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Journal of Cleaner Production 76 (2014) 20e31

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Journal of Cleaner Production


journal homepage: www.elsevier.com/locate/jclepro

The integration of environmental practices and tools in the Portuguese


local public administration
Luís Nogueiro, Tomás B. Ramos*
CENSE e Center for Environmental and Sustainability Research, Departamento de Ciências e Engenharia do Ambiente, Faculdade de Ciências e Tecnologia,
Universidade Nova de Lisboa, Campus da Caparica, 2829-516 Caparica, Portugal

a r t i c l e i n f o a b s t r a c t

Article history: The adoption of environmental practices and tools in overall management is an increasing occurrence in
Received 19 December 2011 local public organisations. These institutions are shifting their management towards sustainability,
Received in revised form although local governments are moving faster than other public sector levels regarding the integration of
31 December 2013
environmental and sustainability aspects in operations and strategies. The main goal of this research was
Accepted 30 March 2014
Available online 12 April 2014
to identify the environmental profile of local public administration using Portuguese municipalities as a
case-study. This paper assesses how environmental and sustainability practices and tools have been
adopted in this sector based on self-assessment by the local public services. To accomplish this aim, a
Keywords:
Local public administration
questionnaire survey was forwarded to all of the municipalities in the country in order to identify and
Environmental practices and tools analyse the environmental practices in the local public sector. An aggregate evaluation of the degree of
Sustainable development implementation of certain environmental practices was also produced based on an index that was
Portuguese municipalities developed based on the data obtained from ten selected environmental practices variables in the na-
tional survey. The overall results demonstrate a low adoption level of environmental practices and tools,
concluding that new practices and public policies need to be adopted to invert the current trend.
Nevertheless, there are positive signs of rising environmental integration and awareness, although many
of the processes are in the early stages of implementation or changing. This research can support mu-
nicipalities in reviewing and analysing their environmental management, assessment and communica-
tion practices to improve their environmental performance.
Ó 2014 Elsevier Ltd. All rights reserved.

1. Introduction efficiency and effectiveness, as endorsed by several authors (e.g.,


GRI, 2004, 2010; PMSGO, 1999; Burritt and Welch, 1997). However,
The public administration faces multiple challenges that compel as demonstrated by Ramos et al. (2007a) and further discussed by
it to continually make an effort to adapt to new organisational Lundberg et al. (2009), environmental assessment and manage-
forms capable of responding to the constant requirements of so- ment practices have most often been applied to manufacturing
ciety. Curristine et al. (2007) state that governments of the Orga- industries and tangible products, while public organisations usu-
nisation for Economic Co-operation and Development (OECD) ally neglect and/or omit their own environmental problems,
countries are under pressure to improve public sector performance, excluding themselves from environmental integration in their own
while at the same time contain expenditure growth. Although the activities. Overall, the public sector has frequently been left out in
majority of OECD countries have engaged in some institutional research on the environmental and sustainability performance
reforms through the adoption of several good practices and new follow-up of their different activities and operations, despite few
approaches, the demonstration of their results remains unclear. attempts, such as the one conducted by Lundberg (2011). These few
Public sector performance could include several dimensions studies can be justified in part by the natural attention that is given
beyond the economic, financial and human resources aspects, to sectors with a longer/greater history of environmental impacts,
including the environmental pillar, improving the public sector e.g., industry, agriculture and transport and with more pressure
from stakeholders, customers in particular. However, the overall
impacts of government operations can exceed those of individual
industry sectors in a national context, as public agencies are major
* Corresponding author. Tel.: þ351 212948397; fax: þ351 212948554.
E-mail addresses: luisnogueiro@hotmail.com (L. Nogueiro), tabr@fct.unl.pt (T. employers, providers of services and consumers of resources, as
B. Ramos). argued by GRI (2004).

http://dx.doi.org/10.1016/j.jclepro.2014.03.096
0959-6526/Ó 2014 Elsevier Ltd. All rights reserved.
L. Nogueiro, T.B. Ramos / Journal of Cleaner Production 76 (2014) 20e31 21

However, despite the abovementioned reality on environmental operations and facilities, including related decision-making pro-
and sustainability research initiatives in the public sector, local cesses. This recommendation was followed by other OECD initia-
government is part of a wider sustainability culture change tives, such as the Workshop on Environmental Management
movement and is becoming widely recognised as an environmental Systems (EMS) for Government Agencies (OECD, 1998), the
leader, advocating to other levels of government (Strengers, 2004). Recommendation of the Council on Improving the Environmental
Local public institutions could play a central role in adopting sus- Performance of Public Procurement (OECD, 2002) and the Recom-
tainable initiatives, as discussed by Williams et al. (2011). Local mendation of the Council on Good Practices for Public Environ-
governments are realising that they need to be part of the change mental Expenditure Management (OECD, 2006). It was understood
towards sustainability and integrate good practices to improve that, like any other organisation, public services should have
their own performance and inform stakeholders. Nevertheless, as environmental objectives, goals and targets.
also indicated by Strengers (2004), the reasons justifying these Local governments are responsible for providing a large number
changes are less clear, as well as the ways and means in which these of services to their populations, independent of organisation size,
changes are occurring and the permanency of these changes. territory location and social-cultural factors (USEPA, 1999). As
The relevant amount of work conducted in the area of envi- focused on in this work of the United States Environmental Pro-
ronmental and sustainability practices and tools being imple- tection Agency, a main issue when analysing local public admin-
mented by local governments (e.g., Dumay et al., 2010; Michelsen istration is the different types of local authority, the scope of their
and de Boer, 2009; Lozano and Vallés, 2007) contains many expe- activities and operations, the related environmental aspects and
riences and case studies, demonstrating that many local public impacts (many of them are indirectly associated) and the regulatory
administrations worldwide already provide good examples for requirements. These organisations face different roles beyond the
integrating environmental initiatives into their operational activ- usual specific daily activities of their facilities, which take place
ities and strategic instruments. Despite the numerous theoretical within each of these organisations. These organisations usually
and empirical research initiatives discussing new approaches, participate in many other tasks, e.g., local planning, regulation,
methods or case study applications, the majority primarily focus on surveillance and monitoring in the respective environmental, so-
only one main practice or issue (e.g., Environmental Management cial/cultural, economic and institutional systems operating within
System e EMS; sustainability reporting; Local Agenda 21 e LA21) their jurisdiction. As highlighted by GRI (2004), indirect impacts
(see chapter 2). Therefore, there is a dearth of research on initiatives can result from policies, plans and programs implemented by local
that offer a coherent integrated environmental picture of a relevant authorities that can have major strategic effects on society and the
set of adopted practices and tools by local governments. environment.
This dearth is even more evident within the context of the Various studies have surveyed and identified the adoption of
Portuguese local government. Despite certain known initiatives environmental practices and management/assessment tools by
conducted by the Portuguese local administration on environ- companies, especially addressing EMSs, eco-design, sustainability
mental and sustainability issues, as identified by Fidélis and performance indicators, reporting practices and other corporate
Moreno-Pires (2009) or Schmidt et al. (2006), little research has responsibility-related research issues (e.g., Comoglio and Botta,
focused on the joint assessment of a set of significant practices and 2012; Lozano, 2012). Following the rising private sector trend,
tools adopted or lead by the local governments of this Southern similar studies have been conducted for local public organisations,
European country. To fill this research gap, a tailored local public and several cases provide examples of these practices, many
administration assessment was conducted in this research, trying voluntary, where local governments are becoming aware and/or
to assess the extent to which Portuguese municipalities are research is being produced (Table 1).
adopting key environmental actions and procedures. Despite being quantitatively less representative, other research
The main goal of this research was to identify the environmental attempts to produce wider integrated analyses, not focussing only
profile of local public administration through an analysis of the one single practice or tool, such as those previously mentioned
environmental practices and tools in Portuguese municipalities (e.g., EMS), cover a broader scope. For example, Montesinos and
based on a self-assessment. To accomplish this aim, a national Brusca (2009) surveyed Spanish local governments aiming to
survey of all of the Portuguese municipalities was performed spe- identify which options are being used to improve local manage-
cifically to ascertain the following research questions: What is the ment in terms of financial and economic quality and environmental
general state of environmental integration and engagement in the management. Enticott and Walker (2008) conducted a survey to
Portuguese municipalities? What is the extent of implementation analyse the association between sustainable management and
for a set of specific environmental practices and tools in the Por- performance in local English governments. Furthermore, the survey
tuguese municipalities? These practices include the appointment of that traced the environmental profile of the local government op-
a designated environmental professional responsible for environ- erations in the United States (USEPA, 1999) was presented earlier in
mental issues, the environmental training of personnel, EMS this chapter.
implementation, environmental and sustainability indicators and Other integrated approaches attempt to analyse the integration
reporting, environmental standards for suppliers and LA21 imple- of environmental or sustainability practices by local public
mentation, among others. administration using an index-based approach through the aggre-
gation of different variables that provide an overall profile or pic-
2. Overview of environmental practices and tools in the local ture (e.g., Wilson and Grant, 2009; Barrera-Roldan and Saldivar-
public administration Valdes, 2002). Some authors, such as Frame and Vale (2006) and
Pulsellia et al. (2006), discussed applications of this type of
As introduced in the previous section, public institutions are approach, stressing some known advantages and limitations.
moving towards to the integration of environmental and sustain-
ability issues in their management (GRI, 2004; Ramos et al., 2007a, 3. The Portuguese local administration
b). An important turning point was the recommendation of OECD
(1996), stating that governments should develop and apply stra- There are three distinct layers of government within Portugal:
tegies to continually improve environmental performance, inte- the national/central government; the two autonomous regions,
grating environmental considerations into all government which have their own political and administrative systems and
22 L. Nogueiro, T.B. Ramos / Journal of Cleaner Production 76 (2014) 20e31

Table 1
Examples of applications in the local public administration of environmental and sustainability practices.

Type of environmental and sustainability practice Applications in local public administration

Environmental training Environmental training assessment needs initiatives to train technical and managerial staff of municipalities
(Martins et al., 2000; Demirer et al., 2003), a major practice very much related to the greening of regular jobs. There
is a growing and increasing interest in the promotion of trained jobs that add value to environmental and
sustainability organisational performance in the private and public sectors, as explored by UNEP (2008); staff
training is being assumed as a main driving force in implementing and managing environmental practices in local
public organisations.
Environmental management system (EMS) Applying EMSs at local public organisation facilities analysing the organisation scopes and management
approaches and features is one of the most studied environmental practices (e.g., Lozano and Vallés, 2007;
Abubakar and Alshuwaikhat, 2007; Malmborg and Norén, 2004; Emilsson and Hjelm, 2002, 2004), as it is
frequently assumed that the adoption of environmental practices and issues is better integrated as a result of the
presence of an EMS; some of those works analyse the use of EMSs by local authorities, studying their
implementation with case studies from European cities (Emilsson and Hjelm, 2004), or consider modified
approaches to incorporating an EMS in local public authorities. For instance, Abubakar and Alshuwaikhat (2007)
incorporated strategic environmental assessment attributes and public participation processes into a corporate
EMS.
Environmental auditing Environmental auditing conducted in local public facilities, including their infrastructures, equipment, activities
and operations (e.g., Diamantis, 1999; Aall, 1995) is also a common practice for this type of organisation, outlining
procedures by which environmental auditing can be used and adopting municipal approaches of eco-auditing that
were tried in cities; this practice is also frequently discussed in the context of EMS operation, as regular audits,
external and internal, are part of the system.
Sustainable public procurement There are several sustainable public procurement initiatives and approaches developed for the local public
administration context (e.g., Michelsen and de Boer, 2009; Jackson and Thomson, 2007; Günther and Scheibe,
2006; Ryall and Warner, 2001), stressing their practical experiences and conceptual discussions as well as the
unique role that local governments can provide as driving forces for greening consumption practices, as
emphasised by Clement et al. (2003). As stated by Jackson and Thomson (2007), the greening of public
procurement could be seen as a key initial step towards providing suppliers with a major incentive to reduce their
environmental impacts and stimulating the markets for sustainable products and services, where each local
authority has a different set of circumstances and priorities.
Environmental and sustainability reporting The practice of environmental and sustainability reporting conducted by municipalities or cities (Williams et al.,
2011; Dumay et al., 2010; Dickinson et al., 2005; Keating, 2001) has been increasingly adopted to communicate
organisational or territory performance to internal and/or external stakeholders; wide works on sustainability
reporting, such as that led by Keating (2001), stressed that a significant number of cities around the world (e.g.,
Seattle) have or are developing environmental, sustainability or quality of life reports. The Global Reporting
Initiative (GRI) is the only international reporting framework for organisational sustainability performance that is
also designed to be applicable to public agencies (GRI, 2004, 2010).
Sustainability indicators There are a significant number of initiatives on the development and use of sustainability indicators at the local
scale (e.g., Petrosillo et al., 2012; Karam et al., 2008; Butelli et al., 2008; Scipioni et al., 2008; Holden, 2006;
Eckerberg and Mineur, 2003; McMahon, 2002; Valentin and Spangenberg, 2000), aiming to monitor, assess and
report local environmental and sustainability performance to stakeholders and support decision making
processes; despite the complexities and criticism surrounding this tool (e.g., Holden, 2013; Moreno-Pires and
Fidélis, 2012), this is a major practice when exploring sustainability initiatives conducted by local governments,
assuming a central role in local public sector policies and activities.
Sustainable development strategies/community Some initiatives tend to provide a more general analysis of sustainability integration at the local level, with Local
processes e e.g., Local Agenda 21a Agenda 21 (LA21) being the most studied instrument (e.g., Fidélis and Moreno-Pires, 2009; Garcia-Sanchez and
Prado-Lorenzo, 2008; Braun, 2008; Aguado et al., 2007; Schmidt et al., 2006; Miranda and Steinberg, 2005;
Feichtinger and Pregernig, 2005; Selman, 2000; Grochowalska, 1998; Patton and Worthington, 1996) and
frequently being assumed as the sustainable development strategy of the local governments.
a
The Local Agenda 21 is not a management practice, in the traditional sense, nor comparable to the most common practices such EMS or sustainability reporting. It is an
instrument that reflects the broad strategy of a local government to sustainable development, where usually the participation and involvement of local communities play a key
role.

governing bodies (the Atlantic islands of the Azores and Madeira); size, location or demographic characteristics. These organisations
and the local authorities. are responsible for providing a great diversity of services, such as
Providing an overview of the organisation and structure of the educational facilities, environmental protection and management,
Portuguese local administration is a fundamental step to under- land use planning, transportation, cultural events and social care, to
stand the target and scope of this study. At present, there are two their populations.
levels of local government: municipalities (municípios) and par- Portuguese municipalities have significant asymmetries in their
ishes (freguesias) (Table 2). The most basic local government unit in levels of development. Their diversity in valuable natural, social
Portugal is the parish, which elects a local assembly via propor- and cultural assets, human pressures, importance for the Portu-
tional representation for a four-year term. This body, in turn, elects guese public administrative structure and, in addition, government
an executive and president from its members (the president is at strategic and operational responsibilities in connection with their
the head of the winning party list). The tier immediately above the advantageous position near local communities indicate how rele-
parish is the municipality, which is elected on the same basis as are vant the environmental profile assessment is for performance
the parishes (with the municipal assembly electing a municipal management in public services.
council and mayor). According to Soares et al. (2003), there are four many clusters of
The Portuguese municipalities were chosen for this research, as municipalities in terms of similar levels of socioeconomic devel-
they are the most important members of the Portuguese local opment. (i) The first group is composed of mainly rural interior
public administration. These organisations are frequently the main municipalities in northern and central Portugal, close to the
employer, playing a central role in local development, regardless of Spanish border, as well as along the Southwest coast. This group is
L. Nogueiro, T.B. Ramos / Journal of Cleaner Production 76 (2014) 20e31 23

Table 2 Furthermore, this response rate is considered high for this


Summary characterization of the Portuguese sub-national authorities. method, as Garcia-Sanchez and Prado-Lorenzo (2008) report. Ac-
Municipalities Parishes cording to these authors, a response rate of approximately 11% is
Area (km2) Largest 1721 (Odemira) 373 (Penamacor)
slightly higher than usual for papers on municipalities in which the
Smallest 8 (São João da Madeira) 0.05 (Castelo) requested information can only be obtained through a tool such as
Population Largest 545 245 (Lisbon) 66 250 (Algueirão) a survey. Additionally, Montesinos and Brusca (2009) obtained a
Smallest 430 (Corvo) 46 (Bigorne) 26% response rate for a similar questionnaire and context (Spanish
Population Less then 20 000: 181 (59%)
local authorities), which they classify as a normal value for this type
range 20 000e100 000: 103 (33%)
Over 100 000: 24 (8%) of study. Nevertheless, any extrapolations of the current results to
Total (no.) 308 4259 represent all of the Portuguese municipality’s statistical population
Source: INE (2011).
should be taken with great care. The responses to the questionnaire
were mainly given by the municipality technical staff in charge of
environmental and sustainability or related matters, including
planning or engineering issues. Several respondent municipalities
characterised by low population density and a general low level of internally distributed the document to more than one department
socioeconomic development. (ii) The second group includes a large to assure a more accurate response. In many municipalities, more
number of municipalities from the northern and central regions of than one department usually covers these thematic domains.
Portugal, including some municipalities from the Alentejo and Where there were important questions, in particular requesting
Algarve regions in the South. This group is characterised by an additional explanations for the data, there were follow-up emails or
average level of socio-economic development. (iii) The third group telephone calls to respondents. Additionally, the missing cases
integrates municipalities from the coastal zone of Portugal, (non-responses) were dealt with in accordance with the recom-
including the municipalities around Lisbon and Porto. These mu- mendations of Rea and Parker (1997) by means of identification per
nicipalities have a high population density and a generally high response category and the estimation of adjusted frequencies.
level of socioeconomic development, and they also have the highest Descriptive statistics were used to analyse the results in the
value of environmental expenditures. (iv) The fourth group in- municipalities surveyed according to the recommendations of
cludes Lisbon and Porto, the most developed municipalities in Wheater and Cook (2000) and Rea and Parker (1997). Where
terms of socioeconomic indicators. appropriate, chi-square was used to test associations between fre-
quency distributions in the groups of municipalities by size, in
4. Methodology terms of the number of inhabitants and number of workers, and in

The raw data on local government environmental practices were


Table 3
obtained from a national questionnaire survey distributed among
Summary of questions to establish the Portuguese local administration sector’s
all of the Portuguese municipalities. The survey questions covered environmental profile.
several major practices that were selected and designed consid-
Category Specific issue addressed
ering the literature analysed in Sections 1 And 2. The “environ-
mental practices” definition and scope explored by several related General characterisation of  Geographic localisation; population (num
works at the organisation level, namely OECD (2003), Ramos and the municipality ber of inhabitants and population density);
land area
Melo (2005), Montabon et al. (2007) and Lozano (2012), were Environmental profile  Perception of the integration level of envi
also considered. self-assessment ronmental practices in the municipality
The questionnaire was developed and managed (design, Environmental practices  (P1) Existence of a coordinating structure for
administration and analysis) by the university research staff and and tools (Pi) in the environmental matters
municipality  (P2) Staff with environmental
was emailed in November 2007 to the 308 Portuguese municipal-
responsibilities and time allotted to these
ities. The questionnaire contained 44 questions drawn from theo- activities
retical scientific/technical literature focussing on approaches,  (P3) Staff submitted to training courses on
concepts, frameworks and case study applications. The majority are environmental practices and tools
multiple-choice closed-ended questions with only one question  (P4) EMS: current state of implementation,
driving forces and scope
designed with a ranking scale to obtain the environmental profile  (P5) Environmental audit conducted in mu
self-assessment by the municipalities. Table 3 presents a summary nicipality facilities
of the main issues addressed by the questions. A pre-test to the  (P6) Environmental and/or sustainability
questionnaire with a set of selected individuals from the local au- information communicated through formal
reports
thority and the academic sectors was administered to assess the
 (P7) Use of environmental performance in
overall quality of the draft questionnaire. The inputs received from dicators to measure, communicate and
the pre-test were analysed and weighted in the final version of the report
questionnaire.  (P8) Use of environmental and/or sustain
The statistical population represents all of the municipalities, ability criteria in local government public
purchasing
totalling 308. Altogether, 95 municipalities returned usable re-  (P9) Application submitted to the ECO XXI
sponses to the questionnaires, representing a response rate of award system
approximately 31%. To infer the significance of the respondent  (P10) Implementation of LA21 or another
municipalities for the entire surveyed population, the approach type of local sustainable development
strategya
proposed by Scheaffer et al. (1996) was conducted. According to the
confidence interval for p of finite populations, the sample size a
Despite their different scopes in relation to the traditional management prac-
n ¼ 95 provides estimates with 95% confidence and a margin error tices of an organisation, Local Agenda 21 was also included as it could play a central
role in the level of environmental and sustainability awareness and adopted man-
of approximately 8.4% in the most conservative situation. This agement practices in local public administration. Assuming that a Local Agenda 21
figure allows for a significant analysis of the main findings, can be considered the sustainable development strategy of a local government, it
assuming the identified margin error. can be the umbrella for several good environmental and sustainability practices.
24 L. Nogueiro, T.B. Ramos / Journal of Cleaner Production 76 (2014) 20e31

the groups of municipalities by geographic location and the envi- test does not assume a normal population distribution, unlike the
ronmental practice variables. analogous one-way analysis of variance. The test was applied to
The raw data obtained in this survey are quite extensive and different types of groups, reflecting (i) the geographical location by
diverse. To synthesise, convey and process the environmental the NUTS2 II region: Alentejo, Algarve, Centre, Lisbon, North, Azores
practice information in a simplified and useful manner, providing a and Madeira; (ii) the number of inhabitants considering an incre-
friendly picture to local policy decision-makers and the general ment of 25 000 individuals between consecutive classes (CL1 ¼ 0e
public, an aggregation approach was adopted. Based on the selec- 25,000 individuals, CL2 ¼ 25,001e50,000, .); and (iii) the number
tion of a relevant set of variables from the survey questionnaire of workers considering an increment of 250 individuals between
(Table 3) related to environmental practices and tools and consid- consecutive classes (CL1 ¼ 0e250 individuals, CL2 ¼ 251e500, .).
ering the method used by Ramos and Melo (2006),1 we adopted a Having less than 250 employees is one of the criteria used to define
similar index named the Municipality Integration of Environmental small and medium enterprises according to the European Com-
Practices (MIEP) index. This index measures the extent to which mission definition (European Commission, 2003).
these selected practices have been adopted by municipalities. It Additionally, the index results and the municipalities’ self-
should be highlighted that the index is mainly assumed as an assessment of their environmental profile (respondent’s percep-
aggregated complement to the deeper analysis provided by each tion about the integration level of environmental practices in the
individual survey variable. municipality) resulting from their answers to a particular survey
Considering the theoretical background and analysis conducted question were compared. The five categories in the MIEP index
in chapters 1 and 2, the main criteria to select the index variables were the same as those used in the question requesting the self-
cover the following: (i) to be relevant for the direct or indirect assessment of environmental practices at the integration level us-
assessment of the environmental profile of municipalities; (ii) to be ing numerical values associated with the ordinal categories (1e5,
representative of known and used environmental practices by or- very poor to very good). The comparison was based on the trans-
ganisations, in particular for local public organisations; (iii) to be formation of the metric values of the MIEP index into non-metric
potentially adopted by any Portuguese municipality; (iv) to be easy ordinal values for each class, allowing for the association with the
to measure and integrate into an index; and (v) to be useful for same discrete data obtained in the related question.
communicating with stakeholders.
After this selection, a normalisation procedure was used to 5. Results and discussion
transform the original data of Pi variables into a single scale of
continual variation [0,.,1], which allowed the aggregation process. 5.1. General background
This scale varies between 0 (the worst environmental profile) and 1
(the best environmental profile). The data manipulation of the The population of the respondent municipalities ranged from
chosen survey variables allows for the computation of a composite 2688 to 307 444 inhabitants, thus revealing great variations in size.
variable provided by the MIEP index, which was calculated using The average number of inhabitants for all of the respondents was
the following equation: 34 320. The population density ranged from 3710 inhabitants/km2
to four inhabitants/km2, with an average of 325. The majority of
" #
1X m
1Xn respondent municipalities (58%) had less than 250 employees with
MIEP ¼ P (1) the actual figures ranging from a minimum of 73 to a maximum of
m j¼1 n i¼1 i
j 1973 workers. The average was 368. These figures are generally in-
line with the average national data provided by the last census (INE,
where, 2011).
The total physical area of each municipality also varied greatly,
Pi ¼ the value of the environmental practice variable i derived indicating that these analyses focused on small, medium and large
from the questionnaire; territories ranging from an area of 8e1332 km2, with an average
i ¼ the total number of variables i; i ¼ 1,.,10; and value of 302 km2. The geographic distribution of the respondent
m ¼ the total number of municipalities j; j ¼ 1,.,95. municipalities throughout the country showed a relatively repre-
sentative participation of all of the NUTS II regions. All of the re-
Five categories were established to classify the extent of envi- gions were represented, although the majority of respondents were
ronmental practices supplied by the index on a scale of 0e1 (very located in the Centre (30.5%) and North (30.5%) regions.
poor: 0e0.20; poor: 0.21e0.40; medium: 0.41e0.60; good: 0.61e
0.80; very good: 0.81e1.0). It should be stressed that the MIEP index
5.2. The aggregate environmental practices profile
was not designed to evaluate the individual level of environmental
integration of each municipality, i.e., this evaluation does not rank
The MIEP index results for the Portuguese municipalities
the respondent municipalities, and the analysis was conducted for
demonstrated that the aggregate profile of environmental practices
the entire Portuguese local administration sector as represented by
of respondent Portuguese municipalities is poor (0.33) (Fig. 1).
all of the survey respondents. The analyses for this index consid-
The MIEP index by geographic location (NUTS II) showed no
ered the geographic location and dimension of the municipalities in
major differences among locations. The relative consistency among
terms of the number of inhabitants and workers.
regions was confirmed by the non-significant KruskaleWallis test
To evaluate the potential differences between groups in the
results. The Lisbon region had the highest MEPE value (0.49),
MIEP index, the non-parametric KruskaleWallis test (Gibbons,
registering a small difference compared with the other regions
1993), a one-way analysis of variance using ranks, was used. This
(Fig. 1), although the value was enough to reflect a medium level of
environmental practices integration compared with the poor level
1
obtained by the remaining regions.
A method developed to assess the Portuguese military sector’s environmental
performance through an index, with raw data obtained from a questionnaire. The
algorithm is composed of an average of the selected environmental variables for
2
one single military unit, which is followed by a second average to aggregate several European Union Nomenclature of Territorial Units for Statistics. Each NUTS II
units and obtain the military sector profile. region includes a set of municipalities geographically related.
L. Nogueiro, T.B. Ramos / Journal of Cleaner Production 76 (2014) 20e31 25

Fig. 1. MIEP Index by geographic location e NUTS II regions.

The aggregate environmental practices profile was higher in and poor (21%). However, the self-assessment carried out by the
large municipalities (Fig. 2a and b). In municipalities with more municipalities reveals that they consider themselves as having a
than 75 000 inhabitants and 1000 workers, the environmental good (47%) or medium (42%) environmental profile.
performance was good (0.66 and 0.69, respectively). The differ- These results may be explained by various factors, particularly
ences among municipality size classes (inhabitants and workers) the fact that many of the environmental practices considered for
were confirmed by the KruskaleWallis test (significant for this evaluation are voluntary, and local government decision-
p < 0.01). Overall, this result indicates some association with the makers will give priority to mandatory practices. However, the
findings of Soares et al. (2003), where the municipalities that had a optimistic self-assessment results could also be explained by the
higher population density also had the highest value of environ- need to report a very good level of environmental practices to
mental expenditures and a generally high level of socioeconomic protect the authorities’ image. Additionally, as stressed by Ramos
development, which could be correlated with the adoption of more and Melo (2006) with reference to other public sector organisa-
environmental practices and tools. tions, these results may also be explained by the poor perception
On account of severe environmental problems and/or intense and knowledge of the actual environmental profile. The MIEP index
community pressure, large municipalities tend to lead in imple- results reflect a more robust picture of the aggregate environ-
menting environmental practices. Generally, small-sized Portu- mental practices in place, compared with an overoptimistic view
guese public organisations tend to have few financial and human projected in the municipalities’ self-assessment.
resources, which could limit the adoption of better environmental Few similar works are available for other countries, i.e., research
practices. In addition, these results could also be explained by the work that evaluates the environmental profile of municipalities
fact that some of the larger municipalities are adopting Environ- through the integrated analysis of the different environmental
mental Management Systems (EMSs) and have more staff trained in management practices implemented by their services. Therefore,
environmental issues, among other practices that occur more in any attempts to compare other results are quite difficult. Never-
large municipalities (detailed discussion for each single practice is theless, some of the comparable works showed some individually
presented in the next section). This pattern could explain the matching findings, such as the positive association between mu-
apparently better environmental integration of the large-sized local nicipality size and the adoption of environmental reporting
authorities surveyed. (Williams et al., 2011) and green public purchasing (Michelsen and
The comparison between the MIEP index and the municipalities’ de Boer, 2009), as well as contradictory findings such as EMS and
self-assessment single question showed contradictory results size (Montesinos and Brusca, 2009), which can demonstrate the
(Fig. 3). The results produced by the index indicate that the mu- existence of different patterns despite certain geographic, cultural
nicipalities’ environmental practice integration is very poor (51%) and socio-economic similarities.

Fig. 2. MIEP Index by municipality size: (a) inhabitants and (b) workers.
26 L. Nogueiro, T.B. Ramos / Journal of Cleaner Production 76 (2014) 20e31

Fig. 3. Municipality self-assessment versus the MIEP Index.

Assessments based on the MIEP index seek to aid in commu- This result also shows a significant association between the size
nication with local decision-makers and key stakeholders to un- of the municipality (number of inhabitants and workers) and the
derstand the municipalities’ environmental profile regarding these existence of this type of administrative structure (confirmed by the
practices. The aggregation approach used with an index can be chi-square test, p < 0.01) (Table 4). This finding seems to indicate
useful in synthesising the surveyed information and conveying it in that larger municipalities that usually have more resources (human
an easier and more comprehensible way. A similar study was and material) could have more complete and diverse organisational
conducted for the Portuguese military organisation, focussing on structures, covering a wide scope of domains in which the envi-
the analysis of the environmental practices implemented in that ronment is almost always present, as confirmed by the re-
sector (Ramos and Melo, 2005, 2006). Although this study is also of spondents. However, it should be stressed that this scenario could
national scope, it does not allow for an easy comparison with the be quite different if the question aimed at sustainability instead of
results provided by the local public administration. However, the environment. Mascarenhas et al. (2010), in the context of
considering the specificities allocated to each study, it is possible to southern Portuguese municipalities, state that there is a lack of
admit that the environmental practices profile of both types of coherent municipal structures in charge of sustainability activities
organisations is similar. The integration of environmental practices and that a non-integrated vision of this intersectoral domain exists
into these Portuguese public areas (defence and local public with poor inter-departmental cooperation.
administration) is quite new and is still in a development stage, Approximately 68% of the local authorities surveyed state that
although with a positive trend when compared with other public they do not have any type of employee training courses on envi-
sector areas and levels. ronmental management practices in the organisation. These results
Nevertheless, it should also be stressed that integrated envi- are consistent with the main figures identified by Martins et al.
ronmental assessment in public services is a relatively under- (2000) on green jobs and environmental training in Portugal,
explored and complex domain, as shown by Ramos et al. (2007a; where municipalities include some of the organisations that most
2007b; 2009) and Lundberg et al. (2009). Aggregated assessment require environmental training, in particular for the personnel with
approaches to synthesise information, such as the MIEP index, lower-medium academic skills who are responsible for many
could be useful but should be carefully used. operational activities. Thus, the local authorities in Portugal pri-
marily need environmental training, education and awareness-
5.3. Environmental practices and tools surveyed in the raising for their staff, especially those with more operational
municipalities functions, as training is a fundamental step towards improving an
organisation’s environmental performance. Practical training pro-
5.3.1. Coordinating structure, staff and training jects for municipalities such the one presented by Demirer et al.
The majority of the municipalities (71%) have a coordinating (2003) on Preventive Environmental Management Training for
structure for environmental matters with the Department/Division Municipalities could be an example of a first step to support the
being the most common administrative structure to manage this adoption of environmental practices by local governments.
diverse domain. It should be stressed that the departments or di- The association between the trained staff and the size of the
visions that cover environmentally related matters could have municipality was significant for the variables of workers (signifi-
different structures and thematic scopes. Environmental domains cant for p < 0.01) and inhabitants (significant for p < 0.05) (Table 4).
are quite diverse, and departments may vary from one municipality Therefore, it seems that larger organisations are more aware of
to another. For example, waste management, water supply or green environmental training needs, although they are generally more
spaces can be managed by independent departments outside of the aware or have better resources to provide this service to their
scope of an environment department. This wide and diverse scope employees, independent of the subject.
of environmental matters often leads to disaggregated solutions
that are not very efficient for the implementation of environmental 5.3.2. Environmental Management System (EMS)
practices and tools, which usually require integrated municipal Only 12% of municipalities have implemented or are imple-
structures. Furthermore, this limitation is even worst when the menting an EMS (according to the ISO 14001 definition (ISO, 2004)
subject is focused on sustainability. or to the definition of the European Regulation Eco-Management
L. Nogueiro, T.B. Ramos / Journal of Cleaner Production 76 (2014) 20e31 27

Table 4
Environmental practices and tools surveyed in the Portuguese municipalities: summary of questionnaire responses.

Question Category label Total

Absolute frequency (number) Relative frequency (%)

Coordinating structure for environmental matters Yes 67 70.5


No 28 29.5
Chi-square test:
Inhabitants Significant for p < 0.01
Workers Significant for p < 0.01
Geographic location Non significant
Employee training courses on environmental Yes 30 31.6
management practices No 65 68.4
Chi-square test:
Inhabitants Significant for p < 0.05
Workers Significant for p < 0.01
Geographic location Non significant
Environmental Management System Yes 5 5.3
Implementing 6 6.4
Intention to do 64 68.1
No intention to do 15 16.0
Do not know EMS 4 4.3
Chi-square test:
Inhabitants Significant for p < 0.01
Workers Significant for p < 0.01
Geographic location Non significant
Environmental Audit Yes 18 19.8
No 60 65.9
Don’t know 13 14.3
Chi-square test:
Inhabitants Significant for p < 0.01
Workers Significant for p < 0.01
Geographic location Non significant
Environmental or sustainability reports Yes 12 12.9
No 78 83.9
Don’t know 3 3.2
Chi-square test:
Inhabitants Significant for p < 0.05
Workers Non significant
Geographic location Non significant
Environmental or sustainability indicators Yes 26 27.7
No 64 68.1
Don’t know 4 4.3
Chi-square test:
Inhabitants Significant for p < 0.01
Workers Significant for p < 0.05
Geographic location Non significant
Green purchasing Yes 34 37.0
No 44 47.8
Don’t know 14 15.2
Chi-square test:
Inhabitants Significant for p < 0.05
Workers Non significant
Geographic location Non significant
ECO XXI Award Yes 20 22.0
No 68 74.7
Don’t know 3 3.3
Chi-square test:
Inhabitants Significant for p < 0.01
Workers Significant for p < 0.05
Geographic location Non significant
Local Agenda 21 Yes 3 3.2
Implementing 36 38.3
Intention to do 37 39.4
Have other plan 5 5.3
Have an EMP 4 4.3
No intention to do 6 6.4
Don’t know 3 3.2
Chi-square test:
Inhabitants Non significant
Workers Non significant
Geographic location Non significant

and Audit Scheme (EMAS), (EC, 2009)). The majority (64%) state do not know what an EMS is. Approximately half of the EMSs
their intention to do so (Table 4), indicating that EMS is apparently already implemented or now being implemented include the
a widely known or popular environmental management tool in the organisation as a whole, while the remainder include only parts of
public organisations analysed. However, 4% of the respondents still the organisation, e.g., a facility, department or operating sector.
28 L. Nogueiro, T.B. Ramos / Journal of Cleaner Production 76 (2014) 20e31

In all, four of the respondent municipalities that have imple- 5.3.4. Environmental and sustainability reporting
mented an EMS are certified by ISO 14001, and one municipality is Only 13% of the municipalities surveyed stated that they pro-
certified by EMAS. The main motivations identified by the munic- duce environmental/sustainability reports that are mainly pub-
ipalities surveyed for implementing an EMS were to improve the lished annually (Table 4). However, after a careful analysis of the
overall environmental performance of the organisation, to report titles, this result is probably overvalued: these are mainly
demonstrate local authority commitment to the environment and annual activities reports with thematic sections on environmen-
to present the best possible image and reputation of the munici- tally related issues instead of stand-alone environmental/sustain-
pality to local communities and all interested parties. ability reports. Both findings are aligned with results, such as those
The degree of EMS implementation in the Portuguese munici- reported by Williams et al. (2011) for the Australian reality, in
palities is generally low, indicating that changing these figures will which more than 50% of the local authorities surveyed responded
take a long time. EMS could play a central role in the local public negatively on reporting sustainability information mainly due to
organisations and in the local economic activities, as it could act as insufficient resources. Environmental reporting by the surveyed
an “umbrella” scheme and as a main driving force to implement Portuguese municipalities is mainly targeted at the local commu-
other practices and tools. In line with this argument, Comoglio and nity and administration and private and public organisations. Mu-
Botta (2012) show that EMS implementation provides support for nicipalities publish their reports on paper and in electronic format
the adoption of other environmental practices, increasing the so that they are available over the intranet and Internet.
commitment towards environmental performance improvement. The results also show that there is a positive relationship be-
As also stressed by Delmas and Toffel (2004), EMS in local gov- tween reporting and municipality size (significant for p < 0.05),
ernments could play an important role in encouraging local com- indicating that larger organisations have the resource availability to
panies to implement an EMS. For example, EMS can facilitate adopt this environmental practice.
adoption by reducing information and search costs linked to the There is an apparent relationship between the implementation
adoption of the standard by providing technical assistance to po- of other environmental practices, such as EMS or Local Agenda 21
tential adopters. Therefore, local authorities should demonstrate (LA21), and environmental reporting. For example, according to
that they know this tool quite well and adopt it in their facilities, GRI (2004), a number of local governments in countries such as
thereby exerting significant influence on the local society and Italy have started to examine sustainability reporting as an
economy. outgrowth of their LA21. This and other tools (e.g., EMS, environ-
Despite the significant differences between the public and pri- mental audits and sustainability indicators) not only assist public
vate sectors, the motivation drivers identified by the respondents agencies in sustainability planning and goal setting but are also
are very much related to some of the common identified reasons for used to identify and collect data/information for reporting.
the implementation of EMS in private sector organisations, such as Although sustainability reporting is growing, the public sector
image and marketing. As stressed by Ramos et al. (2009), one would still develops a complex mixture of disclosures and reports on
expect these drivers to be different, as public organisations pursue several themes, from operations, policies and strategies to the local
political and social goals rather than commercial and profit objec- economic, environmental and social context of a given area. For
tives, but the data did not confirm this assumption. Regarding the example, in the Australian context, Williams et al. (2011) deter-
comparative benefits of EMS in local public services, it is clear that mined that local administration reporting favours social issues over
the economic and environmentally positive impacts derived from any other theme. It seems then, as Dumay et al. (2010) and
the EMS go beyond the activities that the municipality is in charge Dickinson et al. (2005) mentioned, research on public sector
of, as stated by Lozano and Vallés (2007). These authors stressed reporting is still very much in its infancy and is certainly an issue
that these systems could have effects on all of the economic ac- that deserves future work.
tivities settled in the municipal territory, which could be amplified
in the medium- and long-term perspectives. 5.3.5. Environmental and sustainability indicators
The dependence/correlation between the municipality size and The majority of municipalities (68%) do not use environmental
EMS is confirmed (significant for p < 0.01). Montesinos and Brusca or sustainability indicators, indicating that the implementation of
(2009) registered the opposite trend, with no significant differ- indicator systems is generally poor. The respondents that use in-
ences with regard to the size of the council and the adoption of dicators identify the main aspects covered by them: training ini-
environmental international standards, such as the EMAS or ISO tiatives on environmental education and awareness, waste
14001, with only 21% of the respondent Spanish local administra- management and energy consumption. Overall, indicators are
tions confirming their implementation. related to the goals and targets defined in the local strategic
instruments.
5.3.3. Environmental auditing These findings are generally in-line with the general picture
In the great majority of municipalities (66%), an environmental described by Moreno-Pires and Fidélis (2012) in the Portuguese
audit (or an equivalent environmental review) of their installation local context, revealing a poor monitoring culture concerning local
has never been conducted. The municipalities that already have sustainable development. These authors stressed that there are few
applied this practice generally use external consultants for this type and relatively recent local sustainability indicator initiatives in
of work and in many cases use mixed teams that include internal Portugal, indicating an early stage of development compared with
staff and private consultants or researchers from universities. that of other realities. At the international level, there are numerous
The association between municipality size and environmental initiatives on local sustainability indicators, most of which are
audits is confirmed by the chi-square test (p < 0.01). Once again, related to monitoring the reporting of LA21, as the ICLEI (2002)
municipality size (workers and inhabitants) seems to influence the stressed. The Portuguese experience also demonstrates that local
adoption of this environmental practice. When an EMS is in place, sustainability indicators are frequently related to LA21, as stressed
environmental audits are more likely, as these two practices are by Mascarenhas et al. (2010).
very much related. When an EMS is in operation, the municipality The survey results also show that sustainability indicator ini-
must conduct periodic environmental audits. In addition, before tiatives are mainly used by larger municipalities, as confirmed by
the EMS design and implementation, an initial review or audit of the significant results for workers (p < 0.05) and inhabitants
the organisation should be accomplished. (p < 0.01).
L. Nogueiro, T.B. Ramos / Journal of Cleaner Production 76 (2014) 20e31 29

5.3.6. Green purchasing mainly through collaborative workshops initiated in the early
Overall, 36% of respondent municipalities adopt environmental/ stages of the process.
sustainability criteria in public purchasing (Table 4). The public As is observed by Schmidt et al. (2006), despite the growing
services that have implemented these procedures generally state interest in LA21s in almost the whole country, many of these Por-
that for purchasing certain goods they require suppliers to present tuguese strategic processes are in their early stages. Nevertheless,
environmental criteria or certification labels as demonstrated by according to Fidélis and Moreno-Pires (2009), an increase in LA21
the contracts. These results are far below the findings obtained in implementation has been identified since 2005, stressing that these
the survey conducted by Michelsen and de Boer (2009) for the processes are mainly recent and are making the journey to
Norwegian local administration, where 74.3% of the municipalities implementation.
on a regular basis put forward demands on environmental perfor- In the international context, LA21 implementation is diverse, as
mance when calls for tender were announced and/or when po- there are many factors that influence LA21 development. Other
tential vendors were contacted. countries, such Germany or the United Kingdom, present quite
The larger municipalities are those that implement this practice different performances and figures. For example, according to Kern
most often (significant for p < 0.05 only for the inhabitants vari- et al. (2007), by the year 2006, 2610 local authorities (including
able). Michelsen and de Boer (2009) also argue that larger munic- approximately 170 counties) in Germany had initiated an LA21
ipalities may find it easier than smaller ones to obtain a certain process, representing more than 20% of all of Germany’s local au-
minimum level of knowledge on both purchasing and environ- thorities and more than half of its counties.
mental issues and on the collaboration between the environmental According to the statistical tests, no significant associations
and purchasing units in the municipalities. were identified between the municipality geographic location by
There is a growing international interest in green purchasing in NUTS II regions and each environmental practice analysed. One
local government. However, as demonstrated by the results, Por- reason for this result could be the fact that in one single NUTS II
tuguese municipalities are just becoming aware of this practice, region, there are many municipalities with different environmental
with few exceptions (e.g., one of the respondent municipalities is a profiles, indicating that the use of these non-homogeneous spatial
key partner in an international project that is developing guidelines units would not be a good option to make geographic comparisons.
for environmentally friendly public purchases in local government). Soares et al. (2003) argued that NUTS II regions are not the best
spatial units to evaluate inter-regional socio-economic indicators
5.3.7. ECO XXI award patterns, as they aggregate very different municipalities. These
The initiative ECO XXI is an award inspired by the underlying authors state that for a deeper analysis, we must consider smaller
principles of Agenda 21. This award was developed and managed by geographic units.
a Portuguese non-governmental and non-profit organisation
(Associação Bandeira Azul da Europa, a member of the Foundation 6. Conclusions
for Environmental Education) to recognise good sustainability
practices in municipalities. In this way, ECO XXI intends to raise the Until now, many Portuguese local authorities have not inte-
importance of a set of aspects considered basic to the construction grated environmental concerns into their own operational and
of local sustainable development based on two pillars: education in strategic activities as part of their responsibilities. The results ob-
sustainability and environmental quality. The existence of this tained for each individual environmental practice or tool adopted
award is intended to foster pedagogical activities among munici- by the municipalities indicate that the level, for the majority of
palities, which are considered privileged agents in the promotion of them, is poor. Nevertheless, some initiatives have been undertaken
sustainable development (ABAE, 2007). by the Portuguese municipalities, revealing a rising interest in
Only 22% of the respondent municipalities participated in the achieving better environmental and sustainability performance.
ECO XXI award (Table 4). With the implementation of this volun- Overall, the general state of environmental integration and
tary scheme, the NGO responsible for this initiative intends to engagement in the surveyed municipalities is poor.
identify and report the sustainability measures and practices car- There is a significant association between municipality size and the
ried out by the municipalities and demonstrate the good example integration of several environmental practices. The possibility that
to other public services and the entire society. As earlier, the larger local public municipalities have greater chances related to re-
respondent larger municipalities are those mainly responsible for sources, willingness or ability to adopt environmental practices, such
the positive results in the adoption of this tool (significant associ- as those surveyed, could have implications for a system such as that of
ation for workers, p < 0.05, and inhabitants, p < 0.01). The payment the Portuguese, which is largely a system of small governments.
of a registration fee could be one of the barriers to justify this The aggregate environmental practices profile (MIEP index)
relatively small number of participating municipalities, along with evaluates the overall extent to which a set of environmental prac-
being just one more voluntary scheme in competition with other tices has been adopted by the local authorities surveyed. This
environmental certification awards (e.g., EMS) that are more well- approach tries to synthesise the gathered information from the
known and probably have a wider impact or more visible benefits. survey and to improve communication with local decision-makers
in the understanding of the local public services’ environmental
5.3.8. Local Agenda 21 (LA21) profile. The index confirms that environmental performance is
Only 3% of the respondents confirm that they have implemented greater in the larger municipalities. This association with munici-
an LA21. Approximately 38% state that they are in the course of pality size (workers and inhabitants) seems to influence the
implementing this sustainability tool, and 39% report their inten- adoption of the majority of each individual environmental practice
tion to do so. Those that had or are implementing an LA21 generally analysed.
use mixed teams, including internal staff and private consultants or The comparison between the aggregate environmental practices
researchers from universities. Approximately 44% of the LA21s that profile and the municipalities’ self-assessment of environmental
are in place are in the phase of developing an Action Plan that will performance (a single survey question about the respondent’s
enable practical implementation on the ground (Table 4). The great perception of the integration level of environmental practices in
majority of respondents (98%) involved in LA21s report that public the municipality) showed contradictory results, with a dispropor-
participation has been part of the process, which was carried out tionately positive self-assessment carried out by the municipalities.
30 L. Nogueiro, T.B. Ramos / Journal of Cleaner Production 76 (2014) 20e31

The self-assessment reveals that the municipalities consider their Diamantis, D., 1999. The importance of environmental auditing and environmental
indicators in Islands. Eco-Manag. Audit. 6, 18e25.
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