Caribbean Vocational Qualification (CVQ)

1
2 not yet competent
OBSERVATION CHECKLIST KEY
3
4 competent
5
BARBADOS DEFENCE FORCE
Institution/ Centre:

Candidate:
LEADERSHIP 3
Qualification:
Unit(s): U57803: Support individual’s learning and development
U58503: Coach and mentor individuals

ASSESSOR RATING
1 2 3 4 5
1. PLANNING
U58503: 1.1 Individuals are aided in identifying and prioritising their needs
and gaps in knowledge requiring coaching and mentoring.
U58503: 1.2 Individuals’ coaching and mentoring requirements are in line with
the organisation’s objectives behavioural expectations.
U58503: 1.3 Basis of assessment that is both personal and collegial are
established.
U58503: 1.4 Specific areas are identified in which individuals need to develop
their performance.
U58503: 1.5 Current standards of performance and the standards of behavior to
be achieved are established.
U58503: 2.1 Individuals are informed about the support they will receive and
the commitment expected from them.
U58503: 2.2 Individuals are informed of the coaching to be received.
U58503: 2.3 Individuals are informed of the location, frequency, duration and
timescale of meetings
U58503: 2.4 Individuals are informed of how progress will be measured,
assessed and reviewed.
U58503: 2.5 Skills that must be developed and the behaviours that need to
change are explored in order to meet standards of performance.
U58503: 2.6 Obstacles which could hinder an individual’s progress and how to
remove those obstacles are explored.
U58503: 2.7 New skills and behaviours and how they can be developed in a
step by step sequence are planned with individuals.
U58503: 2.8 Individuals are encouraged to identify and seize opportunities to
apply newly-developed skills and behaviours to their work.
U58503: 2.9 Risks involved in applying newly developed skills and behaviours
are explored with individuals.
U58503: 2.10 Individuals are assisted in planning how to reduce risks to levels
acceptable to them and the organisation.
U58503: 3.1 Individuals’ expectations are clarified as to what they require and
expect from mentoring.
U58503: 3.2 Mentoring is appropriate and meets the individual’s requirements
and expectations.
U58503: 3.3 Individuals’ mentoring requirements and expectations are in line
with organisational objectives.
U58503: 3.4 Own expectations of the mentoring process are clarified.
U58503: 3.5 Information and advice required and the people and resources
needed are made accessible.
U58503: 3.6 Individuals are informed of the mentoring to be provided.
U58503: 3.7 Individuals are informed of the location, frequency, duration and
timescale of meetings.
U58503: 3.8 Individuals are informed of how progress will be measured,
assessed and communicated.
U58503: 3.9 Individuals’ access to information, people and resources required
for development is facilitated.
U58503: 3.10 Individuals are provided with advice based on their knowledge,
skills, behaviour and experience.
2. PROCESS
U57803: 1.1 Benefits of learning are promoted to persons in own area of
responsibility and their willingness to learn is recognised.
U57803: 1.2 Individuals are given specific objectives and valid feedback on
their work performance and the ways in which it can be improved are
discussed and agreed.
U57803: 1.3 Individuals are engaged in identifying and obtaining information
on a range of possible learning activities to address identified learning needs.
U57803: 1.4 Future roles and responsibilities that are compatible with their
competences and potential are discussed with individuals.
U57803: 1.5 Personal development plans which include learning activities to
be undertaken, learning objectives to be achieved required resources and
timescales are discussed and agreed.
U57803: 2.1 Individuals are supported in undertaking learning activities,
required resources made available and efforts made to remove any obstacles to
learning.
U57803: 2.2 Individuals are provided with appropriate opportunities to apply
their developing competences in the workplace.
U57803: 2.3 Unplanned learning opportunities are recognised and utilized.
U57803: 3.1 Experiences of learning activities are discussed with individuals
on the extent to which learning objectives have been achieved.
U57803: 3.2 Progress and readiness to take on new roles and responsibilities
are discussed with individuals and support and supervision agreed.
U57803: 3.3 Individuals are appointed to roles and responsibilities that are
compatible with their competences and potential.
U57803: 3.4 Individuals are provided with the support and supervision they
require and specific feedback provided to facilitate improvement in their
performance.
U57803: 3.5 Revisions to personal development plans are discussed and agreed
regarding performance, learning activities undertaken and any changes that are
made.
U57803: 3.6 Individuals are encouraged to take responsibility for their own
learning and development, including practicing and reflecting on what they
have learned.
U57803: 3.7 Specialist expertise is sought in areas where there are learning
gaps.
PRODUCT
U58003: 5.1 Team members in stressful situations are monitored and
supported.
U58003: 5.2 Staff reviews are regularly conducted to identify variations and
difficulties impacting on work requirements.
U58003: 5.3 Individual staff performance is monitored against performance
requirements.
U58003: 4.1 Organisational and legal requirements are complied with when
resolving conflicts.
U58003: 4.2 Confidential records of conflicts and their outcomes are securely
managed and maintained in line with organisational policy.
U58503: 4.1 Individuals are encouraged to reflect on progress and articulate
thoughts and feelings.
U58503: 4.2 Individuals’ progress is monitored in a systematic way.
U58503: 4.3 Specific feedback given is designed to improve individuals’
skills, reinforce behaviours and enhance motivation to achieve standards of
performance.
U58503: 4.4 Standards of performance and the stage at which mentoring is no
longer required by the individual are agreed
U58503: 4.5 Individuals are encouraged and empowered to take responsibility
for developing and maintaining self-awareness, self-management, performance
and impact.
 Comment/ Feedback/ Outcome:

Rating Scale:

1. Inadequate evidence of attainment of competence; has not demonstrated sufficient knowledge,

skill and attitude on which a judgement can be made.

2. Insufficient technical skills, related knowledge and attitude; can perform limited parts of the task
but not to required standards.

3. Satisfactory technical skills, related knowledge and attitude; can perform the task demonstrating
sufficient knowledge of the skill, and an ability to operate satisfactorily displaying some initiative
and adaptability to problem situations.

4. Proficient in technical skills, related knowledge and attitude; can perform the task in a wide range
of working conditions, demonstrating good working knowledge and application of the skill,
initiative, and adaptability to problem situations.

5. Mastery of technical skills, related knowledge and attitude; can perform the task demonstrating
mastery, autonomy, responsibility and control in a wide range of working conditions.

Candidate Signature: Date:

Assessor Signature: Date:

Internal Verifier Signature: Date:

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External Verifier Signature: Date: