Website Project Overview for Worthington Cable Television Channel 3

Phase I: Website design and build-out

Phase I will be focused on receiving the design from the client, and creating a mock-up to Client Information
complement a new logo for client approval. After the approval of the mock-up and logo, the site will
This is the contact information we
undergo an extreme build-out, which will include coding and theme development, installation of the
have on file for your account. If this
site platform on a staging server, and initial configuration for this project’s purposes.
information is incorrect, please
Phase II: Content contact IDEaS Computers with
updated contact information.
Phase II will be focused on receiving content and information from the client, which will then be
entered by IDEaS Computers. Client Billing Information
Phase III: Dynamic Pages Worthington Cable Television
Channel 3
Dynamic content types and views will be created for the archives, schedule, and the gallery. The 1211 Clary Street
archives will auto-delete out-of-date videos, the schedule will be automatically sorted in a grid-style Worthington, MN 56187
display, and the gallery will display photos in a grid, using lightbox-style effects for easy user
interactivity. Both blogs will be built as single blog, multi-author platforms, allowing team (507) 727-1129 (p)
collaboration on blog posts. Both blogs will also have direct-publish connectivity, allowing your team [Fax]
to write and publish blog posts from MS Word, Windows Live Writer, mobile devices and other
Project Contact
supported software/platforms.
Kelly Reeves

Project Components kelly.reeves@isd518.net

(507) 329-1406 (m)
Domain
A domain needs to be purchased before the completion of this project for the website launch to
occur. You may purchase a domain on your own, or IDEaS Computers can purchase a domain for you In this Document:
on your behalf, which would be billed to your account separately from this project. IDEaS is available
 Project Components
to assist you with domain name considerations as well; please let us know how we can help.
(pages 1–2 of 5)
Design  Site Map/Page Structure Plan
(page 3 of 5)
The overall look and feel of the website will be designed with user interaction and functionality in
 Project Timeline
primary focus. With the vast amount of dynamic that will be on the site (video archives, schedules,
blogs, galleries), we want this content to be as easy to navigate as possible. (page 4 of 5)
 Client Task List
The overall tone of the design will be clean and professional, done in a contemporary style. IDEaS
(page 5 of 5)
will design your site so it looks polished and up-to-date, with a solid organizational structure and
clear navigation paths.

Content
The content on the site will be written by the client and entered by IDEaS Computers. A proposed outline of the content structure is provided on
page 3 & 4 of this overview. It is assumed that content for your website will be provided by your team to IDEaS Computers, in electronic form.
Acceptable formats are PDF (preferred), MS Word (.doc or .docx), MS Excel (.xls, .xlsx), and MS Publisher (.pub). Additional charges may apply if any
documents and/or content needs to be re-typed or written by IDEaS Computers.

Page 1 of 5 Last Revised: 10/4/2010

 Page 2: Project Components (cont’d)

General Site Features

 Administrative backend, allowing client users to log in and make changes/additions to site content. Training will be provided to the client after
site launch.
 Google analytics installed, allowing client to view visitor statistics on the website.

Content Types & Views

“Content types” are templates created so the client can easily maintain various aspects of the website. Different content types are created for
unique purposes and use throughout the site. Views define the way a content type is displayed on a page. This project will require the following
content types & views:

 General page content

 Video Archive – a list of videos and shows older than the current week. There will be a one-month archive for the past programs, with auto
delete functionality on the programs older than a month (note: the timeline to auto-deletion is something that will be adjustable to whatever
your needs dictate).
 Program Schedule – uses views, cck, and date api to maintain this schedule. The Program Schedule will be a scrolling list with the current show
listing along with upcoming events and past programs.
 Blog – a blog api will be used to maintain the dynamic blogs for this site. There will be two separate blogs, one for the site itself, and another for
students. Each blog will be built “WordPress style”, meaning a single blog will be managed by multiple users. Additionally, these users have the
ability to post to both blogs, although that will not be enabled by default, but will be available to set up at your request.
 Special Events Video Archive – has the same functionality as the Video Archive page, but this page features items deemed as “Special Events”
(eg. Prom, King Turkey Day, International Festival, etc.).
 Photo Gallery – the photos will be laid out in a grid format, and when an image is clicked, a larger one appears in a lightbox.

Page 2 of 5 Last Revised: 10/4/2010

 Page 3: Site Map/Page Structure Plan

Page 3 of 5 Last Revised: 10/4/2010

 Page 4: Project Timeline

Project Timeline
Progress of your project

Phase I Initiatives
 Domain and site staging set up on hosting server – complete
 Core CMS installed and configured – complete
 Core site design concepted – complete, awaiting approval
 Approved design expanded into page mockups – not started
 Approved design/mockups coded into functional theme template – not started

Phase II Initiatives
 Build navigation menus based on proposed site map (page 3 of this document) – not started
 Enter content into designated pages, using content provided by client – not started

Phase III Initiatives

 Build video archive: configuration, theming, categories, tags; enter (at minimum) a starter set of videos provided by the client – not started
 Build program schedule: configuration and theming, entry of starter schedule provided by the client – not started
 Build blog areas: configuration, theming, categories, tags (2 blogs) – not started
 Build special events video archive: same as main video archive – not started
 Build photo gallery – configuration and theming – not started

Page 4 of 5 Last Revised: 10/4/2010

 Page 5: Client Task List

Client Task List

The following is a checklist of things that will be requested of the client as the project progresses. To keep things moving quickly, it is being
provided now to avoid any surprises down the road. You will be asked for the following information and actions:

 Review and approve design concept.

 Review and approve design page mockups
 Review and approve completed theme on staging platform
 Review content pages once ready; verifying that information is accurate and current.
 Need content for:
 Main About Us page (“Learn” on the sitemap)
 Our Services page
 History page
 Program schedule—starter schedule required during Phase III to properly configure and test
 Marketing/Promotions
 DVD Reproduction page content
 DVD Reproduction request form:
 What fields to have? What information do you want to collect?
 Once a form is completed, who will the form be sent to?
 Starter set of videos for Video Archive (minimum of 5) to properly configure and test
 Starter set of videos for Special Events Video Archive (minimum of 5) to properly configure and test
 Starter set of photos for Photo Gallery (minimum of 10) to properly configure and test
 Domain…
 Once your domain is purchased, IDEaS needs Technical Account-level access to your domain to properly administer and facilitate your
website launch.
 Email Hosting…
 Are you interested in IDEaS-provided email hosting (eg. yourname@yourdomain.com)?
If so, we need: Initial list of email accounts to set up (First Name, Last Name, desired email address), and,
List of “general” email aliases (eg. info@yourdomain.com, customerservice@yourdomain.com) and who these aliases should be assigned to

Page 5 of 5 Last Revised: 10/4/2010