Documentation

Library Management System Aprotrain-Aptech
Library Management System Documentation
Batch: C0809HV
Team: No.12
Dang The Cuong (Team Leader)
Tran Tien Dung

Group Member:
Nguyen Duc Quyet
Pham Van Toan

Ha Noi - May 2010
ACKNOWLEDGEMENT
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At first, we would like to thank all those who have supported and helped our Team complete this
eProject successfully.
We would like to acknowledge the eProject Team at Head Office, India who guided and helps
us.
Finally, we would like to thank Mr. Luong Trung Kien who supported and teach us to come up
with this project.
TABLE OF CONTENT
SYNOPSIS..................................................................................... 4
Book Managements............................................................................................4
User Management..............................................................................................4
SYSTEM ANALYSIS........................................................................5
Problem Definition.............................................................................................5
Customer Requirement Specification..................................................................5

2.1 User (Staff)....................................................................................................................5
2.2 Admin............................................................................................................................5
System Functions..............................................................................................6
Account Management.........................................................................................6
Book Management.............................................................................................6
Statistic Book....................................................................................................6
SYSTEM ARCHITECTURE AND DESIGN:............................................6
Hardware Requirement:.....................................................................................6
Software Requirement:......................................................................................6
4.3. System Architecture:...............................................................................7
SYSTEM DESIGN............................................................................ 8
Data Flow Diagram.............................................................................................8

DFD Level 0 - Context Diagram...........................................................................................9
DFD Level 1 – Application Process.......................................................................................9
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DFD Level 2 – User ‘s Functions.........................................................................................10

..........................................................................................................................................10
1.4. DFD Level 2 – Manager ‘s Functions...........................................................................11
Functional Hierarchy Diagram...........................................................................12
Entity – Relationship Diagram...........................................................................13
Table Design....................................................................................................14
Table User: Store personal information about users..........................................................14
Table Transactions: Store information about transactions.................................................14
Table Request_Book: Information storage requirements of users request books...............14
Table Book_Categories:.....................................................................................................15
Table Book:........................................................................................................................15
Database Design:.............................................................................................16
Table User........................................................................................................................16
Table Transaction.............................................................................................................16
Table Request_Book.........................................................................................................17
Table Book_Categories.....................................................................................................17
Table Book........................................................................................................................17
Detail of E-R Diagram for Database..................................................................................18
Flow charts......................................................................................................19
Login Flow Chart:...............................................................................................................19
Add new Book into Library by Administrator:.....................................................................20
Update Book’s information by Administrator:....................................................................21
Delete Book by Administrator ...........................................................................................21
Add new Employee by Administrator:................................................................................22
Update Employee’s information:........................................................................................23
Delete Employee by Administrator:...................................................................................24
Process borrow book by Administrator:.............................................................................26
Process return book by administrator :..............................................................................27
Add request a new book: ..............................................................................................28
Process change password :................................................................................................29
GRAPHIC USER INTERFACE (SCREEN SHOTS).................................30

Login..................................................................................................................................30
Main Interface....................................................................................................................31
Add New Book...................................................................................................................32
Search Book......................................................................................................................32
User Information................................................................................................................33
Request Add New Book......................................................................................................34
Process Transactions.........................................................................................................35
Your Information................................................................................................................36
Search Book......................................................................................................................37
Statistic.............................................................................................................................38
REPORT......................................................................................39
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Synopsis
The Library Management System (LMS) application which is to be developed for
Windows platform using:
- Java SE (JDK 1.6.0_17)
- NetBean IDE 6.8
- Microsoft SQL Server 2005
- Microsoft Word 2003
- Smart Draw 2010
The application should perform the following functions:
Book Managements
a. CRUD Books
b. Search Books
c. Request new book
d. Borrow books
User Management
e. CRUD User
f. Change Password
g. Search books
h. View statistics
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System Analysis.
Problem Definition.
Library is the knowledge source of human; therefore, the number of books in each
library is huge treasures. Thus, managing library system logically and avoiding missing valuable
books as well as managing book borrowing and returning are actually difficult.
If you are borrowers, you need more time to consider whether the book you need is available or
not.
If you are librarians, it also takes much time for you to control all books in the library.
Moreover, if any book is borrowed, it is compulsory to be taken note. All actions are
administered on paper. That is so dangerous because of mistake risks. Also, it wastes time. In
contrast, just by using the software of library system management, you can do everything.
Through the software of managing library system, you can control every book with its own
code. You can manage books which is borrowed and given back rationally and reasonably. It can
allow you to list book titles which are frequently borrowed or books which must be returned on
the day or books which are available in the library in order to meet people’s demand. This
software will help us save time as well as manage library with high accuracy.
Customer Requirement Specification.
2.1 User (Staff)

- The entire staff of the company signs in to the system (Each employee will be Admin
to provide an account of his).
- Users have the right to borrow books.
- Users have the right book search.
- Users have the right to enter the proposed (request) new books.
2.2 Admin
- Have the right to manage user
+ Can add new, delete, suspend the account of user
- Have the right to manage the books
+ Can add, remove, and update books
+ Mange new books are requested by user.
+ Statistics books.
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System Functions.
Account Management
1.1.1. Login and logout.
1.1.2. Change password.
1.1.3. Add a new account
1.1.4. Edit/remove account
1.1.5. Search user
Book Management
1.1.6. Add book
1.1.7. Remove book.
1.1.8. Update book
1.1.9. Search book.
1.1.10. Add request new book.
1.1.11. Transaction Management
1.1.12. Processing borrow book.
1.1.13. Processing return book.
Statistic Book
1.1.14. Quantity of Books.
1.1.15. The most borrow books.
1.1.16. Statistic 20 new books.
1.1.17. Statistic 20 user borrowed the most books.
1.1.18. Statistic user overdue paid.
System Architecture and Design:
Hardware Requirement:
Device Minimum Requirement Recommend Requirement
CPU ~1Ghz Intel/AMD processors. ~1.5Ghz+ Intel/AMD
processors.
RAM 256Mb 1Gb
HDD 20Gb 80Gb
VGA Memory 32Mb 128Mb
Network 10Mbs LAN 100Mbs LAN
Software Requirement:
Type Name Version
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Operating System Microsoft Window XP, Vista or 7 32bit

Frame Work Sun Java SE JDK 1.5 or higher
Deployment Software Net Bean IDE 6.8
Database Microsoft SQL Server 2005
4.3. System Architecture:
TIER 1 USER INTERFACE

Presentation Tier GUI COMPONENTS
TIER 2
DATABASE ACCESS
Database Tier
Two Tier Architecture of the Project
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System Design
Data Flow Diagram
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DFD Level 0 - Context Diagram
Context Diagram
DFD Level 1 – Application Process
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DFD Level 2 – User ‘s Functions
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1.4. DFD Level 2 – Manager ‘s Functions
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Functional Hierarchy Diagram
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Entity – Relationship Diagram
Book Request
Categories Book
1 N
Has Has
N
1
Books User
1 1
Has
N
Has Transaction
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Table Design
Table User: Store personal information about users
tblUSER
No Field Name Data type Null Key Description
PK,I
1 User_ID Int No D Stores the number of the User
2 User_Name varchar(50) No Store information about the user name
Store information about the full name of
3 User_FullName nvarchar(50) Yes the user
4 Password varchar(100) No Store information about passwords
5 User_Address nvarchar(50) Yes Store information on address
User_PhoneNumbe
6 r varchar(15) Yes Store information about phone numbers
7 User_Departement nvarchar(50) No Store the department of the User
There is two type user: manager(1) and
8 User_Type Bit No employee(0)
Table Transactions: Store information about transactions
tblTransactions
PK,I
1 Transaction_ID Int No D Stores the number of the transactions
2 User_Id Int No FK Stores the number of the user
3 Book_Id Int No FK Archive code number book
4 Date_of_Borrow datetime No Archive Date borrow book
5 Date_of_Return datetime No Archive Date return book
6 Status Bit No Archive Transaction Status
Table Request_Book: Information storage requirements of users

request books.
tblRequest_Book
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1 Request_Book_Id Int No PK,I ID required to add new books

D
2 Request_Book_Title nvarchar(200) No Title of book to add new
3 Request_Book_Author nvarchar(50) No Name the author’s book to add
new
4 Request_Book_Category nvarchar(50) No Category to add new
5 User_Id Int No FK Stores the number of the user
Table Book_Categories:
tblBook_Categories
1 Book_Category_ID Int No FK,I Archive of category code books
D
2 Book_Category_Name nvarchar(200) No Archive of category name books
Table Book:
tblBook
PK,I
1 Book_Id Int No Archive code number books
D
2 Book_CallNumber varchar(100) No Archive Call Number of books (Unique)
3 Book_ISBN varchar(100) No Archive ISBN (Unique)
4 Book_Category_ID Int No FK Archive of category code books
5 Book_Title nvarchar(300) No Archive title of the books
Book_Author_Nam
6 nvarchar(300) No Archive author of the book
e
7 Book_PublisherId nvarchar(300) No Archive book’s publishers
8 Book_Quantity Int No Quantity of books
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Database Design:
Table User
Table Transaction
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Table Request_Book
Table Book_Categories
Table Book
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Detail of E-R Diagram for Database
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Flow charts
Login Flow Chart:
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Add new Book into Library by Administrator:
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Update Book’s information by Administrator:
Delete Book by Administrator
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Add new Employee by Administrator:
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Update Employee’s information:
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Delete Employee by Administrator:
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Process borrow book by Administrator:
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Process return book by administrator :
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Add request a new book:
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Process change password :
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Graphic User Interface (Screen shots)
Login
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Main Interface
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Add New Book
Search Book
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User Information
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Request Add New Book
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Process Transactions
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Your Information
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Search Book
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Statistic
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Report
Application Name: Library Management System
Start Development Date: April 28 – 2010.
Finish Development Date: May 28 – 2010.
Development Group
Aprotrain Aptech – Vietnam
Roll number Full name Email Note
C0809H0623 Dang The Cuong cuongdt90@gmail.com Team
Leader
C0809H0599 Tran Tien Dung bad.day.vn@gmail.com Member

C0806h0602 Nguyen Duc Quyet quyet.nd90@gmail.com Member
C0809H0636 Pham Van Toan phamvantoan89@gmail.com Member
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Library Management System Aprotrain-Aptech

Library Management System Documentation

Tran Tien Dung

Pham Van Toan

Customer Requirement Specification..................................................................5

SYSTEM ARCHITECTURE AND DESIGN:............................................6

4.3. System Architecture:...............................................................................7

Data Flow Diagram.............................................................................................8

DFD Level 2 – User ‘s Functions.........................................................................................10

Functional Hierarchy Diagram...........................................................................12

Entity – Relationship Diagram...........................................................................13

GRAPHIC USER INTERFACE (SCREEN SHOTS).................................30

- NetBean IDE 6.8

- Microsoft SQL Server 2005

- Microsoft Word 2003

- Smart Draw 2010

The application should perform the following functions:

Customer Requirement Specification.

2.1 User (Staff)

System Architecture and Design:

Type Name Version

Operating System Microsoft Window XP, Vista or 7 32bit

4.3. System Architecture:

TIER 1 USER INTERFACE

Two Tier Architecture of the Project

DFD Level 0 - Context Diagram

DFD Level 1 – Application Process

DFD Level 2 – User ‘s Functions

1.4. DFD Level 2 – Manager ‘s Functions

Functional Hierarchy Diagram

Entity – Relationship Diagram

Table User: Store personal information about users

Table Transactions: Store information about transactions

Table Request_Book: Information storage requirements of users

1 Request_Book_Id Int No PK,I ID required to add new books

Detail of E-R Diagram for Database

Login Flow Chart:

Add new Book into Library by Administrator:

Update Book’s information by Administrator:

Delete Book by Administrator

Add new Employee by Administrator:

Update Employee’s information:

Delete Employee by Administrator:

Process borrow book by Administrator:

Process return book by administrator :

Add request a new book:

Process change password :

Graphic User Interface (Screen shots)

Add New Book

Request Add New Book

C0809H0599 Tran Tien Dung bad.day.vn@gmail.com Member

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