Standard Operating Procedure (SOP) For Data Validation and Verification of Autonomous Institution

for HEIs –as on 13.02.2020

General Guidelines for HEIs:
 The NAAC HEI Portal supports only 5MB data for each metric. If the attachments exceed 5MB, host the supporting documents in
the HEI’s website only and provide the link of the same in the template and/or in the HEI-DVV clarification response.
 Data/supporting documents provided over Google Drive, Microsoft one drive, Amazon Cloud and on any third-party websites
will not be considered for data validation and verification process.
 While providing the links of the HEI’s website where the supporting documents are hosted, provide the link in the HEI
clarification box. While providing the links in running text to enable the hyperlink, press “Enter Key”, then paste the link, and
again press, “Enter Key”. Provide the relevant supporting documents as per the SOP during the SSR submission to facilitate
speedy DVV clarification process.
 It is mandatory to fill the templates in format provided by NAAC and attach the same in SSR. The HEI is not supposed to alter the
template format in which data is sought. The documents uploaded should be clearly readable for the claims made.
 It is mandatory to respond to all the DVV clarifications request raised for the items in the extended profile and metrics within the
stipulated time.
 Whenever the data is large, the DVV Partner will seek for details from selected sample documents for validation. Before
submitting the clarification response to NAAC.
 HEI should ascertain that all documents sought by the DVV Partner are uploaded before submitting the clarification response.
 Note that once the data is uploaded and the links are submitted to NAAC, changes/ additions are not permissible and any
changes in the documents will be tracked and such incidences will be viewed seriously as misappropriation of data and may lead

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 to actions against the HEI. While providing links, the institution should ensure that links are working properly and are
operational.
 The institution should give the links as appropriate to the metric and not general links whose landing page is the HEI’s home page.
In case the links do not work during DVV clarification stage, the decision of NAAC will be final.
 Content of the supporting documents in regional languages should be translated in English and should be duly signed by the
Head of the Institution. The translated copy should be uploaded along with the regional language document.
 All supporting documents submitted along with the SSR and additional documents submitted during DVV Clarification process
should be signed by the competent authority

For HEIs:
Geo-tagging:
Kindly follow the steps to obtain a Geo-tagged photo:
(1) In setting of your digital camera, set the location on.
(2) If you are taking photos in a smart phone, then set the location on.
(3) Take pictures after setting the location on.
(4) Download the pictures in a computer system and examine the properties. In properties, click on the details tab, scroll down to see
GPS: you will see something like the picture provided below, the value entries in latitude and longitude will determine the
location in which the photo was taken.

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  It is possible that both Extended Profile and some Quantitative Metrics (QnM) seek responses that require similar
data/documents. In such cases, it is adequate to present data/documents in Extended Profile. That is, if the data/documents
sought are given in response to Extended Profile they need not be resubmitted under those specific Quantitative Metrics
(QnM).

 Whenever both Extended Profile and some Quantitative Metrics (QnM) seek similar responses make sure that data/documents
provided for those Quantitative Metrics (QnM) match with the corresponding data/documents given in the Extended Profile.

 Programme: A range of learning experiences offered to students in a formal manner over a period not less than one year leading to
UG Degree / PG Degree / PG Diploma / M. Phil / Ph.D., Programmes All possible formal Degree Programmes
defined/identified by UGC. Examples: BA (Economics, History, Sociology), B.Sc., (Physics, Chemistry, Mathematics), B.Sc., (Hons
Chemistry),BE/B.Tech (Computer Science and Engineering), B.Arch, MSc (Mathematics), M.Com, M.A(English), ME/M.Tech
(Textile Technology), PG Diploma(Library Science), M.Phil (Statistics), Ph.D (Chemistry), Ph.D (Electrical Engineering), Ph.D.,
(Philosophy) etc.

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 Course: A course is a paper/subject with specified number of credits/hours in a formal program. Examples: Organic Chemistry,
Real Analysis, Solid State Physics, Indian History, Macro Economics, English, Hindi, Marathi, Telugu etc are courses under
BSc/BA/B.Com Programs. A laboratory course having separate credits and examined separately to be considered as a course.

 Gender Equity: Gender equity means fairness of treatment for women and men, according to their respective needs. This may
include equal treatment or treatment that is different, but which is considered equivalent in terms of rights, benefits, obligations,
and opportunities.

(Extended Profile)
STANDARD OPERATING PROCEDURE (SOP)

Metric No. Metric Details Documents Specific Instructions to HEIs Not to be Included /Considered
Required for
Verification
1.1 Number of Programmes Provide year-wise  Program list approved by  Short term programs
offered year wise for the list of ALL Competent Authority to be which do not lead to a
last five years programs that have provided. degree are not to be
been operational  Refer to the Glossary in included
the manual to understand  Courses under each
during the
the terminologies: program not to be
assessment period COURSE, included here.
PROGRAM  Diploma programs
other than PG Diplomas
approved by the
affiliating university not
to be included

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 2.1 Number of students year  List the Include the total number of If a program is of semester
wise during the last five student year students on rolls across all scheme, do not add
years wise programs (consider 1st, 2nd, 3rd students of both odd and
 Provide years etc., of each program) for all even semesters.
appropriate the assessment years. Consider
document only students on the rolls during
duly the odd semester
certified by
the
Principal.
2.2 Number of outgoing / final  Provide Include all students eligible for
year students year wise authenticated registration for the final
during the last five years document examination.
showing the
During the DVV process the HEI
number of
may be asked to provide the list of
outgoing/final
final year students of specific
year students in
programs identified by DVV
all programs in
partner.
the final year
of study in The students admitted to the final
each year of year study of all the programs for
the assessment all the assessment years.
period

 Provide the
data separately
for each
program year
wise

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 2.3 Number of students Provide If the program is under semester
appeared in the final authenticated scheme, consider students appearing
examination year wise document showing in even semester for all the programs
(consider 1st, 2nd, 3rd years etc., of
during the last five years the number of
each program) for all the assessment
students who have years.
appeared in the
final Examination
of each year

Number of revaluation  Provide If one student applies for

applications year wise document revaluation in more than one
2.4 during the last 5 years showing the course/subject it has to be
number of counted only once
applications
received for
revaluation
year- wise duly
certified by the
appropriate
authority
(COE/Principal
).

 In a semester
scheme, give
data for both
odd and even
semesters.

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 3.1 Number of courses in all
Programmes year wise
during the last five years
3.2 Number of full time
teachers year wise during
the last five years
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Provide the list of Refer to the Glossary in the Same courses offered by
programs along manual to understand the different programs should not
with number of terminologies: COURSE be counted multiple times.
courses in each PROGRAM
program year-wise
If the same course is offered in
more than one program it is to be
counted only once.
Provide the list of A full-time teacher is one who  A teacher employed only
all full time is employed for at least 90 per for a part of a year not to
teachers indicating cent of the normal or statutory be considered
the departmental number of hours of work  Inclusion of part-time / Ad-
affiliation during during the year hoc / visiting faculty not
taking at least 90% of the
the assessment
normal or statutory number
period year wise of hours of work not to be
authenticated by considered as full-time
the Principal. teacher
 3.3 Number of sanctioned  List showing the Approved posts by the competent
posts year wise during the names of the authority only to be considered.
departments and
last five years
the number of
posts sanctioned
for the respective
departments.

 Official
letter(s) of
sanction of
posts from the
competent
authority
during the
assessment
period year
wise

4.1 Number of eligible  Provide the list Multiple applications by a student

applications received for showing the for different programs to be
number of
admissions to all the considered
applications
Programmes year wise received program
during the last five years wise along with
the total number
duly certified
by the
Principal /
Appropriate
Authority.
Consider
admission to the
first year of each
program.
4.2 Number of seats earmarked Provide document Consider only admissions to
for reserved category as per showing the State the first year of each program.

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 GOI/State Govt rules- year Government /
wise during the last five Central
years Government
reservation policy
for admission in
higher education
and also provide
the number of seats
reserved for each
of the programmes
and the program-
wise total
authenticated by
the Principal.

4.3 Total number of classrooms  List of number of All rooms used for academic purpose Laboratories and workshops are not
and seminar halls classrooms and to be considered and geo tagged photos to be included.
seminar hall of the classrooms and seminar halls to
be provided
 Geo tagged photos of
classrooms and
seminar halls.

4.4 Total number of computers Stock register Exclude computers

in the campus for academic extracts/invoice used for administrative
purpose copy duly certified purpose
by the Principal.

4.5 Total Expenditure Audited Statement Claims made without audited

excluding salary- year wise of Income and Income Expenditure statements not
during the last five years Expenditure duly to be considered
(INR in Lakhs) certified by the
Principal and Charted
Accountant in case of
privately funded

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 institutions
highlighting the
salary component.
Also provide a
statement showing
the total
expenditure
excluding the
salary component
for each of the
years certified by
the Principal and
Charted Accountant

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 Metric wise Standard Operating Procedure (SOP)
Metric No. Metric Details
1. 1.1.2 Percentage of
Programmes where syllabus
revision was carried out during
the last five years
2. 1.1.3 Average percentage of
courses having focus on
employability/
entrepreneurship/ skill
development offered by the
institution during the last five
years
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Documents Required for
Verification
 List of programs where syllabus
revision has been carried out
during the last five years signed
by the Principal.
 Approved Minutes of relevant
Academic Council/BOS
meetings highlighting the
specific agenda item relevant to
the metric year wise.
 Syllabus copy of the courses
highlighting the focus on
employability/
entrepreneurship/ skill
development along with their
course outcomes.
 Provide mapping of the
courses to employability /
entrepreneurship / skill
development
Specific Instructions to HEIs Not to be Included /Considered
 If the number of courses in  Renaming/minor changes in
which content is changed in a the course content not to be
given programme to the included/considered
extent of 20 % or more it
should be considered as
“change in syllabus”
 If the syllabus is changed
more than once in a program
during the assessment period
then it should be counted as
one change.
 Refer the Glossary in the  The courses which are not
manual to understand the directly leading to
terminologies: COURSE, employability /
PROGRAM. entrepreneurship / skill
development are not to be
included
 1.2.1 Percentage of new
courses introduced of the
3. total number of courses
across all programs offered
during the last five years
4. 1.2.2 Percentage of
Programmes in which
Choice Based Credit System
(CBCS)/elective course
system has been
implemented (Data for the
latest completed academic
year )
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 List of new courses introduced
program-wise during the
assessment period certified by
the Principal.
 Minutes of relevant Academic
Council/BOS meetings
highlighting the name of the
new courses introduced
 List of programs in which
CBCS/Elective course system
implemented in the last
completed academic year
certified by the Principal.
 Minutes of relevant Academic
Council/BOS meetings
highlighting the relevant
documents to this metric.
 Structure of the program clearly
indicating courses,
credits/Electives as approved by
the competent board.
 Refer the Glossary in the  Avoid courses with
manual to understand the change of course title
terminologies: COURSE, without substantial
PROGRAM changes in the content
 Either CBCS or Elective or
both can be considered
 If CBCS, course structure
along with credit details to
be given.
 If elective, list of elective
offered for the program to be
given
 If both, CBCS details alone
is sufficient.
 5. 1.3.2 Number of value-added  List of value added courses  Courses of varying durations (of  Online courses opted by students
courses for imparting which are optional and offered at least 30 contact hours), that are which are not offered by the
transferable and life skills outside the curriculum of the optional, and offered outside the institutions not to be considered
offered during last five years programs signed by appropriate curriculum that adds value to the  Value added courses that are not
authority. holistic development of the offered by the institutions will not
students be considered
Brochure and Course content or
syllabus along with course
outcome of Value added courses
offered.
6. 1.3.3 Average Percentage of  List of enrolled students in such  The DVV partner may ask for 
students enrolled in the courses certificates of randomly
courses under 1.3.2 above selected students enrolled in
such courses and attendance
sheets of selected courses.

7. 1.3.4 Percentage of students  List of students undertaking the
undertaking field projects/ field projects/ internships /
internships / student projects student projects program-wise in
(Data for the latest the last completed academic
year along with the details of
completed academic year) title, place of work etc.
 Internship completion certificate
from the organization where
internship was completed along
with the duration.
 Report of the field visit / sample
photographs of the field visit /
permission letter will be
considered.
 Reports of students projects.
 Only current year (latest  Mere list of students cannot be
completed Academic Year) considered without relevant
data to be considered supporting documents
 One student involved in
multiple Field works and/or
internship and/or student
projects should be counted as
one.
 Internship completion
certificate given to the students
by the host organisation will be
asked during DVV process
with specific student list.
 In case field visit, course
content mentioning in favour
of field visit, along with field
visit report and project report

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 title page in case of student’s
projects of selected students
will be asked during the DVV
process.

8. 1.4.1 Structured feedback  Sample Filled in feedback forms  The feedback concerned with  Feedback not related to design
for design and review of from the stakeholders to be curriculum development only and review of syllabus will not
syllabus ( semester wise / year provided. can be considered be considered
wise) is obtained from 1)  Only filled –in feedback report
will be considered
Students, 2) Teachers, 3)
 In case of selecting A, B, C or
Employers, 4) Alumni D provide three filled forms
from each category.
Options:
A. All 4 of the above  The DVV partner may ask for
B. Any 3 of the above filled in forms of randomly
selected stakeholders.
C. Any 2 of the above
D. Any 1 of the above
E. None of the above
Opt one
9. 1.4.2 The feedback  Stakeholder feedback analysis  Feedback reports should be  Feedback not related to design
system (with reference to report signed by the competent hosted in the institutional and review of syllabus will not
metric 1.4.1) of the authority to be provided. website. be considered
Institution comprises of the  Department wise Action  Provide links which directly  Feedback reports reflected in
taken Report on feedback lead to reports on the items other websites will not be
following :
signed by the competent listed in the chosen option. considered
A. Feedback collected, authority
analysed and action
taken and report
made available on
website
Feedback collected,
analysed and action taken

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 C. Feedback collected and
analysed
D. Feedback collected
B. Feedback not
obtained
11. 2.1.1 Average Enrolment
percentage (Average of last
five years)
12. 2.1.2 Average percentage of
seats filled against reserved
categories (SC, ST, OBC,
Divyangjan, etc. as per
applicable reservation policy
) during the last five years (
exclusive of supernumerary
seats)
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 List containing the number of
applications received for each
of the programs signed by
competent authority.
 Document relating to sanction
of intake approved by
competent authority.
 Copy of letter issued by state
govt. or Central Government
Indicating the reserved
categories to be considered as
per the state rule (Translated
copy in English to be provided
as applicable)
 Final admission list indicating
the category as published by the
HEI and signed by competent
authority
 Admission extract submitted to
the state OBC, SC and ST cell
every year.
 Sanctioned admission
strength in each program vs
against the number of
applications received for
each program.
 During the DVV process,
verification of the data for
any selected program may
be sought.
 Documents relating to
sanction of intake from
concerned competent
authorities.
 Include only those reserved  Candidates belonging to the
categories as specified by reserved categories who are
State/central Government admitted against General Merit
orders for admission. category should be excluded.
 Only those seats filled against
the quota should be counted
here.

13. 2.2.2 Student - Full time
teacher ratio (Data for the
latest completed academic
year)
16. 2.3.3 Ratio of students to
mentor for academic and
other related issues (Data
for the latest completed
academic year )
17. 2.4.1 Average percentage of
full time teachers against
sanctioned posts during the
last five years
18. 2.4.2 Average percentage of
full time teachers with Ph.D.
/ D.M. / M.Ch. / D.N.B
Superspeciality / D.Sc. /
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 Number of seats year
marked for the reserved
categories
 Certified list of full time
teachers along with the
departmental affiliation in the
latest completed academic
year.
 List showing the number of
students in each of the
programs in the latest
completed academic year.
 Copy of circular pertaining the
details of mentor and their
allotted mentees
 Approved Mentor list as
announced by the HEI
 In addition, issues raised and
resolved in the mentor system
has to be attached mentor-wise
 Sanction letter indicating
number of posts program wise
(including Management
sanctioned posts) by competent
authority
 Department wise List of full
time teachers appointed.
 List of faculties having Ph.D /
D.M. / M.Ch. / D.N.B
Superspeciality / D.Sc. /
D.Litt. along with particulars
 A teacher employed for at least Part-time / Ad-hoc /
90 per cent of the normal or visiting faculty not be
statutory number of hours of included/considered
work for a full-time teacher
over a complete academic year
is classified as a full-time
teacher.
 Only full-time teachers can Mere list of mentors and
be considered as mentors. mentees will not suffice for
this metric
 Appointment letter of selected Mere appointment letters
faculty will be asked during provided in regional language
DVV clarification stage cannot be considered.
 All full-time teachers with at
least 90% prescribed workload
should be counted as full-time
teachers
 Mention number of full-time Honorary Doctorate Degrees not
teachers with Ph.D / D.M. / to be included/considered
M.Ch. / D.N.B Superspeciality
/ D.Sc. / D.Litt. year wise
 D.Litt. during the last five
years
19. 2.4.3 Average teaching
experience of full time
teachers in the same
institution (Data for the
latest completed academic
year in number of years)
22. 2.5.1 Average number of  Reports from Controller of 
days from the date of last
semester-end/ year- end
examination till the
declaration of results during
the last five years
23. 2.5.2 Average percentage of
student
complaints/grievances about
evaluation against total
number appeared in the
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of degree awarding university, irrespective of the year of
subject and the year of award. award
 Ph.D / D.M. / M.Ch. / D.N.B
Superspeciality / D.Sc. / D.Litt.
certificates of selected faculty
will be asked during DVV
clarification stage
 List of faculties along with  Experience certificate/  Work experience of the teacher
particulars of the date of appointment order of selected in other institutions not to be
Appointment in the HEI and faculty will be asked during considered here.
years of his /her experience in DVV clarification stage if the
the institution. data is large.
Documentary evidence of
Examination (COE) mentioning academic sessions /
the name of the program, end academic year planner
date of the examination and date signed by competent
of announcement of the results authority
along with the number of days  In case of semester system,
elapsed, for all the programs for take the average of days of
each year of the assessment two semesters in a year.
period
 Minutes of the grievance cell /  One student to be counted
relevant body only once in a year
 The Number of students who irrespective of the number of
have applied for revaluation / papers /courses for which
re-totaling program wise and he/she has applied.
the total certified by Principal
 examinations during the last / Controller of Examinations
five years(Revaluation year-wise for the assessment
applications to be period.
considered)
26. 2.6.3 Average pass  Annual report of COE  Only current final year  Results pertaining to students
percentage of students highlighting pass percentage (latest completed other than the final year are
of students academic year) students not to be submitted.
(Data for the latest completed  Certified report from data of all programs to
academic year) Controller Examination be considered.
indicating pass percentage of
students of the final year (final
semester) eligible for the
degree program-wise / year-
wise
28. 3.1.2 The institution provides  List of faculty who have been  In case of large data, the  Grants for other than research
seed money to its teachers awarded seed money for DVV will ask for valid projects need to be avoided
for research research along with the title of document for specific list of  Sponsorship to conferences /
the project, duration and teachers seminars etc to be avoided.
(Average per year) amount year-wise.  Only formal research project  Grants received from outside
 Sanction letters of award of seed money will be agencies for research not to
seed money to the teachers is considered be included.
mandatory.
 Audited Income-Expenditure
statement highlighting the
relevant expenditure counter
signed by the Principal
indicating seed money
provided and utilized.

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 29. 3.1.3 Percentage of teachers
awarded national /
international fellowship for
advanced studies/research
during the last five years
31. 3.2.1 Grants received from
Government and non-
governmental agencies for
research projects,
endowments, Chairs in the
institution during the last
five years (INR in Lakhs)
32. 3.2.2 Percentage of teachers
having research projects
during the last five years
33. 3.2.3 Percentage of teachers
recognised as research
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 E-copies of the award letters
of the teachers.
 List of teachers who have
received the awards along
with the nature of award, the
awarding agency etc.
 List of grants for research
projects received during the
last five years along with the
nature of award, the awarding
agency and the amount.
 E-copies of the letters of
award for research projects
sponsored by Government and
non-government sources
 List of teachers along with the
title of the project, the
awarding agency, duration of
the project and the amount
during the last five years.
 E-copies of letters from the 
University indicating the
name of the Guide / co-guide
recognized
 Documents for all awards
are compulsory
 Sanction letter of grants by 
the funding agency is
mandatory to support the
claim.
 The duration of the grant
period to be aligned with the
assessment period.
 Sanctioned letter by the 
funding agency indicating
the name of the awardee and
the duration.
 The duration of the grant
period to be aligned with the
assessment period.
 Data shown here has to
match with the data given
3.2.1
Teachers recognised as
guides as on present date
should be considered
 Awards without any
financial support not to
be included (E.g: Best
Teacher Award,
Certificate of
Appreciation).
Grants given by their own
trust / sister institutions not
to be included
 Grants in the form of
Equipments / software / skill
development centres will not
be considered
Grants given by their own
trust / sister institutions not
to be included
 Grants in the form of
Equipments / software / skill
development centres will not
be considered
 guides  Data pertaining to only  If the Data is large, the DVV
teachers of the Institution will seek for the Guide ship
during the assessment period letters of Specific list of
Teachers during DVV
clarification
34. 3.2.4. Average percentage of  Department wise list of  Data provided in this metric  Grants given by their own
departments having projects indicating title of the to match with that of 3.2.1 trust / sister institutions not
Research projects funded by funded project, Name of the and 3.2.2 to be included.
government and non- teacher, the amount and the  Grants in the form of
funding agency during the last Equipments / software / skill
government agencies during five years. development centres will not
the last five years be considered.
35. 3.3.2 Number of  Detailed report for each  Only activities with a
workshops/seminars program. bearing on Research
conducted on Research  Brochure/Geo tagged Methodology, Intellectual
Methodology, Intellectual Photograph with date and Property Rights (IPR),
captions; title of the workshops / entrepreneurship and skills
Property Rights (IPR),
seminars conducted. development to be
entrepreneurship and skills  Details of resource persons. considered here.
development during the last
five years
38. The Institution  Copy of the syllabus of the  Provide web link on the  If the link leads only to the
ensures implementation research methodology course institutional website which home page, the claim will
work. should lead to the landing not be considered.
of i ts stated Code of Ethics
 Constitution of the ethics page where Code of Ethics
for research through the
committee and its proceedings for research is hosted.
following: approved by the appropriate  Report of research content
body. checked through licensed
1. Inclusion of research
ethics in the research  Constitution of research plagiarism check software.
methodology course advisory committee and its
work proceedings approved by the
2. Presence of Ethics appropriate body.
 Bills of purchase of plagiarism

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 committee check software in the name of
3. Plagiarism check the HEI.
through software
4. Research Advisory
Committee

Options:
A. All of the above
B. 3 of the above
C. 2 of the above
D. 1 of the above
E. None of the above

39. 3.4.2 Number of Ph.D’s
registered per teacher (as per
the data given w.r.t recognized
Ph.D guides/ supervisors
provided at 3.2.3 metric) during
the last five years
 List of faculty along with the
names of the research scholars
during the assessment period.
 Document of registration of  Registrations outside the
the research scholar assessment period not to be
indicating the guide’s name included.
from the HEI.
 If data is large, randomly
selected research scholars
document from the HEI will
be sought during the DVV
process.

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 40. 3.4.3 Number of research  Functional link to be  Actual link of UGC for  Publication which does
papers per teacher in the specified to the actual article journals to be specified. not reflect the
Journals notified on UGC in the relevant section on the institution name under
website during the last five UGC portal. the author affiliation
not be considered/
years
included
41. 3.4.4 Number of books and  E-copy of the Cover page,  Books with ISBN number  Publication claimed under
chapters in edited volumes / content page and first page of only would be considered 3.4.5 not to be included in
books published per teacher the publications.  Details of selected this metric.
during the last five years  Web-link of research papers publications would be sought  Publications without
by title, author, Department/ during the DVV clarification Institution affiliates / outside
School/ Division/ Centre/ process, if the data is large assessment period not to be
Unit/ Cell, name and year of included.
publication
42. 3.4.5 Bibliometrics of the  The data for this metric will 
publications during the last be fetched by INFLIBNET
five years based on average directly
Citation index in Scopus/  The HEI can seek
clarification for the data
Web of Science/ PubMed
given by INFLIBNET
through the portal only.
43. 3.4.6 Bibliometrics of the   The data for this metrics 
publications during the last will be fetched by
five years based on Scopus/ INFLIBNET directly
Web of Science – h-index of  The HEI can seek
clarification for the data
the Institution given by INFLIBNET
through the portal only.

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 46. 3.5.1 Revenue generated
from consultancy and
corporate training during the
last five years (INR in
Lakhs)
 CA certified copy attested by
47. 3.5.2 Total amount spent on
developing facilities, training
teachers and staff for
undertaking consultancy
during the last five years
 Audited statements of  Amount generated through  Research projects where the
accounts indicating the consultancy/corporate consultant is the Principal
revenue generated through training work alone has to be investigator cannot be
consultancy and corporate considered here. considered here
training.  Revenue generated by  Grants received for research
testing services / for use of projects not to be included.
head of the institute facilities of the institution  Consultancy fee from any
 Letter from the beneficiary of not to be included. sister institution / same trust
consultancy/corporate training not to be considered.
along with details of the
consultancy fee.
 Audited statement highlighting  Training of teachers other
the items on expenditure on than the consultancy
developing facilities, training /corporate training are not to
teachers and staff for be considered.
undertaking consultancy year
wise.
 CA certified copy attested by
the Head of the Institution for
all the years during the
assessment period.

49. 3.6.2 Number of awards and
recognition received by the
Institution, its teachers and
students for extension
 e-copy of the award letters  Awards to the
 Any supporting document in institution/teachers/students
relevance to the metric for extension activities only
need to be considered.
 Awards given by
individuals or own trust or
sister institutions should
not be considered here.
 Awards claimed in 3.1.2

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 activities from Government / and 3.1.3 will not be
Government recognised considered here.
bodies during last five years  Award that are local in
nature not to be
considered. For Ex:
Avoid awards from urban
local bodies/ Panchayat
etc.
50. 3.6.3 Number of extension  Geo tagged Photographs and  Can be supplemented with
and outreach programs any other supporting Newspaper reports of events.
conducted by the institution document of relevance should
have proper captions and
through NSS/NCC/Red
dates.
cross/YRC etc., during the  Detailed report for each
last five years ( including extension and outreach
Government initiated program to be made available,
programs such as Swachh with specific mention of
Bharat, Aids Awareness, number of students
Gender Issue, etc. and those participated and collaborating
agency.
organised in collaboration
with industry, community
and NGOs)
51. 3.6.4 Average percentage of  Detailed report for each During the DVV process, HEI
students participating in program extension and may be asked for student
extension activities listed at outreach program to be made attendance documents /
available, with specific certificates for selected
3.6.3 above during the last
mention of number of students extension activities.
five years participated and collaborating
agency.
 Photographs or any supporting
document of relevance should
have proper captions and dates

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 52. 3.7.1 Number of
Collaborative activities per
year for research/ faculty
exchange/ student exchange/
internship/ on –the-job
training/ project work
53. 3.7.2 Number of functional
MoUs with institutions of
national, international
importance, other
universities, industries,
corporate houses etc. during
the last five years (only
functional MoUs with
ongoing activities to be
considered)
55. 4.1.3 Percentage of
classrooms and seminar
halls with ICT – enabled
facilities such as smart class,
LMS, etc. (Data for the latest
completed academic year)
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• Copies of collaboration/related
documents indicating the
nature of collaboration and
activities year-wise
 List of activities conducted
under each MoU along with
dates of starting and
completion year-wise signed
by both parties.
 E-copy of the MOUs with
other institutions.
 Geotagged photographs of
class rooms /seminar halls
with ICT enabled facilities
• The Collaboration should be  Activities mentioned under
valid for the assessment 3.6.3 and 3.7.2 not to be
period. included here.
• The collaboration activities of  Collaborations with the sister
research/ faculty exchange/ institutions under the same
student exchange/ internship/ Trust not to be included.
on –the-job training/ project
work should be facilitated
through the mentioned
collaboration only.
 The MoU should be MOU’s with the sister
functional during the institutions under the same
assessment period Trust not to be included.
 If the MoU is for three years
viz 2011-2013, it shall be
counted only once.
 At least one activity should
have been conducted under
an MOU during the
assessment period to qualify
as a functional MOU with
institutions.
 Only classrooms and  Labs and workshops with
seminar halls with ICT ICT facility not to be
enabled facilities to be considered.
considered here.
 56. 4.1.4 Average percentage of  Provide the consolidated fund  Focus of this metric is on  Avoid recurring expenditure
expenditure for allocation towards infrastructure on laboratory, expenditure
infrastructure augmentation infrastructure augmentation augmentation only. on maintenance of
excluding salary during the facilities duly certified by the infrastructure and acquisition
Head of the Institution. of books and journals under
last five years (INR in
 Highlight the relevant items this metric.
Lakhs) in the audited income and
expenditure statement duly
certified by CA.
57. Institution has access to  E-copy of the letter of  Ensure that the letter of  Soft copy of printed books
the following: subscription /member ship in subscription contains cannot be accepted as e-
1. e-journals the name of HEI. complete details books.
2. e-ShodhSindhu  Screenshots of the facilities  Provide a link in the
3. Shodhganga claimed with the name of institutional website for the
Membership HEI. selected options for
4. e-books  Specific details in respect of verification by DVV.
5. Databases e-resources selected.
6. Remote access to e-
resources

Options:
A. Any 4 or more of the
above
B. Any 3 of the above
C. Any 2 of the above
D. Any 1 of the above
E. None of the above

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 58. 4.2.3 Average annual  Provide consolidated extract
expenditure for purchase of of expenditure for purchase
books/ e-books and of books and journals for the
subscription to journals/e- last five years duly attested
by Head of the Institution
journals during the last five
and CA.
years (INR in Lakhs)
 Audited
Income/Expenditure
statement highlighting the
expenditure for purchase
of books and journals.
59. 4.2.4 Percentage per day  Certified E-copy of the  During DVV clarification
usage of library by teachers ledger for footfalls for 5 process library log-book
and students ( foot falls and days. entries and data for online
login data for online access)  Certified screenshots of the access for randomly
data for the same 5 days for selected five days will be
online access. asked during the
assessment period.
61. 4.3.2 Student - Computer  Number of Computers  The data up to and  The computers for office and
ratio(Data for the latest available for student use including the latest faculty use will not be
completed academic year) only completed academic year to considered.
 Bills for the purchase of be considered.  Computers purchased after
computers. the latest completed
 Highlight the entries of academic year not to be
computers purchased in the considered.
stock registers.
62. 4.3.3. Bandwidth of  Bills for any one month/one  Only leased line connectivity  Snap shot of speed test for
internet connection in the quarter of the last completed in the name of the HEI will wifi/internet facility will
Institution academic year indicating be considered. not be considered
Options: internet connection plan,  Broadband connections
speed and bandwidth and the will not be considered.
A. ≥50 MBPS HEI’s name.
B. 35 MBPS - 50 MBPS

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 C. 20 MBPS - 35 MBPS
D. 5 MBPS - 20 MBPS
E. <5 MBPS
63. 4.3.4 Institution has
Facilities for e-content
development
Facilities available for e-
content development :
1. Media centre
2. Audio visual centre,
3. Lecture Capturing
System(LCS)
4. Mixing equipments
and softwares for
editing
Options:
A. All four of the above
B. Any three of the above
C. Any two of the above
D. Any one of the above
E. None of the above
64. 4.4.1 Average percentage
expenditure incurred on
maintenance of physical
facilities and academic
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 E-copy of document of
agreement with the service
provider.
 Geo tagged photographs of  List of e-content developed
Media Centre, Audio Visual by the HEI.
Centre etc.,  For large data, DVV will
 Purchase bills for Lecture seek the link to the e-
Capturing System, content from the
composing Equipments, provided list.
and software’s for editing.
 Audited income expenditure
statement highlighting the
relevant expenditure.
 Provide audited income and Focus of this metric is only  Mere statement of last five
expenditure statement on the maintenance of years data on the metric
highlighting the items of physical and academic without audited statement
expenditure incurred on support facilities. will not be considered.
maintenance o f physical
 support facilities excluding
salary component, during
the last five years
65. 5.1.1. Average percentage
of students benefited
by scholarships and
freeships provided by the
Government during the last
five years
66. 5.1.2 Average percentage of
students benefited by
scholarships, freeships, etc.
provided by the institution
and non-government
agencies during the last five
years
67. Following Capacity
development and skills
enhancement activities are
organised for improving
students capability
1. Soft skills
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facilities and academic
support facilities duly
certified by Head of the
Institution and CA.
 Upload sanction letter of
scholarship.
 Year-wise list of beneficiary
students in each scheme.
 Upload policy document of
the HEI for award of
scholarships and freeships.
 Year wise list of students
benefitted along with the
contributing agency.
 Copies of award of
freeships, scholarships.
 Web-link to particular
program/scheme mentioned
in the metric on HEI’s
website.
 Copy of circular /brochure
/report of the event
 Photographs with date and
caption for each scheme or
 Only Government
Scholarships (both state
and central)
 For large data, the DVV
will ask documents for
randomly selected students
in specific schemes.
 Audited Statement showing
the expenditure on
scholarships / freeships etc
from Institution / non-
government agency.
 For large data, the DVV
will ask documents for
specific no of students in
specific schemes.
 Consider all the students  Mere circulars and student
who have enrolled for list will not be accepted.
various activities.
 DVV can seek the
documents regarding the
attendance and certificates
for the selected list of
programs/students enrolled
 2. Language and
communication skills
3. Life skills (Yoga,
physical fitness,
health and hygiene)
4. Awareness of trends
in technology
event. in the specified initiatives.
 List of programs conducted
and the number of students
enrolled for each of the
events along with resource
person.

Options:
A. All of the above
B. 3 of the above
C. 2 of the above
D. 1of the above
E. None of the above
68. 5.1.4 Average percentage of
students benefited by
guidance for competitive
examinations and career
counselling offered by the
institution during the last
five years
70. 5.1.5 The institution adopts
the following for redressal
of student grievances
including sexual harassment
and ragging cases
 Copy of circular/brochure of
report along with
photograph with caption and
date such programs along
with the details of the
resource persons.
 Year-wise list of students
attending each of these
schemes signed by
competent authority
 Minutes of the meetings of
student grievances as per
the metric.
 Proof of constitution of
 “Students benefited” refers to 
students enrolled / attending
the said programs.
 DVV can seek the
documents regarding the
attendance and certificates
for the selected list of
students enrolled in specified
events.
 Minutes of the meetings
/ Report of the grievance
from the concerned
committee is essential.
 The mechanism of addressal
should be available as

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 1. Implementation of Committee such as Internal document and should be
guidelines of Complaints / Grievances hosted in the HEI’s Website.
statutory/regulatory Committee including sexual The link of the same shall be
bodies harassment and ragging provided to validate the
2. Organisation wide cases formation as per UGC claims.
awareness and regulation.
undertakings on
policies with zero
tolerance
3. Mechanisms for
submission of
online/offline
students’ grievances
4. Timely redressal of
the grievances
through appropriate
committees
Options:
A. All of the above
B. 4 of the above
C. 3 of the above
D. 1 of the above
E. None of the above

71. 5.2.1 Average percentage of
placement of outgoing
students during the last five
years
 List of students placed along
with placement details such
as name of the company,
compensation, etc year wise
 The placements through HEI
placement drive and through
pool campus interviews /
recruitment drives at other
colleges can also be
considered
 Without the appointment
orders or Offer letters the
claims will not be
considered

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 .  If the data is large, DVV If same student have multiple
partner will ask for the offers it has to be counted
appointment orders of the once only.
selected students
72. 5.2.2 Percentage of student  Upload supporting data for  Proof like admission letters  Claims will not be
progression to higher students who have joined for or identity cards for considered without proper
education (previous higher education in selected students proofs.
graduating batch) prescribed format for the progressing to higher  Appearing / Passing of
latest graduating batch education will be asked by competitive exams for
DVV partner. higher education cannot be
considered as progression
to higher education.
73. 5.2.3 Average percentage of  List of students qualified  In absence of certificate,
students qualifying in state/ year-wise under each head. the claim will not be
national/ international level  Qualifying Certificates of considered.
examinations during the last the students taking the  Exams conducted for job
examination year wise under recruitments other than
five years
each category the examinations
(eg: conducted by
State/Central
IIT/JAM/NET/SLET/GATE/
Government not to be
GMAT/CAT/
included/ considered.
GRE/TOEFL/Civil
Services/State government
examinations etc.)

74. 5.3.1 Number of  e-copies of award letters and  Only inter-university /  Participation/appreciation
awards/medals for certificates. state / national or certificates at the
international achievements regional/local /institutional

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 outstanding performance in will be considered. levels should be avoided.
sports/cultural activities at  Participation in Republic  Awards from intra or inter
inter-university / state Day Parade at Rajpath institutions will not be
New Delhi by NCC considered.
/national / international
candidates may be
events (award for a team considered.
event should be counted as  Award for a team event
one) during the last five should be counted as one.
years

75. 5.3.3 Average number of  Report of the events/along  All activities conducted  Events cannot be split into
sports and cultural events / with photographs under an event will be activities
competitions organised by appropriately dated and counted as one event.
the institution per year captioned year-wise.  Only the events organised
 Copy of circular/brochure by the institution need to be
indicating such kind of considered
activities
 List of students participated in
different events year wise.

76. 5.4.2 Alumni financial  Annual audited statements of  Mere list indicating the
contribution during the last accounts of HEI highlighting contribution will not be
five years (in INR) Alumni contribution duly considered.
certified by Chartered Amount contributed
Options: Accountant. towards Alumni
 List of alumnus/alumni with Association or in any kind
A. ≥ 15 Lakhs the amount contributed year to the HEI not to be
B. 10Lakhs - 15 Lakhs wise. Included/ considered.
C. 5 Lakhs - 10 Lakhs
D. 2 Lakhs - 5 Lakhs
E. <2 Lakhs

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 78. 6.2.3 Implementation Institutional expenditure Bills for the expenditure
of e-governance in statements for the heads of E- on implementation of e-
areas of operation: governance implementation governance in the areas of
1. Administration reflected in the audited operation.
2. Finance and Accounts statement.
3. Student Admission and  ERP Document
Support  Screen shots of user
4. Examination interfaces of each module
reflecting the name of the
Options: HEI.
A. All of the above  Annual e-governance report
B. Any three of the approved by Governing
above Council.
C. Any two of the above  Policy document on e-
D. Any one of the above governance.
E. None of the above
79. 6.3.2 Average percentage of  Policy document on  If the data is large  Without proof of payment
teachers provided with providing financial support documents related to on financial support for
financial support to attend to teachers specific teachers will be faculty development, mere
conferences / workshops and  E-copy of letter/s indicating asked during DVV name-list of the faculty will
financial assistance to clarification not considered.
towards membership fee of
teachers and list of teachers  Mere cash vouchers for
professional bodies during receiving financial support payment will not be
the last five years year wise under each head. considered
 Audited statement of
account highlighting the
financial support to teachers
to attend
conferences/workshops and
towards membership fee for
professional bodies.

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80. 6.3.3 Average number of
professional development /
administrative training
programs organized by the
Institution for teaching and
non teaching staff during the
last five years
81. 6.3.4 Average percentage of
teachers undergoing online/
face-to-face Faculty
Development Programmes
during the last five years
(Professional Development
Programmes, Orientation /
Induction Programmes,
Refresher Course, Short
Term Course etc.,)
82. 6.4.2 Funds / Grants
received from non-
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List of professional DVV partner may ask for  Seminars / invited talks
development / administrative participation certificates cannot be included in this
training programs organized and attendance of selected metric.
by the institution programs.
 Brochures and Reports year-
wise
 List of participants in each
programme
 Photographs with date and
caption to be provided.
 Annual reports highlighting
the programmes conducted
by the HEI.
 Refresher course/Faculty  One teacher attending one  Attending seminars /
Orientation or other or more professional invited talks not to be
programmes as per development Program in a considered.
UGC/AICTE stipulated year to be counted as one  Programs of duration less
period participated year wise. only. than one week will not be
 E-copy of the certificates of  If the data is large considered.
the program attended by documents related to
teachers. specific teachers will be
 List of participating teachers asked during DVV
as per the prescribed format clarification.
year-wise during the last five
years.
Annual reports highlighting
the programmes
undertaken by the teachers
 Annual audited statements of  Avoid duplication
accounts highlighting the  Funds from own
grants received.
 government bodies,
individuals, philanthropists
during the last five years (not
covered in Criterion III and
V) (INR in Lakhs)
84. 6.5.3. Quality assurance
initiatives of the institution
include:
1. Regular meeting of
Internal Quality
Assurance Cell
(IQAC); Feedback
collected, analysed
and used for
improvements
2. Collaborative quality
initiatives with other
institution(s)
3. Participation in NIRF
4. Any other quality
audit recognized by
state, national or
international agencies
(ISO Certification)
Options:
A. All of the above
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 Copy of letter indicating the
grants/funds received from
respective agency as stated in
metric
 Proceedings of meetings of
IQAC, Feedback analysis
and action taken report.
 List of Activities conducted
under Collaborative quality
initiatives with other
institutions.
 Supporting documents
pertaining to NIRF (along
with link to the HEI’s
ranking in the NIRF portal).
 ISO and/or other quality
certificate from any
recognized state/national /
international agencies for the
assessment period.
 Supporting document to be
provided as per the options
selected.
 AQAR not applicable for
cycle I.
 For large data, DVV will
seek Photos, attendance
document, participation
certificates for the
randomly selected
activities.
institutions/own trust and
sister institutions not to be
considered
 Contribution in the form
of equipment / software
etc not to be considered.
 Grants received under
criterion III are not to be
repeated here.
 Collaborative quality
initiatives with sister
institutions under the same
management will not be
considered.
 B. 3 of the above
C. 2 of the above
D. 1 of the above
E. None of the above
85. 7.1.2 The Institution has  Geo tagged photographs  Having diesel generator set
facilities for alternate with caption of the as backup cannot be
sources of energy and energy facilities. considered in this metric.
conservation measures  Bills for the purchase of
equipments for the facilities
created under this metric.
1. Solar energy  Any other relevant proof for
2. Biogas plant the selected options.
3. Wheeling to the Grid  Permission document for
4. Sensor-based energy connection to the grid from
conservation Government / Electricity
5. Use of LED bulbs/ power Board or Authority.
efficient equipment
Options:

A. 4 or All of the above

B. 3 of the above
C. 2 of the above
D. 1of the above
E. None of the above

87. 7.1.4 Water conservation  Geo tagged photographs

facilities available in the with caption of the
Institution: facilities.
 Bills for the purchase of

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 equipments for the facilities
1 Rain water harvesting created under this metric.
2 Borewell /Open well Any other relevant proof for
recharge the selected options.
3 Construction of tanks and
bunds
4 Waste water recycling
5 Maintenance of water
bodies and distribution
system in the campus
Options:

A. Any 4 or all of the above

B. 3 of the above

C. 2 of the above

D. 1of the above

E. None of the above

88. 7.1.5Green  Policy document on the
campus initiatives green campus.
include (4)  Geo tagged
photographs/Videos with
The institutional caption of the facilities.
initiatives for greening the  Circulars for the
campus are as follows: implementation of the
initiatives and any other
supporting document.
1. Restricted entry of

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 automobiles
2. Use of Bicycles/ Battery
powered vehicles
3. Pedestrian Friendly
pathways
4. Ban on use of Plastic
5. landscaping with trees
and plants
Options:

A. Any 4 or All of the above

B. 3 of the above

C. 2 of the above

D. 1of the above

E. None of the above

89. 7.1.6 Quality audits on  Policy document on

environment and energy are
regularly undertaken by the
institution (5)
7.1.6.1. The institutional
environment and energy
initiatives are confirmed
environment and energy
usage
 Certificate from the auditing
agency.
 Certificates of the awards
received from the recognized
agency if any.
 Report on environmental
promotional activities

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 through the following conducted beyond the
campus with geo tagged
1.Green audit photographs with caption
and date.
2. Energy audit  Any other supporting
document for the claims
3.Environment audit
made.
4.Clean and green campus
recognitions/awards

5. Beyond the campus

environmental promotional
activities

Options:

A. Any 4 or all of the above

B. 3 of the above

C. 2 of the above

D. 1of the above

E. None of the above

7.1.7 The Institution has  Policy document and
disabled-friendly, barrier information brochure.

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 free environment  Link to Geo tagged photos
and videos with date and
1. Built environment caption.
with ramps/lifts for  Bills and invoice/purchase
easy access to order/AMC in support of
classrooms. facility.
2. Disabled-friendly  A rest room should include
washrooms specific requirements of
3. Signage including Divyangjan for use of the
tactile path, lights, Toilet (rest room) and other
display boards and facilities.
signposts  Bills for the software
4. Assistive technology procured for providing the
and facilities for assistance.
persons with
disabilities (
Divyangjan)
accessible website,
screen-reading
software, mechanized
equipment
5. Provision for enquiry
and information :
Human assistance,
reader, scribe, soft
copies of reading
material, screen
reading

Options:

A. Any 4 or all of the above

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 B. 3 of the above

C. 2 of the above

D.1of the above

E. None of the above

90. 7.1.10 The Institution has a  Policy document on code of

prescribed code of conduct ethics.
for students, teachers,  Proceedings of the
administrators and other monitoring committee.
 Circulars and geo tagged
staff and conducts periodic
photographs and caption of
programmes in this regard. the activities organized
under the metric for
teachers, students,
1. The Code of administrators and other
staffs.
Conduct is
 Document showing Code of
displayed on the
Conduct for students,
website teachers, governing body
2. There is a and administration
committee to  Handbooks, manuals and
monitor adherence brochures on human values
to the Code of and professional ethics
Conduct  Report on the student
attributes facilitated by the
3. Institution
Institution
organizes
 Web-Link to the relevant
professional ethics documents at HEI website.
programmes for

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 students,
teachers,
administrators and
other staff

4. Annual awareness
programmes on
Code of Conduct
are organized

Options:
A. All of the above
B. 3 of the above
C. 2 of the above
D. 1of the above
E. None of the above

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