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Settlement Administrator Settlement Specialist UR Treasury Manager

Cash Manager
UR Accounts Payable Create and maintain all Perform settlement functions Perform treasury functions for
Perform treasury functions.
Data Entry Specialist Sr settlement setup data regardless across all payment categories assigned organizations.
Reconciling bank accounts
Accounts Payable data of organization. for assigned organizations. Reconciling bank accounts
and generating cash
entry Examples include financial Use for centralized settlement and generating cash
forecasting reports.
Creating supplier invoices institutions, bank accounts, operations. forecasting reports.
Approval authority for banking
and recurring supplier payment types, bank routing Approval authority for Approval authority for banking
and settlement business
invoices rules, and bank reconciliation. settlement business and settlement business
processes.
No approval authority. processes. processes.

UR Accounts Payable Data Entry Specialist Sr X X X


URCash Manager X X
Settlement Administrator X X X
Settlement Specialist X X X
UR Treasury Manager X

Role Conflicting Role


UR Cash Manager Acounts Payable Data Entry Specialist Sr
URCash Manager Settlement Specialist
UR Treasury Manager Settlement Administrator
UR Accounts Payable Data Entry Specialist Senior Settlement Administrator
UR Accounts Payable Data Entry Specialist Senior Settlement Specialist
Settlement Administrator Settlement Specialist

X - Noted Conflict
1099 Analyst UR Accounts Payable
(Create/Modify) Data Entry Specialist
Maintain 1099 category Sr
mapping Accounts Payable data
No approval authority. entry
Creating supplier
invoices and recurring
supplier invoices
Accounts Payable and Banking & Settlement

Segregation of Duties Matrix v1


1099 Analyst
UR Accounts Payable Data Entry
Specialist Sr
UR Accounts Payable Manager
Business Asset Tracking Specialist
UR Buyer
UR Cash Manager
Finance Administrator
Settlement Administrator X
Settlement Specialist X
Supplier Administrator
UR Asset Manager
UR Capital Buyer
UR Cash Specialist
UR Treasury Manager
UR Cash Analyst
UR Recurring Supplier Invoice
Specialist
Sponsored Programs Administrator
Finance Administrator
Grant Manager
Principal Investigator
UR Co-Principal Investigator
UR Lead Principal Investigator
Grants

UR Pre-Award Specialist
UR Award Portfolio Specialist
UR Award Portfolio Senior Specialist
UR Post-Award Manager
UR Post-Award Director
UR Post-Award Billing Specialist
UR Post-Award Cash Specialist
Accountant
Company Administrator
(As Delivered)
Finance Administrator
(As Delivered)
Organization Administrator
(As Delivered)
Integration Administrator
(As Delivered)
Accountant

UR - Budget Accountant
Assigned by Company
UR - CF Endowment Accounting
General Ledger

Manager

UR - CF Tax Accounting Manager


UR - CF Financial Reporting Accounting
Manager
UR - CF General Accounting Manager
UR - Central Finance Manager
UR - Asset Manager
UR - Central Finance Senior Manager
Accounting Manager
Budget Manager
Controller

Company Costing Manager

Cost Center Manager


FAO Specialist

Cost Center Financial Analyst


UR Accounts Payable Business Asset UR Buyer UR Cash Manager
Manager Tracking Specialist Approval authority for Perform treasury
AP Reporting Business asset recurring supplier functions.
Reporting on suppliers, registration, issue, invoices Reconciling bank
supplier invoices, and transfer, and disposal accounts and generating
payments Approval authority for cash forecasting reports.
No approval authority. business asset tracking Approval authority for
business processes. banking and settlement
business processes.

X
Accounts Payable and Banking & Settlement
UR Finance Administrator Settlement Administrator Settlement Specialist Supplier Administrator
Create and maintain all financial Create and maintain all Perform settlement Create and maintain all
setup data regardless of settlement setup data functions across all supplier data regardless
organization. regardless of organization. payment categories for of organization.
Examples include financial Examples include financial assigned organizations. Supplier groups,
institutions, financial accounting institutions, bank accounts, Use for centralized suppliers, and contacts.
data, ledgers, journal sources, payment types, bank settlement operations. Approval authority for
account control rules, fiscal routing rules, and bank Approval authority for supplier business
schedules, items, and taxes. reconciliation. settlement business processes.
No approval authority. No approval authority. processes.

X X

X
X

X
UR Asset Manager UR Capital Buyer UR Cash Specialist UR Treasury Manager
Review and edit of Perform sourcing Create ad hoc bank Perform treasury functions
capital purchase functions transactions and ad hoc for assigned organizations.
transactions and non- Units of measure, payments paid by Wire Reconciling bank accounts
capital equipment purchase items, or ACH and generating cash
purchases greater requisitions, purchase forecasting reports.
$25,000 orders, and receipts. Approval authority for
Approval authority for banking and settlement
procurement business business processes.
processes.

X
UR Cash Analyst UR Recurring Supplier Sponsored Programs Finance Administrator
Record and reconcile Invoice Specialist Administrator Create and maintain all financial
bank statements with (Role and Description (Need Description) setup data regardless of
Workday transactions. added) organization.
Record ad hoc bank Accounts Payable data Examples include financial
transactions from bank entry: institutions, financial accounting
statement lines. creating recurring data, ledgers, journal sources,
supplier invoices account control rules, fiscal
schedules, items, and taxes. No
approval authority.
Grants
Grant Manager Principal Investigator UR Co-Principal UR Lead
Primary manager for View grant functions for Investigator Principal
assigned grants. assigned grants. View grant functions for Investigator
Access to grant spend Approval authority for assigned grants. (Need
analytics. grant award business Approval authority for Description)
Approval authority for processes. grant award business
financial business processes.
processes.
Grants
UR Pre-Award Specialist UR Award UR Award Portfolio UR Post-Award
Perform award functions for Portfolio Senior Specialist Manager
assigned organizations. Specialist (Need Description) View grant functions for
Creating sponsors, award (Need assigned organizations.
schedules, and F&A cost Description) Approval authority for
schedules. grant award business
Approval authority for grant award processes.
business processes.
UR Post-Award UR Post-Award Billing UR Post-Award Accountant
Director Specialist Cash Specialist Perform accounting
(Need Perform customer contract (Need functions for assigned
Description) billing functions for assigned Description) organizations.
organizations. Creating journals,
Maintaining billing schedules allocations, receipt accruals,
and generating installments. depreciation, and
Approval authority for customer intercompany settlements.
contract business processes. Approval authority for
financial accounting
business processes.
Company Finance Administrator Organization Integration Administrator
Administrator (As Delivered) Administrator (As Delivered)
(As Delivered) Master data and configuration role - assigned (As Delivered) Master data and
Master data and to Central Finance or University IT Master data and configuration role -
configuration role - Create and maintain all financial setup data configuration role - assigned to Central
assigned to Central regardless of organization. Examples include assigned to Central Finance or University IT
Finance or University financial institutions, financial accounting Finance or University IT Create and check the
IT data, ledgers, journal sources, account status of financial
control rules, fiscal schedules, items, and integrations regardless of
taxes. organization
No approval authority.
General Led
Accountant UR - Budget UR - CF UR - CF Tax UR - CF Financial UR - CF General
Assigned by Accountant Endowment Accounting Reporting Accounting Manager
Company - Can Assigned by Accounting Manager Accounting Can Launch Allocations
submit Recurring Company Manager Central Manager and Generate Recurring
Journal Entry Excel Can initate Budget Central Finance role Central Finance Journal Entries
upload (EIB) into Amendments Finance role role
Workday, but can
not Generate
entries
General Ledger
UR - Central Finance UR - Asset UR - Central Finance Accounting Manager
Manager Manager Senior Manager Open/close ledger periods
Central Finance role - Approves Capital Central Finance role - and years.
can not submit projects Approver only
Journal Entries
Budget Manager Controller Company Costing Manager Cost Center Manager
Central Budget Office role - Assigned by Company Assigned by Company - Can Primary manager for
approve budget amendments if (There is no Controller for create but cannot launch assigned cost centers.
not 050,090,091,092 divisions 010, 080, 020) Allocations (has Accountant Access to cost center
Access) spend analytics.
FAO Specialist Cost Center Financial
(Departmental Role) Analyst
(Exception that they (Departmental Role)
can only view as a (Review Description)
specialist)
(Review Description)
UR Accounts Payable
Data Entry Specialist
1099 Analyst
Sr
(Create/Modify)
Accounts Payable data
Maintain 1099 category
entry
mapping
Creating supplier
No approval authority.
invoices and recurring
supplier invoices
Accounts Payable and Banking & Settlement

Segregation of Duties Matrix v1


1099 Analyst
UR Accounts Payable Data Entry
Specialist Sr
UR Accounts Payable Manager
Business Asset Tracking Specialist
UR Buyer
UR Cash Manager
Finance Administrator
Settlement Administrator X
Settlement Specialist X
Supplier Administrator
UR Asset Manager
UR Capital Buyer
UR Cash Specialist
UR Treasury Manager
UR Cash Analyst
UR Recurring Supplier Invoice
Specialist
Ac

UR Cash Manager
Business Asset
UR Accounts Payable Perform treasury
Tracking Specialist
Manager functions.
Business asset UR Buyer
AP Reporting Reconciling bank
registration, issue, Approval authority for
Reporting on suppliers, accounts and generating
transfer, and disposal recurring supplier
supplier invoices, and cash forecasting reports.
Approval authority for invoices
payments Approval authority for
business asset tracking
No approval authority. banking and settlement
business processes.
business processes.

X
Accounts Payable and Banking & Settlement

UR Finance Administrator
Settlement Administrator Settlement Specialist
Create and maintain all Supplier Administrator
Create and maintain all Perform settlement
financial setup data Create and maintain all
settlement setup data functions across all
regardless of organization. supplier data regardless
regardless of organization. payment categories for
Examples include financial of organization.
Examples include financial assigned organizations.
institutions, financial Supplier groups,
institutions, bank accounts, Use for centralized
accounting data, ledgers, suppliers, and contacts.
payment types, bank settlement operations.
journal sources, account Approval authority for
routing rules, and bank Approval authority for
control rules, fiscal supplier business
reconciliation. settlement business
schedules, items, and taxes. processes.
No approval authority. processes.
No approval authority.

X X

X
X

X
UR Treasury Manager
UR Capital Buyer
Perform treasury
Perform sourcing
UR Asset Manager functions for assigned
functions
Review and edit of UR Cash Specialist organizations.
Units of measure,
capital purchase Create ad hoc bank Reconciling bank
purchase items,
transactions and non- transactions and ad hoc accounts and generating
requisitions, purchase
capital equipment payments paid by Wire cash forecasting reports.
orders, and receipts.
purchases greater or ACH
Approval authority for
$25,000 Approval authority for
procurement business
banking and settlement
processes.
business processes.

X
UR Recurring Supplier
UR Cash Analyst
Invoice Specialist
Record and reconcile
(Role and Description
bank statements with
added)
Workday transactions.
Accounts Payable data
Record ad hoc bank
entry:
transactions from bank
creating recurring
statement lines.
supplier invoices
Sponsored Programs
Administrator
Segregation of Duties Matrix v1 (Need Description)
Sponsored Programs Administrator
Finance Administrator
Grant Manager
Principal Investigator
UR Co-Principal Investigator
UR Lead Principal Investigator
Grants

UR Pre-Award Specialist
UR Award Portfolio Specialist
UR Award Portfolio Senior Specialist
UR Post-Award Manager
UR Post-Award Director
UR Post-Award Billing Specialist
UR Post-Award Cash Specialist
Accountant

No Conflicts Noted
Finance Administrator Grant Manager
Create and maintain all financial setup Primary manager for
data regardless of organization. assigned grants. Principal Investigator
Examples include financial institutions, Access to grant spend View grant functions for
financial accounting data, ledgers, analytics. assigned grants.
journal sources, account control rules, Approval authority for Approval authority for
fiscal schedules, items, and taxes. No financial business grant award business
approval authority. processes. processes.
Grants

UR Pre-Award Specialist
UR Co-Principal Perform award functions for
Investigator assigned organizations.
View grant functions for Creating sponsors, award
assigned grants. schedules, and F&A cost
Approval authority for UR Lead Principal schedules. UR Award Portfolio
grant award business Investigator Approval authority for grant Specialist
processes. (Need Description) award business processes. (Need Description)
UR Post-Award Billing
Specialist
UR Post-Award Perform customer contract billing
Manager functions for assigned
View grant functions for organizations.
assigned organizations. Maintaining billing schedules and
UR Award Portfolio Approval authority for UR Post-Award generating installments.
Senior Specialist grant award business Director Approval authority for customer
(Need Description) processes. (Need Description) contract business processes.
Accountant
Perform accounting functions for assigned
organizations.
Creating journals, allocations, receipt
accruals, depreciation, and intercompany
UR Post-Award Cash settlements.
Specialist Approval authority for financial accounting
(Need Description) business processes.
Company Administrator
(As Delivered)
Master data and
configuration role -
assigned to Central
Finance or University IT

Segregation of Duties Matrix v1


Company Administrator
(As Delivered)
Finance Administrator
(As Delivered)
Organization Administrator
(As Delivered)
Integration Administrator
(As Delivered)
Accountant

UR - Budget Accountant
Assigned by Company
UR - CF Endowment Accounting
General Ledger

Manager

UR - CF Tax Accounting Manager


UR - CF Financial Reporting Accounting
Manager
UR - CF General Accounting Manager
UR - Central Finance Manager
UR - Asset Manager
UR - Central Finance Senior Manager
Accounting Manager
Budget Manager
Controller

Company Costing Manager

Cost Center Manager


FAO Specialist

Cost Center Financial Analyst


Finance Administrator Organization Integration Administrator
(As Delivered) Administrator (As Delivered)
Master data and configuration role - assigned (As Delivered) Master data and
to Central Finance or University IT Master data and configuration role -
Create and maintain all financial setup data configuration role - assigned to Central
regardless of organization. Examples include assigned to Central Finance or University IT
financial institutions, financial accounting Finance or University IT Create and check the
data, ledgers, journal sources, account status of financial
control rules, fiscal schedules, items, and integrations regardless of
taxes. organization
No approval authority.
Accountant UR - Budget Accountant UR - CF Endowment UR - CF Tax Accounting
Assigned by Company - Assigned by Company Accounting Manager Manager
Can submit Recurring Can initate Budget Central Finance role Central Finance role
Journal Entry Excel upload Amendments
(EIB) into Workday, but
can not Generate entries
General Ledger
UR - CF Financial UR - CF General UR - Central Finance UR - Asset Manager
Reporting Accounting Accounting Manager Manager Approves Capital projects
Manager Can Launch Allocations Central Finance role - can
Central Finance role and Generate Recurring not submit Journal Entries
Journal Entries
UR - Central Finance Accounting Manager Budget Manager Controller
Senior Manager Open/close ledger periods Central Budget Office role - Assigned by Company
Central Finance role - and years. approve budget
Approver only amendments if not
050,090,091,092
Company Costing Cost Center Manager FAO Specialist Cost Center Financial
Manager Primary manager for (Departmental Role) Analyst
Assigned by Company - assigned cost centers. (Exception that they (Departmental Role)
Can create but cannot Access to cost center can only view as a (Review Description)
launch Allocations (has spend analytics. specialist)
Accountant Access) (Review Description)