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1. STARTING NOTES
With Notes, you can send messages, schedule events and browse the Web with one set of tools.
Step Action
1 Click the Start button. Then, choose All Programs Lotus Applications Lotus
Notes
2 Select your Notes ID. Then, click Open (If sharing)
3 Enter your password. Then, click OK
2. CHANGE PASSWORD
Step Action
1 Choose File - Security - User Security.
2 Click Security Basics, and then click "Change Password" under "Your Login and
Password Settings."
3 In the "Change Password" dialog box, enter a new password in the "Enter new
password" field, and then enter it again in the "Re-enter new password" field.
4 Click OK.
Step Action
1 Open Mail
You can open your mail from the :
i) Welcome Page
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LOTUS NOTES 6.5.3 : e-Mail, Calendaring & To-Do List
Step Action
2
Read Mail
Double-click / press ENTER the message in the list (view) in the Inbox
• Notes remembers that you have the preview pane displayed the next time you open mail.
• The preview pane lets you read messages in the Inbox without opening them. Messages
that you read in the Preview Pane remain marked as unread messages in the View pane.
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LOTUS NOTES 6.5.3 : e-Mail, Calendaring & To-Do List
Step Action
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Message types are indicated by icons to the left of the message subject lines.
Drafts Shows all messages that you save without sending. You can go back to these
messages, edit them, and send them later.
Sent Shows all messages that you have authored, sent and saved, by the name of the first
recipient. Sent messages appear with an envelope icon in all views and folders.
Follow Up Shows all messages that are currently flagged for follow-up action.
Trash Shows messages that you marked for deletion in your mail.
For information, see Deleting mail.
Views - All Documents Shows all messages that are currently in your mail database.
Views - Mail Threads Shows all messages grouped with their replies so you can view an entire
conversation at once.
Tools - Stationery Shows all stationery that you create for sending messages.
For information, see Creating and using stationery for mail.
Tools - Archive Appears only if archiving is set up for your mail. Shows all your archive policies, and
lets you open the archive database.
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LOTUS NOTES 6.5.3 : e-Mail, Calendaring & To-Do List
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LOTUS NOTES 6.5.3 : e-Mail, Calendaring & To-Do List
Follow these steps to select delivery options fr a message you are sending :
Step Action
1 Click the Delivery Options action button
2 Select the desired options
3 Click OK
4 Click the Send action button
Tip You can also specify some of these delivery options by clicking this icon in a new mail message
and selecting the options from lists. You can specify the importance, the priority, the digital signature,
and the return receipt.
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LOTUS NOTES 6.5.3 : e-Mail, Calendaring & To-Do List
Table A
Delivery Options Description
Basic Tab
Importance All messages are of Normal importance by default. Setting a message as
High importance displays an exclamation point next to the message in the
recipient(s)' views, and a red envelope next to the message in your views.
Importance does not change the order in or speed with which Notes
delivers messages.
Delivery Report Only on failure Notes sends you a delivery report only if it cannot
deliver the message.
Trace entire path Notes sends you a report from each server through
which it routes the message and a final report
indicating whether or not it delivered the message.
Delivery Priority High Notes routes the message immediately.
Normal Notes routes the message the next time your home
server sends mail.
Mood Stamp
Personal Private
Joke FYI
Question Reminder
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LOTUS NOTES 6.5.3 : e-Mail, Calendaring & To-Do List
Note: You can change the signature at any time by repeating the procedure and entering new text or
browsing to a different file. You can remove the signature by turning off the check box in step 5.
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LOTUS NOTES 6.5.3 : e-Mail, Calendaring & To-Do List
8. REPLYING MAIL
You can reply to the person who sends you a message as well as to all the recipients of the message.
You can also include the original message, and any graphics or attachments, in your reply.
Step Action
1 Open or select the message
2 Do one of the following:
• To reply to only the sender, click the Reply action button and choose a type of reply as described
in the table below.
• To reply to the sender and all visible recipients, click the Reply to All action button and choose a
type of reply.
4 Click on the body of message and enter your message. If you reply with history, you can add
comments above and/or in the section containing the original message.
• Choose Text Permanent Pen Use Permanent Pen from the menu
Result : Any text entered while permanent pen is enabled will appear in red bold
5 Click Send. A reply-to indicator appears next to the original message in the view.
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LOTUS NOTES 6.5.3 : e-Mail, Calendaring & To-Do List
9. FORWARDING MAIL
Step Action
1 Open or select the message or document. To forward multiple messages or documents as a single
message, select the messages or documents by clicking in the column to the left of the titles.
2 From the menu, choose Actions - Forward and then choose a type of forwarding.
3 Address the message in the To, carbon copy (cc), and blind carbon copy (bcc) fields.
4 (Optional) Type comments anywhere in the original message or document.
5 (Optional) Click "Delivery Options" and select delivery options.
6 Click Send. A forwarded indicator appears next to the original message in the view
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LOTUS NOTES 6.5.3 : e-Mail, Calendaring & To-Do List
Messages that contain attachments have a paper clip icon that appears to the left of the Subject in the
Mail view.
Step Action
1 With the document in Edit mode, click where you want the file attachment to appear
(for example, at the end of the document).
2 Choose File - Attach.
3 Select the file's drive and directory, and then select the file. (You can select multiple
files by pressing CTRL while clicking file names.)
4 Click Create.
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LOTUS NOTES 6.5.3 : e-Mail, Calendaring & To-Do List
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LOTUS NOTES 6.5.3 : e-Mail, Calendaring & To-Do List
Step Action
1 Click File
2 Choose Preferences User Preferences
3 Chosse the Basics tab
4 In the Additional Options, enable Make Internet URLs (http://......) into Hotspots
5 Click OK
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LOTUS NOTES 6.5.3 : e-Mail, Calendaring & To-Do List
Step Action
1 Select the message(s) to delete
2 Click the Delete action button OR Press Delete on keyboard
Result : Notes moves the document(s) to your Trash folder and out of all other
folders and views in your mail database.
Tip: You can drag the marked message(s) to the TRASH folder in the Navigator pane.
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LOTUS NOTES 6.5.3 : e-Mail, Calendaring & To-Do List
Step Action
1 Choose Folder – Create Folder from the menu
2 Enter the Folder Name
3 Select a location for the folder.
Note: Click on an existing folder to create a new folder within it.
4 Click OK
Step Action
1 Select a message from the Inbox
2 Choose Folder action button
3 Click Move to Folder …..
4 Select the folder you want to store the message in
Click Move
Tips: You can select the message and drag to the folder
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LOTUS NOTES 6.5.3 : e-Mail, Calendaring & To-Do List
4. Click Enable. If Notes asks which server to run the out-of-office agent on, choose your home
server and click OK. If Notes shows a message stating which server you have requested, click
OK. Notes runs the out-of-office agent on your home server until you disable it.
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LOTUS NOTES 6.5.3 : e-Mail, Calendaring & To-Do List
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LOTUS NOTES 6.5.3 : e-Mail, Calendaring & To-Do List
To : My local workstation
Click Add…
Contoh :
Click butang OK
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LOTUS NOTES 6.5.3 : e-Mail, Calendaring & To-Do List
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LOTUS NOTES 6.5.3 : e-Mail, Calendaring & To-Do List
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LOTUS NOTES 6.5.3 : e-Mail, Calendaring & To-Do List
5. Click OK twice
Schedule
1. In the database you want to set up a schedule for, choose File - Database - Properties.
2. Click the "Archive Settings" button and click Advanced.
3. Select "Scheduled archiving will occur locally" and click the Schedule button.
4. Select a time from the drop-down list by dragging to the time you want and clicking the check
mark.
5. Select all the days on which you want archiving to run.
6. (Optional) Leave "Any location" selected, or click "Specific location:" and select the locations
in which you want archiving to run.
7. (Optional) To remove your customizations, click "Reset to default."
8. Click OK twice.
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LOTUS NOTES 6.5.3 : e-Mail, Calendaring & To-Do List
To open your address book, click this icon in the Bookmark bar.
6. (Optional) On the Business and Personal tabs, specify any other information about the person
you want to save, such as company (business) name, multiple phone numbers, birthday,
anniversary, or alternate mail addresses.
7. (Optional) Click the Briefcase tab and paste any attachments or rich text you want to associate
with the person.
Tip For example, you could save a resume for a job candidate, driving directions for a client, or
review information for an employee.
8. (Optional) Click the Advanced tab to specify advanced contact options such as security keys, or
to customize the way the contact appears in the view or preview pane.
9. Click "Save and Close."
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LOTUS NOTES 6.5.3 : e-Mail, Calendaring & To-Do List
Step Action
1 Open the Personal Address Book
2 Choose Group view
3 Click New action button and choose Group
4 Enter the Group Name (mandatory), Description, Category (optional) and\
Members (mandatory)
5 Click Save & Close button
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LOTUS NOTES 6.5.3 : e-Mail, Calendaring & To-Do List
Tip You can switch between your own or another person's Calendar, Mail, and To Do using the
header menus of Mail, Calendar, and To Do.
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LOTUS NOTES 6.5.3 : e-Mail, Calendaring & To-Do List
Double-click a date in any Calendar view to open that day in the One Day
format.
Move to a different day, month, or Use the date picker in the top left corner of the Calendar.
year
Scroll through the Calendar Use the horizontal scroll bar at the bottom of the Calendar for the Day and
Week view. Use the vertical scroll bar for the Month view. Subsequently
clicking the scroll bar shifts Calendar focus by the same increment (if you first
drag the scroll bar forward two years, subsequently clicking it shifts focus by
that same amount and in the same direction).
Click the forward or back buttons on the horizontal or vertical scroll bar to move
one view at a time (Calendar focus shifts one day if you are in the one day
format, one week in the one week format, and so on).
See a summary of entries in the Choose View - Show - Summary. Repeat to return to the main Calendar view.
current view
Tip You can also click Formatting - Summarize to view a summary of entries.
See an entry's information Hold your pointer over an entry to see a pop-up window with basic information.
Move to a particular date Choose View - Go To Date, then enter a date or select a date using the date
box. Click OK.
Move to the current day Choose View - Go To Today.
Tip You can also click the Today hotspot in the date picker.
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LOTUS NOTES 6.5.3 : e-Mail, Calendaring & To-Do List
Step Action
1 Open your calendar
2 Tools
From the File menu, choose Actions Import Holidays.
3 Select the holiday set(s) from the dialog box.
Note : Select Cuti Am 2007
4 Click OK
Result: A dialog box reports the number of holiday records that were added
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LOTUS NOTES 6.5.3 : e-Mail, Calendaring & To-Do List
Step Action
1 Open your calendar
2 Click New and choose Appointment
3 In the Subject box, enter Complete Class Evaluation
4 Click the calendar button to the right of the Starts date. Then, choose today’s date on the date
picker.
5 Click the calendar button to the right of the Ends date
Result : The same date is filled in
6 Click the clock button to the right of Starts time
7 Drag the click slider to 04:00 PM. Click the checkbox in the lower left corner.
8 Click the clock button to the right of Ends time. Select 04:30 PM.
9 In the Location box, enter Meeting Room 1
10 Choose the Category
Note : You can add the category that meet with your requirement
11 In the Description section, enter Ask for instructions.
12 Click Save and Close
Result : The new appointment appears on your calendar
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LOTUS NOTES 6.5.3 : e-Mail, Calendaring & To-Do List
Step Action
1 Open your calendar view, click New. Then, choose Reminder
2 In the Subject field, enter Mesyuarat Post Exco
3 Choose a date. Then, change the time to 02:00 PM
4 Select Repeats.
Result: The Repeat Options dialog box appears.
5 In the settings for When the repeats, click the drop-down arrow and choose Weekly
Note : When you select Weekly, the field to the right automatically changes to Every
6 Below the Every field, scroll down the list and choose Wednesday.
7 In the settings for How Long the repeats, choose the Starting Date and to or Continuing for
8 Click OK
9 Select Notify me
Result : The Alarm Notification Options dialog box appears
10 In the Alarm will go off settings, enter 30 minutes
11 (Optional) Below What Happens When Alarm Goes Off, select Play Sound. Choose a sound
from the list. Click OK
12 Below Description field, enter Print Minute
13 Click Save and Close
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LOTUS NOTES 6.5.3 : e-Mail, Calendaring & To-Do List
Step Action
1 Open your Calendar
2 Click Tools action button, choose View and Create Calendar Group….
Result : The Group Calendars window appears
3 Click New Group Calendar action button
4 Enter the Title
5 In the Members field, select the names of your partners including your name.
6 Click OK
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LOTUS NOTES 6.5.3 : e-Mail, Calendaring & To-Do List
Step Action
1 Open your Calendar view
2 Click Schedule a Meeting action button
3 Enter the Starts and Ends date and time
4 Enter a Subject and Description
5 In the Invitees section, click the address book icon and choose the names of the invitees in the
Required (To): , Optional (cc): and FYI (bcc)
6 Enter the Location
7 Enter the Categorize
8 Click Save and Send Invitations action button
Note : When you send meeting invitation, the meeting entry appears in your calendar. You are
as the chair, or owner of the meeting
Step Action
1 Open your Calendar view
2 Click Schedule a Meeting action button
3 Enter the Starts and Ends date and time
4 Enter a Subject and Description
5 In the Invitees section, click the address book icon and choose the names of the invitees in the
Required (To): , Optional (cc): and FYI (bcc)
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In the Scheduler, click or Click to see Invitee, Resource or Room availability link
Step Action
1 With the invitation open, Click Save as Draft action button
Result : The invitation appears in your calendar, but is not sent to the invitees
2 From the calendar view, click the invitation to open it.
Note : You are listed as the chair of the meeting
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LOTUS NOTES 6.5.3 : e-Mail, Calendaring & To-Do List
Step Action
1 In the open invitation, click the Delivery Options…action button
2 Select the priority and response options. Then click OK
Result : The meeting is scheduled in your calendar and invitations are sent to recipeint’s
mailboxes
Note : When you reopen the meeting in your calendar, there is listing for invitations already sent
and Add Invitees button to add new invitees.
Note : The default setting is to expect responses from participants. If participants do not need to reply,
click Delivery Options… and select I do not want to receive replies from participants.
Step Action
1 In the open invitation, click the Delivery Options…action button
2 Select the priority and response options. Then click OK
Result : The meeting is scheduled in your calendar and invitations are sent to recipeint’s
mailboxes
Note : When you reopen the meeting in your calendar, there is listing for invitations already sent
and Add Invitees button to add new invitees.
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LOTUS NOTES 6.5.3 : e-Mail, Calendaring & To-Do List
Step Action
1 Open the calendar and select the meeting entry
2 Click Owner Actions button. Then, choose View Participant Status
Step Action
1 Open the calendar and select the meeting entry
2 Click Owner Actions button. Then, choose Reschedule
3 Specify a new date and time
Note : You can go through the process of checking schedules via this dialog box
4 Select Include additional comments on notice. Click OK
5 Enter comments and clicks Send
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LOTUS NOTES 6.5.3 : e-Mail, Calendaring & To-Do List
The To Do view
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LOTUS NOTES 6.5.3 : e-Mail, Calendaring & To-Do List
19.2 Opening To Do
Follow these steps
Step Action
1 Open To Do List
You can open your To Do list from the :
i) Welcome Page
ii) Bookmark
iii) Switch to To Do
Workspace, double-click the Mail icon, Click Mail
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LOTUS NOTES 6.5.3 : e-Mail, Calendaring & To-Do List
10. (Optional) Select "Mark Private" in the upper right corner to prevent people who have
access to your Calendar from viewing details of the To Do. They can only see the date
and time of the To Do.
11. (Optional) Select "Notify me" to set Alarm notification options for the item in the
"Alarm Notification Options" dialog box.
12. Click Save and Close.
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LOTUS NOTES 6.5.3 : e-Mail, Calendaring & To-Do List
To Then
Accept the request Choose Accept
Decline the request Choose Decline
Send the request to someone else Choose Delegate, and select another person
Propose a new date Choose Propose New Date, and select a new
start or due date
Mark the request completed Choose Completed
Add comments Choose Respond with Comments
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