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Saint Louis University
SCHOOL OF ENGINEERING AND ARCHITECTURE
Department of (Name of Program)
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Saint Louis University
SCHOOL OF ENGINEERING AND ARCHITECTURE
Department of (Name of Program)
The following are the general requirements for the conduct of OJT course:
a. The student who will undergo an OJT must meet the following criteria:
iv. The student must have attended the OJT orientation conducted by the
Department Head;
v. The student must be endorsed by the Department Head and accepted
by the industry/company partner; and
vi. The student must be officially enrolled in the OJT course.
b. The OJT course shall be taken during the Short Term. However, a student
shall be allowed to undergo OJT during the regular semester under the
following conditions:
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Saint Louis University
SCHOOL OF ENGINEERING AND ARCHITECTURE
Department of (Name of Program)
iii. At the end of the training, the student shall be required to submit a final
narrative report of his/her experience together with a certificate of
completion and an evaluation of his/her performance from the host
company.
A student who plans to undergo OJT must comply with the procedures and
guidelines enumerated below:
1. All probable OJT enrolees must first attend the orientation conducted by
the Department Head. The OJT orientation is held every second
semester. The primary purpose of the orientation is to discuss with the
students the objectives, requirements, procedures and guidelines of the
OJT course.
2. A list of recommended industries/companies is given to the students. A
student may opt to have his/her OJT in a company not included in the list
but subject to the approval of the Department Head. Once approved, the
company shall then be included in the official list.
3. The qualified student shall contact the company and inquire if there are
still available slots for OJT.
4. The qualified student then writes an Application Letter addressed to the
company/industry concerned. An Endorsement Letter from the
Department Head must be attached to the student’s application letter. The
student shall be responsible to follow up the status of his/her OJT
application.
5. Upon acceptance, the student must obtain a Letter of Acceptance from
the company and submit the same to the Department Head. In turn, the
Department Head coordinates with the company’s representative for
confirmation.
6. The student then obtains a copy of the Memorandum of Agreement (MOA)
from the Department Head. The student shall accomplish the MOA and
distribute the accomplished (notarized) MOA to concerned parties.
7. After the distribution of the MOA, the student may now enroll the OJT
course and start his/her training on the recommended date.
(IMPORTANT: NO STUDENT IS ALLOWED TO START OJT ON OR
BEFORE THE ACTUAL DATE OF ENROLMENT.)
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Saint Louis University
SCHOOL OF ENGINEERING AND ARCHITECTURE
Department of (Name of Program)
8. The student shall document his/her daily work activities, make a weekly
accomplishment report to be signed by the company supervisor, compile
all the reports and submit to the Department Head on the last Saturday of
every month. The student shall keep all documents, reports, etc.
pertaining to his/her training for his/her final narrative report.
9. Upon completion of the OJT, the student shall ask the host company to
fill-out an Evaluation form. The evaluation form shall be mailed directly to
the Department Head or, if hand carried, shall be placed in a sealed
envelope with the signature of the company’s supervisor on the flap of the
envelope. The student shall obtain from the company a Certificate of
Completion.
10. The student shall submit a final narrative report to the Department Head
one week before the last day of encoding of final grades.
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Saint Louis University
SCHOOL OF ENGINEERING AND ARCHITECTURE
Department of (Name of Program)
The final OJT grade of the student is based on the following criteria:
The final grade given to the student is computed based on the following
formula:
OJTFG=50+0. 5 ( 50 % NR+50 % EV )
Where: OJT FG = Final Grade; NR = Narrative Report; EV = Evaluation
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Saint Louis University
SCHOOL OF ENGINEERING AND ARCHITECTURE
Department of (Name of Program)
VII. Appendices
This section contains following sample forms and documents which are
needed for the OJT course:
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Saint Louis University
SCHOOL OF ENGINEERING AND ARCHITECTURE
Department of (Name of Program)
(Date)
Warm Greetings!
Sincerely,
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Saint Louis University
SCHOOL OF ENGINEERING AND ARCHITECTURE
Department of (Name of Program)
(Date)
Warm greetings!
We believe that you are our perfect partner in achieving the objectives of our OJT
course. In connection to this, it is our desire to humbly request that Mr. (LAST NAME
OF THE STUDENT) be accommodated in your company to allow the opportunity of
actual practice. At the end of the training, we require our student to submit a narrative
report of his/her experience together with a certification and an evaluation of his/her
performance from your company.
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Saint Louis University
SCHOOL OF ENGINEERING AND ARCHITECTURE
Department of (Name of Program)
We are hoping for your positive response. Our school is looking forward to a continuous
and harmonious relationship with your company. Should you have further questions, our
office telephone number is (074) 442-2193.
Sincerely,
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Saint Louis University
SCHOOL OF ENGINEERING AND ARCHITECTURE
Department of (Name of Program)
On-the-Job Training
COMPANY ACCEPTANCE FORM
This is to certify that _____ (Name of the Student) ____ has been accepted in our
company _____ (Name of the Company) _____ with address at ___ (Company Address)
_____ for On-the-Job Training with pertinent information as follows:
Department/Unit Assigned:
Contact Information:
Work Schedule:
______________________________________________
Signature Over Printed Name of Company Representative
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Saint Louis University
SCHOOL OF ENGINEERING AND ARCHITECTURE
Department of (Name of Program)
MEMORANDUM OF AGREEMENT
(ENGINEERING OJT PROGRAM)
This Memorandum of Agreement is made and entered into in the City of Baguio,
Philippines, this ______ day of ______________________________ by and between:
-and-
(Name of Company), an institution duly organized and existing under and by virtue of the
laws of the Philippines with principal address at (Address of Company), represented by its
(Position, Name), and hereinafter referred to as the INSTITUTION,
WITNESSETH, THAT:
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Saint Louis University
SCHOOL OF ENGINEERING AND ARCHITECTURE
Department of (Name of Program)
WHEREAS, the STUDENT has requested and sought the approval of the COMPANY to
have his/her OJT therewith to help him/her finish his/her course;
NOW, THEREFORE, for and in consideration of the foregoing premises, the parties
hereto agree and stipulate as follows:
A. OBJECTIVE:
To provide the STUDENT the training necessary to his/her attainment of the degree of
Bachelor of Science in (Name of Program).
B. RESPONSIBILITIES:
The University shall have the following rights, duties and responsibilities:
1. Recommend students who will undergo OJT;
2. Designate a Program Coordinator who will coordinate with the INSTITUTION
particularly with regard to various necessary activities and to monitor the progress
of the STUDENT’s OJT;
3. Through its Program Coordinator, conduct an on-the-spot visit of the
INSTITUTION;
4. With the consent of the STUDENT, provide the INSTITUTION with the
STUDENT’s schedule of activities for the entire duration of his/her OJT;
5. Hold the INSTITUTION free and harmless from any complaint whatsoever for
any injuries or damages caused by the STUDENT’s willful or negligent act or
omission, or for any violations of this agreement.
6. Submit to the INSTITUTION the following documents:
a. Recommendation Letter from the Dean of SEA;
b. Consent/Waiver of Parent/Guardian;
c. Resume;
d. Medical Certificate Form; and
e. Evaluation Form
The Institution shall have the following rights, duties and responsibilities:
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Saint Louis University
SCHOOL OF ENGINEERING AND ARCHITECTURE
Department of (Name of Program)
1. Accept and allow the STUDENT to undergo his/her OJT within its premises
subject to such reasonable rules and regulations that it may issue and make known
to the UNIVERSITY and the STUDENT.
3. Disqualify or discontinue the OJT of the STUDENT, after due process, for
violation of its rules and regulations made known to both the UNIVERSITY and
STUDENT in the course of the OJT.
4. Provide a logbook to monitor the STUDENT and ensure his/her completion of the
______________________ (______) OJT hours.
6. Instruct the STUDENT and develop a training plan that includes competencies
needed to be satisfactorily skilled in the OJT position;
7. Select and deploy the STUDENT to the different operating areas of the
INSTITUTION. Specific assignments for the STUDENTS shall be the
INSTITUTION’s sole discretion which shall be subject to change upon written
notification to the designated program coordinator;
C. MISCELLANEOUS PROVISIONS
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Saint Louis University
SCHOOL OF ENGINEERING AND ARCHITECTURE
Department of (Name of Program)
2. The STUDENT shall be personally responsible for any and all liabilities for
injuries to persons or damages to properties caused by his/her intentional or
negligent acts or omissions while undertaking his/her OJT;
3. Records directly related to the OJT contract are subject to review, monitoring of
the UNIVERSITY within reasonable time, after notice;
5. The STUDENT hereby gives conformity to the terms and conditions of this
agreement and freely, voluntarily and unconditionally assumes all the duties,
responsibilities and obligations imposed upon his/her under it.
7. This Agreement may be terminated for convenience by either of the parties upon
prior written notice to the other. However, STUDENTS who are already
deployed shall be allowed to complete their training;
8. The INSTITUTION reserves its right to terminate the training of the STUDENT
on reasonable grounds after a written notice to the UNIVERSITY;
9. The UNIVERSITY may pull out any student from training on reasonable grounds
after a written notice to the INSTITUTION.
10. Certificate of Completion shall be issued only to a student who has completed the
required number of hours of training based on the recommendation of the
UNIVERSITY coordinator;
11. The UNIVERSITY agrees that any confidential information received by its
student-trainee shall be used only for the contemplated purpose, and shall not be
used for any other purpose or disclosed to any third party under any
circumstances whatsoever, except when authorized by the INSTITUTION;
12. The UNIVERSITY understands and agrees that all records and documents of the
INSTITUTION and all information, data, procedures or processes pertaining to
the business or affairs of the INSTITUTION are absolutely confidential and it
shall not disclose or divulge any such information or data to any person or entity
without the prior clearance of the INSTITUTION even after the termination of
this Agreement.
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Saint Louis University
SCHOOL OF ENGINEERING AND ARCHITECTURE
Department of (Name of Program)
D. AMENDMENTS:
E. DURATION:
Represented by:
-and-
________________________________________
(Name of Company)
Represented by:
_______________________________
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Saint Louis University
SCHOOL OF ENGINEERING AND ARCHITECTURE
Department of (Name of Program)
Position/Designation
WITH MY CONFORMITY:
______________________________________
STUDENT TRAINEE
ACKNOWLEDGMENT
BEFORE ME, a notary public for and in Baguio City, Philippines, this _______ day of
______________________ 2018 personally appeared the following:
known to me and to me known to be the same persons who executed the foregoing agreement
and they acknowledged to me the same is their free and voluntary act and deed, as well as the act
and deed of the agencies they respectively represented.
This contract consisting of _______ (___) pages, including this page where the
Acknowledgment is written, has been signed by the parties and their witnesses on each and every
page hereof.
WITNESS MY HAND AND SEAL, on the date and place above written.
Notary Public
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Saint Louis University
SCHOOL OF ENGINEERING AND ARCHITECTURE
Department of (Name of Program)
5. Company Profile
- History
- Vision and Mission
- Products, Services and Clients
- Organization Chart
7. Learnings
- Describe the usefulness of your training in advancing your understanding of
the engineering profession.
- What did you learn from the experience?
- Analyze your performance during the training. What are your primary
strengths? Give examples of what you did well.
- What are the areas that you would like to improve? Give examples of what
you would do differently?
8. Conclusion
- Summarize the usefulness of your OJT in advancing your understanding of
the engineering profession, both technically and organizationally.
- Summarize what you learned from the experience.
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Saint Louis University
SCHOOL OF ENGINEERING AND ARCHITECTURE
Department of (Name of Program)
- Discuss the benefits acquired from the training experience and how it
enriched your knowledge.
- Mention any deficiencies in your training and suggestions for improvements of
the training program.
9. Appendices
- Application Letter
- Endorsement Letter
- Company Acceptance Form
- Evaluation Form
- Certificate of Completion
- Pictures (Optional)
- Daily Time Record
IMPORTANT:
1. Use short bond papers.
2. Use Font Type: Arial, Font Size: 12, Spacing: single, Margin: Left: 1.5”, Right: 1”,
Top: 1”, Bottom: 1”
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Saint Louis University
SCHOOL OF ENGINEERING AND ARCHITECTURE
Department of (Name of Program)
{6 spaces}
A Narrative Report in
On-the-Job Training undertaken at __________
{6 spaces}
{6 spaces}
Submitted by:
{1 space}
(Name of Student)
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Saint Louis University
SCHOOL OF ENGINEERING AND ARCHITECTURE
Department of (Name of Program)
Submitted to:
(Name of Department Head)
(Year)
Certified by:
(Training Supervisor)
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Saint Louis University
SCHOOL OF ENGINEERING AND ARCHITECTURE
Department of (Name of Program)
During the OJT Program, the student is expected to know and should be able to do the
following Program Outcomes (POs). Please make an evaluation of the above –named
student by placing a check mark on the corresponding box.
Low
High
Medium
Very Low
Very High
N/A
POs Indicators
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Saint Louis University
SCHOOL OF ENGINEERING AND ARCHITECTURE
Department of (Name of Program)
Total Points:
_________________
(If hand carried, this should be in sealed envelope with the signature on the flap of the
envelope.)
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