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TALLER 7

Part II.2 – Rules and Parameters

Enterprise Rules and Process


Master Data
Structure Parameters Execution

Table of Contents
II.2.1: Determine Tax Version....................................................................................................15
II.2.2: Define Tax Accounts........................................................................................................16
II.2.3: Configure Automatic Postings..........................................................................................17
II.2.4: Maintain Default Values for Tax Codes............................................................................20
II.2.5: Set Tolerance Limits for Price Variance...........................................................................21
II.2.6: Set Tolerance Limits for Goods Receipt...........................................................................22
II.2.7: Set Tolerance Limits for Invoices.....................................................................................23
II.2.8: Define Tolerances (Vendors)...........................................................................................24
II.2.9: Default Values for Inventory.............................................................................................26
II.2.10: Default Values for Plants...............................................................................................27
II.2.11: Define Attributes of Material Types................................................................................29

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II.2.1: Determine Tax Version
Description: In this task, you set the number of tax rates that can be entered directly on the vendor
screen. Using the tax version, you determine how many tax amounts and tax codes are to be inputted.

Navigation (SAP Menu Bar): System ► Services ► Table Maintenance ► Extended Table Maintenance

Tasks and Data Entry:


In the “Maintain Table Views: Initial Screen” screen, enter the following information:

Attribute Description Data Value


Table/View Name of table/view for extended table maintenance. T169P

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Click on (MAINTAIN).

In the “Change View “Parameters, Invoice Verification”: Overview” screen, click on the
icon.

In the “New Entries: Details of Added Entries” screen, enter the following information:

Attribute Description Data Value


Company Code Organizational unit within financial accounting. Your Global Bike Inc. (C###)

Tax version Determines how many different tax rates can be One tax amount and tax code

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entered directly on the vendor screen.

Click on (SAVE). You will receive a message that says “Data was saved”.

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II.2.2: Define Tax Accounts
Description: In this task, you specify the accounts to which tax types are posted. The system will
automatically post to the tax accounts specified in this task.

Warning: See “General Notes and Cautions” about table locks.

Navigation: SAP Customizing Implementation Guide ► Financial Accounting (New) ► Financial


Accounting Global Settings (New) ► Tax on Sales/Purchases ► Posting ► Define Tax Accounts

Tasks and Data Entry:

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In the “Maintain FI Configuration: Automatic Posting – Procedures” screen, double-click on MW1.

In the “Maintain FI Configuration: Automatic Posting – Rules” screen, click on the icon.

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You will receive a message that says “Changes have been made”.

In the “Maintain Configuration: Automatic Posting – Accounts” screen, enter the following information:

Attribute Description Data Value


Account General ledger account number. Your Accrued Tax – Output (320000)

Click on (SAVE). You will receive a message that says “Changes have been made”.

Click on (BACK).

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In the “Maintain FI Configuration: Automatic Posting – Procedures” screen, double-click on VS1.

In the “Maintain FI Configuration: Automatic Posting – Rules” screen, click on the icon.

You will receive a message that says “Changes have been made”.

In the “Maintain Configuration: Automatic Posting – Accounts” screen, enter the following information:

Attribute Description Data Value


Account General ledger account number. Your Accrued Tax– Input (321000)

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Click on (SAVE). You will receive a message that says “Changes have been made”.

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II.2.3: Configure Automatic Postings
Description: In this task, you enter the system settings for inventory management and invoices.
Configuring automatic postings will automatically determine the account assignment for transactions
in materials management that make postings to accounts in financial accounting. Rules will also be
determined for the postings made into financial accounting.

Warning: See “General Notes and Cautions” about table locks.

Navigation: SAP Customizing Implementation Guide ► Materials Management ► Valuation and


Account Assignment ► Account Determination ► Account Determination Without Wizard ► Configure
Automatic Postings

Tasks and Data Entry:

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In the “Automatic Posting” screen, click on the icon.

In the “Maintain FI Configuration: Automatic Posting – Procedures” screen, double-click on BSX.

In the “Maintain FI Configuration: Automatic Posting – Rules” screen, enter the following information:

Attribute Description Data Value


Valuation modif. Adds this attribute to Automatic Posting – Accounts screen Selected

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Valuation class Adds this attribute to Automatic Posting – Accounts screen Selected

Click on (SAVE). You will receive a message that says “Changes have been made”.

You are in the “Maintain FI Configuration: Automatic Posting – Accounts” screen.

Enter the following information:

Valuation modif. Valuation class Account


0001 Raw materials 1 (3000) Your Inventory-Raw Materials (200000)

0001 Trading Goods (3100) Your Inventory-Trading Goods (200200)

0001 Finished products (7920) Your Inventory-Finished Goods (200100)

0001 Semifinished products (7900) Your Inventory-Semi-finished Goods


(200300)

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Click on (SAVE). You will receive a message that says “Changes have been made”.

Click on (BACK).

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In the “Maintain FI Configuration: Automatic Posting – Procedures” screen, double-click on DIF.

In the “Maintain FI Configuration: Automatic Posting - Rules” screen, click on the icon.

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You will receive a message “Changes have been made”.

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You are in the “Maintain FI Configuration: Automatic Posting – Accounts” screen.

Enter the following information:

Attribute Description Data Value


Account The general ledger account number identifies the Your Purchase Price Difference
general ledger account in a chart of accounts. (760000)

Click on (SAVE). You will receive a message that says “Changes have been made”.

Click on (BACK).

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In the “Maintain FI Configuration: Automatic Posting – Procedures” screen, double-click on PRD.

In the “Maintain FI Configuration: Automatic Posting – Rules” screen, enter the following information:

Attribute Description Data Value


Valuation modif. Adds this attribute to Automatic Posting – Accounts screen Selected

Valuation class Adds this attribute to Automatic Posting – Accounts screen Selected

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Click on (SAVE). You will receive a message that says “Changes have been made”.

You are in the “Maintain FI Configuration: Automatic Posting – Accounts” screen.

Enter the following information:

Valuation modif. Valuation class Account


0001 Raw Materials 1 (3000) Your Purchase Price Difference
(760000)

0001 Operating supplies (3030) Your Purchase Price Difference


(760000)

0001 Trading goods (3100) Your Purchase Price Difference


(760000)

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Click on (SAVE). You will receive a message that says “Changes have been made”.

Click on (BACK).

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In the “Maintain FI Configuration: Automatic Posting – Procedures” screen, double-click on WRX.

In the “Maintain FI Configuration: Automatic Posting – Rules” screen, enter the following information:

Attribute Description Data Value


Valuation modif. Adds this attribute to Automatic Posting – Accounts screen Selected

Valuation class Adds this attribute to Automatic Posting – Accounts screen Selected

Click on (SAVE). You will receive a message that says “Changes have been made”.

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You are in the “Maintain FI Configuration: Automatic Posting – Accounts” screen.

Enter the following information:

Valuation modif. Valuation class Account


0001 Raw Materials 1 (3000) Your Goods Receipt / Invoice Receipt Account
(310000)

0001 Operating supplies (3030) Your Goods Receipt / Invoice Receipt Account
(310000)

0001 Trading goods (3100) Your Goods Receipt / Invoice Receipt Account
(310000)

0001 Finished products (7920) Your Goods Receipt / Invoice Receipt Account
(310000)

0001 Semifinished products (7900) Your Goods Receipt / Invoice Receipt Account
(310000)

Click on (SAVE). You will receive a message that says “Changes have been made”.

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II.2.4: Maintain Default Values for Tax Codes
Description: In this task, you maintain default values for tax codes in your company code. In order to
speed up invoice verification process, it is advisable to enter default tax codes.

Warning: See “General Notes and Cautions” about table locks.

Navigation: SAP Customizing Implementation Guide ► Materials Management ► Logistics Invoice


Verification ► Incoming Invoice ► Maintain Default Values for Tax Codes

Tasks and Data Entry:


You are in the “Change View “Tax Defaults in Invoice Verification”: Overview” screen.

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Click on (NEW ENTRIES).

In the “New Entries: Details of Added Entries” screen, enter the following information:

Attribute Description Data Value


Company Code Organizational unit within financial accounting. Your Global Bike Inc.
(C###)

Tax Code A tax category which must be taken into consideration Input Tax (XI)
when making a tax return to the tax authorities.

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Click on (SAVE). You will receive a message that says “Data was saved”.

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II.2.5: Set Tolerance Limits for Price Variance
Description: In this task, you set tolerance limits for price variances. When processing a purchase
order, the effective price of a purchase order item is compared with the valuation price in the material
record. Students will be setting the tolerance limit for the variability.

Warning: See “General Notes and Cautions” about table locks.

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Navigation: SAP Customizing Implementation Guide ► Materials Management ► Purchasing ►
Purchase Order ► Set Tolerance Limits for Price Variance

Tasks and Data Entry:

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In the “Change View “Tolerance Limits”: Overview” screen, click on the icon.

In the “New Entries: Details of Added Entries” screen, enter the following information:

Attribute Description Data Value


Tolerance key Determines which tolerance Price variance: purchasing
limits are checked. (PE)

Company Code Organizational unit within Your Global Bike Inc.


financial accounting. (C###)

Lower limit Percentage Check limit Checks if the tolerance Selected


limit has been adhered to.

Lower limit Percentage Tolerance limit % A maximum permissible 20


percentage variation.

Upper limit Percentage Check limit Checks if the tolerance Selected


limit has been adhered to.

Upper limit Percentage Tolerance limit % A minimum permissible 10


percentage variation.

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Click on (NEXT ENTRY).

Enter the following information:

Attribute Description Data Value


Tolerance key Determines which tolerance Max. cash disc. deduction (purchasing) (SE)
limits are checked.

Company Code Organizational unit within Your Global Bike Inc. (C###)
financial accounting.

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Click on (SAVE). You will receive a message that says “Data was saved”.

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II.2.6: Set Tolerance Limits for Goods Receipt
Description: In this task, you set restrictions on goods receipt variances. When processing a goods
receipt, the system checks each item to determine whether the goods receipt varies.

Warning: See “General Notes and Cautions” about table locks.

Navigation: SAP Customizing Implementation Guide ► Materials Management ► Inventory


Management and Physical Inventory ► Goods Receipt ► Set Tolerance Limits

T asks and Data


Entry:

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In the “Change View “Tolerance Limits”: Overview” screen, click on the icon.

In the “New Entries: Details of Added Entries” screen, enter the following information:

Attribute Description Data Value


Tolerance key Determines which limits are checked. Order price qty variance (GR)/E-MSG
(B1)

Company Code Organizational unit within accounting. Your Global Bike Inc. (C###)

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Click on (NEXT ENTRY).

Enter the following information:

Attribute Description Data Value


Tolerance key Determines which limits are checked. Order price qty variance (GR)/W-MSG
(B2)

Company Code Organizational unit within accounting. Your Global Bike Inc. (C###)

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Click on (NEXT ENTRY).

Enter the following information:

Attribute Description Data Value


Tolerance key Determines which tolerance limits are checked. Moving average price variance
(VP)

Company Code Organizational unit within financial accounting. Your Global Bike Inc. (C###)

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Click on (SAVE). You will receive a message that says “Data was saved”.

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II.2.7: Set Tolerance Limits for Invoices
Description: In this task, you set restrictions on variances between the purchase order and its related
invoice. When processing an invoice, the system checks each item for variances.

Warning: See “General Notes and Cautions” about table locks.

Navigation: SAP Customizing Implementation Guide ► Materials Management ► Logistics Invoice


Verification ► Invoice Block ► Set Tolerance Limits

Tasks and Data Entry:

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In the “Change View “Tolerance Limits”: Overview” screen, click on the icon.

In the “New Entries: Details of Added Entries” screen, enter the following information:

Attribute Description Data Value


Tolerance key Determines which limits are checked. Amount for item without order reference
(AN)

Company Code Organizational unit within accounting. Your Global Bike Inc. (C###)

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Click on (NEXT ENTRY).

Refer to Appendix D for further action. Click AQUI

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Click on (SAVE). You will receive a message that says “Data was saved”.

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II.2.8: Define Tolerances (Vendors)
Description: In this task, you provide a maximum amount allowed to be posted in documents. You
specify the tolerances for vendors. These tolerances are used for dealing with differences in payment
and residual items which can occur during payment settlement in the system.

Warning: See “General Notes and Cautions” about table locks.

Navigation: SAP Customizing Implementation Guide ► Financial Accounting (New) ► Accounts


Receivable and Accounts Payable ► Business Transactions ► Outgoing Payments ► Manual Outgoing
Payments ► Define Tolerances (Vendors)

Tasks and Data Entry:

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In the “Change View “Customer/Vendor Tolerances”: Overview” screen, click on the icon.

In the “New Entries: Details of Added Entries” screen, enter the following information:

Attribute Description Data Value


Company Code Organizational unit within accounting. Your Global Bike
Inc. (C###)

Tolerance group Group for customers and vendors, or accounts. Leave Blank

Name of Tolerance Group Name of Tolerance Group ### GBI Default

Gain Amount Payment differences to our advantage are 10


allowed up to the amount entered here.

Gain Percent Differences when settling payments are posted 1


automatically by the system up to this rate.

Loss Amount Payment differences to our disadvantage are 1


allowed up to the amount entered here.

Loss Percent Differences when settling payments are posted 1


automatically by the system up to this rate.

Payment Term from Invoice Indicates terms of payment are to be Selected

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transferred from the original item for residual.

Only grant partial cash disc. Indicates partial cash discount is granted when Selected
clearing invoices if an outstanding receivable is
posted due to insufficient payment.

Click on (NEXT ENTRY).

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Enter the following information:

Attribute Description Data Value


Company Code Organizational unit within accounting. Your Global Bike
Inc. (C###)

Tolerance group Group for customers and vendors, or accounts. GBI

Name of Tolerance Group Name of Tolerance Group ### Global Bike Inc.

Gain Amount Payment differences to our advantage are 20


allowed up to the amount entered here.

Gain Percent Differences when settling payments are posted 2


automatically by the system up to this rate.

Loss Amount Payment differences to our disadvantage are 2


allowed up to the amount entered here.

Loss Percent Differences when settling payments are posted 2


automatically by the system up to this rate.

Payment Term from Invoice Indicates terms of payment are to be Selected


transferred from the original item for residual.

Only grant partial cash disc. Indicates partial cash discount is granted when Selected
clearing invoices if an outstanding receivable is
posted due to insufficient payment.

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Click on (SAVE). You will receive a message that says “Data was saved”.

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II.2.9: Default Values for Inventory
Description: In this task, you update the keys used in the invoice verification process. For each
storage type to be inventoried, you specify which data appears on the warehouse inventory list and
define the layout of the “Enter Inventory Count” screen.

Navigation (SAP Menu Bar): System ► Services ► Table Maintenance ► Extended Table Maintenance

Tasks and Data Entry:


In the “Maintain Table Views: Initial Screen” screen, enter the following information:

Attribute Description Data Value


Table/View Name of table/view for extended table maintenance. T169V

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Click on (MAINTAIN).

You are in the “Change View “Default Values, Invoice Verification”: Overview” screen.

Enter the following information:

Attribute Description Data Value


CoCd An organizational unit within financial accounting. Your Global Bike Inc.
(C###)

Credit Posting key for credit postings. Invoice (31)

Debit Posting key for debit postings. 21

Credit Posting key for credit postings. Credit entry (50)

Debit Posting key for debit postings. Debit entry (40)

Credit Posting key for credit postings. Stock outwd movement (99)

Debit Posting key for debit postings. Stock inwrd movement (89)

Credit Posting key for credit postings. Credit asset (75)

Debit Posting key for debit postings. Debit asset (70)

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Click on (SAVE). You will receive a message that says “Data was saved”.

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II.2.10: Default Values for Plants
Description: In this task, you set some parameters for managing the material inventories. This will
determine the amount of time that materials can be retained. It will also be determined if movement is
allowed and for how much time it is allowed within the system.

Warning: See “General Notes and Cautions” about table locks.

Navigation: SAP Customizing Implementation Guide ► Materials Management ► Inventory


Management and Physical Inventory ► Plant Parameters

Tasks and Data Entry:

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You are in the “Change View “General plant settings in Inventory Management”: Overview” screen.

Click on (NEW ENTIRES).

In the “New Entries: Details of Added Entries” screen, enter the following information:

Attribute Description Data Value


Plant Key uniquely identifying a plant. Your Plant Dallas
(D###)

Create SLoc. automat. Creation of storage location data in the material master Selected
record at the time of the first goods receipt is allowed.

Del. compl. default The setting of the “delivery completed” indicator. Selected

Movement Allowed Specifies that goods movements are allowed. Selected

Days mvt. allowed Days on the basis of which the program checks 30
whether movements are allowed for a reservation item.

Retention period Time in days during which a reservation item resides in 30


the system before being deleted by the program.

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Click on (NEXT ENTRY).

Enter the following information:

Attribute Description Data Value


Plant Key uniquely identifying a plant. Your DC Miami
(M###)

Create SLoc. automat. Creation of storage location data in the material master Selected
record at the time of the first goods receipt is allowed.

Del. compl. default Controls setting of the “delivery completed” indicator. Selected

Movement Allowed Specifies that goods movements are allowed. Selected

Days mvt. allowed Days on the basis of which the program checks 30

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whether movements are allowed for a reservation item.

Retention period Time in days during which a reservation item resides in 30


the system before being deleted by the program.

Click on (NEXT ENTRY).

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Enter the following information:

Attribute Description Data Value


Plant Key uniquely identifying a plant. Your DC San Diego
(S###)

Create SLoc. automat. Creation of storage location data in the material Selected
master record at the time of the first goods receipt.

Del. compl. default Controls the “delivery completed” indicator. Selected

Movement Allowed Specifies that goods movements are allowed. Selected

Days mvt. allowed Days on the basis of which the program checks 30
whether movements are allowed for a reservation.

Retention period Time in days during which a reservation item resides 30


in the system before being deleted by the program.

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Click on (SAVE). You will receive a message that says “Data was saved”.

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II.2.11: Define Attributes of Material Types
Description: In this task, you define specific settings for different material types. When you create a
material master record, you must assign it to a material type. A material type is a grouping together of
materials with the same basic attributes such as raw materials or finished products.

Warning: See “General Notes and Cautions” about table locks.

Navigation: SAP Customizing Implementation Guide ► Logistics – General ► Material Master ►


Basic Settings ► Material Types ► Define Attributes of Material Types

Tasks and Data Entry:

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In the “Change View “Material types”: Overview” screen, double-click on FERT.

In the “Change View “Material types”: Details” screen double-click on Quantity/value updating.

In the “Change View “Quantity/value updating”: Overview” screen, enter the following information:

Attribute Description Data Entry


Val. Area Organizational level at which the material is valuated. Your Plant Dallas
(D###)

Matl type Key that assigns the material to a group of materials. Finished Product

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(FERT)

Qty updating Specifies that the material is managed on a quantity basis Selected
in the material master record for the valuation area.

Value updating Specifies that the material is managed on a value basis in Selected
the material master record for the valuation area.

Val. Area Organizational level at which the material is valuated. Your DC Miami (M###)

Matl type Key that assigns the material to a group of materials. Finished Product
(FERT)

Qty updating Specifies that the material is managed on a quantity basis Selected
in the material master record for the valuation area.

Value updating Specifies that the material is managed on a value basis in Selected
the material master record for the valuation area.

Val. Area Organizational level at which the material is valuated. Your DC San Diego
(S###)

Matl type Key that assigns the material to a group of materials. Finished Product
(FERT)

Qty updating Specifies that the material is managed on a quantity basis Selected
in the material master record for the valuation area.
Value updating Specifies that the material is managed on a value basis in Selected
the material master record for the valuation area.

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Click on (ENTER).

You will receive a message that says “Changing the quantity/value update may cause inconsistencies”.

* The system may give you the above message as you scroll through. Simply enter through it.

Click on (ENTER).

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Click on (SAVE). You will receive a message that says “Data was saved”.

Click on (BACK).

In the “Change View “Material types”: Details” screen click on the icon.

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In the “Change View “Material types”: Overview” screen, double-click on HALB.

In the “Change View “Material types”: Details” screen double-click on Quantity/value updating.

In the “Change View “Quantity/value updating”: Overview” screen, enter the following information:

Attribute Description Data Entry


Val. Area Organizational level at which the material is valuated. Your Plant Dallas
(D###)

Matl type Key that assigns the material to a group of materials. Semifinished Product
(HALB)

Qty updating Specifies that the material is managed on a quantity basis Selected
in the material master record for the valuation area.

Value updating Specifies that the material is managed on a value basis in Selected

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the material master record for the valuation area.

Val. Area Organizational level at which the material is valuated. Your DC Miami (M###)

Matl type Key that assigns the material to a group of materials. Semifinished Product
(HALB)

Qty updating Specifies that the material is managed on a quantity basis Selected
in the material master record for the valuation area.

Value updating Specifies that the material is managed on a value basis in Selected
the material master record for the valuation area.

Val. Area Organizational level at which the material is valuated. Your DC San
Diego(S###)

Matl type Key that assigns the material to a group of materials. Semifinished Product
(HALB)

Qty updating Specifies that the material is managed on a quantity basis Selected
in the material master record for the valuation area.
Value updating Specifies that the material is managed on a value basis in Selected
the material master record for the valuation area.

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Click on (ENTER).

You will receive a message that says “Changing the quantity/value update may cause inconsistencies”.

* The system may give you the above message as you scroll through. Simply enter through it.

Click on (ENTER).

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Click on (SAVE). You will receive a message that says “Data was saved”.

Click on (BACK).

In the “Change View “Material types”: Details” screen click on the icon.

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In the “Change View “Material types”: Overview” screen, double-click on HAWA.

In the “Change View “Material types”: Details” screen double-click on Quantity/value updating.

In the “Change View “Quantity/value updating”: Overview” screen, enter the following information:

Attribute Description Data Entry


Val. Area Organizational level at which the material is valuated. Your Plant Dallas
(D###)

Matl type Key that assigns the material to a group of materials. Trading Goods
(HAWA)

Qty updating Specifies that the material is managed on a quantity basis Selected
in the material master record for the valuation area.

Value updating Specifies that the material is managed on a value basis in Selected
the material master record for the valuation area.

Val. Area Organizational level at which the material is valuated. Your DC Miami(M###)

Matl type Key that assigns the material to a group of materials. Trading Goods
(HAWA)

Qty updating Specifies that the material is managed on a quantity basis Selected
in the material master record for the valuation area.

Value updating Specifies that the material is managed on a value basis in Selected
the material master record for the valuation area.

Val. Area Organizational level at which the material is valuated. Your DC San
Diego(S###)

Matl type Key that assigns the material to a group of materials. Trading Goods
(HAWA)

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Qty updating Specifies that the material is managed on a quantity basis Selected
in the material master record for the valuation area.
Value updating Specifies that the material is managed on a value basis in Selected
the material master record for the valuation area.

Click on (ENTER).

You will receive a message that says “Changing the quantity/value update may cause inconsistencies”.

* The system may give you the above message as you scroll through. Simply enter through it.

Click on (ENTER).

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Click on (SAVE). You will receive a message that says “Data was saved”.

Click on (BACK).

In the “Change View “Material types”: Details” screen click on the icon.

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In the “Change View “Material types”: Overview” screen, double-click on ROH.

In the “Change View “Material types”: Details” screen double-click on Quantity/value updating.

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In the “Change View “Quantity/value updating”: Overview” screen, enter the following information:

Attribute Description Data Entry


Val. Area Organizational level at which the material is valuated. Your Plant Dallas
(D###)

Matl type Key that assigns the material to a group of materials. Raw materials (ROH)

Qty updating Specifies that the material is managed on a quantity basis Selected
in the material master record for the valuation area.

Value updating Specifies that the material is managed on a value basis in Selected
the material master record for the valuation area.

Val. Area Organizational level at which the material is valuated. Your DC Miami(M###)

Matl type Key that assigns the material to a group of materials. Raw materials (ROH)

Qty updating Specifies that the material is managed on a quantity basis Selected
in the material master record for the valuation area.

Value updating Specifies that the material is managed on a value basis in Selected
the material master record for the valuation area.

Val. Area Organizational level at which the material is valuated. Your DC San
Diego(S###)

Matl type Key that assigns the material to a group of materials. Raw materials (ROH)

Qty updating Specifies that the material is managed on a quantity basis Selected
in the material master record for the valuation area.
Value updating Specifies that the material is managed on a value basis in Selected
the material master record for the valuation area.

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Click on (ENTER).

You will receive a message that says “Changing the quantity/value update may cause inconsistencies”.

* The system may give you the above message as you scroll through. Simply enter through it.

Click on (ENTER).

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Click on (SAVE). You will receive a message that says “Data was saved”.

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