Cost Data Integrity Project FMEA Report No.

1 - 8/10/07

Failure Modes and Effects Analysis

(FMEA)

Process or Integrity of Costs in Monthly

Prepared by: Matt Evans Page 1 of 1
Product Name: Performance Reports (MPR)

Responsible: Project Management Office (PMO) FMEA Date (Orig) 8/10/2007 (Rev) _____________

R
Potential Failure How Severe to Frequency Current Ability to
Process Step Key Process Input Potential Failure Effects Potential Causes Current Controls P Actions Recommended Resp.
Mode Customer of Error Detect Error
N

Submission of Employees entering Employees fail to Project Costs are under- CIO considers this No program controls Weekly. RPN
Project Managers are Relatively easy if 11 PMO Communication Memo to PMO
Time Sheets Timesheets into enter and submit stated in the Monthly very severe since it or manual check list Factor = 4
responsible for making Project Managers be issued to all Project Managers
Project weekly timesheets Performance Reports and impairs the reliability controls in place for allsure that all team approve time sheets with Procedure Paper / Screen
Management for updating the Project Schedules are of performance IT projects. Project members have entered every week. RPN Shots attached. Project Team to
System Project Schedule incorrect in terms of time information. RPN Managers are not time sheets into the Factor = 2 develop more robust solutions.
spent and progress to Factor = 5 approving weekly Project Management
date timesheet System. Time Sheet
submissions. approval screen provides
employee listing.
Submission of Contractor's Project Cost Project Costs are under- CIO considers this No automatic interface Monthly. Contracting Officers who Somewhat difficult Project Team will evaluate PMO
Vendor Invoices invoices are Analyst does not stated in the Monthly very severe since it between systems. No RPN Factor = administer contracts send since Cost Analyst current process and develop
received and receive and enter Performance Reports and impairs the reliability reconciliations 3 copies of vendor invoices must manually track improvements
entered into the vendor invoices Budget Comparisons are of performance between systems. to Cost Analyst for and monitor each 12
Project into the Project off for the respective information. RPN Document flows fail to entering into Project month. RPN Factor = 4
Management Management contract. Factor = 5 include Cost Analyst. Management System.
System System.