Unit IG2: Risk assessment

Part 1: Background

Include in here the organisation’s name* and location* and number of workers. You must then go on to give a description of the main
activities/products/services carried out. You must also describe the area to be risk assessed eg, whole site, and anything else that you
consider relevant (approximately 150 to 200 words):

Gulf Technical Safety Training Centre (GTSC) is a globally recognized training centre in the delivery of Maritime, Safety and Technical Training
services. Centre located in Mussafah, Abu Dhabi, United Arab Emirates.

GTSC consists of 9 main departments (Fire, Survival, HSE, Technical, Marine, administration, Marketing, Accounts, HR) and 52 fulltime
employees working in a regular shift morning 8.00am to 5.00 pm. GTSC operations involve the following activities: transportation of staff and
student, Movement of students and staff in the cafeteria, classrooms, administration area & Practical area. Maintenance of equipment’s which
contains Two Indoor Survival Pools with Helicopter Underwater Escape Simulators (HUET), special Jetty to provide Emergency Escape Training
using Lifeboat Coxswain and an external Fire Fighting Ground & extinguishers, compressor, BA sets, Forklift, Technical drilling simulators,
scaffolding, defensive driving cars, Emergency Escape Breathing Apparatus, Self-contained breathing apparatus).

The risk assessment will cover following activities and associated risks related to the following areas: administration, Classroom, practical
areas(Survival, Fire, Marine Department, Cafeteria), maintenance of the types of equipment used for the practical course assessments. Head of the
department & the HSEQ coordinator is responsible for risk assessments at the department level who report this to General Manager.
You must now give a brief outline on how you completed the risk assessment (approximately 200 words):

I have started looking for the source of information’s related to GTSC(UAE) which is available through some of the HSE websites and Integrated
Management system Manual which follows below 
· Tadweer is an Abu Dhabi waste Management system and it’s a mandatory requirement in Abu Dhabi for all companies reference
“https://www.tadweer.ae/en/Pages/default.aspx”
· Civil defence https://www.dcd.gov.ae/portal/en/our-regulations.jsp 
· Environment Agency Abu Dhabi is committed to the protection and Development of
environment https://www.ead.ae/Pages/Resources/environmental-laws.aspx), 
· International Labour Organization UAE labour regulation https://www.ilo.org/dyn/natlex/natlex4.detail?p_lang=en&p_isn=11956,  
· Abu Dhabi Occupational Safety And Health system which contains( https://www.oshad.ae/en/Pages/OshadSystemViewAll.aspx)

After getting the source of information. I go around GTSC and meet the technicians working there to consult the hazards and technical information.

Learner number: 00510131 Learner name: DURKA NAHENDRAN MUTHU KRISHNAN Page 1 of 11
 At the end of the discussion I received some valuable information concerning hazards associated with the equipment and work environment.

Further to the discussion. I looked into the incident accident log, investigation reports, hazard identification log to have a better idea of the type of
incidents occurs in GTSC and to monitor & find the root cause behind the recurrence of incidents. While taking control measures i referred from
the above mentioned standards and code of practices to avoid the recurrence of incidents.

* If you’re worried about confidentiality, you can invent a false name and location for your organisation but, all other information provided must be
factual.

Learner number: 00510131 Learner name: DURKA NAHENDRAN MUTHU KRISHNAN Page 2 of 11
 Part 2: Risk Assessment

Organisation name: Gulf Technical Safety Training

Date of assessment: 20 November 2019
Scope of risk assessment: all the activities involved in course delivery, all practical areas (Survival, Fire, Marine Department, Cafeteria), maintenance of
equipments, cafeteria activities

Hazard category Who might be What are you already doing? What further controls/actions are Timescales for
and hazard harmed and how? required? further actions Responsible
to be person’s job
completed title
(within …)
Work Related Students and company
Driving (Element 8) staff’s in the bus. 1) We have a process in place to 1) Tachograph has to be installed in all 1 month General
check the driver license & the vehicle and all the drivers activities Manager
Over speeding may experience during the shall under monitoring or supervision
Over speeding of result in accident like employee joining process and by transport supervisors
bus during pick up collision or rollover due the expiry date will be 2) Periodically Medical examination has 3 weeks Human
and drop of the the driver incompetence monitored by HR department to be done for all drivers to ensure Resource head
students/staff or alcohol usage which before the license expired their fitness level.
can cause fatality or driver has to submit the 3) Defensive driving Training has to be 1 month Human
major injury to driver, renewed license copy to provided for all the drivers and training Resource head
staff and students as continue the job. should be refreshed periodically
well. 2) Alcohol abuse policy in place 4) Vehicle safety and pre use inspection 3 days Driver’s
these type incidents will 3) Zero tolerance rule in place. has to implement for all the vehicles supervisor
affect the company
reputation as well.
violence at work Receptionist, 1) We avoid lone working when 1) Queue Management system should 5 day Senior Admin
(Element 5 ) accountants or students there is high number of crowd be implemented in the reception. To supervisor
in the reception area and we avoid abuse between students in the
At any instance which an have a separate waiting area reception.
student will shout/assault for the students. 2) Token number system should be 2 week Account
While Receptionist/
to the receptionist or implemented in the accounts area to Manager
accountant dealing
accountant due long 2) Accounts and receptionist has reduce the risk of abuse/ threaten or
with the training
waiting time in the crowd a protected and security coded any assault between students.
students. Students
this abuse / assault in locked cabins to avoid any 3) Credit card payment option and 1 month Account
might shout at
negative peer pressure physical abuse and theft cheque deposit has to be implanted to Manager
receptionist due to
to the staff. And it ill avoid any delay in process and make
long waiting in the
result in injury to any the payment process efficient.
crowd.

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Hazard category Who might be What are you already doing? What further controls/actions are Timescales for
and hazard harmed and how? required? further actions Responsible
to be person’s job
completed title
(within …)
staff. 4) Appropriate Training should be 2 week HR department
It will affect companies provided to accountants and
reputation. receptionist to deal with different type
of customers.
5) Surveillance cameras should be 1 month General
implemented to monitor the activities Manager
in the reception area and accounts
department. This will help for any
investigations.
working at height Third party inspector 1) Competent third party people 1) Fall arrest system should be 2 days Head of the
(Element 8) GTSC Technician who is used for inspection. implemented department
assisting them 2) Use fixed wooden platforms has do 1 day survival
During Welding 2) Adequate Climb hat, harness the inspection HSEQ officer
inspection in the life Due to high waves in the & life line has to provided 3) Supervisor of the department has to 5 days
boat plat form which sea floating plat form is plan based on the weather forecast HSEQ officer
is on the sea shore. not stable and the and monitor the complete work. 5 days
While doing the scaffolding got collapsed 4) Adequate Induction training has to HSEQ officer
inspection they are It will leads to severe provide to the third party inspector 1 days
using floating plat injury or fatality. And 5) Life guards should be available onsite. Head of the
form and scaffold on damage to company 1 day department
it due to high waves property inspection survival
in sea Scaffolding equipment’s as well.
structure may
collapse and it
results in Majory
injury or fatality.
Slips and trips Students and instructors 1) Ensure the Anti slip mates should be 1 Week Head of the
(Element 8) & technicians in the 1) Designated path way in the in placed in all the slippery areas in department
Slipping/Tripping + department are in ground painted with anti- the practical area survival
Falling in the danger. slippery paints. 2) Sufficient lighting should be there in 3 day Techinician
swimming Pool In the survival 2) Proper signage’s kept in the the practical area to increase the supervisor
survival practical wet department the wet area practical area. visibility
area surrounds swimming 3) Tool box talks have to be delivered 3 day Head of the
pool practical area due to before each practical exercise to department
the nature of practical on create awareness to the students survival
the pool side it may and technicians and instructors.

Learner number: 00510131 Learner name: DURKA NAHENDRAN MUTHU KRISHNAN Page 4 of 11
Hazard category Who might be What are you already doing? What further controls/actions are Timescales for
and hazard harmed and how? required? further actions Responsible
to be person’s job
completed title
(within …)
result in major injury. 4) Essential water shoes (PPE) has to 1 week Head of the
provide to each employees and department
students before they get into water survival
Manual Handling Workers and technicians 1) Training provided to workers 1) Conducting a manual handling risk 2 week HSEQ
(Element 6) involved in the process for manual handling. assessment and re-designing the Manager &
. 2) Selection of workers for this task or load to reduce the General
Workers in cafeteria Manual handling work occupational risk. Manager
were shifting the big process will results in 2) Avoid Manual handling activities and 2 week General
rice sacks and back pain, hernia, pro install Mechanization or automation Manager
vegetables sacks lapsed disc and muscle system.
manually. Similar cramp, ligament tear to 3) Instruct and train workers to carry 1 week HR Manager
way technicians in the workers only safe working load limit which is
the Fire department 30 kg.
shifting the dry 4) Job rotation has to done by proper 2 days Head of the
powder sacks supervision department
manually.
Work related upper Office staffs 1)Comfortable chairs are 1. Design or redesign the task, 3 week General
limb (Element 6) (administrator) provided. equipment, work station. Manager
disorders(ergonomic 2)Leg space and clearance to 2. Training and Awareness to sit in the General
s & work station Upper limb disorder due enable postural changes. right position in front of computer. 2 week Manager
design) to improper work station 3)Footrest provided for all the 3. Job rotation and regular breaks has Head of the
and repetitive key board chairs. to be provided department
Long Time Seating operation period. staff 4)Use back support pads 4. Do simple exercises every hour and 3 day General
might affect by carpal leave your seat for five to ten Manager and
tunnel syndrome, minutes. everyone
bursitis, Tennis elbow, 5. Medical surveillance has to be in 3 weeks General
Tendonitis place to monitor the health of Manager
employees.

Fire (Element 10) Kitchen staff third party 1) Fire and smoke detectors are 1) Procedure for Fire Risk Assessment 2 month HSEQ
and GTSC employees installed the areas. has to be developed and implement in Manager &
Fire in the kitchen and Students 2) Fire alarms system is in place GTSC by covering all activities and the General
area during the lunch to detect the Fire. area. Based on the fire risk Manager
preparation time During welding process 3) Portable firefighting assessment all actions has to be
there is welding in the cafeteria due to Extinguishers CO2 Fire completed to avoid accidents 3 weeks General
activity in cafeteria. the minor leakages it Extinguisher available. Manager

Learner number: 00510131 Learner name: DURKA NAHENDRAN MUTHU KRISHNAN Page 5 of 11
Hazard category Who might be What are you already doing? What further controls/actions are Timescales for
and hazard harmed and how? required? further actions Responsible
to be person’s job
completed title
(within …)
caught fire it will result in 4) Fire blanket available 2) Fire resistant doors (self-closing), floors
a fatality or Major injuries 5) First Aid box available in every and walls & creating enclosed boxes.
like Burns or suffocation building(Block A,B,C& D) 1 week Department
by inhaling smoke and 6) All electrical equipment earthed Head Fire.
toxic fumes and 7) Have revised emergency fire 3) Maintenance of the Fire Fighting
environmental damage. plan equipment like daily check, weekly
8) Staff have current firefighting inspection and it should be discharged
It may lead legal training tested at regular intervals. 1 week HR Manager &
prosecution from local Head Of
government it will be 4) Fire emergency evacuation training or Instructor
published through any induction should be provided to all the
type of media it will affect staff. Safety induction will be provided 3 weeks
the reputation of the to all the students before starting.
company. HSEQ Officer
5) Mock drills have to be conducted in the
regular intervals to monitor the
efficiency of evacuation.
Electricity (Element Students and 1) Fitting up spark arrestor or 1) A procedure has to be created to 1 week HSE officer
11) Employee’s, Visitors, providing proper earthing the select the suitable Electrical and Supervisor
Third party employees reduce the production of sparks
While doing a drilling during use.
equipment for the system and
activity in the record Due to the Usage of 2) Fire and smoke detectors are environment and it has to be
keeping room fire unsuitable equipment, installed in all the areas to alert implemented within a week.
has ignited and e.g. the use of non- the people and evacuate 2) The Internal connections should
spread rapidly and intrinsically safe incase of fire. tight and secured which can be done 5 day Competent
destroyed the entire equipment in a 3) Manually-operated fire alarm Electrician
building and flammable atmosphere. and interlinked smoke alarms is
by carrying out formal visual
Electricity has been It will result in a Damage installed. inspection by a competent
identified as the to nervous system, 4) Portable fire fighting electrician
source of ignition Ventricular Fibrillation, Extinguishers Dry chemical 3) Ensuring that electrical equipment 5 days Competent
Tissue Burns at entry powder Fire Extinguisher is not faulty by carrying out pre-use Electrician
and exit, Damage to available in the respective
internal organs, It may places.
inspection of the equipment
lead legal prosecution 5) Double insulated barriers. 4) Competent persons will be allowed 3 days Head of the
from local government it to Work on electrical systems. department
will be published through 5) Equipment manufactured to Every time Head of the

Learner number: 00510131 Learner name: DURKA NAHENDRAN MUTHU KRISHNAN Page 6 of 11
Hazard category Who might be What are you already doing? What further controls/actions are Timescales for
and hazard harmed and how? required? further actions Responsible
to be person’s job
completed title
(within …)
any type of media it will appropriate standards. department
affect the reputation of
the company.

Hazardous Technicians and people 1) Policy and procedure for Hazardous 3 weeks HSEQ
Substance in the department 1) Follow the proper MSDS Substance risk assessment Manager &
(Element 7) Due to manual refilling of instructions for proper Has to be developed and implement in General
Technicians in the Dry chemical powder in handling GTSC by covering all activities and Manager
fire department the extinguishers results 2) Use of PPE area.
exposed to in inhalation leads to 2) Automation refilling machine shall in General
inhalation of dust upper respiratory place to avoid the direct exposure 3 weeks Manager
particles of Dry irritation with such
chemical powder symptoms as coughing 3) Medical surveillance has to be in General
during process or discomfort in the place to monitor the health of 3 weeks Manager
refilling of chest, ciliary escalator, employees.
extinguishers Macro phages
Work equipment Students and Instructors, 1) Life Boat Fall prevention Device has 3 weeks General
(Element 9) technicians 1) Insure chocking pins are in to be installed to prevent the life Manager
During coxswain- place to stabilize boat when boat from falling due to lifting
practical training on Life boat falls from davit delegates are entering and equipment failure
the use of a lifeboat on the sea side due to exiting the lifeboat. 2) Third party inspection with certificate 2 weeks Head of the
practical course the equipment or hook 2) Radio communication every six monthly as per the legal department
delivery Life boat fall failure. It will result in a available to coordinate with requirement.
from davit due to multi fatality and major rescue 3) Third party load test with certificate 2 weeks Head of the
lifting equipment injury to the students and 3) Daily Pre operation checks has to be done department
failure instructors, technicians. , 4) Post operation checks 4) PPM ( Periodic Preventive
It may lead legal 5) Ensure Rescue/ recovery Maintenance) as per manufacture 2 weeks Head of the
prosecution from local boat available recommendation department
government it will be 5) Competent person shall do the PPM
published through any and inspection. 3 days Instructors
type of media it will affect 6) Tool box meeting in Life boat area
the reputation of the before starting the practical 1 weeks Head of the
company. And damage exercises. Informing delegates of all department
to our life boat as well hazards, control measures and First
aid equipment’s availability in the
Life boat.

Learner number: 00510131 Learner name: DURKA NAHENDRAN MUTHU KRISHNAN Page 7 of 11
Hazard category Who might be What are you already doing? What further controls/actions are Timescales for
and hazard harmed and how? required? further actions Responsible
to be person’s job
completed title
(within …)
7) Radio communication available to 1 weeks
coordinate with rescue. Head of the
department

Learner number: 00510131 Learner name: DURKA NAHENDRAN MUTHU KRISHNAN Page 8 of 11
 Part 3: Prioritise three actions and justification for the selection
You must pick the three highest priority/most urgent actions and justify your choice. Your justification must include moral, legal and
financial arguments (500 to 700 words); consideration of likelihood and probable severity of injury, ill-health and/or harm (150 to 250 words);
description of how effective each action is likely to be in controlling the risk (250 to 350 words).

The actions that am prioritising are

1. Tachograph has to be installed in all the vehicle and all the drivers activities shall under monitoring or supervision by transport supervisors

2. Procedure for Fire Risk Assessment has to be developed and implement in GTSC by covering all activities and area. Based on the fire risk
assessment all actions has to be completed to avoid fire accidents/ incidents

3. Life Boat Fall prevention Device has to be installed to prevent the life boat from falling from the platform due to lifting equipment failure

GTSC has a moral duty to protect all employees and students who are visiting our training centre daily. Our employees are coming to work to get wages &
students are coming to develop their competence in different work activities by participating in different trainings. So everyone visiting GTSC has different
purposes but one thing is sure they are not coming here to put themselves in the risk of falling ill now or in future because of the work activities performing
in the work place. Some of the injuries or ill health occur will have major impact on their life and their family and friends. Long term injuries will affect the
employee’s mental health as well.

The above actions could have some financial aspects/impacts, and it can be categorised as follows:
1. Direct cost: Cost associated with injuries of employees/workers/ students (Medical, Hospital, Rehabilitation expenses, Loss of production,
Replacement/repair of machinery and equipment’s, etc.)
2. Indirect cost : The indirect costs are Loss of Morale, Legal fines, investigation cost, new employee hiring, organization reputation loss..etc.
3. Enforcement cost: Cost associated with enforcement actions (Fines/Penalties by regulatory)

GTSC will have some major enforcement actions along with prohibition or legal notices will be issued relating to these activities by regulator. GTSC also
needs to meet some specific requirements in general under the International Labour Organization, ILO Convention C167 Safety, and Health in
Construction Convention, and R175 Safety and Health in construction recommendation. Because this convention and recommendations will guide and
make sure the employer for provision and use of safe work equipment.

Additionally The ILO COP requires Employers and those in control of any lifting activities must make sure equipment maintenance is appropriately
planned, supervised and carried out by competent people. And equipment is fully inspected and maintained. And there is specific requirement for lifting
activities ( ILO’s COP ‘Safety and health in the use of machinery; (section 8.5).

Additionally, the ILO Convention C155 and Recommendation R164, Code of Practise (COP), make sure that all the process in organisation are reasonably
safe. The COP gives specific advice on the appropriate measures that employers must make to protect workers against the risks identified by an

Learner number: 00510131 Learner name: DURKA NAHENDRAN MUTHU KRISHNAN Page 9 of 11
assessment of risk. The ILO’s Code of Practice ‘Recording and notification of occupational accidents and diseases’ requires employers to report cases of
occupational illness to our country’s health and safety regulator. If employer Fails to do so then it could have severe repercussions including worker
compensation claims/penalties/ban imposed by country regulatory authorities. Such worker compensation claims can be claimed after some years after
they left from GTSC if illness is due to work related illness. Examples may include a back injury (because of manual handling). The reasonable amount of
compensation payable for civil claims can be substantial. Sometimes, those costs could not be recoverable through insurance providers. Henceforth, due
to any of those instances, if the organization's reputation loses, then GTSC could face even loss of contract from its key customers and insurance
companies as well.

Likelihood and Severity:

Case1: Work Related driving, The likelihood of injuries during work related driving is moderate since no supervision in place and the severity of the risk
occurring could be highly severe Moreover; the severity will depend on the speed of the bus. In majority of the cases Injuries can result in Fatalities, Neck
or spinal damage leading to permanent disability or paralysis, Multiple fractures...etc

Case 2: Fire, The likelihood of Welding activity catching fire is high and severity is high since this activity is happening in the cafeteria so this can create a
massive explosion of fire in the cafeteria block. So massive explosion can result in large number of fatality / major burn injuries to students and cafeteria
staffs.

Case 3: Work equipment, The likelihood of life boat lifting equipment failure is medium since they are doing the daily checks and pre use checks are in
place. But still if the lifting equipment got failed then the severity of the too high. It can result it fatality and major injuries like fracture..etc.

Controlling the risk:

Case1: By installing Tachograph in all the vehicles, all the drivers’ activities will be monitored by the supervisor it will definitely reduce risk of accident /
incident. This monitoring system will help employers to monitor the driver’s activity and all violations done by them. These reports can help supervisor to
take action as per Zero tolerance policy. It will influence drivers to act according the law of the land. It will completely reduce the work related driving
accident. I gave a time scale of one month since the budget involves for the purchase of software it needs finance manager approval before proceeds to
buy this software. The business will need to source a supplier and then arrange a installation date. It is hoped that this project will be completed well within
the one month of timeline.

Case2: Developing a fire risk assessment procedure and implementing in all the department will definitely reduce the fire related accidents/ incidents since
all the possible fire risks are going to be identified, analysis and evaluate , action for improvement or to reduce the risk will be taken by the employer. I
gave a timescale of two months since we need to do the assessment for all the department and action to reduce the risk may require safety equipments or
work related training to employees it involves budget as well. The General Manager and HSEQ managers are responsible to complete this action

Case3: Installing fall prevention device in the life boat platform it will completely reduces the risk of falling life boat from plat form on the water side. I have
given a timescale of 3 weeks for the installation of fall prevention device since budget for the purchase of the device needs to be agreed by General
Manager then finding suitable supplier has to be find out then supplier will assess the condition of the life boat and platform to provide perfect device. The
Head of the department is responsible to complete this action.

Learner number: 00510131 Learner name: DURKA NAHENDRAN MUTHU KRISHNAN Page 10 of 11
Part 4: Review, communicate and check

You must now give a review date for your risk assessment and say why you have chosen this date (10 to 50 words).

I set a review date for 12 months time – 19 November 2020 since company policy is to review the risk assessment at least every 12 months

You must now indicate how the risk assessment findings will be communicated (including who needs to know the information) (100 to 150
words).

I’ll fix an appointment for a meeting with the General Manager/Finance Manager/HSE Manager/ Head of the department /responsible employees. And i will
present the presentation of my risk assessment and findings. Further I’ll highlight the importance of required possible actions from management level for
improvement and support to reduce the Health and Safety Incidents. Based on the meeting discussion will create the Minutes of Meeting (MOM) report and
it will share with the attendees through email communication). And all The findings of the risk assessment will be included in the next available tool-box
talk in all the departments where I will also advise the workers on the actions that are to be taken. A summary of the risk assessment and actions to be
taken and mom report will also be posted on the company intranet that all workers have access to additional reference
You must now indicate how you will follow-up on the risk assessment to check that the actions have been carried out (100 to 150 words).

I will speak to the responsible person for each of the actions to find out the progress against each action. And i will circulate a weekly status report of all
the actions to relevant department heads and general manager by email for their understanding. And I’ll conduct a monthly meeting with concerned
responsible department heads for each of the proposed actions During this period, if i found any bottlenecks on any of our proposed actions, Root Cause
Analysis (RCA) investigation will be made and offer the alternative solution for further proceedings, But if still there’s delay in action , consuming extra time
beyond proposed date, then the concern will be escalated to top management (General Manager/Director) through concerned Head of the department.

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