Assetlink OH&S Plan

GSK
July 2014
Contents
OH&S Policies ..................................................................................................... 3

Company Induction Program ....................................................................... 5

Emergency Procedures................................................................................... 9

Site Hazard Control Plan ............................................................................... 10

Accident & Incident Reporting ................................................................... 12

Attachment 1 Accident and Incident Reporting Forms ......... 17

Attachment 2 Safe Work Method Statements ........................ 18

Attachment 3 Risk Inspection Checklist..................................... 19

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 OH&S Policies

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Policies
Policy Ref Policy

ASL-POL-004 Rehabilitation and Return to Work Policy

ASL-POL-006 Workplace/Occupational Health and Safety Policy

ASL-POL-006A WHS/OHS Issue Resolution

ASL-POL-006D WHS/OHS Consultation Statement

ASL-POL-022A Risk Management Policy

ASL-POL-002B Induction Policy

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 Induction & Training

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Company Induction Program
Assetlink’s Induction Program includes the following:

• Essential on line compliance training through Assetlink’s WorkPro Gateway. This

is undertaken prior to every new Team Members first shift and includes WHS;
prevention of bullying and harassment; and an introduction to Assetlink.
• Welcome and introduction by Senior Member(s) of management
• Company Induction covering policies and procedures, including HR and
Payroll
• Site information:
- Start/finish times
- Access to site and home base
- Area of responsibility
- Supervisor and Manager contacts
- Completion of all paperwork
- Supply of uniform and review of personal presentation standards

• House Rules
• Customer Service
• Safety in the workplace:
- Company OH&S policy
- Consultation arrangements
- Risk Management (incl. hazard identification, Risk assessment,
Controlling risk, and Risk monitoring/review)
- Potential hazards and control measures for sites
- Working without injury
- Accident, injury and incident reporting
- Injury management and Workers Compensation
- Emergencies
• Workplace Behaviour (incl. cultural awareness, harassment, anti-discrimination
and bullying)
• Public Liability

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Induction Program

All personnel will complete online WorkPro Gateway training and an online
assessment is completed to ensure their understanding of the material.

Site Induction

All personnel will attend a Site induction conducted by an site contact.

Toolbox Talks

Toolbox Talks are downloaded from our intranet and/or emailed to our Supervisors.
Supervisors and/or Portfolio Manager deliver the training to the team. Service
personnel gain information and complete assessments on topics such as incident
reporting, workplace violence, customer service, material safety, sharps handling,
security, etc.

The Toolbox Talks schedule, as per the attached Training Plan, is flexible and the
topic for any particular month can be changed to address any issues relevant to
that month, or alternatively we may introduce a second toolbox talk for the month
to accommodate the existing schedule and the urgent matter.

• Hard skills training:

- Colour coding, PPE, MSDSs
- Mopping
- Glass cleaning
- Bathroom cleaning
- Food court service
• Machinery training – specifically for employees who need to operate
machinery.
• Once onsite, and matched with a Buddy (see explanation of Buddy below),
the new employee will undergo site-specific induction training, which includes:
• Induction
• Maintaining a clean storage area
• Chemical safety, including handling procedures
• Colour coding
• Site familiarisation
• Evacuation procedures.

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 Emergency Procedures

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 Emergency Procedures
This procedure must be read in conjunction with the Client ‘Emergency Evacuation
Plan’.

Staff must refer to the ‘Emergency Evacuation Plan’ and be familiar with the
location of their Assembly Area and the route to use to access this area.

Assembly Area
To assist the person in charge of the shift to locate all of their Staff we suggest
evacuating to the same area if possible so that all Staff can be found at the same
location.

Locating Staff
In any event that Staff are evacuated to an Assembly Area the Supervisor must be
able to account for all Staff under their control on the shift.

The Supervisor must collect the ‘Sign On/Off Register’ for the current shift and take
it to the Assembly Area.

Any other Assembly Area needs to have a person allocated that will collect names
of Assetlink Staff assembled.

Once they have arrived at the Assembly Area begin marking off or recording
names of Staff as they arrive at the Assembly Area.

This list can be checked against the ‘Sign On/Off Register’ by communicating with
each other.

Reporting and Follow Up

Any Staff missing or unaccounted for must be reported to the person in charge of
the Assembly Area, this is usually a Fire Warden.

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 Site Hazard Control Plan

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Site Risk & Hazard Control Plan
Assumptions
In identifying workplace hazards and undertaking risk control planning, the following
assumptions have been made:

1. Reference should be made to the onsite asbestos register.

2. A waste disposal plan is in place. Our employees will undergo training in identification
and disposal prior to commencement of work.
3. Lighting will be sufficient and effective.
4. An emergency response and security plan is in operation – our employees will undergo
emergency preparedness training prior to commencement of work as part of the site
induction program.
5. Plant and equipment provided will be subject to risk assessments, controls and a
scheduled maintenance system in place.

Standard Personal Protective Equipment

• Non Slip footwear
• Gloves, goggles/eye protection, breathing protection/masks and full body clothing
protection according to MSDS for chemicals
• Reflector vests when in traffic areas.

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I

Accident & Incident

Reporting

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Accident & Incident Reporting
Reporting of accidents and incidents is the responsibility of all staff when;

• An injury occurs (minor or serious)

• Property damage occurs (minor or serious)
• Where a near miss occurs that has the potential to cause injury or property damage to
someone in the future.

Accident/Incident Report forms are available from the Supervisor. If you are unable to
locate a form, contact the Supervisor or Area Manager as soon as possible.

A form should be filled out as soon as possible after the event. If you wish, the Supervisor will
help you complete the form. In the case of serious injury, the elapsed time should be no
greater than 48 hours. Be careful to fill out ALL details on the form, clearly stating:

• All relevant names and locations

• Injury or property damage sustained (to the best of your knowledge)
• Witnesses
• Times
• Weather conditions as appropriate
• Plant or equipment involved
• A clear description of the event
(If it is easier, draw a picture on the back of the form)

Give the form, (or verbally describe the accident) to the Supervisor

• One copy of the form is to be kept with the Supervisor

• One copy of the form is to be sent (48 hours) to the Manager

Overview
Most accidents that do occur could have been prevented.

Many accidents could have resulted in far more serious consequences than those that
actually did occur.

Incidents also occur whereby a serious accident did not occur due only to a near miss.

All of these situations are serious Safety issues and require a thorough investigation of the
cause.

The object of any such investigation is to PREVENT the same type or similar accident from
reoccurring.

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Procedure
The following outline of the general procedures to apply to Accident Reporting and
Investigation should be followed:

• Administer aid to any injured party in accordance with the Emergency and First Aid
procedures or seek a qualified First Aider, as appropriate.
• Where plant/equipment or site is considered a hazard at this time, immediately close off
the area.
• Take note of the accident scene or take photographs as appropriate.
• Obtain brief details of the occurrence if appropriate.
• Notify the Supervisor or Manager of the occurrence and complete and forms provided.
• Investigation is to be carried out by qualified personnel (OH&S Reps, Management
Representative, WorkCover Inspector as appropriate).
• Report on the findings of the investigation to the Manager.
• Develop and implement corrective procedures

When Incidents occur which do not result in any actual accident or loss (a near miss) must be
reported to Managers. In this way corrective procedures can be implemented BEFORE any
actual accidents occur.

This reporting must be to the Supervisor, Manager and OH&S personnel in the first instance,
then, after corrective action or procedures have been determined, to all employees by way
of personal instructions.

Employees must report to the Manager any medical treatment obtained during non-working
hours for any work related injuries or illness on the first scheduled workday following
treatment.

Any minor damage to equipment must be reported to the relevant Supervisor.

Checklist
1. Secure the Area (particularly public access ways)
Remember you are about to enter an area where an employee may have been injured.
Don’t become a further statistic, protect yourself. Ensure that there is no further danger to
personnel or damage to plant and equipment.

2. Visual Inspection
Familiarise yourself with the accident scene and the existing conditions.

Inspect the accident site carefully to identify any obvious component failures etc.

Photographs are more reliable than memories. Record all useful photographs required to
assist in interviews or consequent reports.

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3. Interview Witnesses
The most obvious causes are not always the principle accident cause.

Information gained about the situation prior to the accident occurring is important in
identifying potentially hazardous:

• Plant or equipment
• Procedures or processes
• Materials or products
• Environmental considerations, eg weather conditions

4. Employee involvement
Questions relevant to this period give an insight into why the accident has occurred and the
best avenue for prevention. They also identify what has actually happened.

Information gained about the accident occurrence, identifies the change from normal
procedures or the point where components have failed.

5. Interview Witnesses
Information gained about responses to the emergency situation, enables us to limit injuries
and damage in other similar accidents by competent emergency management.

Accident Investigation Reports

The report of an investigation into any accident or serious safety incident shall include the
following information;

• Identification of the injured party

• Identification of the contract/project/site
• Time and date of the incident
• Indicate whether the report refers to injury, damage or near miss
• Include as much personal detail of injured parties as possible. If unable to obtain this
information from the injured person it may be sourced from personnel files. Contact
telephone number is important.
• The occupation or job of all persons involved. Give a brief outline of duties performed.
• Provide details of the employee’s experience or training.
• Provide as much detail as possible of the nature and location of the injury or damage.
Draw diagrams or use photographs as appropriate. Provide a description of the incident;
- what the persons involved was doing at the time of the incident.
- The chain of events and what happened unexpectedly to produce the
undesired result.
• Details of the interview with any witnesses or anyone else involved in the incident. Obtain
signed statements where appropriate (Investigator to countersign and date).
• List the factors that contributed to the incident. This information will be vital when
assessing the corrective action to be taken.
• Any other information, which the investigators deem to be relevant.

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The WHS/OHS Manager shall:

• Open/create file on the investigation and include the report.

• Inform the Directors and relevant insurance bodies
• Record actions taken on the report, the minimum being
• Record of meeting with Directors
• Record of contact with insurers
• Where necessary legal representative shall be informed and records kept of same.

24 Hour Escalation Procedure

Purpose
A Twenty-Four hour escalation procedure applies when:

• An immediate and significant staff absence occurs Eg: due to a major flu epidemic
• In the case of an emergency on site Eg: flood or fire
• Industrial action on one or more sites
• Urgent and immediate request from the client

Notification
Company notified via Site Manager of immediate urgent need via 24/7 mobile access to
Operations Manager.

Operations Manager contacts State Manager and Compliance Manager depending on

circumstances of incident requiring immediate action.

Resources
The need for resource requirements including team of workers and mobile plant is identified.

The State and Operations Manager jointly agree on a plan to access the agreed resources

Compliance Manager attends site to induct workers and undertake Risk Assessments of the
site circumstance.

Where the 24 hour escalation is a result of a serious incident the Compliance Manager shall
undertake an investigation.

Review
After initial response occurs the Managers shall determine longer tem plan for sustaining this
resource level.

Where resources are required for longer than 24 hours an action plan in consultation with the
client shall be developed and agreed

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 Attachment 1
Accident and Incident
Reporting Forms

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 Attachment 2
Safe Work Method
Statements

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 Attachment 3
Risk Inspection Checklist

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