Beruflich Dokumente
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Policy
All banks must actively prevent money laundering and any activity that facilitates money
laundering or the funding of terrorist and criminal activities.
Introduction
Money Laundering is a process whereby terrorist, criminal and other illegal organizations,
through a series of large money transactions, use banks and financial institutions to fund
their subversive activities. They undertake these transactions by resorting to false identities/
documents and layering the transactions to hide the origins of the transactions.
Money laundering is the practice of engaging in financial transactions to conceal the identity,
source, and/or destination of illegally gained money. In the United Kingdom the common law
definition is wider: "taking any action with property of any form which is either wholly or in part
the proceeds of a crime that will disguise the fact that the property is the proceeds of a crime or
obscure the beneficial ownership of said property." It is common to refer to money legally obtained
as "clean", and money illegally obtained as "dirty".
In short money laundering is engaging in acts designed to conceal the true origins of criminally
derived proceeds so that the unlawful proceeds appear to have derived from legitimate origins or
constitute legitimate assets.
The first use of the term "money laundering" was during the Watergate scandal. U.S. President
Richard Nixon's "Committee to Re-elect the President" moved dirty campaign contributions to
Mexico, then brought the money back through a company in Miami. It was the Guardian
Newspaper (U.K.) that coined the term, referring to the process as "laundering."
In the past, the term money laundering was applied only to financial transactions related to
organized crime. Today its definition is often expanded by government and international regulators
to mean any financial transaction which generates an asset or a value as the result of an illegal act,
which may involve actions such as tax evasion or false accounting. In the UK, it does not even need
to involve money, but any economic good. Courts involve money laundering committed by private
individuals, drug dealers, businesses, corrupt officials, members of criminal organizations such as
the Mafia.
Money laundering is the act of engaging in acts designed to conceal or disguise the true origins of
criminally derived proceeds so that the unlawful proceeds appear to have derived from legitimate
origins or constitute legitimate assets.
Money laundering also includes terrorist financing and may not involve the proceeds of criminal
conduct, but rather an attempt to conceal the origin or intended use of the funds, which will later be
used for criminal purposes.
Law
In 2009 The Proceeds of Crime and Money Laundering Act was passed and it came into effect in
2010. This Act emphasizes the importance placed by the Government.
The Act defines money- laundering and the steps banks must take.
All Banks should have an Anti-Money Laundering Program Compliance Officer, with the
responsibility of overseeing the Bank’s AML program. The Officer shall be qualified by
experience, knowledge and training.
Banks should provide CBK with contact information for the AML Compliance Officer, including
name, title, mailing address, e-mail address, telephone number and facsimile number. CBK should
be informed of any change.
o Under CBK Prudential guidelines (published on March 2006), Banks shall, through
the Compliance Officer; report to the CBK confirmed suspicious activities, which
indicate possible money laundering activities.
o The report shall provide sufficient details, regarding the activities or transactions so
that regulatory authorities can properly investigate and, if warranted, take appropriate
action.
o The Bank shall respond to requests from Banking Fraud Unit (or any other
legal/regulatory requests) about accounts or transactions by immediately searching
records, at its Head Office and the Branches operating in Kenya, to determine whether
it is maintaining or has maintained any account for, or have engaged in any transaction
All accounts being opened will categorize in three risk categories and the same marked in the
system.
• Level 1 (lower risk)
• Level 2 (medium risk)
• Level 3 (high risk)
The Branch Manager, or designate shall check to ensure that the potential customer:
1. That the potential customer name is NOT on the UN and EU list given under the following
links:
• The United Nations List
http://www.un.org/sc/committees/1267/consolist.shtml & http://www.un.org/Docs/
sc/committees/INTRO.htm
The European Union List
http://ec.europa.eu/external_relations/cfsp/sanctions/list/consol-list.htm
Does not appear on any other government issued list, or internal cautionary lists.
The Compliance Officer shall consult the list on the OFAC Web Site on a regular basis for
updates and/or subscribe to receive updates when they occur in order to review existing
customer accounts against these lists. In addition the customer database shall be checked
against the United Nations, and European Union Lists.
On determining that a prospective customer, or someone with or for who the customer is
transacting, is on the SDN List or is from or engaging in transactions with a person or entity
located in an embargoed country or region, the Branch Manager shall report to the
Compliance Officer in order to be advised of the appropriate action.
The Bank should establish a written Customer Identification Program (CIP) that gives
guidelines on minimum customer identification information to collect for specified customer
account type. The verification of the information received should be performed within a
reasonable time before or after the account is opened and all records for customer identification
information and the verification methods and results maintained.
The required account opening details are furnished within a month from the account opening
date.
A monthly exception report for all accounts opened with deficient documents is be prepared for
review by Senior Management or their designate, with a copy to the Compliance Officer.
Depending on the nature of the account and requested transactions, the following cautionary
measures are taken for such accounts:
Pending the obtaining and verification restrict the types, and amounts of transactions in the
account.
When a reasonable belief cannot be formed of the true identity of a customer, either because a
potential or existing customer refuses to provide the required information when requested, or
appears to have intentionally provided misleading information, inform the Head of Operations
and Compliance Officer immediately, for appropriate action.
Verifying Information
• Based on the risk, and to the extent reasonable and practicable, person authorizing the
opening of the account shall:
• Ensure that the Bank has a reasonable belief that it knows the true identity of its customers
by verifying and documenting the accuracy of the information obtained about the
customers.
• Ensure that information is verified within a reasonable time before or after the account is
opened.
• Appropriate documents for verifying the identity of customers include, but are not limited
to, the following:
• For a person other than an individual, documents showing the existence of the entity, a
business search at the registry, such as certified articles of incorporation, a government-
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issued business license, a partnership agreement, or a trust instrument.
Banks are not required to take steps to determine whether the document that the customer has
provided for identity verification has been validly issued. Banks may rely on a government-
issued identification as verification of a customer’s identity. If, however, it is noted that the
document shows some obvious form of fraud, the bank must consider that factor in determining
whether the bank can form a reasonable belief that it knows the customer’s true identity.
In light of the increased instances of identity fraud, the Bank shall supplement the use of
documentary evidence by using the non-documentary means by using the non-documentary
means described below:
Contacting a customer; or
When the Bank is unfamiliar with the documents the customer presents for identification
verification;
When the customer and Bank do not have face-to-face contact; and
When there are other circumstances that increase the risk that the Bank will be unable to
verify the true identity of the customer through documentary means.
Record keeping
All account identification information will be kept in accordance with the Bank’s retention
policy. Such documents shall include:
• With respect to non-documentary verification retain documents that describe the methods
and the results of any measures we took to verify the identity of a customer.
The Bank’s Management should send a notice to customers (to be displayed at all branches)
that the Bank will be requesting information from them to verify their identities, and support
transactions.
Under the following circumstances, the Bank may rely on the performance by another Financial
Institution of some or all of the elements of the customer identification program with respect to any
customer that is opening an account or has established an account or similar business relationship
with the other Financial Institution to provide or engage in services, dealings, or other financial
transactions:
Banks should not establish, maintain, administer, or manage correspondent accounts for
unregulated foreign shell banks.
Should the Bank detect correspondent accounts for unregulated foreign shell banks the
following steps shall be taken:
o . Upon finding or suspecting such accounts, Bank employees will notify the
Compliance Officer, who will initiate the process of terminating any verified
correspondent account for an unregulated foreign shell Bank.
o The Bank shall terminate any correspondent account that has been determined as
not maintained by an unregulated foreign shell Bank but is being used to provide
services to such a shell bank.
o The Bank shall exercise cautions regarding liquidating positions in such accounts
and take reasonable steps to ensure that no new positions are established in these
accounts during the termination period.
Certifications
The Bank shall require foreign bank account holders to complete certifications:
• The Compliance Office shall send the certification forms to the foreign bank account
holders for completion, and which will require them to certify that they are not shell banks
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and to provide ownership and agent information.
• The Compliance officer will request for fresh certification upon belief that the information
is no longer accurate and at least once every three years.
• The Bank shall terminate any correspondent account for which it has not obtained the
required AML control information of the regulations regarding shell banks within the time
periods specified in those regulations.
• The certifications will also be obtained from local financial institutions, designated non-
financial businesses (Casinos, dealers in precious metals, automobile dealers) and
Professionals (law and accountancy firms, sole practitioners, and partners), that seek to
establish a relationship with us.
• The Bank will monitor accounts for suspicious activity using manual methods, through its
line staff, and automated monitoring done at the Compliance Office.
• All suspicious transactions shall be reported directly to the Compliance Officer by all staff.
No staff, other than the Compliance Officer shall report suspicious transactions to CBK.
Account Monitoring
o Look at transactions, including trading and wire transfers, in the context of other
account activity to determine if a transaction lacks financial sense or is suspicious
because it is an unusual transaction or strategy for that customer.
Red Flags
Red flags that signal possible money laundering or terrorist financing include, but are not
limited to:
• The customer's account has inflows of funds or other assets well beyond the known income
or resources.
• The customer's account has a large number of wire transfers to unrelated third parties
inconsistent with the customer's legitimate business purpose.
• Unusual transfer of funds among related accounts, or accounts that involve the same or
related principals.
• A retail business has dramatically different patterns of cash deposits from similar
businesses in the same general location.
• The currency transaction patterns of a business show a sudden change inconsistent with
normal activities.
• A large volume of banker’s cheques, drafts, and/or wire transfers deposited into, or
purchased through, an account when the nature of the account holder’s business would not
appear to justify such activity.
• The owner of a retail business does not ask for cash when depositing cheques, possibly
indicating the availability of another source of cash.
• The customer makes a funds deposit for the purpose of purchasing a long-term investment
followed shortly thereafter by a request to liquidate the position and transfer of the
proceeds out of the account.
• Customers who wish to maintain or use of multiple or nominee accounts, trustee account,
or similar or related accounts which are not consistent with the customer’s normal business
activities, financial standing, or indicated reasons thereof;
• Customers who open numerous accounts and pay in amounts of cash to each of them in
circumstances in which the total of credit would be a large amount; or which are under a
single name or multiple names, with a large number of inter-account or third party transfers
or in the names of family members or corporate entities, for no apparent purpose.
Transfers
• Many small, incoming wire transfers of funds received, or deposits made using
checks and money orders. Almost immediately, all or most are wired to another city
or country in a manner inconsistent with the customer’s business or history.
Activity: The customer's account has unexplained or sudden extensive wire activity, especially
in accounts that had little or no previous activity.
Suspicious movements of funds from one bank into another, then back into the first bank:
• Purchasing bankers checks from bank A;
• Opening up a checking account at bank B;
• Depositing the cashier’s checks into a checking account at bank B; and,
• Wire transferring the funds from the checking account at bank B
into an account at bank A.
Information
• The customer exhibits unusual concern about the Bank's compliance with government
reporting requirements and the Bank's AML policies (particularly concerning his or her
identity, type of business and assets), or is reluctant or refuses to reveal any information
concerning business activities, or furnishes unusual or suspicious identification or
business documents.
• The customer requests that a transaction be processed to avoid the Bank's normal
documentation requirements.
• A customer or group tries to persuade a bank employee to not file required reports or to
not maintain required records.
• The customer’s background differs from that which would be expected based on his or
her business activities.
Credit
• Request to borrow against assets held by the bank or a third party, where the origin of the
assets is not known or is inconsistent with the customer’s standing.
Cash
• Deposit of cash by means of numbered credit slips so that the total of each deposit is
unremarkable but the total of all the credits is large;
• Company accounts whose transactions, both deposits and withdrawals are dominated by
cash rather than the forms of transactions normally associated with commercial operations
(e.g. cheques, letters of credit, bills of exchange, etc);
• Customers who seek to exchange large quantities or low denomination notes for those of
higher denomination;
• The customer attempts to make frequent or large deposits of currency, insists on dealing
only in cash, or asks for exemptions from the Bank's policies relating to the deposit of cash.
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• A rapid increase in the size and frequency of cash deposits with no corresponding increase
in non-cash deposits.
Thresholds
• The customer engages in transactions involving cash or cash equivalents or other monetary
instruments that appear to be structured to avoid the $10,000 government reporting
requirements, especially if the cash or monetary instruments are in an amount just below
reporting or recording thresholds.
• A customer uses the automated teller machine to make several bank deposits below a
specified threshold.
Third party
• The customer appears to be acting as an agent for an undisclosed principal, but declines or
is reluctant, without legitimate commercial reasons, to provide information or is otherwise
evasive regarding that person or entity.
Blacklists
• The customer is from, or has accounts in, a country identified as a non-cooperative country
or territory by the FATF(Financial Action Task Force).
• Wire transfer activity no apparent business purpose to/from a financial secrecy haven, or
high-risk geographic location without an apparent business reason, or when it is
inconsistent with the customer’s business or history.
Source of funds
• The information provided by the customer that identifies a legitimate source for funds is
false, misleading, or substantially incorrect.
• Upon request, the customer refuses to identify or fails to indicate any legitimate source for
his or her funds and other assets.
Bank Employees
• Failure to conform with recognized systems and controls, particularly in private banking.
Negative publicity
• The customer (or a person publicly associated with the customer) has a questionable
background or is the subject of news reports indicating possible criminal, civil, or
regulatory violations.
Charges
• The customer exhibits a lack of concern regarding commissions, or other transaction costs.
Dormant accounts
Suspense
• The customer engages in excessive use of suspense accounts without any apparent
reason
• When a member of the Bank detects any red flag he or she will investigate further under the
direction of the AML Compliance Officer. This may include gathering additional information
internally or from third-party sources, contacting a government authority, freezing the account,
or filing a Form CBK/IF8.
• File Form CBK/IF8 for any account activity (including deposits and transfers) conducted or
attempted through our Bank involving KES400,000 ($5,000) or more of funds or assets
where we know, suspect, or have reason to suspect that:
• The transaction involves funds derived from illegal activity or is intended or conducted in
order to hide or disguise funds or assets derived from illegal activity as part of a plan to
violate or evade the law or regulation or to avoid any transaction reporting requirement
under the law or regulation,
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• The transaction is designed, whether through structuring or otherwise, to evade the any
requirements of the applicable regulations,
• The transaction has no business or apparent lawful purpose or is not the sort in which the
customer would normally be expected to engage, and we know, after examining the
background, possible purpose of the transaction and other facts, of no reasonable
explanation for the transaction, or
• The transaction involves the use of the Bank to facilitate criminal activity.
• Not base its decision on whether to file a CBK/IF8 solely on whether the transaction falls
above a set threshold. CBK/IF8 will be filed of all transactions that raise an identifiable
suspicion of criminal, terrorist, or corrupt activities.
• Periodically report all CBK/IF8s to the Board of Directors and Top Management, with a
clear reminder of the need to maintain the confidentiality of the CBK/IF8.
• Retain copies of any CBK/IF8 filed and the original or business record equivalent of any
supporting documentation for 7 years from the date of filing the CBK/IF8. Supporting
documentation will be identified and maintained and such information made available to
CBK, or any appropriate law enforcement agencies, state securities regulators, upon
request.
• Not notify any person involved in the transaction that the transaction has been
reported, except as permitted by the applicable regulations. Disclosure of any of the
information contained in the CBK/IF8 shall be only as required by law.
For transfer funds of KES 240,000 or more record on the transmittal order at least the following
information:
• The identity of the recipient’s financial institution, and the account number of the recipient
Banks must establish procedures to maintain AML program records and reviews. This requirement
includes the records required to be kept as part of the Bank’s CIP.
Training Programs
The bank should develop ongoing employee training under the leadership of the AML Compliance
Officer and Top Management. The training will occur on at least once in a year. It will be based on
Bank’s size, its customer base, and its resources.