NAME: SHENELLE MOHAMMED

ID: 311100389

COURSE: FACILITATING AND MANAGING LEARNING

COURSE CODE: EDID6511

YEAR: S1 2017/18

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THE ESTABLISHMENT OF AN AFTER SCHOOL SEA MATHEMATICS PREPARATION
PROGRAMME
PROJECT MANAGEMENT PLAN
Date 29th October 2017

Version Prepared By Position Signature Date

1.0 Shenelle Mohammed Project Manager 29/10/2017

Version Accepted By Position Signature Date

1.0 Gerada Holder Team Member 29/10/2017

Heidi Toussaint Team Member 29/10/2017

Aisha Seon Team Member 29/10/2017

Gloria Butcher Team Member 29/10/2017

Version Approved By Position Signature Date

1.0 Ian Ochoa Atlantic 29/10/2017
Sustainability
Representative

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 PROJECT CHARTER

PROJECT STATEMENT
The Establishment of an after school SEA
Mathematics Preparation Programme

OPPORTUNITY
To capitalize on the potential of students within the area of Point Fortin to perform extremely well at the SEA level by offering additional
support in the area of Mathematics through an after school programme

AIM
The aim of this project is to start a Mathematics SEA Preparation programme in January 2018 for students ages 9-12 in the vicinity of Point
Fortin. The target audience includes eight schools within the area and it is approximated that this will consist of 120 students maximum.

The project aims to ensure that the core foundational topics for Mathematics at the standard 4 and 5 levels are taught and understood by
students. It is also the aim of this programme to develop math skills and enhance student’s ability to excel at maths through practice solutions
and various teaching methods.

The project is being partially sponsored by the Atlantic LNG Company of Trinidad and Tobago and its goal is to successfully start the
programme in January 2018, be established based on curriculum standards and meet Atlantic’s audit requirements based on professionalism
and quality.

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 TIMELINES GOALS AND OBJECTIVES
PROJECT START DATE 17th September 2017 1. To successfully establish an after school S.E.A. Mathematics Preparation
EXPECTED END DATE 8th January 2018 Programme
2. To teach the foundational basics of the subject required for completion of the SEA
PROJECT TEAM exam
The project team consists of 5 members and their 3. To provide a place where students feel comfortable and can develop a love for the
names and roles are listed below subject through the use of multimedia and various teaching methods
NAME FUNCTION 4. To contribute to an increase in performance of students in the S.E.A Exam within
Shenelle Mohammed Project Manager the vicinity of Point Fortin
Gerada Holder Curriculum Development 5. To provide an environment where students can be nurtured before stepping into
Heidi Toussaint Research and Advertising secondary school
Aisha Seon Quality Management 6. To develop an establishment where delivery and organization is professional in
Gloria Butcher Administrative Assistant nature

STAKEHOLDERS
Atlantic LNG Company of Partial sponsor of the programme, internal audit requirement for professionalism and quality
Trinidad and Tobago
Principals and Teachers Principals and Teachers are expecting that the programme is in sync with school and ministry standards
Parent and Teachers The PTA has promoted the programme and expects good quality and results for their children
Association
Parents Parents have entrusted their children into the organizations care and expect good quality and results
Students Students expect to get the care and assistance needed from the teachers and programme
The Project Team The project team expects to deliver a programme that yields expected results

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 RESOURCES REQUIRED BUDGET ESTIMATE
Classroom space Opening Balance $7000
White boards and Black Boards Expenses Qty Amount($)
Tables and Chairs Black board 2 2000.00
Advertisement Flyers White board 2 2000.00
2 Maths Teachers Markers, chalk 2 boxes 200.00
Assistant Teachers Dusters 2 100.00
Secretary Advertisement 500.00
Curriculum Guide Petty Cash 1000.00
Student Package (Practice Paper Booklet Total Estimated Cost 5800.00
and Math Text Balance b/f 1200.00

SALARIES/ PROFIT ESTIMATE per mth RISKS

Running cost ($20 per session) 1. Too many students register and there are limited resources
Estimated 2 classes per wk $9,600 2. Too little students register
for 60 students per class 3. Student Differentiation; students have varying learning abilities and are at varying
Teacher 1 2500.00 per mth levels therefore some may progress faster than others and so students results may vary
Teacher 2 2500.00 per mth based on ability and individual effort. It is the aim to minimise this risk through varying
Secretary 1000.00 per mth teaching methods and providing individual attention for students.
Assistant 1 1000.00 per mth 4. Commitment of Students and Parents where attendance is concerned
Assistant 2 1000.00 per mth 5. Commitment of the Teachers and Volunteers to delivery
Profit/ Savings/Misc 1600.00 per mth 6. Estimation of Stakeholders Standards or Requirements and meeting those
requirements

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 MILESTONES
1. Development of Lesson Plan
2. Preparation of Practice paper Booklet and selection of
Mathematics Text
3. Creation of a schedule of dates and times for Programme
4. Market Research ( Needs Assessment Analysis)
5. Completion of Research into various methods of teaching
Math
6. Procurement of Classroom materials
7. Setting up of classroom environment for start of programme
8. Creation and Distribution of Advertisement for programme
9. Development and Execution of Quality Control Methods
10. Sourcing assistant teachers for the programme
11. Sourcing one Additional Math teacher

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 FINAL DELIVERABLES
The Establishment of an after school S.E.A. Mathematics Preparation
Programme
Lesson Plan
Course materials Package
Advertisement Flyer
Schedule of Classes
Final Project Management Plan

SCOPE MANAGEMENT PLAN

This scope management plan seeks to outline all the work necessary to complete the project successfully. The Project Manager has the
responsibility of leading the project and will be responsible for creating the project plan together with the project team, and approving any
documentation and project deliverables.

It was decided by the project team that weekly meetings would be conducted every Monday from 5pm - 8pm until completion of the project which
is carded for the 8th January 2017. The purpose of meetings will be to track the progress of the project via key performance indicators, discuss any
challenges and validate completed requirements.

PURPOSE AND BACKGROUND

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The need for this programme was recognized after analyzing the SEA 2017 results within the area of Point Fortin. The results revealed that a
small percentage of students within this area performed exceptionally well and of these top performers one of these students received the
highest SEA score in the country. After conducting interviews with the students and parents of these students it was noted that these students
received the additional help at home where parents were dedicated and committed to working with their children and also because of
additional classes which contributed to their success. This performance has shown the potential of students within this vicinity to perform
extremely well and with increased additional help offered to students in this vicinity this percentage of students can increase. It is also noted
that such a venture will provide support to parents who are unable to provide such additional support to their children in this area of
preparation.
The aim is to provide students with additional help that can better prepare them for the S.E.A exams, to help them reach their full potential and
to assist in providing a solid foundation for entry into secondary school. The SEA exams consists of Mathematics, English and an essay
component, however this project is solely focused on the area of Mathematics and the other components may be the potential of future projects.

To obtain support for the initiative a proposal letter was sent to the Atlantic LNG Company of Trinidad and Tobago in hope of any form of
financial assistance for the establishment of the programme. Atlantic has supported, rewarded and provided opportunities in time past to
students that have been in the top ten achievers in the SEA exam within the vicinity. After contacting the organization the company has agreed
to financially support this initiative by donating tables and chairs that accommodates 60 students and branded pencil cases for each child
registered in the programme. In addition to this financial aid a small cost of $20 per session will be attached to classes provided to assist in the
running costs of the programme. Classes will be conducted two days during the work week, accommodating 120 students per week.

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To ensure the quality of the programme certified teachers would be involved in the teaching aspect of the programme, the programme will be
guided by present ministry curriculum standards and Atlantic has opted to assist in providing an internal audit of the programme to ensure
professionalism and quality as part of their requirements for sponsored programmes. In collaboration with this initiative letters were sent to
the Principals of the schools within the vicinity to obtain their support of the programme by completing surveys that would help the programme
meet the needs of the students and by sharing advertisement of for the programme. Also letters were sent to the President’s of the Parent and
Teachers` Association of the schools within the area to obtain their support to also share advertisement of the programme.

ASSUMPTIONS
1. A building owned by the Project Manager with 2 available air conditioned classroom spaces and washroom facility is to be used for the
programme.
2. Start up Capital of $7000 has been invested for the establishment of the programme
3. Atlantic has sponsored tables and chairs to fit 60 students
4. Teaching will be based on the school’s curriculum
5. The Project Manager will be a Math Teacher and Secretary at completion when programme is established.
6. The programme will be audited to ensure quality and professionalism
7. There will be a favourable response from parents due to advertisements through the Principals and Parent and Teachers’ Association.
8. The project is based on a fixed budget and previous quotations and market rates

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The work breakdown structure created by the team can be viewed below;
WORK BREAKDOWN STRUCTURE
Pre No
No Task Name Start Date End Date Assigned To Duration Predecessors
1 Section 1 - Planning 09/18/17 10/02/17 15d
2 1.1 Sub-task 1 - Create a schedule for project meetings 09/18/17 09/18/17 Project Team 1d
3 1.2 Sub-task 2 - Create Project Charter 09/19/17 09/25/17 Project Team 7d 2
4 1.2.1 Define Scope of Project 09/19/17 09/25/17 Project Team 7d
5 1.2.2 Determine Goals and Objectives 09/19/17 09/25/17 Project Team 7d
6 1.2.3 Determine Resources Required 09/19/17 09/25/17 Project Team 7d
7 1.2.4 Determine Estimated Costs 09/19/17 09/25/17 Project Team 7d
8 1.3 Sub-task 3 - Create WBS, PDM and Gantt Chart 09/26/17 10/02/17 Project Team 7d 3
9 2 Section 2 - Research 10/03/17 10/16/17 14d 1
10 2.1 Sub-task 1 - Source one additional Mathematics teacher and 2 10/03/17 10/16/17 Shenelle Mohammed 14d
Assistant Teachers

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11 2.2 Sub-task 2 - Source Suppliers of Classroom Materials 10/03/17 10/09/17 Gloria Butcher 7d
12 2.3 Sub-task 3 - Source the Ministry's Curriculum for Standard 10/03/17 10/09/17 Gerada Holder 7d
five Mathematics
13 2.4 Sub-task 4 - Conduct Market Research (Needs Analysis) 10/03/17 10/16/17 Hedi Toussaint 14d

14 3 Section 3 - Development 10/17/17 11/28/17 43d 1, 9

15 3.1 Sub-task 1 - Create a lesson plan based on Curriculum 10/17/17 11/13/17 Gerada Holder and 28d
Requirements Shenelle Mohammed
16 3.2 Sub-task 2 - Create Practice Paper Booklet 10/17/17 11/13/17 Gerada Holder and 28d
Shenelle Mohammed
17 3.3 Sub-task 3 - Choose Mathematics Text 11/14/17 11/20/17 Gerada Holder and 7d 15, 16
Shenelle Mohammed
18 3.4 Sub-task 4 - Determine Teaching Methods/Strategies 11/21/17 11/27/17 Gerada Holder and 7d 13, 15, 16, 17
including the use of Technology Shenelle Mohammed
19 3.5 Sub-task 5 - Procurement and Collection of Classroom 11/21/17 11/27/17 Gloria Butcher 7d 15, 16, 17
Materials
20 3.6 Sub-task 6 - Create Schedule for Classes 11/28/17 11/28/17 Project Team 1d 19
21 4 Section 4 - Implementation 11/29/17 01/06/18 39d 1, 9, 14
22 4.1 Sub-task 1 - Set up Classroom for Teaching 11/29/17 11/29/17 Project Team 1d
23 4.2 Sub-task 2 - Put together student packages 11/29/17 12/04/17 Gloria Butcher 6d
24 4.3 Sub-task 3 - Market Product 11/29/17 12/15/17 17d
25 4.3.1 Determine Marketing Strategies 11/29/17 11/30/17 Hedi Toussaint 2d
26 4.3.2 Create Advertisement Flyer and Registration Form 11/29/17 12/04/17 Heidi Toussaint 6d
27 4.3.4 Write letters to Principals and PTA Executives 12/05/17 12/06/17 Gloria Butcher 2d 26
28 4.3.5 Implement Marketing Strategies 12/07/17 12/15/17 Heidi Toussaint 9d 25, 26, 27
29 4.4 Sub-task 4 Register Students 12/16/17 01/06/18 Gloria Butcher 22d 28
30 5 Section 4 - Control 12/16/17 01/08/18 24d 1, 9, 14, 28
31 5.1 Sub-task 1 - Determine Quality Control Methods 12/16/17 01/02/18 Aisha Seon 18d 28
32 5.2 Sub-task 2 - Determine how performance will be measured 12/16/17 01/02/18 Project Team 18d
and create KPI's

11
 33 5.3 Sub-task 3 - Determine Stakeholders requirements and 12/16/17 01/02/18 Project Team 18d
Presentation of Stakeholder information
34 5.4 Sub-task 4 - Provide Stakeholder Feedback 01/07/18 01/07/18 Shenelle Mohammed 1d 29, 31, 32, 33
35 5.5 Sub-task 5 - Start Classes 01/08/18 01/08/18 1d 34

Work Breakdown Structure Chart

PLANNING IMPLEMENTATION CONTROL

RESEARCH DEVELOPMENT

Create Set up Quality

Project Create Source Create Market Classroom Control
Charter Meeting Math Lesson Product Methods
Schedule teachers Plan
Market Student
Strategies Measure
Define Packages
Create Performance
Project Source Practice
Scope WBS, PDM Classroom Paper Advertisement
and Gantt Materials Register
Booklet Flyer
chart Students Stakeholder
Requirements
Goals and Source Choose
Objectives Math Math Registration
Form Start
Curriculum Text Stakeholder
Classes
Feedback
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Resources
Required Market Letters to
Teaching Principal and PTA
Research
Strategies/
Methods
Budget
and Implement
Costs Market
Procurement
and Collection Strategies
of Materials

Create
Schedule for
Classes
Requirements Checklist
o Project Charter
o Work Breakdown Structure, PDM, Gantt chart
o Suppliers Quotations
o Mathematics Curriculum for Standard 5
o Needs Analysis Document
o Lesson Plan
o Practice Paper Booklet
o Mathematics Text
o Instructional Strategies Matrix /Teaching Techniques
o Marketing Strategy Document
o Advertisement Flyer
o Registration Form

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o Letters
o Quality Control Techniques
o Performance Measurement Tools
o Stakeholder Presentation/Final Project Plan Proposal

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 ROLE AND RESPONSIBILITIES
Name Role Responsibilities
Shenelle Project - Overseer Project and Team Meetings
Mohammed Manager - Verify Project Plan and accept project deliverables
- Source Math Teachers and Assistant Teachers
- Assist with Lesson plan and Practice booklet development
- Assist with development of Teaching Strategies based on research and demand
- Selection of Math text
- Submission of Final Project Management Plan to Stakeholder
Aisha Seon Quality Control - Determine Quality Control Methods
- Measure and Track Performance
- Ensure Quality for presentation to stakeholders and for commencing of the programme
Gerada Curriculum - Obtain Curriculum
Holder Development - Assist with Lesson plan and Practice booklet development
- Assist with development of Teaching Strategies based on research and demand
- Selection of Math text
Heidi Research and - Conduct Market Research
Toussaint Advertising - Develop Marketing Strategies
- Implement Marketing Strategies ( letters and flyers etc)
- Design Flyer Advertisement
Gloria Administrative - Meeting Schedules and Correspondence
Butcher Assistant - Procurement of Materials
- Student Packages
- Student Registration
- Act as contact Person and Liaison
- Meeting Minutes and Creation of graphs to track progress and actions
- Create Schedule of Classes (document)

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TIME MANAGEMENT PLAN

Gantt chart with all Tasks

16
Simplified Gantt chart with Main Tasks Only

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 PDM Precedence Table
N Predecesso
o Task Name r Start Date End Date Duration (Days)
A Create a Schedule for Project Meetings 18/9/2017 18/9/2017 1
B Create Project Charter A 19/9/2017 25/6/2017 7
C Create WBS, PDM and Gantt Chart B 26/9/2017 2/10/2017 7
D Source Math Teacher and two Assistant teachers A,B,C 3/10/2017 16/10/17 14
E Source Suppliers of Classroom Materials A,B.C 3/10/2017 9/10/2017 7
F Source the Mathematics Curriculum A.B,C 3/10/2017 9/10/2017 7
G Conduct Market Research A,B,C 3/10/2017 16/10/17 14
H Create Lesson Plan and Practice Paper Booklet D,E,F,G 17/10/201 13/11/201 28
7 7
I Choose Math text H 14/11/201 20/11/201 7
7 7
J Determine Teaching Methods/Strategies I 21/11/201 27/11/201 7
7 7
K Procurement and Collection of Classroom Materials I 21/11/201 27/11/201 7
7 7
L Create Schedule for Classes J,K 28/11/201 28/11/201 1
7 7
M Set up Classroom for Teaching L 29/11/201 29/11/201 1
7 7
N Put Together Student Packages L 29/11/201 4/12/2017 7
7
O Determine Marketing Strategies L 29/11/201 30/11/201 2
7 7

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 P Create Advertisement and Registration Form L 29/11/201 4/12/2017 6
7
Q Write Letters to the PTA and Principals M,N,O,P 5/12/2017 6/12/2017 2
R Implement Marketing Strategies Q 7/12/2017 15/12/201 9
7
S Register Students R 16/12/201 6/1/2018 22
7
T Determine Quality Control Methods R 16/12/201 2/1/2018 18
7
U Determine how performance will be measured R 16/12/201 2/1/2018 18
7
V Determine Stakeholders requirements and Presentation of R 16/12/201 2/1/2018 18
Information 7
W Provide Stakeholder Feedback S,T,U,V 7/1/2018 7/1/2018 1
X Start Classes W 8/1/2018 8/1/2018 1

PDM DIAGRAM

ES Activity EF

LS Duration LF

90 S 112
72 M 73

8 C 15 90 22 112
1 B 8 15 D 29 78 1 79
64 J 71
1 7 8 8 7 15 15 14 29 90 T 108
64 7 71

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 94 18 112

0 A 1
15 E 22 57 I 64 71 L 72 72 N 79 79 Q 81 81 R 90
0 1 1
22 7 29 57 7 64 71 1 72 72 7 79 79 2 81 81 9 90 90 U 108
72 O 74 112 W 113 113 X 114
15 F 22
64 K 71 94 18 112
77 2 79 90 V 108 112 1 113 113 1 114
22 7 29
29 H 57 64 7 71
94 18 112
15 G 29 29 28 57
72 P 78
15 14 29 73 6 79

ES Activity EF
CRITICAL PATH
LS Duration LF

90 S 112
72 M 73

8 C 15 90 22 112
1 B 8 15 D 29 78 1 79
64 J 71
1 7 8 8 7 15 15 14 29 90 T 108
0 A 1 64 7 71
15 E 22 94 18 112
57 I 64 71 L 72 72 N 79 79 Q 81 81 R 90
0 1 1
22 7 29 57 7 64 71 1 72 72 7 79 79 2 81 81 9 90 90 U 108
72 O 74 112 W 113 113 X 114
15 F 22
64 K 71 94 18 112
77 2 79 90 V 108 112 1 113 113 1 114
22 7 29
29 H 57 64 7 71
94 18 112
29 28 57

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 15 G 29 72 P 78
15 14 29 73 6 79

The Critical Path identified based on the forward and backward pass method is as follows;
A B C D G H I J K L N Q R S W X
WORK BREAKDOWN STRUCTURE
Pre No Lag and Lead
No Task Name Start Date End Date Assigned To Duration Predecessors Time
1 Section 1 - Planning 09/18/17 10/02/17 15d No Lag
2 1.1 Sub-task 1 - Create a schedule for project meetings 09/18/17 09/18/17 Project Team 1d
3 1.2 Sub-task 2 - Create Project Charter 09/19/17 09/25/17 Project Team 7d 2
4 1.2.1 Define Scope of Project 09/19/17 09/25/17 Project Team 7d
5 1.2.2 Determine Goals and Objectives 09/19/17 09/25/17 Project Team 7d
6 1.2.3 Determine Resources Required 09/19/17 09/25/17 Project Team 7d
7 1.2.4 Determine Estimated Costs 09/19/17 09/25/17 Project Team 7d
8 1.3 Sub-task 3 - Create WBS, PDM and Gantt Chart 09/26/17 10/02/17 Project Team 7d 3
9 2 Section 2 - Research 10/03/17 10/16/17 14d 1 No Lag
10 2.1 Sub-task 1 - Source one additional Mathematics 10/03/17 10/16/17 Shenelle Mohammed 14d
teacher and 2 Assistant Teachers
11 2.2 Sub-task 2 - Source Suppliers of Classroom 10/03/17 10/09/17 Gloria Butcher 7d
Materials
12 2.3 Sub-task 3 - Source the Ministry's Curriculum for 10/03/17 10/09/17 Gerada Holder 7d
Standard five Mathematics
13 2.4 Sub-task 4 - Conduct Market Research (Needs 10/03/17 10/16/17 Hedi Toussaint 14d
Analysis)
14 3 Section 3 - Development 10/17/17 11/28/17 43d 1, 9 No Lag

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15 3.1 Sub-task 1 - Create a lesson plan based on 10/17/17 11/13/17 Gerada Holder and 28d Overlap
Curriculum Requirements Shenelle Mohammed
16 3.2 Sub-task 2 - Create Practice Paper Booklet 10/17/17 11/13/17 Gerada Holder and 28d Overlap
Shenelle Mohammed
17 3.3 Sub-task 3 - Choose Mathematics Text 11/14/17 11/20/17 Gerada Holder and 7d 15, 16
Shenelle Mohammed
18 3.4 Sub-task 4 - Determine Teaching 11/21/17 11/27/17 Gerada Holder and 7d 13, 15, 16, 17 Overlap
Methods/Strategies including the use of Shenelle Mohammed
Technology
19 3.5 Sub-task 5 - Procurement and Collection of 11/21/17 11/27/17 Gloria Butcher 7d 15, 16, 17 Overlap
Classroom Materials
20 3.6 Sub-task 6 - Create Schedule for Classes 11/28/17 11/28/17 Project Team 1d 19
21 4 Section 4 - Implementation 11/29/17 01/06/18 39d 1, 9, 14 No Lag
22 4.1 Sub-task 1 - Set up Classroom for Teaching 11/29/17 11/29/17 Project Team 1d Overlap
23 4.2 Sub-task 2 - Put together student packages 11/29/17 12/04/17 Gloria Butcher 6d Overlap
24 4.3 Sub-task 3 - Market Product 11/29/17 12/15/17 17d Overlap
25 4.3.1 Determine Marketing Strategies 11/29/17 11/30/17 Hedi Toussaint 2d Overlap
26 4.3.2 Create Advertisement Flyer and Registration Form 11/29/17 12/04/17 Heidi Toussaint 6d Overlap
27 4.3.4 Write letters to Principals and PTA Executives 12/05/17 12/06/17 Gloria Butcher 2d 26
28 4.3.5 Implement Marketing Strategies 12/07/17 12/15/17 Heidi Toussaint 9d 25, 26, 27
29 4.4 Sub-task 4 Register Students 12/16/17 01/06/18 Gloria Butcher 22d 28
30 5 Section 4 - Control 12/16/17 01/08/18 24d 1, 9, 14, 28 Lead 22 days
31 5.1 Sub-task 1 - Determine Quality Control Methods 12/16/17 01/02/18 Aisha Seon 18d 28 Lead 22 days
32 5.2 Sub-task 2 - Determine how performance will be 12/16/17 01/02/18 Project Team 18d Lead 22 days
measured and create KPI's
33 5.3 Sub-task 3 - Determine Stakeholders requirements 12/16/17 01/02/18 Project Team 18d Lead 22 days
and Presentation of Stakeholder information
34 5.4 Sub-task 4 - Provide Stakeholder Feedback 01/07/18 01/07/18 Shenelle Mohammed 1d 29, 31, 32, 33
35 5.5 Sub-task 5 - Start Classes 01/08/18 01/08/18 1d 34

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From the information presented above we can make the following assumptions;
The project is based on a finish to start relationship
There are no lag times in the project
The only lead time that occurs is to start section 4 tasks once marketing strategies are implemented and this can be done before
registration is complete
There are over lapping tasks where more than one task is being completed at the same time

Other Project Documents

Cost Management
Managing cost will be the responsibility of the project manager and cost will be reported at weekly meetings. Facility and furniture costs are
already covered as mentioned the in the assumptions section of this plan. Projected costs were determined based on quotations, market rates
and the WBS. It was decided by the team that a contribution of $400 per member will be required to meet projected costs. It was also decided
that the project is based on a strict budget and a contingency cost has been allocated for any cost overruns. Costs for the project are based on a
fixed budget and the only variation that is provided for are contingency costs. It is assumed that materials for the project have already been
sourced and that quotations were received and therefore such costs are not subject to change. The Revised Cost estimates for the project are
seen below;
BUDGETED COSTS Actual Costs
Opening Balance $7000 $9000
Contribution of Team Members @ 400 per person $2000
Running Cost ($20 per session)/Expected Profit $9,600
Two Math Teachers @ $2500 per teacher $5000
Two Assistant Teachers @ $1000 per volunteer $2000
One Secretary @ $1000 $1000

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Estimated Savings/Profit per mth $1600
Expenses Qty Amount($)
Classroom Space 2 0.00
Table and Chairs 60 0.00
Black board 2 2000.00
White board 2 2000.00
Markers and Chalk 2 boxes 200.00
Dusters 2 100.00
Advertisement(flyer, survey forms, letters) fixed 1500.00
Practice Paper Booklet(Printing) 60 @ 40 per book 2400.00
Contingency Costs 800.00
Total Expense/ Estimated Cost 9000
Balance b/f 0.00

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Risk Management
Risks
1. Too many students register and there are limited
resources
2. Too little students register
3. Student Differentiation; students have varying
learning abilities and are at varying levels therefore
some may progress faster than others and so students
results may vary based on ability and individual effort.
Probability Control Measures
Medium • There should be a cut of point for registration once the maximum
number of students have registered
High • There may be a cut down on the number of teacher’s required based
on number of students registered.
• To combat this risk, there will be a great focus on advertisement for
the programme to meet the targeted audience
• Continuation of registration while classes have started until classes
are at maximum
High • Provide individual attention to students that need extra help
• Conduct assessments to monitor performance
• Use various teaching methods to help teach basic principles, methods
and formulas
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4. Commitment of Students and Parents where Medium • Provide constant communication with parents on progress of child
attendance is concerned
5. Commitment of the Teachers and Assistants to Low • Provide Rewarding Stipends
delivery • Provide flexible shift rotations and benefits
• Conduct monthly meetings
6. Estimation of Stakeholders Standards or Medium • Assign team member to task
Requirements and meeting those requirements • Conduct frequent liaisons with the stakeholder representative
informing of project’s progress
• Closely Monitor project’s progress, ensuring the project is on time
Quality Management
➢ To control quality of the programme a member of the team will be designated as the quality control lead to determine quality control
measures and create valid documents to measure the quality of the programme. KPI`s will be created to track the progress of the project by
the quality control lead and the Gantt chart used to illustrate timelines for the project.
➢ The Administrative Assistant has the delegation to keep minutes of meetings and create PowerPoint presentations with inclusion of relevant
documents and graphs in preparation for meetings.
➢ Inspections will be carried out by the team to ensure all aspects of the Mathematics Curriculum were covered in the lesson plan and practice
paper booklet and addressed during meetings. To ensure applicability and relevance, the lesson plan and booklet would be matched against
SEA past papers.
➢ Relevant copies of teacher’s resumes, certificates and certificate of character, insurance policy for building will be attached soft copy and
kept on file.
➢ A representative from Atlantic will be contacted near the end of completion of the project to give an internal audit of the quality of the
classroom environment and for submission of the proposed project management plan. Further to this a meeting will be held with the
stakeholder (Atlantic) to provide discussion and feedback on what is being delivered to students.

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Key Performance Indicators Quality Control Measure
Timely Completion of Projects tasks according to WBS • Use Gantt chart and KPI Graph’s to track progress
• Weekly Meetings to report progress
Lesson Plan • Audited based on school curriculum and SEA Past Papers
• Approval process by team and Project Manager
Practice Paper Booklet • Audited based on school curriculum and SEA Past Papers
• Approval process by team and Project Manager
Recommended Math Text • Choose text based on what is currently used in the schools
Advertisement • As Agreed upon by team
Quality of Classroom Environment • As Agreed upon by the team
Staying within budgeted costs • Use of KPI’s and budget estimate versus actual
Final Project Plan for Submission to Shareholders • Refer to set date for final review of document as stated in
WBS

27
 20

18

16

14

12

10
Actual
8
Estimated
6

The chart above illustrates an example of how quality can be measured by a graph and presented in meetings. As a task is completed the lines
grow further apart. As tasks become behind schedule the lines grow closer together measuring whether or not the team is meeting deadlines.
Such a graph can be used during meetings to measure performance in bringing the project to completion by graphically illustrating where we
are as the team discusses pertinent issues related to the completion of the project.

Project Communications Management

Team meetings will be conducted weekly to discuss the progress of the project and appropriate communication and verification of project
information is critical to the project’s success. All final deliverables are to be submitted on the Thursday prior to meeting dates for review and

28
approval by the project manager and will be discussed and verified on the day of meeting together with the project team. All external
communication is to be approved and verified at meetings.

Closing

The project is expected to end on the 8th January 2017 after all activities have been successfully completed, stakeholder
feedback is provided and classes can begin as per schedule.

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