Sap Fi Bootcamp Training Exercises For Day3

SAP FI ECC 6.
0 Bootcamp Exercises for Day 3
SAP FI ECC 6.0 Bootcamp

Exercises for Day 3
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Copyright © Accenture 2007 All Rights Reserved SAP FI ECC 6.0 Bootcamp – Exercises for Day 3.doc
SAP FI ECC 6.0 Bootcamp Exercises for Day 3
Table of Contents
Table of Contents .................................................................................................2
Accounts Payable – Master Data ................................................................................. 3

Exercise 3.1: Create Vendor Master with Reference ............................................3
Exercise 3.2: Change Vendor Master ...................................................................12
Exercise 3.3: Display Vendor Master....................................................................15
Exercise 3.4: Block/Delete Vendor Master ...........................................................18
Accounts Payable – Invoice Processing................................................................... 20

Exercise 3.5: Create PO-Based Invoice ...............................................................20
Exercise 3.6: Display Vendor Line Item ................................................................23
Exercise 3.7: Release Blocked Invoice.................................................................25
Exercise 3.8: Display Invoice / Credit Memo Overview.........................................27
Exercise 3.9: Create a Non-PO-Based Invoice.....................................................30
Accounts Payable – Payment Processing ................................................................ 32

Exercise 3.10a: Automatic Payment Transaction .................................................32
Exercise 3.10b: Automatic Payment Transaction .................................................38
Exercise 3.11: Create a Manual Check ................................................................40
Exercise 3.12: Review Check Registry .................................................................42
Accounts Payable – Withholding Tax........................................................................ 44

Exercise 3.13: Vendor Master for Withholding Tax...............................................44
Exercise 3.14: Invoice Processing – Withholding Tax ..........................................46
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Accounts Payable – Master Data

Estimated Completion Time: 10 minutes
Exercise 3.1: Create Vendor Master with Reference

You have a new supplier and needed to create a new vendor master in
Scenario SAP.
You are sure that all the information except the addresses in the vendor
master are exactly the same as some existing vendors.
Use create vendor master transaction and reference existing vendor
number to create this new vendor in the system
You can change automatically populated fields, if needed.
1. Access the Create Vendor: Initial screen.

Instructions
Path: SAP Easy Access -> Accounting -> Financial Accounting -> Accounts
Payable -> Master Records -> Maintain Centrally -> Create
Transaction Code: XK01
2. Input the following data:

Vendor : Enter R11xx (xx is the participant number)
Company Code: R100
Purchasing Organisation: R100
Account Group : VEND
3. Reference Box:
1. Vendor: R1000
2. Company Code: R100
3. Purch. Organisation: R100
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4. Click Enter icon .
5. Enter vendor information, as appropriate:

Title: Enter Title (Company)
Name: Enter Name (Becker & Decker)
Search Term: Enter Search Term (Becker)
Street/House Number: Enter Street/ House Number (Kaiser Strasse)
Postal Code: Enter Postcode
City: Enter City (Frankfurt)
Country: Enter Country (DE)
Language: English
Telephone: Enter Telephone
Fax: Enter Fax
6. Click the Next icon.
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Note: VAT Reg. No. and Industry fields are maintained for illustration.
7. Click the Next icon.
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8. Enter the following details:

Country Key
Bank Key
Bank Account No
9. Click Next button
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Recon Account – Populated
Cash Mgnmnt group – Populated
10. Click Next button
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Payment terms – populated
Payment Methods – populated
Tolerance Group – populated
11. Click Next button . No data needs to be populated.
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12. Click Next button . (Skip the screen on “With Holding Tax Accounting”).
Fields are automatically populated: Scroll down for all fields populated.
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13. Click Next button . No data needed to be populated (Partner Functions are
configured in MM Module)
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14. Click Save button
15. Verify that “Vendor XXXX has been created for company code XXXX
purchasing organization XXXX” displays in the status bar.
16. Click the Exit icon to return to the SAP Easy Access screen.
You have completed the Create Vendor Master with Reference transaction.
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Exercise 3.2: Change Vendor Master

You need to change payment terms for vendor.
Scenario
Use this transaction to change vendor information.
1. Access the Change Vendor: Initial screen.

Instructions
Payable -> Master Records -> Maintain Centrally -> Change
Payment terms are maintained in the “company code data – Payment

transactions” tab (for FI module transactions) and in the “Purchasing
organization data – Purchasing data” tab (for MM module transactions).
You can change either or both. Accordingly, select the checkbox.
2. Enter initial information:
Field Enter
Vendor The vendor code. (R11xx)
Company code The company code. (R100)
Purch. Organization The purchasing
organization.(R100)
3. Click the check box(es) to indicate the screen(s) you want to maintain.
4. Click the Enter icon . The first screen you selected displays.
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5. Replace the payt terms with the necessary payment terms (Example: Use
payment term “0001” for immediate payment).
6. Click Next button . The following screen appears
7. Replace the payt terms with the necessary payment terms (Example: Use
payment term “0001” for immediate payment). Note: This change becomes
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effective for MM transactions for this vendor in this purchasing orgn.
8. Click the Save icon

9. Verify that “Changes have been made” displays in the status bar.
You have completed Change Vendor Master transaction
Processing Tip • This transaction can be used to change other fields in the vendor master
(Example: payment methods etc.).
• Change of key fields (Reconciliation account) should not be attempted;

business transactions (Example: Vendor invoice, credit memo) are
posted to this vendor account.
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Exercise 3.3: Display Vendor Master

1. Access the Display Vendor: Initial screen.
Instructions
Path: SAP Easy Access -> Accounting -> Financial Accounting ->
Accounts Payable -> Master Records -> Maintain Centrally -> Display
Field Enter
Vendor The vendor account (R11xx)
Company code The company code (R100)
Purch. Organization The purchasing organization.(R100)
3. In the previous exercise, changes were made to the payment terms in the
“company code data – Payment transactions” tab and “Purchasing
organization data - purchasing data” tab.
4. Click these two check box(es) to display these two screens.
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Note: You will see only the screen(s) you select in sequence starting at
the top of the list.
5. Click the Enter icon
6. Review the change(s) made in the payment terms.
7. Click Next button . The following screen appears
8. Review the change(s) made in the payment terms.
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You have completed Display Vendor Master transaction.
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Exercise 3.4: Block/Delete Vendor Master

You are no longer using supplier R11XX and you need to indicate this in the
Scenario system.
Learn the transaction to flag a vendor master for deletion.
1. Access the Flag for deletion: Initial screen.

Instructions
Payable -> Master Records -> Maintain Centrally -> Flag for Deletion

Vendor: Vendor number
Company Code: Company code the vendor was created for
Purch. Organization: Purchasing Organization the vendor was created
for

6. Click the check box(es) to indicate the screen(s) you want to flag for deletion:
All Areas, Selected Company Code, Selected Purchasing Organization.
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7. If the vendor has to be flagged for deletion, then the appropriate checkbox is
activated.
Note: Leave the screen without changes if the vendor is not to be flagged now.
You have completed Block/Delete Vendor Master transaction.
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Accounts Payable – Invoice Processing

Exercise 3.5: Create PO-Based Invoice

You have received an invoice from vendor R1000 against a PO that you
Scenario issued. The invoice is posted with a price variance compared to the purchase
order price. The invoice, if blocked for payment, has to be released
subsequently.
Use this transaction to create a PO-based invoice.
1. Access the Enter Invoice screen.

Instructions
Path: SAP Easy Access -> Logistics -> Materials Management -> Logistics
Invoice Verification -> Document Entry -> Enter Invoice
Transaction Code: MIRO
2. Enter information in the following fields on the Basic data tab:

Transaction: Invoice
Document date: Enter today’s date
Posting Date: Enter today’s date
Reference: INVXX – replace XX with your student number
Amount: Bill (1265 EUR)
Calculate Tax: Checked
Purchase Order No: (Await the instructions for the PO to be used)
If the invoice amount is more than what is proposed by the system, (refer
to amount specified in line item 1, in this example), modify the line item
amount (1100 EUR). If this amount exceeds the tolerance the invoice
may get blocked.
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3. Click on Payment tab: Observe the payment terms and due date calculation.
4. Click on the Simulate button .
Note : The GL accounts have been determined automatically
5. Click Post button .
6. System displays the material document number
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Record the Material Document number that displays in the status bar. As
the system states “Blocked for payment” the invoice has to be released
before effecting the payment.
7. Click the Exit icon until the SAP Easy Access screen displays.
You have completed the Create PO-based Invoice transaction.
Display the vendor account and check if the invoice is blocked for payment.
Next Step
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Exercise 3.6: Display Vendor Line Item

Instructions 1. Access the Vendor Line Item Display screen.
Path: SAP Easy Access -> Accounting -> Financial Accounting -> Account
Payable -> Account -> Display/Change Line Items
Transaction Code: FBL1N
2. Enter information in the following fields:

Vendor Account: Enter your vendor number (from exercise 5) or R1000
Company Code: R100
All items: Checked
Date: Enter today’s date
Type: Normal Items checked
3. Click the Execute button . Vendor line items are displayed.
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4. Double click on the line item and observe the payment block.
You have completed the Display Vendor Line Item transaction.

Note: The document number displayed is the FI document number (not MM
document no.).
Optional Step : To view the Material Document, navigate Environment ->
Document Environment -> Original Document
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Exercise 3.7: Release Blocked Invoice

1. Access the Release Blocked Invoices screen.
Instructions
Path: SAP Easy Access -> Logistics -> Materials Management -> Logistics
Invoice Verification -> Further Processing -> Release Blocked Invoices
Transaction Code: MRBR

Company Code: R100
Invoice Document: Your Invoice PO based invoice document
Processing: Check Release Manually button
Blocking Procedure: Check Blocked due to variances.
3. Click the Execute icon . The Release Blocked Invoices screen displays.
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4. Check the desired document number and click to release the invoice. (To
review the invoice and the variances, click on the Doc. No. to display the
invoice). The status changes to “Released”.
5. Click the Save Changes icon to save the released invoice. Verify that “X
(number) invoices released” displays in the status bar.
6. Click the Exit icon until the SAP Easy Access screen displays.
You have completed the Release Blocked Invoice procedure.
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Exercise 3.8: Display Invoice/Credit Memo

1. Access the Display Invoice / Credit Memo screen.
Instructions
Path: SAP Easy Access -> Logistics -> Material Management -> Logistic
Invoice Verification -> Further Processing -> Display Invoice Document
Transaction Code : MIR4
Field Enter
Invoice / Credit Memo Enter Invoice / Credit Memo

number
Fiscal year The fiscal year.
3. Click the Enter icon or click the Display Document

button.
4. From here you can review the invoice item details or:
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Double Click on Purchase Order number to view the details of the purchase
order
Use Follow-on documents to review the Accounting document.
Note: The following instructions are to view accounting document.
5. Click on Follow-on Documents button .
6. Select the Accounting document and double click to view the document.
7. Double click on the vendor line item for more details
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Note: If there is a payment block on the invoice, it will be seen here in the Pmnt
Block field.
You have completed Display Invoice / Credit Memo transaction.
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Exercise 3.9: Create a Non-PO-Based Invoice

1. Access the Enter Vendor Invoice: Header Data screen.
Instructions
Path: Accounting -> Financial Accounting -> Accounts Payable -> Document
Entry -> Invoice
Transaction Code: FB60
2. Enter information in the following fields on the Basic data tab:

Transaction: Invoice
Vendor: Enter your own vendor number (created in earlier exercise R11xx)
Invoice Date: Enter today’s date
Posting Data: Enter today’s date
Reference: FIN INVXX – XX being participant number
Amount: 2000
Calculate Tax: Checked
Tax Code: V0
Text: – XX being your student number
GL account: 416300
Cost Center: M81100
3. Simulate the document to verify the accounting entries.
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4. Click the Post icon to post the entry.
• Note: Payment term 0001 used in this transaction sets the invoice as due
immediate for payment.
You have completed Create a Non-PO-Based Invoice transaction
Process Automatic Payment

Next Step
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Accounts Payable – Payment Processing

Exercise 3.10a: Automatic Payment Transaction

Periodically you generate payment for your vendors.
Scenario
You use this transaction to generate and view payment run.
1. Access the Automatic Payment Transactions: Status screen.

Instructions
Payable -> Periodic Processing -> Payments
Transaction Code: F110
2. Enter the following data:

Run Date: Enter today’s date
Identification: XX – Your student number
3. Click the Parameter tab.
Posting Date: Enter today’s date
Docs entered up to: Enter today’s date
Company Code: R100
Pmnt Meths: S or U
Next p/date: Enter a date such that the invoice (s) you have posted get
included
Vendor: Your vendor number
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5. Click the Additional Log tab.
Due Date Check: checked
Payment method selection in all cases: checked
Line items of payment documents: checked
Vendors: Your own vendor number
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7. Click the Save button. .
8. The Status tab updates the status as “Parameters have been entered”.
9. Click on Proposal button .

Enter today’s date
Start Immediately checkbox – checked
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11. Click on the Status button . Once the proposal is created, the status
gets updated
11. Click on the Proposal Log button to see the proposal.
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12. If there is nothing to be changed, return to the status page (In case no line
items get selected, please check the vendor / payment method / next payment
run date entered in the parameters. Also check the vendor master section for
automatic payments).
13. Assign a Variant to the Payment medium programme, if relevant.
14. Click the Save button . Navigate to the Status tab.
15. Click on the Pmnt Run button .

Enter today’s date
Start immediately checkbox – checked
16. Click the Enter icon .
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17. Click on Status button to check completion of the payment run.
18. Exit the Payment Program
You have now completed Automatic Payment transaction.
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Exercise 3.10b: Automatic Payment Transaction
Check your View the Payment document created by the automatic payment run
work
Payable -> Periodic Processing -> Payments
Transaction Code: F110
1. Enter the run date and identification created earlier.
2. Navigate using the menu path Edit -> Payments -> Payment List to view the
document number created.
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3. Use the variant as proposed
4. The Payment list is displayed. Note the payment document number
Tip A payment media printout (example: cheques) can be generated either during the
payment run or by executing the command to generate a printout after the payment
run. Manual Checks can also be created.
Next Step Creation of Manual Check
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Exercise 3.11: Create a Manual Check

1. Access the Create check information screen.
Instructions
Payable -> Environment -> Check Information -> Create -> Manual Checks
Transaction Code: FCH5
2. Enter the following details:
Payment Document no: Student’s own payment document number

Paying Company: R100
Fiscal Year: 2007 (Current Year)
House Bank: 1000
Account ID: 1000
Check Number: Await instructions from the trainer
3. Click the Enter icon .
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4. Click the Save icon . A manual check is created.
Note: A prerequisite to this exercise is configuration of check lots using transaction

FCHI.
You have now completed the Create a Manual Check transaction.
Check Review the check registry for your check information.

your work
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Exercise 3.12: Review Check Registry

1. Access the Create check information screen.
Instructions
Payable -> Environment -> Check Information -> Display -> Check Register
Transaction Code: FCHN

Paying Company Code: R100
House Bank: 1000
AccountID: 1000
Output Control: Check list of outstanding checks
3. Click the Execute button .
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The check registry shows the details of the check(s).
You have now completed the Review Check Registry transaction.
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Accounts Payable – Withholding Tax

Exercise 3.13: Vendor Master for Withholding Tax

Attach withholding tax to the Vendor.
Scenario
We will maintain the withholding tax information – i.e. W/Tax type, W/tax code,
activation of liability box etc. – to the vendor master
1. Access the Change Vendor: Initial screen.

Instructions
Path: SAP Easy Menu –> Financial Accounting -> Accounts Payable ->
Master Record -> FK01 (create) / FK02 (change)
Transaction Code: FK01/FK02

Vendor – (Use the vendor account you have created)
Company Code: R100 (use the appropriate company code)
Company code Data – Check Withholding tax
Press Enter.
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3. Attach the withholding tax type and withholding tax code.

4. Tick the liable box.
5. Attach rec type & WH tax country - DE.
6. Click Save button .(Acknowledge messages, if any, by pressing Enter key)

You have now completed the Vendor Master for Withholding Tax transaction.
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Exercise 3.14: Invoice Processing – Withholding Tax

1. Access the Enter Vendor Invoice screen.
Instructions
Path: SAP Easy Menu –> Financial Accounting -> Accounts Payable ->
Document Entry - Invoice
Transaction Code: FB60

Vendor – Use the relevant vendor (With W Tax)
Amount - 1000
Expense Account – 476500; Cost centre M81100, tax code V0
Given all the details, if in Withholding tax configuration is in the Vendor Master
(as covered earlier), then the system will automatically calculate the
Withholding tax amount in the invoice
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3. Click Simulate button to verify the entry whether Withholding

tax is accurately deducted or not and the system has passed the required
entry
The system will automatically deduct the tax amount from the vendor invoice
and pass the entry for it; during a simulation, the system doesn't give the
document no and after we save we get the document no.
Note: The percentage of deduction is governed by with holding tax configuration.
4. Post the invoice
You have now completed the Invoice Processing – Withholding Tax transaction.
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SAP FI ECC 6.

0 Bootcamp Exercises for Day 3

SAP FI ECC 6.0 Bootcamp

Table of Contents .................................................................................................2

Accounts Payable – Master Data ................................................................................. 3

Accounts Payable – Invoice Processing................................................................... 20

Accounts Payable – Payment Processing ................................................................ 32

Accounts Payable – Withholding Tax........................................................................ 44

Accounts Payable – Master Data

Exercise 3.1: Create Vendor Master with Reference

1. Access the Create Vendor: Initial screen.

2. Input the following data:

4. Click Enter icon .

5. Enter vendor information, as appropriate:

6. Click the Next icon.

7. Click the Next icon.

8. Enter the following details:

9. Click Next button

 Recon Account – Populated

 Cash Mgnmnt group – Populated

10. Click Next button

 Payment terms – populated

 Payment Methods – populated

 Tolerance Group – populated

11. Click Next button . No data needs to be populated.

14. Click Save button

Exercise 3.2: Change Vendor Master

1. Access the Change Vendor: Initial screen.

 Payment terms are maintained in the “company code data – Payment

6. Click Next button . The following screen appears

effective for MM transactions for this vendor in this purchasing orgn.

8. Click the Save icon

• Change of key fields (Reconciliation account) should not be attempted;

Exercise 3.3: Display Vendor Master

2. Enter initial information:

Vendor The vendor account (R11xx)

Company code The company code (R100)

Purch. Organization The purchasing organization.(R100)

5. Click the Enter icon

6. Review the change(s) made in the payment terms.

7. Click Next button . The following screen appears

8. Review the change(s) made in the payment terms.

Exercise 3.4: Block/Delete Vendor Master

1. Access the Flag for deletion: Initial screen.

4. Enter initial information:

5. Click the Enter icon

Accounts Payable – Invoice Processing

Exercise 3.5: Create PO-Based Invoice

1. Access the Enter Invoice screen.

2. Enter information in the following fields on the Basic data tab:

4. Click on the Simulate button .

Note : The GL accounts have been determined automatically

5. Click Post button .

6. System displays the material document number

Exercise 3.6: Display Vendor Line Item

2. Enter information in the following fields:

3. Click the Execute button . Vendor line items are displayed.

You have completed the Display Vendor Line Item transaction.

Exercise 3.7: Release Blocked Invoice

2. Enter information in the following fields:

You have completed the Release Blocked Invoice procedure.

Exercise 3.8: Display Invoice/Credit Memo

Transaction Code : MIR4

Recon Account – Populated

Cash Mgnmnt group – Populated

Payment terms – populated

Payment Methods – populated

Tolerance Group – populated

Payment terms are maintained in the “company code data – Payment

Posting Date: Enter today’s date

Docs entered up to: Enter today’s date

Company Code: R100

Vendor: Your vendor number

Due Date Check: checked

Payment method selection in all cases: checked

Line items of payment documents: checked

Vendors: Your own vendor number

Start Immediately checkbox – checked

Start immediately checkbox – checked

Payment Document no: Student’s own payment document number