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LOCOMOTIVE WORKSHOP, NORTHERN RAILWAY,

LUCKNOW
Procedure Manual - IMS DOC. NO. : PM/LW/SMT/08
ISSUE/REV NO.-1/0Date : 15-09-2019
ISO 9001:2015, ISO 14001:2015 &
ISO 45001: 2018

Procedure: LEGAL AND OTHER REQUIREMENTS

1. SUMMARY
1.1 This procedure is established, documented, implemented and maintained to enable the organization
to be aware of the various Legal requirements and determine how they apply to the OH & S risks of
the organization’s activities, product and services
1.2 Responsibility and Authority for this procedure is spread across various functions within decided
scope. Senior Management Team is responsible for Identification and Compliance Obligation.
1.3 Note: This procedure has adopted some definitions developed by Locomotive Workshop, Northern
Railway, Charbagh, Lucknow

2. REVISION AND APPROVAL


Rev. Date Nature of Changes Approved By
[Procedure
[Rev [Date of
Original issue. Approver
Number] Issue]
Name]

3. Procedure:

3.1. Legal requirements refer broadly to any requirement or authorization that is related to an
organization’s OH&S risks as issued by a governmental authority and has legal force.

3.2. Legal requirements can take many forms, such as: legislation, including statutory regulations;
decrees and directives; permits, Licenses or other forms of authorization; orders issued by regulatory
agencies; judgments of courts or administrative tribunals; customary or indigenous law; and treaties,
conventions and protocols.

3.3. To facilitate the tracking or legal requirements, an organization finds it helpful to maintain any up-to-
date register or list of applicable legal requirements in Legal Register.

3.4. Locomotive Workshop, Northern Railway, Charbagh, Lucknow determines and has access to the
Legal compliance obligations related to its environmental aspects and other requirements to which
the organization subscribes. Top management periodically reviews the adequacy of the Legal
Compliance Obligations.

3.5. Appropriate information about applicable legal requirements and other requirement to which the
organization subscribes is communicated to all persons working for or on behalf of the organization,
such as contractors or suppliers whose responsibilities relate to, or whose actions can affect, the
LOCOMOTIVE WORKSHOP, NORTHERN RAILWAY,
LUCKNOW
Procedure Manual - IMS DOC. NO. : PM/LW/SMT/08
ISSUE/REV NO.-1/0Date : 15-09-2019
ISO 9001:2015, ISO 14001:2015 &
ISO 45001: 2018

organization’s compliance with such requirements.

3.6. An organization has a process in place to anticipate and prepare for new or changed requirements,
so that appropriate action can be taken to maintain compliance. It also considers how applicable
legal requirements and other requirements to which the organization subscribes might apply to or
affect new or modified activities, products and services.

3.7. Several sources are used to identify and maintain up-to date information about applicable legal
requirements and other requirements to which the organization subscribes. Such sources include all
level of government, industry associations or trade groups, commercial databases and publications,
and professional advisors and services.

3.8. Depending on its circumstances and needs, an organization subscribes voluntarily to requirements,
other than legal requirements that can include agreements with public authorities; agreement with
customers; non-regulatory guidelines; voluntary principles or codes of practice; product stewardship
commitments; requirements of trade associations; agreements with community groups or non-
governmental organizations; public commitments of the organization or its parent organization; and
corporate/ company requirements. Some of these commitments or agreements may address a range
of issues in addition to environmental matters.

3.9. This OH & S Management System addresses only such commitments or agreements to the extent
that they relate to the organization ‘s Occupational Risks. The organization has identified and keeps
track of the other requirements to which it subscribes.

3.10. Information on internal performance criteria, together with applicable legal requirements and other
requirements to which the organization subscribes, assists an organization in developing its
objectives and targets.

3.11. For convenience, the principal compliance - related components with applicable legal requirement
system are summarized as follows. The organization provides adequate resources to:
a) Establish a policy that includes a commitment to compliance with applicable legal requirements
and other requirements, to which the organization subscribes,
b) Identify have access to and understand applicable legal requirements and other requirements
to which the organization subscribes,
c) Set objectives and targets that consider the need for compliance,
d) Achieve compliance - related objectives and targets, by implementing Program that identify
roles, responsibilities, procedures mean and timeframes to achieve compliance -related
objectives and targets and Operational controls including procedures, as necessary “to
implement the commitment to compliance and compliance - related objectives and targets,
e) Ensure that all persons working for or on behalf of the organization and whose work is related
to High risk(s) have received appropriated training regarding applicable legal requirements to
which the organization subscribes, related procedures and safety aspects that apply to them,
and the consequences of failing to meet applicable legal requirement,
f) Periodically evaluate compliance with applicable legal requirements and with other
requirements, to which the organization subscribes,
LOCOMOTIVE WORKSHOP, NORTHERN RAILWAY,
LUCKNOW
Procedure Manual - IMS DOC. NO. : PM/LW/SMT/08
ISSUE/REV NO.-1/0Date : 15-09-2019
ISO 9001:2015, ISO 14001:2015 &
ISO 45001: 2018

g) Identify any instances of noncompliance or nonconformance (and foreseeable potential


noncompliance or nonconformance) and take prompt action to identify, implement and follow
up corrective actions,
h) Maintain and manage records of its compliance with applicable legal requirements and other
requirements, to which the organization subscribes,
i) Consider changes in applicable legal requirements and with other requirements to which the
organization subscribes when undertaking the management review.

3.12 The commitment to compliance reflects and expectation that an organization employ a systematic
approach to achieve and maintain compliance with applicable legal requirements and other
requirements to which the organization subscribes.

3.13 Locomotive Workshop, Northern Railway, Charbagh, Lucknow also considers going beyond
compliance with existing legal requirements. Enhanced reputation, competitive advantage,
anticipation or influence of new legal requirements, improved relations with the public and authorities
can offset the potential added cost.