Beruflich Dokumente
Kultur Dokumente
Shortcut Keys
On most of Excels menu items you will see the shortcut key associated with it. To see a complete
list push F1 and type "Shortcut Keys".
Quick Help
To get quick help on any menu item push Shift+F1 and click the menu item
Name a Range
To name a selected range, click in the "Name box" (far left on the formula bar) and type a one word
name.
Go To a Named Range
To go to a named range select it from the "Name box" (far left of the formula bar). Or push F5.
Named Formula
To make a Name refer to a constant formula e.g. "TaxRate", go to Insert>Name>Define and type
TaxRate in the "Names in Workbook" box and 36% in the "Refers To". Now enter
=(10*TaxRate) anywhere on the Worksheet.
Nested Formulas
To help write nested formulas (more than 1 formula in a single cell) use the "Paste Function" i.e.
Insert>Function or Shift+F3. Select the function that you need, enter the reference, number or text
then select the drop arrow to the left of the formula bar to add more Formulas. Doing it this way
ensures all your parentheses are in the correct places.
Debugging Formulas
To troubleshoot complex formulas select the cell containing it and then click the = (Equal sign) to
the left of the formula bar, this will activate the "Paste Function". To step through your formula
simply click in the part of the formula you want to debug.
Personal Help
To add your own text to any of the Office Assistants help files, push F1, enter your question then
open the file. Go to Options>Annotate and type in your own text then click OK. You will now
notice a paperclip symbol next to the heading, this will let you know that you have added your own
Help in a way you will understand.
Different Help
Sometimes the Office Assistant is not very helpful to your needs, so try the "Context and Index"
help by either clicking Help>Context and Index or selecting "Help Topics" from any "Help" file.
Customizing Toolbars
Right click on any Toolbar and select "Customize" or push Ctrl+Shift+F10 twice then
"Customize". Now click the "Commands Tab" and drag menu items both on and off the Toolbars.
If things get a bit messy simply click the "Toolbars" tab and click "Reset". This will return all
menu items to their default.
Quick Charts
To create quick charts, click anywhere within your data and push F11.
Worksheet Template
Set up your Worksheet how you want it e.g. formatting, formulas etc then delete all other sheets in
the Workbook. Now go to File>Save or Alt+F2 and select "Template (*.xlt)" from the "Save as
Type". Type a name and click "Save" Now right click on the sheet tab and select Insert you should
see your Template sheet.
Secret Menu
Click in any cell, then move your mouse pointer over any border of the cell until the mouse
pointer changes to an arrow, right click and drag to it's destination and then release.
Secret Menu 2
Place a date in any cell, then move your mouse pointer over the bottom right corner of the cell
(Fill handle) until the mouse pointer changes to a small black cross. Now right click and drag to
any cell and release.
Quick List
To quickly copy down the contents of a cell that has a list in the column to the left or right of it,
simply click in the cell you want to copy and then Double click the Fill handle (little black square
on the bottom right of the cell).
Auto Fill
To fill a series across columns or down rows type January or Jan in any cell and place your mouse
pointer over the bottom right corner of the cell (Fill handle) until the mouser pointer changes to a
small black cross. Left click and drag down or across. This can also be done with Numbers,
Weekdays, Quarters or any text that ends in a number e.g. Day1.
Custom Format
You can format a cell to show any number or text without changing it's real value using "Custom
Format". To see this type the number 20 in any cell then go to Format>Cells or push Ctrl+1. Select
the "Number" tab and then select "Custom." Using any one of the pre-defined formats type
"Twenty" (without quotations) or any text and then click "OK". To test it use the cell in any
formula.
En Masse Changes
To make changes to more than one worksheet at the same time select one of the sheets, hold down
your Ctrl key and click on each sheet name tab. Now any data entered one sheet will also be
entered on the other(s). When you have finished right click on any of the sheet name tabs and
select "Ungroup sheets".
En Masse Changes 2
Another way to have changes on one worksheet reflected on other sheets is to make all the changes
you want on one sheet then hold down your Ctrl key and select the other sheet tabs. Go to
Edit>Fill>Across Worksheets and Excel will give you 3 choices of what to copy to the other
sheets i.e. "All", "Contents" or "Formats".
Worksheet Copy
Select the sheet name tab then hold down your Ctrl key and simply drag it to the position you want
it.
Paste Reference
An easy way to reference another cell is to select the cell you wish to reference then right click and
select Copy or Ctrl+C then select the cell you want the reference in, right click again and select
"Paste Special" then click "Paste Link"
Absolute/Relative Toggle
If you have a formula you want to make absolute or relative then double click in the cell or F2
then place the insertion point anywhere in the cell address and push F4 1, 2 or 3 times.
Repeat
To repeat an operation push F4
Undo
To undo an operation push Ctrl+Z
Linked Picture
A good alternative to a textbox or any shape is a linked picture that reflects any changes made to
its reference. To make one, copy your cell(s), select the destination cell and holding down your
Shift key go to Edit<Paste Picture Link.
Cell Navigation
To move through a group of cells that you are working with without going outside the range
highlight the group of cells and then use the "Enter" key to move through them.
The list should now be reversed. You could now also sort you original list using
Data>Sort>Options, nominate your list then sort!
Formula Errors
Whenever typing one of Excels functions (especially nested ones) into a cell always use lower case.
This way when you push Enter Excel will capitalize only the names of the functions you have
entered correctly.
Printing Workbooks
If you have quite a few Workbooks to print, go to File>Open from within Excel, select the
Workbook(s) using the Ctrl key, then right click and choose Print.
See Also Excel Tips & Tricks Here
Got any Questions? Free Excel Help
Excel Dashboard Reports & Excel Dashboard Charts 50% Off Become an ExcelUser Affiliate
& Earn Money
Special! Free Choice of Complete Excel Training Course OR Excel Add-ins Collection on all
purchases totaling over $64.00. ALL purchases totaling over $150.00 gets you BOTH! Purchases
MUST be made via this site. Send payment proof to special@ozgrid.com 31 days after purchase
date.
Try out: Analyzer XL | Downloader XL | Smart VBA | Trader XL Pro (best value) | ConsoXL |
MergeXL | O2OLAP for Excel | MORE>>
Excel Trader Package Techn of our more popular products are below..