DBMS OVERVIEW

DATA
raw facts
unorganized fact that required raw text/numbers that we capture
to be processed to make it
meaningful
according to some agreed to
standards

no context
comprises facts, "Data" comes from a singular Latin
observations, perceptions word, datum, which originally meant
numbers, characters,
symbols, image, etc. "something given." Its early usage
dates back to the 1600s. Over time
"data" has become the plural of datum.
just numbers and text
meaningless ; contains
numbers, statements, and
characters in a raw form.
 INFORMATION
data with context
possess context, relevance,
and purpose
processed data
manipulation of raw data
value-added to data
summarized, organized,
analyzed
When data is processed, organized,
structured or presented in a given
context so as to make it useful.
"Information" is an older word that
dates back to the 1300s and has Old
French and Middle English origins. It
has always referred to "the act of
informing, " usually in regard to
education, instruction, or other
knowledge communication.
 Data vs Information
Format
Data is in the form of numbers, letters, or a set of
characters.

Information is in the form of Ideas and inferences

Support for Decision Making

Data can't be used for decision making.

Information is is widely used for decision making.

The data collected by the researcher, may or may not be useful.

Information is useful and valuable as it is readily available to the researcher for use.
 DATA VS INFORMATION
Data does not depend on information
Information does depend on data.

Data in INPUT
Information is OUTPUT

Data is raw material.

Information is product.

Data is a single unit

DATA DIFFERS FROM
Information is a
INFORMATION.
grouping of data.
Data vs Information
Characteristics of useful information
 DATABASE
is an organized collection of data.

an electronic system that allows

data to be easily accessed,
manipulated and updated.

used by an organization as a
method of storing, managing and
retrieving information.

Database (electronic database) any collection of data, or information, that is specially organized for rapid search & retrieval by a computer. Databases
are structured to facilitate the storage, retrieval, modification, & deletion of data in conjunction with various data-processing operations.
 DATABASE ELEMENTS
FILE TABLES RECORDS FIELDS
Where databases It holds data
are stored. about a different, Where data are Part of a record
but related, stored. and contains a
They may be set of subject. single piece of
files on magnetic A record is data for the
disk or tape, A database table is subject of the
composed of fields
optical disk, or composed of record.
and contains all
some other records and fields
the data about one
secondary storage that hold data.
particular person,
device. Tables are also
company, or item
called datasheets.
in a database.
Traditional files are
stored in Traditional files
folders/jackets have sheets of
papers as tables.
DATABASE ELEMENTS
 DATABASE MANAGEMENT SYSTEM

refers to the technology of

storing and retrieving
users’ data with utmost
efficiency along with
appropriate security
measures

A DBMS makes it possible for end users to create, read, update and delete data in a database. The DBMS essentially serves as an interface between
the database and end users or application programs, ensuring that data is consistently organized and remains easily accessible.
What were you thinking?
 Information Systems

defined as a set of interrelated components

that collect (or retrieve), process, store, and
distribute information to support decision
making and control in an organization.

contain information about significant people,

places, and things within the organization or
in the environment surrounding it.
Components of Information Systems
Categories of Information Systems

TPS CRMS BIS MIS ES/AI

TRANSACTION CUSTOMER BUSINESS MANAGEMENT ARTIFICIAL

PROCESSING RELATIONS INTELLIGENCE INFORMATION INTELLIGENCE
SYSTEM. MANAGEMENT SYSTEMS SYSTEMS OR EXPERT
SYSTEM (DECISION SYSTEMS
SUPPORT OR
EXECUTIVE
INFORMATION)
FILES & RECORDS MANAGEMENT :
REGISTRAR’S PERSPECTIVE

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Classification of Files and Records

Classified or Unclassified or
Strictly Non- Active Inactive
Confidential Confidential
Personal and Statistical Records Current files that Records of students
academic data of or reports with no should be easily who are no longer
students personal or accessible studying in the
sensitive data institution
3 Kinds of Information (DPA)
 First
Coursework
Create an IPO chart of
the data that you collect
in your workplace, the Number of Compute
Students per via MS
Enrollment
manner by which it is Statistics
processed and what Class Excel
OUTPUT
INPUT
information it generates. PROCESS

Beneath the diagram,

describe the IPO chart in
a nutshell.
 Second
Coursework
Share the features of the current Room
Utilization ***
School Management System
that is being used in your Scheduling*****
institution. Teaching
Enrollment Load**
System
During sharing , note the
MODULES/FEATURES that are Registration**** Class List****
common among the group.
Enumerate as many modules as
possible. Write the proceedings
of your discussion