Accounts Payable Guidelines

Particulars
1.Disbursement voucher (DV) and Purchase Journal (PJ)2020
2.Disbursement voucher (DV) and Purchase Journal (PJ)2019
3. General Journal 2019
4. General Journal 2020
5.Mobile monitoring 2019 to 2020
6. BIR form (2307)
7. Request for Payment form
8. For hard copy of documents that already done
9.For the other files documents
10. If there are old files or documents need to check
11. For the computation of the journal

Check and Review documents

Name
1. The Request For Payment form (RFP)
2. The Purchase Request form (PR)
3. The Purchase Order form (PO)
4. Sale Invoice (SI) for the goods and foods
5. Billing Invoice (BI) for the services
6. Others document copy of previous contract

The importance that need to process immediately are the follows;

1. Electricity bills (Meralco)

2. Internet bills (PLDT)
3. Mobile bills (Smart and Globe plan)
4. Cignal Tv Bills
5. Other utilities
6. Follow-up due date for the foods and goods.
 Place
Journal 2020 folder name in the desktop
Journal 2019 folder name in the desktop
Journal 2019 folder name in the desktop
Journal 2020 folder name in the desktop
Journal 2019 folder name in the desktop under folder name Admin
Journal 2019 folder name in the desktop under folder name 2307 or search the name of supplier in the desktop search.
Rfp folder name in the desktop
Just check the black or white plastic drawer with label name foods,goods and services.
Just search the name in the search desktop
Just asked for help of Mr. Ramzi the IT for the previous files of Ms. Shyla.
Just check the previous entry journal

Review
With a completed signature
With a completed signature
With a completed signature
check the number of items
check the amount of payment
check the if the contract was terminated or not
er in the desktop search.