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Summary:

Organization Horn Relief, www.hornrelief.org

Position Title: Logistics and Security Officer (LSO)


Position Location: Nairobi, Kenya
Duration: 1 year (renewable)
Starting date: Immediate
Application deadline: 15th December, 2010. Horn Relief will conduct interviews on an on-going
basis.
Vacancy contact Human Resource Manager vacancies@hornrelief.org
ORGANIZATIONAL BACKGROUND
Horn Relief is an African based international development and humanitarian organization that aims
to improve the lives of those who are living in marginalized areas in the Horn of Africa. We
strengthen rural livelihoods through environmental awareness, training, technology transfer and
innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. Presently
it has programmes focusing on water & sanitation, food security, non-formal education, vocational
training, cash relief, as well as humanitarian emergency response. The present donor portfolio
includes European Commission, USAID, UNICEF, HRF, Netherlands Ministry of Foreign Affairs,
Oxfam Novib, and others.
GENERAL DESCRIPTION OF THE ROLE
Under the direct supervision of the OSM, the LSO will be responsible for Horn Relief’s
administrative logistics and security with overall control and responsibility over the sections of
Procurement, Transportation, Warehousing / Assets, Communication, Equipment Maintenance, and
Reporting.
The Logistics and Security Officer will be responsible for ensuring quality in logistics support across
Horn Relief HQ, field offices, and projects. You will also ensure the logistics function is delivering
timely, cost-effective, high quality and appropriate support; and supporting field teams in
achieving and maintaining minimum standards in logistics work.
Description:

RESPONSIBILITIES AND KEY DUTIES


Procurement

* Ensure that procurement tracking is current and updated. * Ensure timely & accurate logistical reporting to
country management * Continuously assess the market for new procurement opportunities; explore new areas
for purchase in relation to the HR regional harmonization. * Ensure timely delivery of program supplies to field
sites in line with program implementation; assist in the development, monitoring and review of procurement plans
* Coordinate customs clearing processes for international procurement.
Transport and Travel

* Undertake all bookings and coordination with flight operators for the movement of staff and cargo. * Arrange for
road transportation of goods when necessary * Ensure that vehicles are periodically scheduled for maintenance
Warehousing / Assets

* Ensure that asset tracking databases are current. * Ensure that all HR assets and equipment are properly
assessed and documented (incl. physical location and condition) to contribute to an updated country program
asset register. * Ensure that all documentation is completed and stored in readiness for external and internal
audit requirements. * To make sure that all warehouse paper trail are in place * To carry out periodic Stock
checks and to provide physical count of random items in the warehouses when in use. To perform spot check of
warehouse paperwork including Stock Cards, delivery and receipt papers. * When necessary, make up the
Monthly Warehouse reports for Nairobi and field warehouses in use and submit this to the Financial Controller.
Communication
* Gather information pertinent to logistics situation countrywide & ensure dissemination to relevant HR personnel.
Understand context in which HR is working. * Coordinate closely with Security focal point, Ensure logistical
support in event of emergency, and that all necessary advance measures have been taken. * Liaison with
other NGOs and UN agencies on logistics issues.
Equipment Maintenance

* Ensure that systems for regular maintenance or repair are implemented for vehicles and other equipment and
that routine maintenance and repair of communication and office equipment (computer, radios, satellite phones,
power generators) is carried out per schedule. * Ensure that proper tracking of equipment out for maintenance is
followed. * Provide technical supervision of drivers for matters related to safety and security
Security

* Act as the security focal point for both Nairobi and field in absence of the OSM * Provide all staff with regular
security briefings and updates and ensure that all staffs adhere to security policies and procedures. * Conduct
regular security and risk assessments for all operational areas * Supervise the security guards in Nairobi *
Ensure that field communications needs are met and that staffs are trained in the use of radios and other
communications equipment as necessary * Liaise with UN agencies, NGOs and other external actors to gain
security information and analysis in Somalia
Others

* Ensuring that bills are paid on time * Making sure that everything at the guesthouse is in order * Any other
duties as may be assigned
Requirements:

Skills and Qualifications

* Graduate degree/diploma in Supply chain management or its equivalent in relevant field. * Post graduate
technical training an added advantage * Minimum 4 years experience in similar role (NGO field or country head
office preferred). * Knowledge of donor regulations such as OFDA, EC, DFID, etc will be an added advantage. *
Excellent IT skills, in particular Word, Excel, email. * Excellent people management skills and good
communicator. * Highly organized and self-motivated. * Ability to work under high pressure and prioritize tasks. *
High standard of written and spoken English and Swahili. Somali is an advantage
APPLICATION PROCESS
Applications should be submitted no later than 15th December, 2010. Horn Relief will conduct
interviews on an on-going basis.
The selection committee will review all applications as they arrive. All applicants must meet the
minimum requirements described above, and those unable to meet these requirements will not be
considered. Only short listed candidates will be contacted. Horn Relief is an equal opportunity
employer.

Each application package should include the following:

Cover letter with the applicant’s current contact information.


Resume (including detailed work experience, education/ diplomas/degrees);
Professional References (minimum of three, with complete contact information)

Applications not including all of the above requirements will not be reviewed.

All applications should be sent to Horn Relief with the subject line: Logistics and Security Officer
(LSO)
As this is a Re-advertisement those who applied previously need not re-apply.

Closing Date: 29 December 2010

Contact Info: Horn Relief