Cambridge International Examinations

Cambridge International General Certificate of Secondary Education

* 2 8 9 3 3 5 0 0 5 8 *

INFORMATION AND COMMUNICATION TECHNOLOGY 0417/02

Paper 2 Document Production, Data Manipulation and Presentations October/November 2017
2 hours 30 minutes
Additional Materials: Candidate Source Files are required.

READ THESE INSTRUCTIONS FIRST

Write your name, Centre number and candidate number in the spaces at the top of this page.
Write in dark blue or black pen.
Do not use staples, paper clips, glue or correction fluid.
DO NOT WRITE IN ANY BARCODES.
You must not have access to either the internet or any email system during this examination.

Carry out all instructions in each step. You can track your progress through the examination by crossing out
each question number.
Enter your name, Centre number and candidate number on every printout before it is sent to the printer.
Printouts with handwritten candidate details on will not be marked.
At the end of the examination, put this Question Paper and all your printouts into the Assessment Record
Folder.
If you have produced rough copies of printouts, put a neat cross through each one to indicate that it is not the
copy to be marked.
Any businesses described in this paper are entirely fictitious.

The number of marks is given in brackets [ ] at the end of each question or part question.

Write today’s date in the box below.

The syllabus is approved for use in England, Wales and Northern Ireland as a Cambridge International Level 1/Level 2 Certificate.

This document consists of 12 printed pages.

DC (NH/FC) 137742/2
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You work for Tawara Cruises and are going to carry out some clerical tasks.

Task 1 – Evidence Document 1

• Open the file N17EVIDENCE.RTF

• Make sure your name, Centre number and candidate number will appear on every page of your
Evidence Document.
• Save this as a word processed document in your work area with the filename N17EVIDENCE
followed by your candidate number, for example, N17EVIDENCE9999

You will need your Evidence Document during the examination to enter answers to questions and to
place your screenshots in when required.

Task 2 – Document

You are going to edit a newsletter for Tawara Cruises. The company uses a corporate house style for
all their documents. Paragraph styles should be created and applied as instructed.

1 • Using a suitable software package, open the file N17TCNEWS.RTF

Do not change the paper size, orientation or margin settings.
• Save the document in your work area with the file name CRUISENEWS
Make sure it is saved in the format of the software you are using.

EVIDENCE 1
Place in your Evidence Document a screenshot to show this file has been saved.
Make sure there is evidence of the file type.
[1]

2 • Place in the header of the file CRUISENEWS the automated file name with path, right aligned.
• Place in the footer:
• automated page numbers left aligned.
• your name, Centre number and candidate number right aligned.
• Make sure that:
• all the alignments match the page margins
• no other text or placeholders are included in the header and footer area
• headers and footers are displayed on all pages. [2]

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3 • Create the following paragraph styles:

House style specifications

Enhancement

Space Before
Line spacing

Space After
Font Style

Alignment
Font Size
(points)

(points)

(points)
TC-title serif 36 centre bold single 0 12
TC-subtitle serif 18 right italic single 0 0
TC-subhead serif 20 left italic, underlined single 0 6
TC-body sans-serif 10 justified none single 0 12
TC-table sans-serif 10 left none single 0 0

EVIDENCE 2
Place in your Evidence Document screenshot(s) to show all the settings for the
TC-subhead style only.
[3]

4 • Apply the TC-title style to the title Tawara Cruise News at the start of the document. [1]

5 • Below the title, add the subtitle

Produced by: and add your name. [1]

6 • Apply the TC-subtitle style to this text. [1]

7 • Apply the TC-body style to the rest of the document. [1]

8 • Change the page layout so that the subheading Winter Holidays and all following text are
displayed in two columns of equal width with a 1 centimetre space between them. [2]

9 • Identify the 8 subheadings in the document and apply the TC-subhead style to each one. [1]

10 • Open the file N17ITINERARY.CSV and insert the contents as a table within the column width
after the text … islands of the Eastern Caribbean: [1]

11 • Sort the data in the table into ascending order of day. [1]

12 • Apply the TC-table style to the table.

• Make sure that:
• no text is wrapped within the table
• all internal and external gridlines are displayed when printed
• there is a 12 point space after the table. [2]
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13 • Insert a new row as the first row of the table and enter the title:
Eastern Caribbean Itinerary [2]

14 • Format the first row of the table to be:

• bold and italic
• centre aligned over the four columns
• shaded with a light grey background (20–40%). [2]

15 • Import the image N17TURTLE.JPG and place this below the subheading Shore Excursions
[1]

16 • Crop the image to remove only the dolphins from the top. [1]

17 • Resize the image so that:

• it is 3.5 centimetres wide
• the image is not distorted.
• Align the image to the:
• top of the paragraph starting This tropical paradise …
• right of the column.
• Make sure the text wraps around the image and the image fits within the column.
• It may look like this:

[2]

18 • Indent the paragraph starting Keep an eye out … by 1 centimetre from both the left and right
hand margins.
• Save the document with the same file name and format used in Step 1. [1]

[Total: 26]

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Task 3 – Database

A trainee is developing a database for Tawara Cruises. You are going to create some reports for Tawara
Cruises to test this database. Make sure all currency values display a currency sign of your choice and
are to two decimal places.

19 • Examine the data in the files N17CRUISES.CSV and N17LINERS.CSV

• Using a suitable database package, import the file N17CRUISES.CSV
Do not create a primary key.
• Use these field names and data types:

Field Name Data Type Display

Liner_Code Text
Vessel_Name Text
Sail_Date Date dd-mmm-yy
Embark Text
Destination Text
Duration Numeric/integer
Daily_Cost Numeric/currency Currency to two decimal places
Vessel_Capacity Numeric/integer
Adult_Only Boolean/Logical Yes/No

• Save the data.

EVIDENCE 3
Take screenshot evidence showing the field names and data types used in the table.
Insert this screenshot into your Evidence Document.
[2]

20 • Import the file N17LINERS.CSV as a new table in your database.

• Set the Liner_Code field as the primary key field.
• Create a relationship between the Liner_Code field in the cruises table and the Liner_Code
field in the liners table.

EVIDENCE 4
Take screenshot evidence showing the Liner_Code field set as the primary key field.
Insert this screenshot into your Evidence Document.

EVIDENCE 5
Take screenshot evidence showing the relationship between the tables. Insert this
screenshot into your Evidence Document.
[2]

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21 • Create a data entry form which will:

• include all fields from the cruises table
• allow the user to select the Liner_Code data from a drop down list.

EVIDENCE 6
Insert into your Evidence Document screenshot(s) to show the drop down list
displaying some of the liner codes.
[2]

22 • Use the form created in Step 21 to add the following record:

Vessel_Capacity
Vessel_Name
Liner_Code

Destination

Adult_Only
Daily_Cost
Sail_Date

Duration
Embark

CL03 Carnival 18-Dec-17 Miami Eastern 10 105.75 2974 No

Glory Caribbean

• Check your data entry for errors. Save the data.

EVIDENCE 7
Place into your Evidence Document screenshot(s) showing this data in your form.
[2]

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23 • Using fields from both tables, produce a report that:

• contains a new field called Total_Cost which is calculated at run-time and displayed as
currency. This field will calculate the total cruise cost by multiplying the Duration by the
Daily_Cost
• selects only those records where the
– Destination is in the Caribbean
– Duration is 8 or more
– Adults_Only is No
• shows only the fields Sail_Date, Vessel_Name, Embark, Destination, Cruise_Line,
Duration, Daily_Cost, and Total_Cost in this order with data and labels displayed in full
• sorts the Duration into ascending order then ascending order of Sail_Date
• has a page orientation of landscape
• fits on a single page wide
• includes the heading Caribbean Festive Voyages at the top of the page
• calculates the average Duration and displays this as an integer below the Duration
column
• has a label to the left of this number Average nights
• has your name, Centre number and candidate number at the bottom of the report.
• Save and print your report.

PRINTOUT 1
Make sure that you have entered your name, Centre number and candidate
number on your report.

EVIDENCE 8
Place in your Evidence Document screenshot(s) showing the formula used to
calculate the average duration.
[13]

24 • Using fields from the cruises table produce an extract from the data which:
• selects only those cruises:
– which have a destination of Trans-Panama Canal
– with a Sail_Date on or after 10/12/2017 and on or before 24/12/2017
• shows only the fields Vessel_Name, Duration and Sail_Date in this order
• sorts the Sail_Date in descending order.

EVIDENCE 9
Place in your Evidence Document screenshot(s) showing the criteria used to select
the required records.

• Save this data in a format which can be imported into the document that you saved in Step 18.
You will need this extract in Task 4. [4]

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25 This relational database uses data stored in two tables.

• Describe in your own words two advantages of using relational tables rather than a flat file
database.

EVIDENCE 10
Type your answers in your Evidence Document using no more than 50 words.
[2]

26 Tawara Cruises would like to use social networking to promote their business.

• Describe in your own words how they can use social networking as a means of communication.

EVIDENCE 11
Type your answers in your Evidence Document using no more than 50 words.
[2]

[Total: 29]

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Task 4 – Document 2

27 • Import the extract you saved in Step 24 into your document as a table after the paragraph
which ends … Details are as follows:
• Make sure that:
• the table fits within the column width
• the extract does not contain a title
• all required fields and their labels are fully visible
• no text is wrapped within the extract
• the TC-table style is applied to the extract
• there is a 12 point space after the table. [2]

28 • Spell check and proofread the document.

• Make sure that:
• tables are not split over two columns or pages
• there are no widows or orphans
• there are no blank pages
• the house style specification has been followed and the correct styles applied as
instructed
• spacing between all items is consistent.
• Save the document using the same file name and format used in Step 18.
• Print the document.

PRINTOUT 2
Make sure that you have entered your name, Centre number and candidate
number on your document.
[1]

29 • Tawara Cruises now want to distribute the newsletter and plan to send a printed copy of this
by post. Evaluate in your own words this method of distributing the information.

EVIDENCE 12
Type your evaluation in your Evidence Document using no more than 100 words.
[4]

[Total: 7]

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Task 5 – Mail merge

You are required to carry out a mail merge to produce booking confirmation letters.

30 • Use the file N17TCCONFIRM.RTF as the master document for the mail merge and the file
N17TCBOOKINGS.CSV as the data source file.
• In the master document:
• replace <Date> with a field to display today’s date
• insert relevant merge fields from the data source file to replace the text in chevrons i.e.
<field>. You should replace 15 fields in the document
• replace the text Candidate Name with your name
• include your Name, Centre number and candidate number in the footer of the document.
• Spell check and proofread the document.
• Save the master document.
• Display the field codes.

EVIDENCE 13
Place in your Evidence Document a screenshot showing the code for the format of
the date field.

PRINTOUT 3
Print your master document with the merge fields displayed. Make sure that you have
entered your name, Centre number and candidate number on your document.
[5]

31 • Merge the letters selecting only those people who have chosen a Caribbean cruise for a
duration of more than 7 days.

EVIDENCE 14
Place in your Evidence Document screenshot(s) showing your selection method.
[2]

32 • Print only the merged letters for the selected people.

PRINTOUT 4
Print the result of the merge. Make sure that you have entered your name, Centre
number and candidate number on your letters.

• Save and close the documents. [1]

[Total: 8]

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Task 6 – Presentation

You are required to create a short presentation.

All slides must have a consistent layout and formatting. Unless otherwise instructed, slides should
display a title and bulleted list.

33 • Create a presentation of 6 slides using the file N17GROWTH.RTF [1]

34 • Create a master slide to display the following features on all slides:

• the company logo N17LOGO.JPG positioned in the top right corner, appropriately sized
with aspect ratio maintained
• a 3 to 4 point wide horizontal line across the full width of the slide and below the logo,
about 3 centimetres from the top
• the text Tawara Cruises in a black, italic, 48 point font, above the line, aligned to the top
left of the slide. Make sure the text does not wrap
• your name, Centre number and candidate number in the bottom right corner
• automatic slide numbers in the bottom left corner.
• Apply all master slide elements to all slides.
• Make sure no master slide elements, text or chart overlap each other on any slide. [3]

35 • Create a pie chart using the data in the file N17PASSNO.CSV

The chart should show the number of passengers by region for 2019 only. [1]

36 • Label the chart with the title

2019 Passengers By Region [1]

37 • Display a legend
• Display on each sector only the percentage values. [1]

38 • Place the chart to the left of the bullet points on the slide with the title:
Worldwide Cruise Passengers [1]

39 • Set the slide show so it loops continuously on-screen.

EVIDENCE 15
Place in your Evidence Document screenshot(s) showing your method.
[1]

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40 • Save the presentation.

• Print the presentation as handouts with 6 slides to the page.

PRINTOUT 5
Print these handouts. Make sure your name, Centre number and candidate
number are on all slides.

• Print only the slide with the title Worldwide Cruise Passengers. Make sure that this slide fills
the full page.

PRINTOUT 6
Print this slide. Make sure your name, Centre number and candidate number are
on this slide.
[1]

[Total: 10]

Task 7 – Printing the Evidence Document

41 • You now need to print your Evidence Document

PRINTOUT 7
Make sure that you have entered your name, Centre number and candidate
number on your Evidence Document.

• Save and close your Evidence Document.

Permission to reproduce items where third-party owned material protected by copyright is included has been sought and cleared where possible. Every
reasonable effort has been made by the publisher (UCLES) to trace copyright holders, but if any items requiring clearance have unwittingly been included, the
publisher will be pleased to make amends at the earliest possible opportunity.

To avoid the issue of disclosure of answer-related information to candidates, all copyright acknowledgements are reproduced online in the Cambridge International
Examinations Copyright Acknowledgements Booklet. This is produced for each series of examinations and is freely available to download at www.cie.org.uk after
the live examination series.

Cambridge International Examinations is part of the Cambridge Assessment Group. Cambridge Assessment is the brand name of University of Cambridge Local
Examinations Syndicate (UCLES), which is itself a department of the University of Cambridge.

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