6/22/2020

Funds Management
Generated on: 2020-06-22

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Asset Accounting Integration

You may integrate all business transactions posted in Asset Accounting in Funds Management (FM). For each transaction type,
you control which postings are relevant to the budget and which are updated statistically in FM. Actual integration means that
assigned values are recorded in FM. When you use actual integration, active availability control is performed in FM for asset
acquisitions, transfers, various transactions, and document reversals, using the tolerance limits de ned in Customizing under
Funds Management Government.

If you use statistical update, no assigned values are generated and no check is made using active availability control. These values
are displayed separately in the information system (statistical indicator).

 Note
If you use the component requests (PSM-FM-PO-RE), note the following:

Only asset acquisitions are posted with requests, no asset retirements. If you assign an account to an asset in an
acceptance request, you may enter one transaction type for asset acquisitions. This means that a credit memo is
updated instead of an asset retirement in Asset Accounting.

If you post asset retirements in your organization, you can't use the acceptance request; you must post the asset
retirements in Asset Accounting.

Using message control, you prevent an acceptance request with account assignment being posted to an asset
(transaction type asset acquisition). This means that you prevent asset retirements being updated as credit memos in
Asset Accounting; see Funds Management Government Basic Settings Change Message Control . Set the message
045 Credit Memo Updated in Asset Accounting as an error message in the application area FICUSTOM.

Prerequisites
General Prerequisites

For more information, see Prerequisites for Updating in Funds Management.

Manual Account Assignment

You need to maintain the eld status variants for the G/L accounts in Financial Accounting to enter the FM account assignment
elements manually. Otherwise the elds Commitment Item, Funds Center and, if necessary, Fund and Functional Area in the
coding block aren't ready for input. For more information, see Field Status Customizing.

Account Assignment Derivation

You de ne the assignments in your account assignment derivation strategy to have the FM account assignment derived from the
assignment of FM account assignment elements to other account assignment objects (such as, commitment item to G/L account
or funds center to cost center). For more information, see Derivation of the Commitment Item from the G/L Account and
Derivation of FM Account Assignment Elements from CO Acct Assgnmnts.

 Note
You use Fund and Functional Area as independent account assignment elements in Asset Accounting. For more information,
see Fund/Functional Area as Acct Assgnt Object in Asset Accounting.

Technical Clearing Account for Integrated Asset Acquisition

A business transaction posted using integration (such as, asset purchase from a vendor or asset sale to a customer) is split by the
system into an operational part and a valuating part. An accounting-principle–independent document is created in the operational
part; an accounting-principle–speci c document is created for the valuating part for each valuation managed for the asset.

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The technical clearing account is used in all the postings for acquisition. For a consistent update in FM, we recommend using a
commitment item with nancial transaction 30. A correct reduction of goods receipts as well as correct payment update are
possible.

A ledger-speci c FI document is posted in the valuating part of the acquisition, which credits the technical clearing account and
debits the asset recon account. FM is posting the document for the leading ledger using a value type 66 (transfer posting). With
BAdI: FI Updates in Funds Management, you de ne if this transfer posting uses value type 54 or 66.

To ensure a consistent budget check with active AVC, we recommend deriving the same FM account assignments for both
accounts—the technical clearing account and the asset recon account. To accommodate different asset account assignments, you
derive different technical clearing accounts depending on the asset class. For more information, see New Asset Accounting:
Transactions with Integrated Postings.

Budget-Relevant and Statistical Posting

You control which postings are budget-relevant and which are updated statistically using the corresponding derivation steps in
your account assignment derivation. You derive a commitment item with nancial transaction 30 for budget-relevant postings in
accordance with the transaction type for xed assets. This type of commitment item must be derived for statistical postings and
agged as statistical in the master record.

Activities
If FM is active and the prerequisites are met, the account assignment elds for Commitment Item, Funds Center and, if
necessary, Fund and Functional Area are ready for input in Asset Accounting postings. If you don't enter the account assignment
manually, the system derives and enters the account assignment automatically based on the settings and assignments you've
made. The FM account assignment may be derived with automatic postings in controlling (such as, order settlement for an asset).

If you de ned controlling objects (cost center, order, and WBS element) in the asset master record, you use our function module
to derive a temporary CO object from which the funds center is derived in a later step. In this step, you de ne a rule in which the
funds center is derived from the CO object. To extract data from the asset master record, you use the function module
FMDT_READ_MD_ASSET.

To copy this function module as a derivation step for the account assignment into your strategy, go to Funds Management
Government Master Data Allocations to Account Assignments from Other Components De ne Account Assignment
Derivation .

 Note
In Asset Accounting, you use Fund and Functional Area as independent account assignment elements and de ne them in the
asset master record, like the CO objects, by activating them. For more information, see Fund Accounting Asset
Accounting Integration with Asset Accounting and Fund/Functional Area as Acct Assgnt Object in Asset Accounting.

Examples: Transferring Posting Data from

Asset Accounting
These examples illustrate how you use the nancial transaction control parameter and a statistical or real commitment item to
control the transfer of posting data from Asset Accounting to FM. The entry is the commitment item assigned to the G/L account
and its nancial transaction.

Purchase Against Vendor

FI posting in ledger group INITIAL representing the operational part
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Vendor Commitment item 60

Technical clearing account for acquisition Commitment item 30 (real)

Updated in FM.

FI posting in ledger group representing the valuating part

Asset Commitment item 30 (real) Transaction type 100

Technical clearing account for acquisition Commitment item 30

Transfer Postings

Asset acquisition Commitment item 30 (real) Transaction type 330

Asset retirement Commitment item 30 (real) Transaction type 320

Retirement With Revenue With Customer

Customer Commitment item 60

Revenue Commitment item 30

Revenue clearing Commitment item 50

Loss Commitment item 50

Asset Commitment item 30 (statistical) Transaction type 210

Value adjustment Commitment item 30 (statistical) Transaction type 290

The revenue item generates a real posting in FM; the asset items are updated statistically in FM.

Retirement With Revenue Without Customer

FI posting

Customer Commitment item 60

Revenue Commitment item 30

The revenue item generates a posting in FM.

AA posting

Asset Commitment item 30 (statistical) Transaction type 210

Clearing Commitment item 30

Statistical update of asset item in FM.

Retirement Without Revenue

Asset Commitment item 30 (statistical) Transaction type 200

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Value adjustment Commitment item 30 (statistical) Transaction type 290

Loss from asset retirement Commitment item 50

Statistical update of asset items in FM.

Down Payment to AUC

Bank Commitment item 90

Vendor (SGL) Commitment item 30

Asset Commitment item 50 Transaction type 180

Clearing Commitment item 50

The vendor item generates a posting in FM; when you enter a down payment clearing, a credit is generated.

Vendor Commitment item 60

Vendor (SGL) Commitment item 30

Asset Commitment item 50 Transaction type 181

Clearing Commitment item 50

Activation of AUC

AUC Commitment item 30 (real) Transaction type 345 (budget relevant)

Asset Commitment item 30 (real) Transaction type 346 (budget relevant)

Depreciation (Statistical Update)

Depreciation to tangible assets Commitment item 30 (statistical)

Value adjustment Commitment item 50 Transaction type 501

Statistical update in FM.

 Note
You can't use this scenario if you activated payment selection Enhanced function S200.

Depreciation to tangible assets Commitment item 50

Value adjustment Commitment item 50 Transaction type 501

Not updated in FM.

 Note
We recommend this setting if depreciation doesn't go to FM.

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