Annual Report 2018-19 Side Road Right

CHAPTER IX
IMPLEMENTATION OF OFFICIAL LANGUAGE POLICY
9.1 MACHINERY FOR IMPLEMENTATION:
At present, two Assistant Directors (Ofcial Language), 2 Senior Translation Ofcers and 02
Junior Translation Ofcers are posted in the Hindi section of the Ministry of Road Transport
and Highways. One Assistant Director (OL) deals with the work relating to implementation
of ofcial language policy and the other Assistant Director (OL) deals with the work relating
to translation.To assist in implementing the Ofcial Language Policy, the already created
post of Assistant Section Ofcer has been lying vacant since long. 02 posts of Deputy Director
(OL) and 01 post of Junior Translation Ofcer are also lying vacant. Besides monitoring the
implementation of the Ofcial Language Policy and the Annual Programme, Hindi Section
undertakes translation-work from English into Hindi and vice-versa of the material received
from various sections/divisions of the Ministry.
9.2 OFFICIAL LANGUAGE IMPLEMENTATION COMMITTEE:
The Ofcial Language Implementation Committee (OLIC) of the Ministry of Road Transport
& Highways is headed by the Joint Secretary (Administration & Ofcial Language). Meetings
of OLIC were held on 27th March, 2018, 25th June, 2018, 24th September, 2018 and21st
December, 2018. Quarterly Progress Reports regarding progressive use of Hindi in ofcial
work, received from sections/divisions of the Ministry and the ofces under its control, were
reviewed in these meetings and remedial measures were suggested to improve and enhance
use of Hindi in ofcial work.
9.3 COMPLIANCE WITH SECTION 3(3) OF THE OFFICIAL LANGUAGES ACT, 1963 (AS
AMENDED IN 1967) AND CORRESPONDENCE IN HINDI:
9.3.1 In compliance of provisions of Section 3(3) of the Ofcial Languages Act, 1963 (as amended in
1967), all the documents covered under this section are being issued bilingually.
9.3.2 All letters received in Hindi i.e. letters either written in Hindi or signed in Hindi, are replied to
in Hindi, irrespective of the region from where these are received.
9.3.3 Efforts are being made to increase correspondence in Hindi with the ofces of the Central
Government, State Governments, UT Administrations and the general public in the regions
'A' and 'B'.
9.4 Specic Measures Taken for Promoting use of Hindi
Cash Awards and Incentive Scheme
An incentive scheme to encourage ofcers and employees to do their ofcial work in Hindi is

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