INTERNAL MEMO

Date: July 8, 2020

To: Management

Thro: Technical Manager

From: Hse Officer

Subject: REPORT ON HAZARDS ANALYSIS AND CONTROL FOR THE OMAR JIBRAN
ENGINEERING PLANT LAHORE.

Sir, in view of the safety concerns of the company, a detailed safety audit was
carried out at the Omar Jibran Plant. The purpose is to identify, analyze and adopt
control measures for hazards associated with the job.

The safety audit is also meant to assess the present state of company’s Health
Safety and Environment (HSE)-Management system in order to bring about
improvements.

HAZRDS AND UNSAFE WORKING CONDITIONS

During the audit exercise, we identified number of hazards and unsafe working
conditions associated with the plants are stated below.

1. Incomplete personal protective equipment’s (PPE’s): Most of the workers

are seen working without personal protective equipment’s because they
were not given. The absence of these protective equipments is of great risk
because some injuries which would have ordinarily been prevented are left
 unguarded due to the absence of these equipments. The most essential
required personal protective equipments (PPE’s) for the jobs at plant:

REQUIRED PPE’s

 Safety Shoes with protective toecaps

 Hand Gloves with a cuff
 Safety Glasses
 Surgical Masks
 Apron
 Insulated gloves
 Industrial Safety Helmets
 Ear plugs, Ear muffs
2. Absence of fire Alarms, flash point detectors and other fire safety aids
around the plant premises other than fire extinguishers
3. Occupational Health hazards to the workers resulting to their exposure to
adverse weather condition
 The direct effect of the sun rays (Heat Stroke) on the loaders.
 The plant lacks a bathroom facility as per need, hence workers
(polish shop) take advantage of any available space within a plant for
taking shower. This is very unhygienic.
4. . Some of very essential working equipments/tools are defective and in
some cases absent. This has left the workers with no option but to resort
to unsafe actions.
 Absence of scaffolds and ladder for maintenance work at height.
 There are no facilities available for maintenance workers for lifting heavy
equipments; hence workers resort to manually carrying even without
PPE’s
 Electric cables at polish& nickel shop are old, defective and potential
sources of electrical leakage/shock.
5. General lack of awareness to safety, good housekeeping and contingency
management.
 HAZARDS ASSESMENT AND CONSEQUENCE

Having identified some of the hazards and unsafe conditions associated with the
jobs inside plant, we also need to analyze the consequences in order to under to
understand and avert the impending contingencies that might arise.

When we place the frequency level of hazards and unsafe conditions around the
work area, against the ISO 14001 risk assessment matrix, there is a very high
probability of an impending undesired occurrence (accident).The potential
damage that might result to life ,assets, environment and reputation of the
company is such that cannot be over looked. The situation is one that calls for
immediate response by management top ensure that appropriate measures are
taken to control the above risk factors to “as law as reasonably practicable”

RECOMMENDATION FOR HAZARDS ANALYSIS AND CONTROL

In an effort to minimize the safety concerns analyzed above, it will be highly

productive for management to consider review and implement the following
recommendations below.

1. Pre-Task Planning: - There should be a health and safety and environment

(HSE) management System In place to ensure every task to be performed is
carefully planned and all the hazards associated with it, clearly identified.
This involve the following processes.
 All the personnel to perform the task should be identified and their
competence assured
 The various tools and equipment to be used for the job should also
be identified and tested. Any noticed short falls in performance
rectified and made ready for use.
 The hazards associated with the task are fully discussed with all
concerned.
 All the personal protective equipments required should be identified,
provided and the understanding of the usage is explained.