Artifacts Checklist2x PDF

PRINCIPLE 1 - LEADERSHIP AND GOVERNANCE
A network of leadership and governance guides education system to achieve its shared vision
SBM Artifacts (Documentary SY 2018- SY 2019- SY 2020 -
Content Suggestion Artifacts Description and Document Level
Evidences) 2019 2020 2021
* Posted within the SBM corner or room * School vision, mission
* VMP statement * Department goals and objectives (Level 1)
I.1 VMV Statement
* current DepEd VMP * School and Community Profile (Level 1)
* Posted current VMP
* Magna Carta for Teachers/DepEd Service Manual
* Pertinent DepEd Orders on Admin and Personnel
I.12 Rules on Discipline
Procedures * Provision on Parents Roles and Responsibilities found
in DepEd Service Manual/Education Act of 1982 (Levl 1)
I.3 School Organizational Chart * Overall Organizational Chart per School Year (Level 1)
1.4 Citizen's Charter * Copy of the School's Citizens Charter (Level 1)
* Transaction flow or interfacing diagram of the different * Records of simple management tasks delegated to a
I.5 Organizational Flow Chart
offices or services within the school committee/funtional group (Level 2)
* Documents showing attendance or proof of
Professional Meeting conducted by the SH, file includes: attendance on meetings conducted by the school head
MT/DH/Teacher (Level 1)
I.6 Minutes of meeting conducted * Attendance Sheet on meeting conducted by the SH or
by the School Head the Principal * Minutes of the meeting conducted by the school head
with internal and/or external school stakeholders (Level
* Minutes of the Meeting
2)
* Invitation for Meeting or Notice of Meeting
* Cascading of Execom/ManCom Meeting
Evidences) 2019 2020 2021
* Minutes of the meeting conducted by the school
* Pledege of Commitments of all Organizations' Officers organizations ( Name and list of Officers) and minutes of
I.1 VMV Statement
the meeting (Level 1)
* Panunumpa or Oath taking of Stakeholders * Constitution and by-laws of Students/Teachers
* Copies of resolution from school organization e.g. SGC
* Minutes of the Meeting of the following orgs:
(Level1)
* Documents showing roles and responsibilities of each
** SPG
organized internal/external stakeholders group
** PTA * List of Officers:
** Faculty and Staff Organization ** Student Organizations
I.7 Minutes of Meetings conducted * Document proof of Stakeholder's participation in the
by the Stakeholders School SIP Planning or Action Plan of Strakeholders/report ** Parent Organizations
on Accomplishments
** SSG ** LGU or local government
** SPG * List of their roles and responsibilities (Level 1)
** PTA
* Minutes of the meeting with SGC with the presence of
** Faculty Club
the SH (Level 3)
* Records of consultations with internal and external
* Constitution and by-laws of organizations stakeholders on improving learning outcomes (Level 3)
* Accomplishment reports of all activities, projects

initiated by the different school organization per SY
* Copy of the Received School Improvement Plan (3 year * Procurement Plan aligned with the Annual School
development plan) including work and financial plan Budget
I.8 SIP/AIP/APP/PPMP
* Annual Implementation Plan indicate the SY * APP prepared and submitted (Level 1)
* Project Procurement Management Plan * Procurement Plan Implemented (Level 2)
* Annual Procurement Plan
Evidences) 2019 2020 2021
* DepEd Orders and Issuances by:
** Central
I.1 VMV Statement
*** Numbered
*** UnNumbered
** Regional
*** Numbered
I.9 DepEd Orders / Issuances (Level 1)
*** UnNumbered
** Division
*** Numbered
*** UnNumbered
** Oversight Offices
** Related Offices
* Released DepeEd Calendar of Activities
* School-Based Calendar of Activities
I.10 Leadership and Operational
* Administrative Plan (Level 1)
Plan
* Supervisory Plan
* School Action Plan
* Milestone in Newsletter format submitted and received * Accomplishment based on the school Annual
by the Division office Improvement Plan (Level 2)
* SRC submitted to SDO
I.11 Accomplishment Report /
* Year-End reports
School Report Card
* Annual Report
* Results / status of PIAs and Performance Indicators (PI)
Record of increased achievement test results and other
performance tests (school, division, regional and
national level (Level 3)
I.12 Results of Achievement Tests * School Based Diagnostic Test/Periodic Test Results * School
* Division
* Regional
* National
Evidences) 2019 2020 2021
* M&E Tools - Evaluation Summary for In-Service and
* Documents pertaining to M&E (Level 1)
other trainings conducted within the school
I.1 VMV Statement
* Accomplished M&E
** RPMS
** SBM
I.13 M& E Tool and Report / ** WinS
Technical Assistance (TA) provided ** Canteen Operation & Management
by Internal Stakeholders ** Go Green
** OBE
** Brigada Eskwela
* Documentation proof of PSDS and EPSs Technical * Records of TA provided by Monitoring Officials
Assistance including EPS/PSDS TA during planning &
* Canteen Operation and Management Report implementation (Level 2)
I.14 SF7, SF4, SF5 & SF6 * As titled, or the EBEIS - SF 5 & SF6 Level 1
* Immunization
* Deworming
* Documentation of students identified as severely
* Nutritional Status Report
I.15 School Health Program wasted, wasted and normal (Level 1)
Implementation Reports * Feeding Program Report
* Dental Services Report
* Annual Physical Results of Teaching and Non-Teaching
pErsonnel Report
Evidences) 2019 2020 2021
PRINCIPLE II - CURRICULUM AND LEARNING

I.1 VMV Statement
The curriculum and the learning systems anchored on the community and learner’s contexts and aspirations are collaboratively developed and continuously improved.
Evidences) 2019 2020 2021
II. 1 Teaching guide
as titled, include DepEd Order #21 s. 2019 Policy Guidelines
Curriculum guide (Level 1)
on K to 12
Budget of work
* Comprehensive Guidance Report on Assessment
* Records of assessment within the school (Level 2),
* Testing Program (NCAE)
II.2 School Assessment Program include DepEd Order #55 s. 2016 Guidelines for
* Testing Program (Diagnostic Test)
Administration of Test in school
* Schedule of Testing
* General Program
II.3 Class Programs/ Loading of * Class Program per grade level
(Level 1)
Teachers * Teacher program
* Form 7 of HRIS
Deped/Division Memo on contest announcements and
announcement of winners only DepEd Memos on Contest ( Level 1)
* School Level Trophy/Other Award from citations from:
II.4 DepEd Memos on the Contest
* Division Level ** Division
* Regional Level ** Region
* National Level ** National ( Level 3)
Evidences) 2019 2020 2021
* Records on the dissemination and analysis of NAT
* Chart Analysis of Achievement Test (Pre - Test and Post-Test)
Results and other school performance indicators (Level
I.1 VMV Statement
2)
* Status Report on projects/programs and their
* Summary Report of Phil-IRI contribution to the improvement of learning outcomes
II.5 Progress Charts on Student
led and managed by students/teachers/parents (Level 3)
Achievement
* Result of NAT Performance reflecting an increase or
* Consolidated Summary Results on Remedial Reading
meeting national targets (Level 3)
* LAPG/ELLN Results
* Exit Assessment (Grade 7)
* Exit Assessment (Grade 11)
* School Action Plan for SPED, MADRASAH ALIVE
* Data on Child-Friendly School System
* Accomplishment Report on OHSP
II.6 Inclusive Education (Level 2)
* Include SSES, DOST STE
* other programs that caters to the special needs of the
students/pupils and PWDs
* List of ALS student per SY (Level 1)
* List and Percentage of A&E Passers * with coordination with the Barangay level (Level2)
II.7 ALS * Child-mapping data
* Statistical Report
* ALS Student Tracking Report or Tracer Report
Evidences) 2019 2020 2021
* Documentations that validate participation of
* Remedial Classes per subject area stakeholders in local initiative to support SBM and SIP
I.1 VMV Statement
implementation per Grade/Year Level (Level 2)
* Enrichment Program Report (e.g. Remedial Reading * Records of planning of projects especially initiated by
Program stakeholders (Level 2)
* Records of remediation/enrichment activities or other
* Copy of the school-based NAT intervention Programs
programs provided to students based on their needs
submitted to CID
(Level 3)
* Records of Action Taken based on analysis of NAT
* School-led initiatives Results and other school performance indicators to
improve school performance (Level 3)
* Records of Innovations done to improve through M&E
* Copy of Programs and Projects (PAPs) proposals
(Level 3)
** BERT
** YES-O
II.8 Remediation / Intervention ** Safekids
Programs/PAPs ** Earthquake Drill
** Gulayan sa Paaralan
** Remedial Reading Program
** Reading Program
** Nutrition Project
** Quipper, Technokids
** MADRASA ALIVE
** Festival of Talents
** Red Cross
** BSP/GSP
* Documenattion of the Programs
** include the:
*** Project Proposal
*** Plans
*** Statistical Report
*** Narrative
*** Pictures
Evidences) 2019 2020 2021
* Records/documents of best sample of LP showing the

* List of Best Teaching Strategies or Methodologies
I.1 VMV
II.9 Statement
Portfolio of the best products strategies used and implementation of the Action
implemented
and performance Research based on teaching-learning processes (Level 3)
* List of Best Practices on Teaching - Learning * include SIM, JAR, Big books
* Masterlist with description of learner's Best Project
* Portfolio displayed at the LR per school year
II.10 Students Portfolio (Level 1)
* Sample of Best Students' Portfolio
* Exhibit of Learner's performance
* Accomplished COT signed by the Teacher, MTs, DHs and * Records of teacher/class observations with technical
II. 11 COT or Form 178 signed by the Principal assistance (Level 2)
Master Teacher, Head Teacher and
** best sample of COT per SY in each grade level
Principal
** Records of teachers' movement/ progress from
status of beginning, emerging and maturing
* As titled per grade level/subject area summary * Compilation of Assessment Tools and results that
II.12 Periodical and end of the year monitors and evaluated improvements of student
* Assessment System Report
test results learning outcomes and other performance indicators on
* Summary of Pre-test and Post-test
a school-wide basis (Level 2)
* Item analysis, TOS, Item Bank
Sample of Best Lesson Plan/DLP per
** subject * Lesson Plan showing the application of methodolies
II.13 DLL / DLP
** Grade level learned (Level 1)
** Department
* List of curricular/co-curricular awards and recognition
extracted from SIP and SRC * Certificate of Recognition and awards received by the:
II.14 Records of Awards/ * Compilation of Certificate of Recogntion ** Schoolheads
Recognition Received, Certificates of * and/or Display of Trophies ** Teachers
Recognition and Trophies ** Learners champions
* Records of Outstanding performance/Award of
Excellence/Model of Good behavior
Evidences) 2019 2020 2021
* List of students under Alternative Delivery Mode and * Documents and records of Alternative Learning
Status Report cascased by the DepEd NCR
I.1 VMV Statement
* School-initiated documents that validate participation
II.15 Alternative Learning Delivery
* Quipper worksheet and list of pupils under ADM (e.g. of stakeholders in local initiatives on alternative learning
Modes
modular, home study) programs to support SBM and SIP implementation per
grade level under SEC funded (Level 2)
* Modified in-school off-school approach (MISOSA)
* Supervisory plan of:
** Principal * Records of coaching and mentoring by the SH to
II.16 Instructional Supervisory Plan
** Department heads teachers (Level 2)
** SHS Subject Group Heads
** Master Teachers
PRINCIPLE III - ACCOUNTABILITY AND CONTINUOUS IMPROVEMENT

A clear, transparent, inclusive and responsive accountability system is in place, collaboratively developed by the school community, which monitors performance and acts appropriately
on gaps and gains
Evidences) 2019 2020 2021
III.1 Transparency Board * All contents of the transparency board for the SY
* Regional and National Memo should be aligned with * Copy of documents posted on the Transparency Board
Financial Report principle III (Level 2)
* DBM Circulars on Accountability
* Composition of School DRRM * Records of DRR-related task (Level 3)
* Documentation of conducted DRRM Activities
* Inventory Equipment and materials for DRR
III.2 DRRMC
* Equipment and materials for DRR
* Evacuation/Vulnerability/Hazard plan
* Copies of emergency nos. / hotlines
* Composition of the School Ranking Committee
III.3 Selection and Recruitment * Ranking sheets
(Level 2)
System * Succession Plan
* Division RQA
* Copy of School Property Inventory
III.4 Property Management System * Division Memo on Inventory of Property (Level 1)
* Distribution of List of Instructional Materials
Evidences) 2019 2020 2021
* Documents showing alignment of funds utilization to
III.5 Procurement Management * System on Procurement, system on BAC SIP/AIP
I.1 VMV Statement
System * PhilGeps Prinout Transactions/Report ** includes work and financial plan
* SIP where material resources are managed/procured ** AIP
* Records of consultation w/internal & external
* Monthly Liquidation Report stakeholders on improving learning outcomes
III.6 School Feeding Program
* SBFP Terminal Report * records of agreement with stakeholders on long term
* Daily Accomplishment Reports (BE Form 06) school projects/programs (Level 3)
* Documentation of timeline in the implementation for
the conduct of RPMS
* Documentation from Phase 1 of IPCRF to
III.7 RPMS Rewards/Recognition (Level 2)
* Developemnt Plans and Consolidated Development
Needs form IDPs
* PPST
III.8 Job Description of Teaching and

*
Job description of teaching and non-teaching personnel (Level 1)
Non-Teaching Personnel
*
Position Competency Profile (PCP)
*
State of the Schoolhead Address (SOSA)
III.9 General Assembly Report (Level 3)
*
Reporting of SRC to all school stakeholders
*
Compilation of Cash Endorsement including:
** Canteen Operation & Management
III.10 Financial Report (Level 1)
** Coop
** Others
* Composition of the School Grievance Committee / * Records of conflict management (from attending to
III.11 Grievance Committee / Record
Grievance Machinery minor conflicts)
of Cases
* List of Common Grievances and Resolutions (Level 2) to its full resolution (Level 3)
Evidences) 2019 2020 2021
* Least Mastered Skills
* Contents should focus on monitoring and statistical
I.1 VMV Statement
III.12 Learning Gap analysis
(Level 2)
(Increment/Decrement Scores * Record of scores and increments
* reference list of specific intervention provided
* Result of the intervention
* Compilation of observation and post conferences
conducted by the: * Records of coaching and mentoring by SH to Teachers
** Schoolheads
** PSDS
* Supervisory plans using clinic supervision methods
** EPS
III.13 Coaching and Mentoring (Level 2)
** DHs
System
** MTs
* PMCF & APC
* records on delegation of critical functions like
* List of Mentors and mentees
mentoring, coaching and mentoring and evaluation of
* Supervisory Plan
teachers and stakeholders (Levl 3)
* List of appropriate interventiions and its impact
* SLAC Action Plan preferably twice/ month * Reports on training need analysis
* Inset Training Proposal and matrix of activities * List of trainings attended (Level 1)
* SLAC and INSET Report submitted to the CID
* Reports on the conduct of school/cluster-based
* List of seminar attended in the
trainings that respond directly to the staff development
Division/Regional/National/International level or
program in the SIP (Level 2)
photocopy of certificates
* Reports on capacity building
* Staff development program based on IDP and IPCRF
III.14 Professional Development
* IPPD * Records of coaching and mentoring by SH to teachers
* Consolidated training needs on IDP for SY (Level 2)
* Records of the conduct of INSET on curriculum
enhancements and others (e.g. indigenization of
* Teacher's Induction Program Report/Documentation
curriculum, development of worksheet, workbooks and
others) (Level 2)
* Photocoopy of the Certificate of Attendance of the * Records of implementation of INSET mechanism (Level
Newly Hired employees 2)
Evidences) 2019 2020 2021
* Personal Data Sheet of the Teaching and Non-Teaching
personnel per SY
I.1 VMV Statement
III.15 Form 201 of Rank and File * List of Teachers who submitted SALN (Level 1)
* HRIS printed copy for SY should be updated in softcopy
quartely
III.16 Plantilla of Teachers As titled, updated plantilla Plantilla items for the fiscal/school year (Level 2)
* As titled including Summary/Copy of Teacher's license

* Records of attendance to Masteral/Doctoral
III.17 Certificates of Teachers * acquire NCII - NCIV
Enrolled in Masteral, * TMCI and II for SHS Teacher Diploma programs (Level 3)
Doctoral/Vocational (NCII/NCIII) * Permit to study
* GAD and Senior Citizen Training Design for the year
* Documentation of GAD and Senior Citizen training
III.18 GAD and Senior Citizen (Level 2)
* Received copy of submitted Annual GAD and Senior
Citizen Plan and Budget/Financial and Dvelopment Plan
* Documentation
* PTA, SSG, SPG, faculty and Staff Activities/Plan of Action
for Continuous Improvement
* Projects that address learning gaps and Application
Projects of SHDP Completers
III.19 CI projects (Level 3)
* Records of meetings, minutes of the meetings, FGD,
interview schedule
* Establishment of Community Resources Center
* Liquidation Report of PTA Officers
* MOA/MOU and Deed of Donations * Records or Documentation on Financial Management
III.20 School-Community * Inventory of Financial and Material Donation System (Level 1)
Partnership * Accomplishment and Audit Report Submitted to
Sponsors/Donors
III.21 Local School Board (LSB) * List of materials and services
(Level 2)
Support * Approved APP of LSB
Evidences) 2019 2020 2021
III.22 Local Government Unit (LGU) * as titled, Payment for Salary and other benefits
(Level 3)
Support * List of LGU-hired personnel
I.1 VMV Statement
* BE Form 4&5- Generated Resources and Work Force * Records on community stakehoders volunteers on
Computation school programs/projects/activities
III.23 Brigada Eskwela/Adopt-A-
Adopt-A-School Quarterly Reports, Directory and Daily * records of agreement with stakeholders on long term
School
Financial Accomplishment (BE Form 06) school projects/programs (Level 3)
* Letters of Stakeholders, Suppliers and Donors
* Reports/Records of school community partnership
(Level 1)
III.24 Outreach Programs * Outreach programs rendered by teachers
* Reports of advocacy activities conducted by the school
(Level 3)
* Published and unpublished Action Researchers aligned * Reports on the results of Innovative Supervisory
with Principle II program applied
III.25 Research, Innovations and * school paper/LRMDS approved portal and school * Records and documents of institutionalization of best
Best Practices newsletter or book authorship practices
* Records of innovations introduced in the class (Level 3)

* Regular issues of school publications led by school
* School Newsletter/Gazette (widely read or distributed)
organizations and associations
Records of advocacy effort to promote SIP either
III.26 School Publication * Official school website
through tri-media e.g. print, radio, TV or internet
* Linkage with TV stations, Information and Educational * Records of the dissemination/reporting of the AIP
Campaign (IEC) materials review results (Level 3)
* List of Ancillary Services of Teachers
* Schedule of ancillary and attendance of teacher to
ancillary services
III.27 Ancillary Services of Teachers (Level 1)
* Logbook of teachers with special assignment (guidance,
ICT, disbursing, library etc.)
* Time in and time out when rendering services
Evidences) 2019 2020 2021
* Consolidated Summary Report of * Records of positive feedback on the level of
Suggestions/Comments Received (Monthly or Quarterly) satisfaction from stakeholders regarding efficiencyy of
I.1 VMV Statement
and Actions Taken school systems
* Minutes of the meeting showing feedback on school
III.28 Feedbacking Mechanism * Mechanism classifying valid complaints or feedback
improvement (Level 2)
* Visible Suggestion box * Records on suggestions for school improvement
* Results of school-initiated survey showing level of
satisfaction on school performance (Level 3)
* Best Sample of Teacher's Individual IPCRF Portfolio
representing all positions
** T1
** T2
III.29 Teachers' Indivisdual IPCRF ** T3 Report on the evaluation of Teacher Performance (Level
Portfolio ** MTs 2)
** DHs
* School Head's OPCRF Portfolio
* IPCRF Summary or Compilation of Results for 3years
* Student's Handbook * Pupils/Student Handbool
* Report on the conduct of orienattion re: rigths, roles
* Child Protection Policy of the school
and responsibilities of stakeholders
* Organizational Chart of the Child Protection Committee
** Pupils/Students (Level 1)
(CPC)
* CPC Intake sheet ** Parents (Level 1)
* Accomplished Child Friendly School System (CFSS)
** Teachers (Level 1)
Assessment excerpt from SIP
III.30 Child-Friendly School System
* Records of simple management tasks delegated to a
(CFSS) * Guidance Records
committee (Level 2)
* Teacher-Student-Head Teacher Interview (Entry of
* Records of conflict management (from attending to
Teacher-Student Conferences or HT-student)
minor school conflicts to its full resolution) (Level 3)
* Proof of cases escalated to the SH's attention
* Teacher-Student Interview during enrollemnt and Home
Visits
* Student tracking system
Evidences) 2019 2020 2021
PRINCIPLE IV - MANAGEMENT OF RESOURCES

I.1 VMV Statement
Resources are collectively organized judiciously mobilized and manage with transparency, effectiveness and efficiency to support targeted education outcome.
Evidences) 2019 2020 2021
* Logbook for usage of services
** Canteen Operation & Management
** guidance center
** LR/library
IV.1 Ancillary/Auxilliary Services ** Science Laboratory (Level 1)
** SHS Laboratory
** TVL Laboratory
** HE Laboratory
** Clinic - Medical & Dental Services
* List of Non-Teaching Personnel
* Teaching Personnel Assignment
IV.2 Resources / Material / Financial
* Records of Materials (Level 1)
/ Technology
* Layout of Building or School Development Plan or Site
Development Plan
* Inventory of ICT Equipment
* Preventive Maintenance Schedule
* Logbook of Utilization, DCP Class Schedule
* Documents pertaining to Management of Information
IV.3 ICT - DCP * Attendance Check of Learners in the Utilization of E-
System (Level 1)
Classroom
* Log sheets of Printing and Borrowing of equipment
* Inventory Report generated by the Property Custodian of
the school in the Division
IV.4 property Inventory Report (Level 1)
* Inventory of books
* Classroom/Building Inventory
Evidences) 2019 2020 2021
* Requisition and Issue Slip
IV.5 Resource Inventory (Level 1)
I.1 VMV Statement * Inventory of Physical Facilities
* As titled may include Cash Disbursement Register (CDR) * Annual School Budget (ASB) submitted and reviewed
and Budget Plan by DO
IV.6 Annual Budget and
* ASB reflecting MOOE and other sources of funding for
Expenditures (MOOE) * School Operational Budget
AIP (Level 1)
* Financial Report of PTA
* Canteen Sales Summary Report
IV.7 Canteen Report (School- * Canteen Tray Remittances
(Level 1)
Managed and COOP-Managed) * Daily Sales of Canteen per Section
* Financial Report of Coop
* Feeding Beneficiary Attendance
** SBFP Form 1
IV.8 School-Based Feeding Program (Level 1)
** SBFP Form 3
** SBFP Form 5
* Record of Documentation of Brigada Eskwela includes
IV.9 Brigada Eskwela Report / Adopy- work plan and budget * records of agreement with stakeholders on long term
A-School Program Report * Proposal to the Benefactor (e.g. Meralco Foundation, school projects/programs (Level 3)
Rotary Club…etc)
* COA's Audit Report

* Annual Management Letter of COA and IAS (internal
IV.10 Annual Audit Report
Audit System) of the school
(Applicable to Implementing Units * Financial Reports prepared adhering to budgeting,
Only) accounting and auditing guidelines (Level 3)
* Guidelines and revision of guidelines on incentives and
* Certificates awarded to Stakeholders during school
rewards system for students/Teachers/Stakeholders
IV.11 Rewards System mechanism activities and/or list of awards to Stakeholders
(Level 1)
for stakeholders
(e.g. during Brigada Eskwela and other school
projects/events) * Records of Incentives and Rewards granted (Level 2)

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PRINCIPLE 1 - LEADERSHIP AND GOVERNANCE

* Accomplishment reports of all activities, projects

PRINCIPLE II - CURRICULUM AND LEARNING

* Records/documents of best sample of LP showing the

PRINCIPLE III - ACCOUNTABILITY AND CONTINUOUS IMPROVEMENT

III.8 Job Description of Teaching and

* As titled including Summary/Copy of Teacher's license

* Records of innovations introduced in the class (Level 3)

PRINCIPLE IV - MANAGEMENT OF RESOURCES

* COA's Audit Report

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