BETA MU CHAPTER STANDING RULES

(Revised 2020)

I. Chapter Name
A. The name of this chapter shall be ​Beta Mu Chapter, The Florida State
Organization of The Delta Kappa Gamma Society International, hereafter referred
to as The Florida State Organization.
II. Purposes
A. Beta Mu will have as its purposes those established at the international level.
III. Executive Board and Committees
A. Biannually, a slate of officers shall be prepared by the Nominations Committee
and presented to the membership, with the election taking place before the
District Meeting. All officers will serve two (2) years. Elected officers of Beta
Mu will be as follows:
1. President
a) The President shall
(1) act as presiding officer at regular and called meetings and
direct activities of the chapter;
(2) act as chair of the executive board;
(3) appoint standing and special committees, except the
nominations committee (see procedures section);
(4) approve all expenditures with the executive board adopted
budget;
(5) approve all chapter publications;
(6) fill by appointment all vacancies in office;
(7) represent the chapter at meetings, conferences and other
events;
(8) serve as a member of The Florida State Organization
executive board;
(9) oversee selection of dates and sites for chapter meetings to
be presented to the executive board for approval
2. First Vice-President
a) The first vice-president shall
(1) serve as presiding officer in the absence of the president;
(2) succeed to the presidency in the event of the resignation or
death of the president and serve until the next regular
election of officers;
(3) serve as chairperson of the Educational Excellence
Committee
(4) perform such other duties as the president shall assign her
3. Second Vice-President
a) The second vice-president shall
(1) serve as presiding officer in the absence of the president
and the first vice-president;
 (2) succeed to the presidency in the event of the resignation or
death of the president and and the first vice-president and
serve until the next regular election of officers;
(3) coordinate with the treasurer to verify all member profiles
are current;
(4) perform any other duties designated by the president shall
assign her
4. Recording Secretary
a) The recording secretary shall
(1) keep minutes of all meetings of the chapter and executive
board;
(2) provide copies to the executive board digitally within two
weeks following a meeting;
(3) attend to any other duties as designated by the president
5. Corresponding Secretary
a) The corresponding secretary shall
(1) assist the president with any correspondence delegated to
her;
(2) attend to any other duties as designated by the president
6. Treasurer
a) The treasurer will be appointed by the president with executive
board approval and shall
(1) receive and pay out all monies belonging to the chapter;
(2) keep an accurate account of receipts and expenditures;
(3) keep a file of receipts, bills and bank statements;
(4) present a financial report at each fiscal regular meeting;
(5) file tax reports;
(6) submit the accounts of the chapter for an annual
audit/financial review;
(7) maintain an accurate and current membership roster;
(8) serve as a consultant in the process of budget development
and supervision of finances
7. Parliamentarian
a) The parliamentarian will be the immediate past president and shall
(1) assist the president in the preparation for meetings;
(2) advise only when requested by the president;
(3) call the attention of the chair to any error in the proceeding
that may affect the substantive rights of any member;
(4) serve as an ex officio member (without vote) on the chapter
executive board
B. The Executive Board of Beta Mu Chapter will
1. each be a voting member, except the treasurer and parliamentarian who
are not voting members. A quorum will consist of a majority of members
in attendance.
2. consist of:
 a) All elected officers
b) The immediate past president as parliamentarian
c) The treasurer
d) All chapter committee chairmen
C. Committees
1. The following committees have been established in Beta Mu:
a) Awards
(1) Grant-in-Aid
(2) Library
(3) Woman Educator of the Year
b) Chapter Standing Rules
c) Communications
(1) Newsletters
(2) Social Media
(3) Website
d) Educational Excellence
(1) Impacting Education Worldwide
(2) Personal Development
(3) Professional Development
e) Finance
f) Membership
g) Nominations
h) Scrapbook
2. The president and/or executive board may establish special needs
committees as the need arises. Each committee chairman and officer is to
pass along notes concerning activities of her committee or the office to the
incoming chairman or officer.
IV. Membership
A. Recommendations of names proposed for membership in Beta Mu must be given
to the Membership Committee on the date determined by the committee. An
active member must be a woman who is or has been employed as a professional
educator at the time of her election. An active member shall participate in the
activities of the chapter. Recommendations for Membership forms will be
available at all meetings and online at the DKG website.
B. Collegiate members shall be undergraduate or graduate students who meet the
following criteria:
1. Undergraduate student collegiate members shall
a) be enrolled in an institution offering an education degree and have
the intent to continue academically and professionally in the field
of education.
b) be enrolled within the last two years of their undergraduate degree
2. Graduate student collegiate members shall have graduate standing in an
institution offering an education degree and have the intent to continue
academically and professionally in the field of education.
 3. When a collegiate member starts her career as a paid educator, she will
pay active member dues and become an active member. If a collegiate
member does not pursue a career as an educator, her membership will
expire upon graduation or withdrawal from the degree program.
C. The Membership Committee will review the Recommendations for Membership
and present the candidates’ names to the chapter on which the chapter
membership will vote.
D. Invitations to membership will be in writing and delivered in person, if possible.
E. Members-elect will indicate in writing their acceptance to membership.
F. The Membership Committee is responsible for a formal orientation of new
members prior to the induction.
G. Induction of new members will take place once a year. If needed, an additional
induction can be held at any other meeting.
H. Transfer members are accepted by the chapter without a vote. Chapters may not
accept members until they have received the Official Application of Transfer,
Form No. TR-A, from International Headquarters. The transferring member
initiates the procedure herself.
I. A former member may be reinstated to membership by the chapter without a vote.
J. Reserve Membership shall be granted only to a member who is unable to
participate fully in the activities of the chapter because of physical disability
and/or geographic location. Reserve membership shall be granted by a majority
vote of the chapter in attendance during voting.
K. The key pin is presented by Beta Mu Chapter to each new inductee. The key pin
and other official pins may be worn on a ribbon. The key pin is usually returned
to the chapter upon the death of a member.
V. Meetings
A. Executive Board meetings will be held at least two times a year.
B. Four regular chapter meetings at which business is conducted will be held each
year.
C. Beta Mu chapter meetings are as follows:
1. Induction Meeting
2. Planning Meeting
3. Three Program Meetings
4. Installation/Founders Day Meeting
D. The quorum for chapter meetings will constitute the number of members present.
E. The chapter President may send an alternate to represent her at the State
Executive Board Meeting provided notification has been sent to the State
President.
VI. Finance
A. Beta Mu dues must be paid by June 15th of each year in order to meet the
International deadlines.
B. The Treasurer of Beta Mu will pay the annual reserve dues out of the chapter
treasury for members of Beta Mu who, as determined by the Executive Board,
become mentally incapacitated to the extent that they are not able to handle their
own financial affairs.
 C. All checks will require the signature, if the institution requires, of the Chapter
President and Treasurer. The signatures will be filed with the appropriate bank at
the beginning of each chapter biennium.
D. The chapter’s fiscal year will end June 30. Dues must be collected by June 15th,
so that the Treasurer’s report can be sent in to the state early enough for the State
Treasurer to complete her reports. At that time, a committee will be appointed by
the President to conduct a financial review of all the financial records for the
fiscal year. The financial review will be submitted to the Executive Board.
E. At the first Executive Board Meeting of the fiscal year, the Finance Committee
will propose an annual budget which will be presented to the membership for
approval.
F. A President’s Travel Account (savings account) will be used for the International
and Regional expenses of the President and/or First Vice-President. All other
monies budgeted for the President’s and/or First Vice-President’s travel expenses
are to be handled through the regular checking account. 75% of the annual
fundraiser will be deposited in the President’s Travel Account (savings account)
and 25% will be deposited in the checking account. An additional room can be
purchased with these additional funds for more members to attend meetings. The
President’s and/or First Vice-President’s travel guidelines will be reviewed
annually by the Finance Committee.
VII. Projects/Awards/Celebrations
A. Beta Mu Chapter supports Delta Kappa Gamma Society International and The
Florida State Organization projects and encourages individual and chapter
projects.
B. Beta Mu can award a scholarship to a member with the approval of the executive
board if funds are available.
C. Money for books will be presented to a Clay County school library in May of the
first year of the biennium. The recipient will be chosen by the Awards
Committee.
D. Any Grant-in-Aid awarded by Beta Mu will be administered by the Awards
Committee. In order for the Beta Mu Eloise McBee Memorial Grant-in-Aid to be
perpetuated, $500.00 will be transferred from the general account to the grant
account annually. This Grant-in-Aid, in the amount of $1,000, will be awarded in
May of the first year of each biennium.
E. Beta Mu will celebrate its heritage at a Birthday/Founder’s Day function in May
of the first year of the biennium and new officer installation will be held in the
second year of the biennium.
F. Each year the Awards Committee will select a chapter member, from submitted
nominations, to receive the Woman Educator of the Year Award. The award will
be presented at the May meeting.
G. The social time of any regular meeting may be designated to honor individuals
such as: those retiring from teaching, those making an outstanding contribution to
Beta Mu, and/or members transferring to another chapter.
H. Each retiree will be honored at the nearest social time to their retirement, with the
presentation of a long stemmed red rose.
 I. A single red rose will be sent by the President or her designee to members who
are ill for a period of time or have had a death in the immediate family. In the
event of a member’s death, a memorial gift of $25 will be made to the Beta Mu
Eloise McBee Memorial Grant-in-Aid Fund and a note of sympathy sent to the
immediate family.
J. The chapter yearbook will be updated and published online each biennium.
K. Beta Mu will publish a newsletter several weeks before each chapter meeting.
There will be an effort to use email as much as possible for this.
VIII. Procedures
A. The procedure for election of the Nominating Committee will be as follows:
1. The President will present five names, including a recommendation for
Chairman, to the membership.
2. The membership will elect these members and/or nominate members from
the floor.
3. The names recommended by the President should represent a cross-section
of the chapter membership.
4. Each succeeding chapter President, in proposing the new slate of chapter
Nominating Committee Members, will select as the nominee for
Chairman one of the previous biennium’s members of the Nominating
Committee in order to provide continuity.
B. Amendments to the Chapter Standing Rules will be by a 2/3 vote of the
membership present. Any proposed changes in the Chapter Standing Rules should
be presented to the Executive Board. If approved by the Executive Board, any
proposal will be presented to the Chapter at the next regular meeting and voted on
at the following meeting.
IX. Dissolution
A. Before a chapter is dissolved the approval of The Florida State Organization
must be obtained.
B. In the event of a dissolution of a chapter within The Florida State Organization
such dissolution shall be carried out in accordance with the incorporation
statues of the state of Florida.
X. Parliamentary Authority
A. Robert’s Rules of Order Newly Revised​ (current edition) shall govern the
proceedings in all cases not provided for in the ​Constitution,​ International
Standing Rules, The Florida State Organization Bylaws, and The Florida State
Organization Standing Rules.