Universal Journal

Table: ACDOCA

GL CO-PA
Ledger Company Account Balancing Amount Amount 2 Amount 3 … Operating Market …
Profit 1 Concern Segment
Center

Universal Journal - ACDOCA

Ledger Company Account Balancing Amount 1 Amount Amount 3 Coding Fixed Market Material Customer
/Cost Profit 2 Block Asset Segment Fields
Element Center

CO Asset Accounting Material Ledger

Controlling Cost Amount Amount Coding … Company Fixed … Company Material …
Area Element 1 2 Block Asset
 Multiple Sources of Truth
Challenges before Universal Journal

Data - moved to the appropriate table for reporting (e.g., Settlement)

1

Different capabilities in the components (currencies, multi-GAAP etc.)

2

Multiple BI extractors are required to cover the complete truth in BI

3
 Universal Journal
Facts about Universal Journal

Consists of a header (table BKPF) and the respective items

1 (table ACDOCA)

There are rare cases when there is no document header for the
2 entries in ACDOCA e.g., balance carryforward, correc. In migration

The corresponding line items have artificial document numbers

3 beginning with letter, for example, “A” or “B”

There are 6 digit field for line item numbering and 23 digits for
4 currency fields in Universal Journal
 Universal Journal
Facts about Universal Journal

SAP offers a new transaction number for every 999

5 document lines

All non-statistical items are updated as Universal Journal entries

6

Data for COEP, FAGLFLEXA, ANEP, MLIT tables, and so on, is stored
7 directly in ACDOCA.
 Universal Journal Extensibility

The Universal Journal can be extended with customer fields

1 for enhanced reporting

Extensibility is available for all the components that use Universal

2 Journal such as GL, CO, AA and ML

There are two capabilities through which the Universal Journal can
3 be extended: CO-PA Extensibility and Coding Block Extensibility
 Universal Journal Extensibility
Table: ACDOCA

Universal Journal
Standard Standard zzcust01 zzcust02 zzcust03 … wwprof01 wwprof02 wwprof03 …
Field Field

Coding Block CO-PA

extensibility extensibility
 Universal Journal
Organizational Benefits
There is one line item table with full detail for all components
1

Fast multi-dimensional reporting is possible without BI

2

If BI is in place, one single BI extractor is needed

3

The memory footprint is reduced through elimination of redundancy

4

Multi-GAAP reporting capabilities based on different accounting

5

principles in parallel, such as UK GAAP and IFRS

 Universal Journal
Organizational Benefits
Additional currencies capability can be added by making the
6

appropriate ledger settings

Enables the preparation of balance sheets for multiple dimensions

7

by means of document splitting

Faster period-end reconciliation and period-end closing are possible

8

No disruption of the processes and daily life of a business

9
 Universal Journal
Organizational Benefits
It is a good development in terms of safeguarding the customer
10

investments and lower TCO (Total Cost of Ownership) as the Customer

no longer has to buy a separate transactional or analytical system