IATF 16949:2016 CHECKLIST

TRANSITION FROM ISO/TS 16949:2009 TO IATF 16949:2016

Disclaimer: This plan is not legal advice and should be considered educational in nature.

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The thought of changing or adapting a Quality Management System (QMS) and certifying it according to the
new IATF 16949:2016 standard can seem daunting for many organizations. However, AuditComply is here with a
helpful 10 step checklist to assist in your transition. Using this step by step guide can help put your organization
on the right track towards a successful transition.

01 Research
If you haven’t started thinking about your transition it’s time to start your research now. The initial deadline
for the transition from ISO/TS 16949:2009 to IATF 16949:2016 is September 14th 2018. Use the remaining
time to find out more about the IATF 16949:2016, ISO9001: 2015 standards and how they fit within your
organization.

IATF 16949:2016 is an independent QMS standard that is fully aligned with the structure and requirements
of ISO 9001:2015. Therefore, the IATF 16949 cannot be implemented alone as a stand-alone document, but
must be implemented as a supplement and in conjunction with ISO 9001:2015. It’s important you review
and understand this new requirement as it will be the foundation of your QMS for years to come. Your QMS
system will also require scalability to meet any future adaptations.

View AuditComply’s ISO 9001:2015 checklist here.

02 Conduct a gap analysis

Now you understand the requirements of IATF 16949:2016 better, it’s time to conduct a gap analysis
between IATF 16949 and ISO9001:2015. By conducting a gap analysis you can identify the differences that
need to be addressed between your current QMS and the standards, ensuring your organization’s new
QMS meets all the requirements. Internal auditing resources can usually provide a checklist for this step.
03 Analyze your current QMS
Take this opportunity to review your current QMS because the reliability and integrity of your new QMS depends
on it. Remember, the new revision of the standard requires the evaluation of customer-specific obligations and
their inclusion in the scope of the new QMS.

04 Communication across the organization

It’s vitally important you align your QMS objectives with the strategic direction of the company. High level
management need to be involved at every stage of the decision making process.

Has management reviewed specified data from the activities of the QMS in order to ensure that the processes
have adequate resources to be effective? These are the questions you need to ask. Remember, the QMS is part
of the business processes, not a side project. Everything has to be communicated in a clear and effective
manner. Training individuals within your organization is a key factor in this step. This training should also
demonstrate how the new standard is going to be implemented, how it applies to the new standards and their
roles within the framework of the plan.

05 Assess risks and opportunities

Risk mitigation is a new and important addition to the IATF 16949. This aspect strongly focuses on the
organization's ability to meet compliance obligations. Risk assessments should be continuously carried out
and include past reportings from audits, customer complaints, recalls, returns, issues etc. Once risks, potential
issues and opportunities have been assessed, plans should be made to address them.

06 Increase operational control

IATF 16949:2016 calls for better control over businesses processes. Take note that confidentiality requirements
have been increased, along with the expansion of operational planning and control obligations. The
organization needs to show clear control of the process. They will be expected to check that delivery is as
expected and when there are issues that this is managed and negative impacts controlled.
07 Evaluate QMS performance
You are required to evaluate your QMS with regard to its performance, effectiveness, and efficiency. You may
already be familiar with KPIs (Key Performance Indicators) – you just need to figure out what needs to be
monitored, how it should be monitored, and how often.

08 Redefine the design and development process

The definition of your design and development process needs to be expanded to include inputs, outputs,
controls, and responsibilities; as well as how changes to the design and development process will be managed.
For example who is authorized to make changes? Who will review results of any changes? and what will be
done to avoid negative impacts?

09 Implement the new update

Complete all the necessary updates to bring the organization’s system up to the new standards. Be sure to
double-check all systems and processes for appropriate implementation. If any problems arise during
implementation, they should be addressed immediately. All evidence and documentation of the changes made
should be collected and stored as evidence, as these are required for your transition audit.

10 Choose the right Certification body & go digital

with your QMS
This can be nearly as important as all the work you have to put in leading up to your certification audit. The
certification body is responsible for coming into your organization to audit your QMS, and determine whether
or not it’s compliant with the requirements of the IATF 16949:2016 standard, whether it is effective and showing
improvement. You will want to talk to several certification bodies, and review their references, before making a
decision.

AuditComply offers a market leading risk, compliance, quality and safety management software solution for the
Automotive industry. Contact us to find out how AuditComply can streamline your IATF re-accreditation.

For further information, please visit www.AuditComply.com

To start your free trial of AuditComply’s Automotive solution, or to discuss a potential partnership, contact the
team today at info@auditcomply.com.