STEEL AUTHORITY OF INDIA LIMITED,

Visvesvaraya Iron & Steel Plant, Bhadravati – 577 301

Registered Office: ISPAT BHAVAN, LODI ROAD, NEW DELHI – 110 003
Tender No 3611442 Date: 05.10.2010.

TENDER NOTIFICATION
To,

Dear Sirs,

Sub:Disposal Of Sludge From Areator Tank Of 190 Cu.m. /Hr STP At VISL Township
1 Last date of receipt of tender: 20-10-2010, before 3.00 p.m.
2 Date and time of opening: 20-10-2010 at 4.00 p.m.
3 Venue of Tender opening: Office of AGM-MM(PF&C)
SAIL/VISL, Bhadravati
4 Earnest Money Deposit: Rs.3000/- only by DD/Pay Order in favour of
SAIL/VISL, Bhadravati

Sealed tenders are invited in two parts as detailed in the Price Bid Format.

You are advised to read the enclosed “ INSTRUCTION TO TENDERERS” before filling the document
and submit your tenders before the due date and time as stated above. Kindly submit your highest and
best offer while submitting the tender, as VISL does not intend to hold negotiation. In case VISL decides to
hold negotiation, it shall be held only with H-1 Tenderer only.

VISL reserves the right to accept/reject any tender or cancel/postpone the tender without prior notice.

Thanking you,
Yours faithfully,
for Steel Authority of India Limited,
Visvesvaraya Iron & steel plant,

AGM-MM(PF&C)

Encl: 1. Instruction to Tenders.

2. Declaration to be given by Tenderer (Annex-I)
3. Price Bid Format (Annex-II)
4 General condition of contract.
 STEEL AUTHORITY OF INDIA LIMITED
VISVESVARAYA IRON AND STEEL PLANT, BHADRAVATI
Ref: Tender Notification No. 3611442 dated 05.10.2010.

INSTRUCTIONS TO TENDERERS

1.Tender documents shall mean:

- Special Terms & Conditions.
- General Terms & Conditions.
- Declaration by the Tenderer
- Any other document, which is enclosed along with the above.
The Tenderers will sign each and every page of the tender document (Special Terms & Condition,
General terms and conditions, Declaration etc.,) in token acceptance there of. The signature on
these documents shall be deemed to be acceptance of all terms and conditions of tender and any
other documents forming parts of the tender documents.
2. Earnest Money:
(a) Each Tender must be accompanied by an Earnest Money Deposit of Rs.3,000/- (Rupees three
thousand only) in the form of Demand Draft / Pay order drawn in favour of Steel Authority of India
Limited A/c, Visvesvaraya Iron & Steel Plant, payable at Bhadravati-577301 Karnataka. No other
mode will be acceptable towards Earnest Money deposit. It is not possible to adjust earnest money
from any sum of money due from VISL on account of pending bills, security deposit or earnest money
paid towards another Tender.
(Tender without Earnest Money shall be rejected)
(b) In the case of unsuccessful Tenderers, the Earnest money will be refunded (after award of the
contract to the successful Tenderer and acceptance of the same by him / them) and no interest shall
be payable by VISL on this account.
(c) Earnest Money deposited shall be forfeited, if the Tenderer after acceptance of his tender by VISL,
fails to comply with or violates the terms and conditions of the tender in any manner or withdraws his
tender during the period the tender is valid.
(d) Earnest Money deposited by the successful Tenderer will be converted to Security Deposit.

3.Submission of tender:

Tenders shall be submitted in TWO PARTS. .

In Part-One, the Tenderer shall enclose the following in a sealed cover duly pasted/ or sealed with
adhesive cellotape super scribing the Tender No., and date on the envelope.
a.DD / Pay order of Earnest Money Deposit as indicated at 2-(a)
b.Declaration by the Tenderer (Duly filled in Annex-I, signed and Stamped)
c. General Terms and Conditions

In Part-Two, the Tenderer shall enclose the “PRICE BID” only as per the price bid format in a sealed
cover duly pasted/ or sealed with adhesive cellotape super scribing the "Tender No., and date on the
envelope.
The two covers should be sealed inside a bigger envelope duly pasted/ or sealed with adhesive
cellotape super scribed with Tender No., and date on the envelope, addressed to the, AGM-MM
(PF&C), SAIL- VISL, Bhadravati - 577 301, Karnataka.
 -2-

The Tender shall be submitted to the office of the AGM-MM(PF&C), SAIL-VISL, Bhadravati - 577 301,
Karnataka by the date and time stipulated in the tender.

4.Opening of Tender:
(a) Part One & Part Two of the Tender only will be opened on the date and time stipulated in the
Tender Notification in the presence of the authorised representative of the Tenderers, who may wish
to be present.

(b) In case the date of opening of tender becomes a holiday, the Tenders will be opened on the next
working day.
5.General:

(a)The offers submitted in the Tender shall remain valid up to 30 days from the date of
opening of tender. If required, the Tenderers shall be asked extend the same further.
(b)Employees of VISL are not eligible to quote for General Tenders.
(c)Preference shall be given to Public Sector Enterprises for considering award of contract as
per BPE Guidelines.
(d)The final acceptance of the Tender will rest with VISL to accept the highest or any other
tender, or to assign any reason whatsoever for the rejection of any tenders.
(e)In case it is desired to include any additional items of work, which arise during the course
of execution of contract, it is left to the discretion of the VISL either to entrust the additional
items of work to the same Tenderer at negotiated rates or to invite fresh tenders for the same
work including additional items of work.
(f) In case applications are received from the Tenderers offering highest rates after price bid
is opened such applications will not be entertained.
(g)Tenders with conditional offers will not be considered.
(h)Late tenders will not be accepted/considered. Tenders will not be accepted after closing of
tender box.
(i)VISL reserves the right (i) to accept or reject any or all the tenders, (ii) to cancel / postpone
the tender, without assigning any reasons thereof at any stage.
(j)VISL reserves the right to foreclose the contract at any time with seven days notice during
the tenure of the same without assigning any reason whatsoever.

***
 STEEL AUTHORITY OF INDIA LIMITED
VISVESVARAYA IRON AND STEEL PLANT, BHADRAVATI

DECLARATION BY THE TENDERERS

To:
The Dy.G.M.( MM )
SAIL-VISL, BHADRAVATI

Dear Sir,

Name of the work : Disposal Of Sludge From Areator Tank Of 190 Cu.m. /Hr STP At VISL Township
Reference: Tender Notification No-3611442 dated 05.10.2010.

I am / We are hereby submitting the tender as an enclosure to this declaration, after having studied
the Nature of Work and the other related tender documents carefully and diligently.

I / we hereby declare that I / we have understood the full implications of the Contract.
I / we also declare that the above said work would be executed by me / us, to the complete
satisfaction of the competent authority.
I / we also declare that I/we do not have any legal disputes with SAIL/VISL, Bhadravati. In case of
any legal disputes pending with SAIL/VISL or between me or any partners of the Tenderers, SAIL/VISL is at its
sole discretion shall be at full liberty to reject the offer submitted by me / us.
In case the declaration is not satisfying, at any time before or after awarding of contract SAIL/VISL
shall have the right to reject the offer or cancel the award of contract as the case may be.
The DD/PAY ORDER for Rs.---------------------------------- only towards EMD is enclosed (Ref No. &
Date / Bank ---------------------------------------------------------)
I / we convey our acceptance for both General conditions of contract as well as special conditions of
contract. I/We also convey our acceptance for safety in contract works as per IPSS: 1-11-011-01.

I declare that any proprietor or any partner or Director of tenderers firm have no relation with any
employee working in VISL or any SAIL Unit.

Signature of the Tenderer

Name and Address.
Ph.No./Mobile No.

Date:
Signature & Address of the Witness:
1.
2.
 STEEL AUTHORITY OF INDIA LIMITED
VISVESVARAYA IRON AND STEEL PLANT, BHADRAVATI
Ref: Tender Notification No. 3611442. dated 05.10.2010.
PRICE BID
Dy.G.M.(MM)
SAIL-VISL, Bhadravati

Against the Tender under reference for Disposal Of Sludge From Areator Tank Of 190 Cu.m. /Hr STP At
VISL Township .I/We offer my/Our highest bid as bellow:

DESCRIPTION OF WORK Unit QUOTED

Rate/Unit – Rs
Disposal of Sludge from Aerator Tank of 190 Cu m/Hour STP 500
at VISL Township Cum

I have met AGM-TA and familiarised myself with detailed scope of work
before submitting the offer

Date: Signature of Contractor

(Name with Address & Phone No.)
Mobile No.
GENERAL CONDITIONS OF THE CONTRACT

I COMMENCEMENT OF THE WORK:

1. The Earnest Money Deposit paid by the successful Tenderer shall be converted into Security Deposit.
2. The contractor has to submit copy of Permanent Account Number (PAN) issued by Income Tax Authorities.
3. The Contractor shall obtain Licence/renew old licence wherever necessary in accordance with the Statutes in
vogue and produce the same to the Company without which the work awarded shall not be started.
4. If the Contractor fails to commence the work from the date specified in the award letter of contract, any
extra expenditure incurred in getting the work done by the company or through any other agency during such
period, will be recovered from the Contractor.
5. The Contractor shall furnish from time to time the address to which all communications are to be made. The
communications sent to the address of the Contractor shall be deemed to have been served and the Company
will not be responsible for non-delivery of letters posted to the said address.

II. EMPLOYMENT OF WORKERS AND LONG ABSENCE:

1. It shall be clearly understood that the contractor is the Employer for all the purposes in respect of
workmen employed for execution of contract awarded.
2. The Contractor should not engage the company (VISL) employees whose services are terminated /
dismissed by the Company (VISL).
3. The Contractor shall not employ workers below the age of 18 years.
4. The Contractor shall engage only the required number of suitable contract workers depending upon the
workload and nature of work.
5. The necessary information in respect of date of appointment of contract labourers and date of
discharge from service/names removed from rolls should be forwarded to the concerned
authorities through the respective department.
6. The contractor would be responsible for discharging all the liabilities under various
statutes/labour laws applicable with regard to Holidays, Annual Bonus, and P. F. Contribution, Payment
of Gratuity, etc., to his workers during the contract period.
7. Contractor should register with ESI as per Act, pay the ESI contribution, and produce necessary proof
of payment to VISL.
8. The Contractor may remove the name of the contract worker from the roll if he abstains for
work continuously for more than 10 days.

III. ISSUE OF IDENTITY BADGES AND UNAUTHORISED ENTRY:

1. The Contractor shall issue identity badges with photographs to the workers employed as required
under the Factory Regulations.
2. In case the names of the contract employees are removed from the rolls, leaving the job or due to
resignation or for any other reasons, the contractor should get back the identity badges with
photographs from the contract workers.
3. The contractor should not allow any unauthorized persons to work in the contract work failing which
appropriate action will be taken against the contractor and also against such person for having entered
the works premises un-authorised.
IV. EXECUTION OF WORK:

1. The contract shall not be sub-contracted without prior permission from VISL.
2. The quantities Tendered are only approximate and cannot be guaranteed. The quantities will be
increased or decreased according to the requirement of the company. In such cases, the contractor has
to execute the entire work as indicated at the awarded rates only.
3. The contractor should supply necessary and sufficient tools to the workers as and when required during
the contract period and the contractor should get declared their personal properties like tools and other
belongings in the Register maintained at the Main gate of the Factory.
4. If any worker misbehaves with the Officers/Employees of VISL, the contractor will have to take
necessary actions as situation warrants as per the provisions under various statutes in vogue.
5. The contractor should not allow women employees to work except between 6.00 am to 7.00 pm.
6. The contractor shall submit the original date-wise monthly attendance extracts and the rate of wages
claimed in each month to the respective department, showing the brake-up of statutory deductions and
produce the proof of documents thereof.
7. The contractor shall maintain all the necessary Registers, Records, etc., in duplicate as required under
the various Acts and Regulations applicable to the Factory including safety aspect and these records
would be checked by the concerned authorities periodically and he shall submit a copy of all the records
to the company before final settlement of the bills.
8. The work place should be kept neat and tidy.
9. Bills will be generally prepared and paid once in a month.

V. PAYMENT OF WAGES:
1. The contractor shall pay wages to their workers which shall not be less than the Minimum rate of wages
notified by the Government of India / Government of Karnataka from time to time in respect of
scheduled employment and payment should be made in accordance with the provisions of payment of
Wages Act, Minimum Wages Act and Rules there under, etc., and obtain certificate from the concerned
Department or from the authorized representative as per statute.
VI. SAFETY AND MEDICAL TREATMENT:
1. Depending upon the nature of work and likely hazard, the contractor should supply appropriate safety
appliances as per the Factories Act and Rules there under and failure to comply with the safety
Regulations as contemplated under the law may end in stoppage of work and/or levy of fine depending
upon the gravity of violation at the discretion of the Management.
2. Whenever the contract workers sustain injury due to accidents while on duty, medical facilities available
in First Aid room/Company’s Hospital will be provided. Whenever the Chief Medical Officer of the
company for further medical treatment refers such contract workers to other hospitals, the expenses so
incurred for such treatment, including to and fro traveling charges will have to be met by the contractor.
In no case, the contractors are permitted to take the injured person directly to any other doctor of their
choice.

VII. ACCIDENT COMPENSATION AND STATUTORY BENEFITS:

1. The Contractor shall obtain necessary Accident Risk Insurance Policies in respect of workers employed
by them to cover all accidents while on duty (as per Statutes/Labour Laws) resulting in temporary or
permanent partial/total disablement or death for the tenure of the contract and produce the same to the
concerned Manager for scrutiny and return. The contractor has to obtain such policies for any new
worker employed by them subsequently. And in the event of any accident or death, it is the responsibility
of the contractor to claim the compensation from the Insurance Companies on behalf of their employees.

VIII. PENALTIES:
1. If the contractor fails to execute the contract or to abide by the terms specified at any time during the
tenure of the contract, or if the Management has any reason to believe that the interests of the Company
are thereby affected in any way, VISL may levy a suitable penalty or arrange for the work being got
 done through any other agency or departmentally in which case, the company shall forfeit the security
deposit and the contractor shall make good to the company any loss by way of extra expenditure etc.,
which arise thereon. VISL at its discretion may suspend or stop business relationship with the contractor
and / or business relationship with any firm when the proprietor, partner, or any director is associated
with.
2. If the contract workers cause any damages to the company properties, the cost towards that will be
recovered from the bills of the concerned contractor or forfeit from the Security Deposit.

IX. TERMINATION AND EXTENSION OF CONTRACT:

1. In case, the management desires that there is no need to continue the contract due to shut down of plant
or due to any other reasons, the management may cancel the contract by giving one month notice to the
contractor and in such cases the company shall not be liable for any loss to the contractor.
2. It shall be clearly understood that the contract awarded to the successful Tenderer shall automatically
stands terminated on the expiry of the contract period, unless the Management Orders extension of the
contract for a further period as specified in the special Tender conditions. The contractor shall carry out
the work as per the terms and conditions of award during the extended period also.

X RESOLUTION OF DISPUTES:
1. Conciliation:
1.1 In the event of any dispute/difference whatsoever arising between the parties relating to or arising out of
the contract the parties shall endeavour to resolve such dispute through conciliation as per the provisions
of SCOPE Forum of Conciliation Rules 2003.
1.2 Any dispute or difference whatsoever arising between the parties relating to or arising out of contract
shall be settled first by conciliation in accordance with the Rules of Conciliation of SCOPE and the
settlement so rendered between the verities in pursuance thereof shall be binding on the parties.

2. Arbitration:
2.1 In the event of dispute/difference is not resolved through conciliation in accordance with the Rules of
Conciliation of SCOPE, the matter shall be referred for a decision to a Sole Arbitrator to be appointed by
the Chief Executive/Executive Director of the company. The Chief Executive/Executive Director of the
Company shall notify to the contractor/purchaser three names out of which one can be appointed as the
Sole arbitrator with the consent of both the parties, failing which after 30 days of issuance of the letter
informing three names by the Chief Executive/Executive Director, the Chief Executive shall have the
power to appoint one of the persons notified out of three as the Sole Arbitrator.
2.2 In the event of the dispute/difference is not resolved through conciliation in accordance with the Rules of
Conciliation of Scope and the appointment of Sole Arbitrator by the Chief Executive/Executive Director
is not agreed to by the Contractor/Supplier, either party may upon giving notice to the other party refer
the dispute to arbitration under the SCOPE Forum of Arbitration Rules 2003.
2.3 Any dispute or difference whatsoever arising between the parties and of or relating to the construction,
interpretation, application, meaning, scope, operation or effect of this contract or the validity or the
breach thereof, shall be settled by arbitration in accordance with the Rules of Arbitration of the
“SCOPE” and the award made in pursuance thereof shall be final and binding on the parties.
2.4 Excepted matters as per the contract shall not be the subject matter of Conciliation/Arbitration.
2.5 The venue of Arbitration shall be at Bhadravati.
2.6 The Courts at Bhadravati alone shall have jurisdiction over all matter of disputes arising out of the
contract to the exclusion of all other courts.
2.7 Work/supply under the contract shall be continued by the Contractor/ Supplier under the contract and
pending Conciliation / Arbitration proceedings and recourse to Conciliation / Arbitration shall not be a
bar to continue with the work/supply.
SPECIAL TERMS AND CONDITIONS OF CONTRACT
---------------------------------------------------------------------------------------------------------------------

In addition to the "General Terms and Conditions of Contract of Steel Authority of India Ltd.,
Visvesvaraya Iron and Steel Plant, forming part of this contract, the following Special conditions shall
also apply. Where special conditions and general conditions differ, the special conditions shall override
the ltater.

1. Controlling authority for execution of the contract is AGM - TA, who shall be regularly kept
informed about progress of work.
2. Any clarification required should be obtained form the controlling authority before quoting, and
also during the progress of work at all subsequent stages upto successful completion of
contract.
3. The tenderer is also advised to visit the site before quoting, and assess for himself the
quantum and nature of work involved.
4. The contractor has to arrange for the following at his own cost.
a) Labour and supervision.
b) Equipment, tools & tackles, materials, scaffoldings, ladders, etc., and any other item
essential and / or incidental for execution of work.
5. a) All safety precautions as relevant to each job shall be taken, including Special precautions
per IS: 5916.
b) Work shall be started only after started only after clearance from Safety Dept. after
importing safety induction to every employee involving in the work.
c) No one will be permitted to work without safety boots and helmet.
6. Areas/ departments affected by the work shall be kept informed in advance, and their
clearance taken for work.
7. The contractor is responsible for safekeeping of his equipment, tools, and materials.
8. Work shall be done only during General shift hours, Any work beyond General shift hours
needs specific permission from AGM - TA.
9. Work spot shall be suitable cordoned off if required for safety / non- damage.
10. Measurement will be on the basis of truck or tractor-trailer holding capacity and certification
by civil engineering town shall be final.
11. The contractor has to quote his rate for sludge in Rs/cum.
12. The contractor has to make full payment for 500 cum before lifting of the sludge.
13. In case the sludge is more than estimated quantity additionally the contractor has to make
payment before lifting the excess quantity.
14. In case the sludge is less than 500 cu.m the difference of amount shall be redunded.
15. The contrator has to remove the sludge within 10 days from the date of acceptance of the
work order failing which the deposits shall be forfeited.
16. After disposing sludge from aerator tank the tank should be thoroughtly cleaned, there should
not be any spillage of sludge in the vicinity of aerator tank.
17. Contractor should have a mobile for better communication during the progress of work for
effective co-ordination.

A.G.M-MM (PF&C)