Notice IMP Ques.

(4 Marks)

Introduction
A notice is a formal means of communication. The purpose of a notice is to announce or display information to a specific
group of people. Notices are generally meant to be pinned up on specific display boards whether in schools or in public
places. Notices issued by the government appear in newspapers.

Tips To Know
A well-written notice must inform the readers about the 5 Ws:
What is going to happen (that is, the event)
Where it will take place
When it will take place (that is, the date and time)
Who can apply or is eligible for it
Whom to contact or apply to (that is, the issuing authority)
Only the most important points should be written.
A.0.D. - that is, any other detail given in the question.
One is free to add any relevant information not included in the question.
The sentences should be short and grammatically accurate.
They should be in the passive voice as far as possible.
The notice should be presented within a box.
The word limit for a notice is 40-50 words (only the words in the body of the notice are counted).
Information given in a notice must be clear and should not cause any misunderstanding or confusion.

Types of Notices:
Notices can be categorised under the following heads :
1. MEETING: Date:
Time:
Venue:
Agenda:
Purpose:
Who to attend :
Contact Address :
Specific Instructions :
WRITING SKILLS AND GRAMMAR In
Example 1
On the occasion of National Science and Technology Day, the school has decided to organise a Science Fair.
Vikram, the secretary of the Science Society, wants to call a meeting of the office bearers of the society to
discuss the arrangements for the fafr. Write a notice in not more than 50 words.

Delhi Public School, New Delhi

NOTICE
13'" April, 2-015
Meeting of Science Society
On the occasion of National Science and Technology Day, the school has decided to
organise a fair. All office bearers are requested to attend a meeting in the School Library
on 16'" April 2015 at 10 a.m. to discuss the arrangements for the fair.

Vikram
Vikram Singh
(Secretary, Science Society)
2. LOST & FOUND : Article lost/ found
Date:
Time:
Place:
Identification Marks :
Contents:
Whom to contact:
When and where:
Example2
You are Parthasarthy Mishra, the Head Boy of St. John s High School, Dalhousie. You have been asked to write
a notice regarding a sports kit bag found on the school playground. Write the notice in not more than 50 words.
Invent necessary details.

St. John's High School, Dalhousie

NOTICE
10'" April, 2-015

Found - A Sports Kit Bag

A sports kit bag was found on the playground on 9 1h April 2015 during the recess
period. Anyone who has misplaced a grey sports bag with huge pockets can collect it
from the under-signed within two days, that is, by 12'h April 2015.

Parth
Parthasarthy Mishra
(Head Boy)
3. EVENTS: Name
Date:
Occasion:
T ime:
Venue:
Eligibility:
Contact Address:
Specific Information:
Example3
T he Residents Welfare Association, Green Park is organising a Holi Fiesta in the locality. As the president of
the association, draft a notice in not more than 50 words informing the residents about the same. Give other
essential details too.
 Residents' Welfare Association
NOTICE
10th Jan., 2015
HoliFiesta
The Residents' Welfare Association is organising a Holi bash in the colony as per the
following details:
Date : 17'" February 2015
Time: 9 a.m. to 5 p.m.
Venue : Green Park Club
The residents are requested to come along with their families and friends and add
colour to the rejoicings.

Ravi
Ravi Kumar
President, RWA
4. TOURS/CAMPS/EXHIBITIONS : Name and Nature
Occasion:
Venue:
Date:
Objective-information, invitation, appeal:
Entry Fee :
Time duration :
Contact address :
Specific instructions - do, and dont's
Example4
You are the cultural secretary of your school. Write a notice in about 50 words inviting the names of students
who would like to participate in the competitions that you are planning in aid of an old age home in your city.
Items may be in the form of solo and group singing, monoacting, magic show, dance performance, etc. Trials
for the most suitable participants will be held during the zero period everyday.

Blooming Flowers School

NOTICE
10'" July, 2015
Sandhya Tara

Our school is organising competitions to collect funds for 'Sandhya Tara', a home for
the elderly. We plan to include a dance drama, monoacting, a magic show and other
items. Students who wish to participate should submit their names to the undersigned
before 20th October 2015.
Trials will be held daily in the zero period.

S WaLia
Sandeep Walia
Secretary, Cultural Society
5. APPEALS & REQUEST: Name of the Organiser
Target reader :
Appeal or request :
Contact person:
Vote of T hanks :
WRITING SKILLS AND GRAMMAR

Examples
Ram Lakhani is the Head Boy of Bhavan Vidyalaya, Chandigarh. He and some other students of the school
are touched by the plight of the poor and the destitute in the state-run homes, and wish to make a difference
in their lives by lessening their sufferings. They decide to raise funds for this purpose. Write a notice, not
exceeding 50 words, making an appeal for generous donations.

Bhavan Vidyalaya, Chandigarh

NOTICE
61h May, 2015
Attention Please ! Lend a Helping Hand

Your help and co-operation are required to make a difference in the lives of the less fortunate living
in the state-run homes. Donate generously. Deposit your contribution to the undersigned by 13'h May
2015. The money so raised will be spent on medicines and clothes for the inmates.

Ram
Ram Lakhani
(Head Boy)

Format of Notice :
A notice should be written in the following format:
• the name of the organisation issuing the notice
• the title 'NOTICE'
• a heading to introduce the subject of the notice

----
• the date
• the body of the notice
• the writer's signature, name (in block letters) and designation

On which
Name of the
the notice is
organisation
issued Name of the Institution/Organisation that is issuing
NOTICE the notice
� Date
What is
the notice Heading
about This is to inform ................................................................................. .
.................... ........................................................................... .........
Notice in
...................
Person capital
Date . �
writing the
notice Time:
\
For furth:;��:�s contact the undersigned Body
The Position /
post of the Sign
incharge e.g. Name
secretary,
Designation)
captain etc. _..-- (

Marking Scheme
Notice will be of 4 marks
./' Format 1 mark
./' Content 2mark
./' Expression lmark
 EXERCISES
1. Your are Praveen/Prabha. As the secreary, Science Club of your school write a notice informing students about
an inter-shoo! Science Exhibition and encouraging them to participate in it. (ODE 2014)
Ans.

XYZSCHOOL
NOTICE
22°• February, 2015
Inter-school Science Exhibition
This is to inform all that ouI school is organising an inter-school Science Exhibition
for the students of Std. IX to XII on March 3, 2015.
The interested students can give their names to their class teachers by 25.2.15. We
hope you all will show keen interest and make the school proud.
Praveen
(Secretary, Science Club)
2. You are Mohan, the Secretary of Old Boys Association of your school. The Association proposes to celebrate
its Silver Jubilee year to the school, Draft a notice to be published in newspaper inviting suggestions about
how to celebrate it. (ODE 2014)
Ans.

BRILLIANT PUBLIC SCHOOL, DELHI

NOTICE
22°• February, 2015
Celebration of Silver Jubilee of the Association
The Old Boys Association of the Brilliant School is planning to celebrate its Silver
Jubliee in the school.
The function is planned on March 4, 2015. We welcome the suggestions from
the Alumni of the School regarding the celebration of the event. You can send your
suggestions to the undersigned on Mohan@gmail.com.
Mohan
(Secretary, Old Boys Association)
3. Your school is celebrating its Golden Jubilee next month. As cultural secretary write a notice in not more than
50 words for your school notice board giving details of the cultural programme to be organised by your school.
Invite the names of participants. (KVS 2013)
Ans.

MODERN PUBLIC SCHOOL

NOTICE
8th January, 2015
Golden Jubilee Celebrations
All the students are hereby informed that our school is organising a cultural
programme to celebrate its Golden Jubilee next month.
Candidates who are interested to participate in various items like group song,
drama, solo dance, skit performances etc., can attend the meeting according to the
following details:
Date 1Q th January 2015
Time : 11 a.m.
Venue : School Auditorium
For any other details contact the undersigned
Sumegha
(Cultural Secretary)
WRITING SKILLS AND GRAMMAR
4. As the principal of your school, write a notice in 50 words infor ming the students about the special coaching
in Cricket, Basketball and Tennis during the summer vacation.
Ans.
ST. MARKS PUBLICSCHOOL, PAT NA
NOTICE
11'" April, 2015
There is an important information for all the students s that special coaching in
Cricket, Basketball and Tennis will be organised during summer vacations i.e., who
are from 28.04.15 to 20.05.15. Special coaches will be appointed to give the training.
Those interested can get their names registered latest by 20.04.15 with Mr. James Potter,
Sports Instructor.
Lalit Prasad
Principal

5. You are the secretary of the Music Club of your school. Your school is celebrating 7th Inter School music
carnival for the students of class VII to XII. Write a notice inviting those who are interested to appear for an
audition in the presence of a renowned singer Mr. Gautam Sharma. Construct necessary details.
Ans.
KGP SCHOOL CHENNAI
NOTICE
16"' October 20xx
Inter School Music Carnival
All the students of class VII to XII are hereby informed that our school is
organising the 7'" Inter School Music Carnival. An audition will be held in the
presence of renowned singer, Mr.Gautam Sharma according to the given details :
Date 18'h October 20xx
Time : Zero period
Venue : Cultural Hall
Students who are interested in participating in the same should give their names
to Ms. Pooja Batra, Head of Music Department latest by 17'h October 20xx. For any
further details, contact the undersigned.
MohitGarg
(Secretary Music Club)

6. You are Isha of R.K. Memorial Sr. Sec School, Gurgaon. As the Cultural Secretary of your school, write a
notice for your school notice board inviting names for the excursion trip to Goa, planned in the last week of
September. Give all relevant details.
Ans.
R.K. MEMORIALSR. SEC.SCHOOL
NOTICE
30'h August 20xx
Excursion toGoa
This is for the information of all the students of class XI. An excursion to Goa is
being organised in the last week of September from 21" Sept., 20xx to 27'h Sept., 20xx.
Only the first 50 students to register will go on the trip. Students must register with
Mr. Anil, before 1st Sept. along with consent letter from their parents. ltenerary and
other details can be had from undersigned.
lsha
(Cultural Secretary)
7. You are Abhi, the head boy of Sun International School, Bareilly. Put the notice for the school notice board
 inviting the council members for the meeting with the Principal and Discipline Committee of the school.
Invent necessary details.
Ans.
SUN IN TERNATIONAL SCHOOL, BAREILLY
NOTICE
20th July 20xx
Meeting of Council Members
All the council members are hereby informed that a meeting will he held with
the Principal and Discipline Committee according to the given details
Date 21 '" July 20xx
Time ; 9a.m.
Venue ; Principal's Office
It is mandatory to attend the meeting. If you have any other query, contact the
undersigned.
Abhi
(HeadBoy)
8. You are Krati of St. Xavier s School, Noida. You have lost your watch in school premises. Draft a notice for the
school notice board for the same.
Ans.
ST. XAVIER S SCHOOL, NOIDA
NOTICE
3"' December 20xx
LOST! LOST! LOST!
This is to inform all the students that I have lost my Casio watch during the
interval in the playground. It has a black strap and rectangular dial. Anyone who
finds it, should return it to the undersigned or deposit it at the Reception Desk.
Finder will be suitably rewarded.
Krati
XlB
•••