Beruflich Dokumente
Kultur Dokumente
DELIVERY OF PROPOSALS:
Proposals must not be sent by mail, facsimile or e-mail. Proposals are to be submitted to the closing location as follows:
A. Four (4) complete hard-copies (and 1 copy on CD or DVD) must be delivered by hand or courier to:
Purchasing Services Branch
c/o 2nd Floor 563 Superior Street
Victoria, B.C. V8V 1T7
Attention: Cheryl Akey
Proposal envelopes should be clearly marked with the name and address of the Proponent, the Request for Proposals number, and the project or program title.
OR
B. One complete electronic proposal must be received in accordance with BC Bid instructions for e-bidding. Only pre-authorized e-bidders registered on the BC
Bid system can submit electronic bids.
PROPONENTS’ MEETING
A Proponents’ meeting will not be held.
PROPONENT SECTION:
For hard-copy proposals, a person authorized to sign on behalf of the Proponent must complete and sign the Proponent Section (below), leaving the rest of this
page otherwise unaltered, and include the originally-signed and completed page with the first copy of the proposal. For electronic proposals, all parts of the
Proponent Section (below) must be completed except the signature field, as the BC Bid e-bidding key is deemed to be an original signature. The rest of this page
must be otherwise unaltered and submitted as part of your proposal.
The enclosed proposal is submitted in response to the above-referenced Request for Proposals, including any addenda.
Through submission of this proposal we agree to all of the terms and conditions of the Request for Proposals and agree
that any inconsistent provisions in our proposal will be as if not written and do not exist. We have carefully read and
examined the Request for Proposals, including the Administrative Section, and have conducted such other investigations
as were prudent and reasonable in preparing the proposal. We agree to be bound by statements and representations made
in our proposal.
Signature of Authorized Representative: Legal Name of Proponent (and Doing Business As Name, if
applicable):
Printed Name of Authorized Representative: Address of Proponent:
Title:
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Table of Contents
A.
DEFINITIONS
AND
ADMINISTRATIVE
REQUIREMENTS ......................................................3
B.
REQUIREMENTS
AND
RESPONSE......................................................................................5
1.
SUMMARY
OF
THE
REQUIREMENT ...............................................................................................5
2.
ADDITIONAL
DEFINITIONS ..........................................................................................................5
3.
MINISTRY
OVERVIEW ...............................................................................................................5
3.1
Ministry
Responsibility....................................................................................................5
3.2
Background.....................................................................................................................6
3.3
Project
Scope ..................................................................................................................7
3.4
Timelines.........................................................................................................................7
4.
REQUIREMENTS .......................................................................................................................8
4.1
Services ...........................................................................................................................8
4.2
Project
Deliverables ........................................................................................................8
4.3
Experience
and
Capabilities ............................................................................................8
5.
EVALUATION .........................................................................................................................10
5.1
Mandatory....................................................................................................................10
5.2
Desirable
Criteria ..........................................................................................................10
5.3
Pricing...........................................................................................................................11
5.4
References ....................................................................................................................11
6.
PROPOSAL
FORMAT ...............................................................................................................11
7.
PROPONENT
RESPONSE...........................................................................................................11
7.1
Qualifications
and
Experience ......................................................................................11
7.2
Methodology
/
Approach .............................................................................................12
7.3
Price ..............................................................................................................................12
APPENDIX
A
CONTRACT
FORM ......................................................................................................13
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A. Definitions and Administrative Requirements
1. Definitions the Proponent should consult with the Government Contact Person
Throughout this Request for Proposals, the following listed on page 1 prior to submitting a proposal.
definitions apply: b) Proposals from not-for-profit agencies will be evaluated against the
same criteria as those received from any other Proponents.
a) “SSBC” means Shared Services BC of the Ministry of
Citizens’ Services;
6. Evaluation
b) “Contract” means the written agreement resulting from this Evaluation of proposals will be by a committee formed by the Province and
Request for Proposals executed by the Province and the may include employees and contractors of the Province. All personnel will be
Contractor; bound by the same standards of confidentiality. The Province’s intent is to
enter into a Contract with the Proponent who has the highest overall ranking.
c) “Contractor” means the successful Proponent to this Request
for Proposals who enters into a written Contract with the
Province;
7. Negotiation Delay
If a written Contract cannot be negotiated within thirty days of notification of
d) “Ministry” means the Public Sector Employers’ Council the successful Proponent, the Province may, at its sole discretion at any time
Secretariat (PSEC); thereafter, terminate negotiations with that Proponent and either negotiate a
Contract with the next qualified Proponent or choose to terminate the Request
e) “must”, or “mandatory” means a requirement that must be for Proposals process and not enter into a Contract with any of the Proponents.
met in order for a proposal to receive consideration;
f) “Proponent” means an individual or a company that submits, 8. Debriefing
or intends to submit, a proposal in response to this Request At the conclusion of the Request for Proposals process, all Proponents will be
for Proposals; notified. Unsuccessful Proponents may request a debriefing meeting with the
Province.
g) “Province” means Her Majesty the Queen in Right of the
Province of British Columbia and includes SSBC and the 9. Alternative Solutions
Ministry;
If alternative solutions are offered, please submit the information in the same
h) “Request for Proposals” or “RFP” means the process format, as a separate proposal.
described in this document; and
10. Changes to Proposals
i) “should” or “desirable” means a requirement having a
By submission of a clear and detailed written notice, the Proponent may
significant degree of importance to the objectives of the amend or withdraw its proposal prior to the closing date and time. Upon
Request for Proposals.
closing time, all proposals become irrevocable. The Proponent will not
2. Terms and Conditions change the wording of its proposal after closing and no words or comments
will be added to the proposal unless requested by the Province for purposes of
The following terms and conditions will apply to this Request for
clarification.
Proposals. Submission of a proposal in response to this Request for
Proposals indicates acceptance of all the terms that follow and that are
included in any addenda issued by the Province. Provisions in proposals 11. Proponents’ Expenses
that contradict any of the terms of this Request for Proposals will be as if Proponents are solely responsible for their own expenses in preparing a
not written and do not exist. proposal and for subsequent negotiations with the Province, if any. If the
Province elects to reject all proposals, the Province will not be liable to any
3. Additional Information Regarding the Proponent for any claims, whether for costs or damages incurred by the
Proponent in preparing the proposal, loss of anticipated profit in connection
Request for Proposals with any final Contract, or any other matter whatsoever.
All subsequent information regarding this Request for Proposals,
including changes made to this document will be posted on the BC Bid
12. Limitation of Damages
website at www.bcbid.ca. It is the sole responsibility of the Proponent
Further to the preceding paragraph, the Proponent, by submitting a proposal,
to check for amendments on the BC Bid website.
agrees that it will not claim damages, for whatever reason, relating to the
Contract or in respect of the competitive process, in excess of an amount
4. Late Proposals equivalent to the reasonable costs incurred by the Proponent in preparing its
Proposals will be marked with their receipt time at the closing location. proposal and the Proponent, by submitting a proposal, waives any claim for
Only complete proposals received and marked before closing time will loss of profits if no Contract is made with the Proponent.
be considered to have been received on time.
Hard-copies of late proposals will not be accepted and will be returned
to the Proponent. Electronic proposals that are received late will be
13. Proposal Validity
Proposals will be open for acceptance for at least 90 days after the closing
marked late and will not be considered or evaluated.
date.
In the event of a dispute, the proposal receipt time as recorded at the
closing location shall prevail whether accurate or not.
14. Firm Pricing
5. Eligibility Prices will be firm for the entire Contract period unless this Request for
Proposals specifically states otherwise.
a) Proposals will not be evaluated if the Proponent’s current or
past corporate or other interests may, in the Province’s
opinion, give rise to a conflict of interest in connection with 15. Currency and Taxes
the project described in this Request for Proposals. This Prices quoted are to be:
includes, but is not limited to, involvement by a Proponent in a) in Canadian dollars;
the preparation of this Request for Proposals. If a Proponent
is in doubt as to whether there might be a conflict of interest,
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b) inclusive of duty, where applicable; FOB destination, exhaustive. Nothing in this Request for Proposals is intended to relieve
delivery charges included where applicable; and Proponents from forming their own opinions and conclusions with respect to
the matters addressed in this Request for Proposals.
c) exclusive of applicable taxes.
20. Contract
By submission of a proposal, the Proponent agrees that should its
proposal be successful the Proponent will enter into a Contract with the
Province on the terms set out in Appendix A.
Present CEO total compensation maximums have been in place for some time and require review to
assess their position in relevant labour markets. In determining appropriate levels, government
needs to balance the need to attract and retain high quality staff with affordability and public values.
The contractor’s work will provide context and advice as government determines whether it wishes
to make changes in its approach to public sector executive compensation.
The relevant public sector employers for purposes of this project are 26 public post secondary
education institutions with a considerable range in size and complexity, 6 health authorities and 20
Crown corporations or agencies of varied size and scope.
Total compensation in this context refers to salary, incentive pay, bonuses, statutory and non-
statutory benefits, vacation and leaves, pension and perquisites.
2. Additional Definitions
In addition to the Request for Proposals Definitions set out in paragraph 1 of Section A, throughout
this Request for Proposals, the following definitions will apply:
a) “CEO” refers to Chief Executive Officer or President (the term president is used in the post
secondary education sector); and
b) “PSEC” or “Secretariat” refers to the Public Sector Employers’ Council Secretariat.
3. Ministry Overview
3.1 Ministry Responsibility
PSEC coordinates the management of labour relations policies and practices in the public sector to
foster an efficient and effective workforce. The Council consists of a representative from each of the
six public sector employers’ associations, the Head of the Public Service Agency, and other
members – either ministers or deputy ministers – appointed by orders-in-council.
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3.1.1. Public Sector Employers’ Council Secretariat
The Secretariat carries out the work of the Council. Its three main functions are to:
1. Administer and manage the development and implementation of labour relations policies and
practices in the provincial public sector.
2. Support the Minister responsible for the Public Sector Employers Act in directing employers
to create compensation plans for excluded and executive employees, which may include
wages, benefits, perquisites and pension.
3. Represent government in its role as a "partner" under the joint trust arrangements established
for the four public sector pensions covering more than 400,000 active and retired members.
PSEC monitors and manages government's risk exposure, and provides pension policy
advice to both government and public sector employers.
Each of the employers’associations co-ordinate, to greater or lesser degrees, the following for their
respective sector:
• compensation for employees who are not subject to collective agreements;
• benefit administration;
• human resources practices;
• collective bargaining outcomes.
3.2 Background
The legislative framework under which public sector executive compensation in British Columbia is
managed is the Public Sector Employers Act. Related information and policy can be found at
http://www.aved.gov.bc.ca/psec/executivecompensation.htm.
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PSEC’s role in this area consists of supporting the Minister responsible for the Public Sector
Employers Act in evaluating and approving public sector executive compensation plans, including
CEO compensation plans within a framework of CEO total compensation maxima. It also includes
development of government policy with respect to public sector executive compensation.
The Ministry requires a Contractor to conduct market research and consult with relevant
stakeholders about compensation for public sector CEO’s, and develop principles and approaches in
this area for government consideration. The Contractor will then apply those principles/approaches
to provide PSEC with potential CEO total compensation ranges for each specified CEO position. It
is expected that the different total compensation ranges for each position will depend on the relative
emphasis given to the proposed principles. It is further expected that this will involve consulting
with employers and identifying comparators that emerge from consultation and the principles
recommended by the Contractor.
Present CEO total compensation maximums have been in place for some time and require review to
assess their position in relevant labour markets. In determining appropriate levels, government
needs to balance the need to attract and retain high quality staff with affordability and public values.
The contractor’s work will provide context and advice as government determines whether it wishes
to make changes in its approach to public sector executive compensation.
The relevant public sector employers for purposes of this project are 26 public post secondary
education institutions with a considerable range in size and complexity, 6 health authorities and 20
Crown corporations or agencies of varied size and scope.
Total compensation in this context refers to salary, incentive pay, bonuses, statutory and non-
statutory benefits, vacation and leaves, pension, allowances and perquisites.
3.4 Timelines
The following timetable outlines the anticipated schedule for the RFP process and Contract term.
The timing and the sequence of events resulting from this RFP may vary and shall ultimately be
determined by the Ministry.
EVENT DATE
Request for Proposals issued December 15, 2010
Request for Proposals closes January 18, 2011
Proponents notified of results End of January
Contract signed Early February
Project completion / Final report(s) March 15, 2011
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4. Requirements
4.1 Services
The following is a list of Deliverables that the Contractor will be required to provide:
• Advice on whether current CEO compensation levels are problematic, with supporting
evidence;
• Draft and final reports recommending principles and feasible approaches and process for
determining public sector CEO total compensation in British Columbia; and
• Draft and final reports applying the recommendations on principles and approaches to provide
PSEC with total compensation ranges for the relevant BC public sector CEO positions.
o The report should include the comparators used to establish compensation ranges,
including the rationale for the comparators.
Consultation with affected parties in the process of developing these reports is encouraged. Work
already performed by or for in-scope employers may be used by the Contractor.
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a) Corporate experience of 10 or more years in successfully providing competitive compensation
market review services of a similar nature. Services similar in nature refers to the following:
Completing market/compensation reviews for executive and CEO positions for large
public sector organizations such as Crown corporations, health authorities and post-
secondary institutions in Canada as well as major private sector organizations;
Developing executive compensation philosophies and principles;
Determining and assessing relevant labour markets; Developing compensation
packages for senior executives; and
Linking compensation, including incentive-based pay, to organization strategy,
deliverables and actual performance.
b) assembling, analyzing and modelling data in a transparent manner;
c) presenting results and analysis in a clear and concise manner to key stakeholders;
d) identifying best practices and lessons from previous work;
e) working effectively with senior management and executive members across diverse public
sector organizations; and
f) delivering projects on time and on budget.
Proponents should name a Project Manager, who will be responsible for the overall delivery of all
services as described in this RFP. Proposed project managers should have a combination of
education and experience in business, human resources/compensation or other relevant discipline,
have experience conducting compensation reviews and have managed at least one project similar in
scope.
Other key personnel assigned to the project should have demonstrated experience and qualifications
commensurate to the role to which they have been assigned.
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5. Evaluation
This section details all of the mandatory and desirable criteria against which proposals will be
evaluated. Proponents should ensure that they fully respond to all criteria in order to receive full
consideration during evaluation.
5.1 Mandatory
Proposals not clearly demonstrating that they meet the following mandatory criteria will be excluded
from further consideration during the evaluation process.
Mandatory Criteria
a) The proposal must be received at the closing location before the specified
closing time.
b) The proposal must be in English and must not be sent by mail, facsimile or
e-mail.
c) Four (4) hard copies of the proposal (and 1 copy on CD/DVD) must be
submitted if that delivery method is chosen, with one unaltered, completed
Request for Proposals cover page including an originally-signed Proponent
Section with the first copy.
OR
d) Alternatively, one electronic copy of the proposal must be submitted, in
accordance with BC Bid instructions for e-bidding, if that delivery method is
chosen. Only pre-authorized e-bidders registered on the BC Bid system can
submit electronic bids.
Proposals meeting all of the mandatory criteria will be further assessed against desirable criteria.
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5.3 Pricing
In evaluating pricing, the lowest cost will be awarded the highest number of points. The other
proposals will be assigned points based on the dollar value of their relationship to the lowest cost
proposed. Their score will equal the lowest cost divided by the proposed cost, times the allocated
points for price.
Lowest Cost / Proposed Cost * Maximum Points Available = Points Awarded
5.4 References
References may be contacted to verify statements made in the Proposal. The Ministry reserves the
right to contact any clients of the referenced projects or work provided throughout the Proposal to
verify statements made, in addition to the corporate references provided by the Proponent. The
Ministry will not enter into a Contract with any Proponent whose references, in the Ministry’s sole
opinion, are found to be unsatisfactory.
6. Proposal Format
The following format, sequence, and instructions should be followed in order to provide consistency
in a Proponent’s response and ensure each proposal receives full consideration. All pages should be
consecutively numbered.
a) An unaltered and completed Request for Proposals cover page, including Proponent Section as
per instructions.
b) Table of contents including page numbers.
c) A short (one or two page) summary of the key features of the proposal.
d) The body of the proposal, including pricing, i.e. the “Proponent Response”.
7. Proponent Response
7.1 Qualifications and Experience
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f) Provide a minimum of three (3) client references who have recently utilized your services for
similar projects, and describe how the services provided to these references are similar to the
services proposed to the Ministry. Include the organization's name, the name of a contact
person and his/her title, the company’s address, and the contact person’s phone number.
7.3 Price
Proponents should provide an all-inclusive fixed price to provide the Services, and provide a
breakdown detailing how the price was arrived at.
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Appendix A Contract Form
By submission of a proposal, the Proponent agrees that should its proposal be successful, the Proponent will
enter into a Contract with the Province in accordance with the terms of the Province’s General Service
Agreement; a copy of which is included, as a separate document, with this RFP.
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