Project Procurement Management

Subject: - Project Procurement and Contract

Submitted To: - Junaid Mehboob

Submitted By: - Sibtul Hasan

Class: - MS-PM

Enrolment: - SAP- 20171

List of Pre-selected contractors
Here’s the list of contractors who will be in consideration before going further with the
procurement regarding project of Construction of Shopping Mall in well-known Housing
Society.

 Elico (Engineering Services)

 Ali and Co contractor
 Mesum Heavy Machinery Dealer
 Hassan Carpentry
 Haidery Builders
 Sadiq Sanitary

Source Selection Criteria

The selection has been made on previous working experience at different stages in different
locations to get it started.

Here’s few sources for selection criteria

 Personal Reference (Machinery)

 Past experience at work (Builder)
 Word of mouth (Hassan Carpentry)
 Family Terms (Sanitary)

Payment Schedule
a. Payment Schedule
Payment will be made on monthly basis with reference to the pre-defined criteria for completion
for particular time period.

b. Payment Terms & Conditions

Payment will be made in form of Account transaction by issuance of Cheque with the name of
service provider at the 10th of each month with 5 instalments of the overall project. A delay of
5 to 10 days may be expected due to clearance of amount from audit department to move
further.
4. Procurement Documents(Template)

a. RFQ
In which different supplier and vendor are to be contracted for quotation and then
selected the best quotation in price and quality basis.

Request For Quotation

Enquiry No____________________ Date____________

Indenting Department:_______________________ Due for Return on________

Subject

Sr. No Ident No Item Description Quantity Remarks

Rupees Total (RS)

Special Remarks (if any)

Terms and Conditions

o Tender/Quotation must be dispatched in sealed envelope. Quotation/Tender No and Due

date must be mentioned on sealed envelope. Failing which your quotation will be rejected.
o Quotation must be stamped.
o For email offer, you are advised to send your final offer at this email (talent.hrsp@gmail.com).
In order to remains the secrecy of your tender, otherwise your offer will not be considered.
 Purchase Order

Purchase No____________________

Date____________

Delivery Date_______________

Enquiry No________

Supplier Details

Name:- _________________________________________

Address:- _______________________________________

Phone #-_______________________

NTN # _________________________

Sr. No Item Item Unit Quantity Unit Rate Total Price

Description

Rupees Total (RS)

Special Remarks (if any)

Terms and Conditions

o Supplier will be responsible for the logistics of order till delivery.

o Defected item will be replaced upon inspection at the time of arrival.
o No Advance payment.
o Full Payment will be made after inspection.
o For any query related to purchase discussion can me made via email
(talent.hrsp@gmail.com).
 Bidder Information Form (BIF)

Form No____________________

Date____________

Delivery Date_______________

Enquiry No________

Company Details

Name:- _________________________________________

Address:- _______________________________________

Phone #-_______________________

NTN # _________________________

Sr. No Item Item Unit Quantity Unit Rate Total Price

Description

Rupees Total (RS)

Special Remarks (if any)

Terms and Conditions

o Supplier will charge separately against logistics of order as the mentioned amount is
only for cost of product.
o Defected item will be replaced upon inspection (within 5 days)
o 25% Advance payment must be made to start with the project.
o Full Payment will be made after inspection (within a week time).
o For more details and discussion you can write to us (siibtul@gmail.com).