form on the
website www.amucontrollerexams.com for the current semester.

2. Only internal evaluation may be done in the current session.

3. Examiners may be appointed by the Chairman of the concerned department (if

not already appointed by the BOS) to be reported in the next meeting of the
BOS.

4. The continuous evaluation shall have 80% weightage while the final/end-
semester examination shall have 20% weightage.

5. The final/end-semester examination may be open-book type and/or through

telephonic viva-voce (preferably video).

6. Laboratory examinations may be conducted through project writing, problem

solving and/or telephonic viva-voce.

7. Dissertation viva-voce may be conducted through video-conferencing

(individually or in group, as the case may be).

8. Ph.D. research scholars may be allowed to give pre-submission seminar and/or

give viva-voce for thesis defense through video-conferencing which shall be
recorded.

9. University may procure / make use of proctored Online Examination software

on an experimental basis in Mid-Semester Examinations/few courses to assess
its efficacy before the same is used in all courses.

Note:

 Dean of the Faculty and Chairman of the department concerned shall ensure
that the above is implemented by all teachers for each paper/course/class.

 A support group of teachers/staff may also be formed in each department by

the Chairman to facilitate teachers who are finding it difficult to implement the
above steps.
 Online Teaching and Examination in AMU Schools:
1. All students from classes I to VIII in AMU schools may be promoted to the next
class without any examinations. Students of classes IX and XI may be
promoted based on their performance in school assignments, projects and tests
that were held before the schools were ordered to shut down.

2. Dates for examination of remaining papers of Class X and Class XII Board
examinations may be notified in due course of time as and when the situation
becomes conducive for conducting the same.

3. Study material for all classes of the new session (i.e. 2020-21) which was
scheduled to start in mid-April for the period for which classes were to be held
before vacations may be uploaded on the website of the Directorate/concerned
school. Efforts may also be made to ensure that same reaches the respective
students.

Controller of Examinations

Distribution:
1. Members of the Committee
2. SPA to Registrar /Controller of Examinations
3. Assistant Registrar Vice-Chancellor’s Secretariat
4. Guard file.
 Appendix-I

S.No. Course Coverage Unit/Topics

1 Course/Topic covered before the
University was closed

2 Course/Topic covered during

23.03.2020 & 31.03.2020

3 Course/Topic covered during

01.04.2020 & 08.04.2020

4 Course/Topic covered during

09.04.2020 & 14.04.2020

5 Course/Topic planned from

15.04.2020 onwards