Town of Garner

Town Council
January 18, 2011

The Garner Town Council will meet in a special session at 5:30

P.M. on Tuesday, January 18, 2011 in the Town Council Meeting Room

Phillip Boyle, Ph.D., Leading and Governing Associates will meet with the
Council to begin preparations for the 2011 Planning Retreat to be held on
February 17 and February 18 at White Deer Park in Garner.

Dinner will be served for Town Officials in the conference room at 6:30 pm

The Garner Town Council will meet in regular session at 7:00 P.M.

A CALL MEETING TO ORDER – Mayor Williams

B PLEDGE OF ALLEGIANCE – Council Member Singleton

C INVOCATION – Council Member Singleton

D ADOPTION OF AGENDA

E INTRODUCTIONS
Presenter: Harold Garner, Garner Pageant Association

Zelle Brown, Miss Garner 2011

Lauren Hitchings, Garner’s Outstanding Teen

E PETITIONS AND COMMENTS

This portion of the meeting is to receive comments from the

public on items not included in this agenda. Citizens should
sign up with the Town Clerk to speak prior to the start of the
meeting. The Council is interested in hearing your concerns, but
may not take action or deliberate on subject matter brought up
during the Petitions and Comments segment. Topics requiring
further investigation will be referred to the appropriate Town
officials or staff and may be scheduled for a future agenda.

F CONSENT

All items on the Consent Agenda are considered routine, to be

enacted by one motion with the adoption of the agenda and without
discussion. If a member of the governing body requests
discussion of an item, the item will be removed from the Consent
Agenda and considered separately.
1. Wake County Tax Report, November 2010
The Wake County Board of Commissioners has approved non-cash
rebates in the amount of $33,997.87 for taxes from 2006 to 2010.
These actions occurred in the period from November 1 to November
30, 2010 and are presented for approval.

Action: Approval of Tax Releases

PAGE 1
 2. Resolution Recognizing Police K-9 as Disposable Property

The Police Department requests the Council recognize

surplus of Tosca, a Police K-9 as disposal property and
authorize the sale of the dog to Officer McLean for $1.00.
Tosca is a nine year Belgian Malinois and has reached the
end of her useful purpose.

Action: Adoption of Resolution No. (2011) 2081

3. Request for Support of Downtown Concerts

The Garner Revitalization Association (GRA) is making plans

for the fourth season of the Music on Main - After Work
Concert Series. The concerts are held monthly from May
through September, typically on the second Thursday. For
the past two seasons, each of these concerts attracted
between 300 – 500 people to Downtown Garner to enjoy music,
food and fellowship. The Music on Main series has become a
premier attraction for Garner, bringing people to our
community from around the region.

Action: Adoption of Resolution No. (2011) 2082

G PUBLIC HEARINGS

1. Inverness Subdivision Special Use Permit, SUP-SB-10-01

Presenter: Brad Bass

Inverness Subdivision, a 19.8 acre tract of land to be

located on the west side of Creech Road north of Creech
Road Elementary School was approved in August 2005; however
the permit has expired. A new owner purchased the property
in 2007 and has resubmitted the plans for approval. The
Planning Commission recommended approval subject to: 1) a
petition for annexation shall be submitted prior to first
final plat recordation and 2) the design of the proposed
level spreader shall be approved by the Engineering
Department prior to review by Town Council.

Action: Consideration of Permit

H OLD/NEW BUSINESS

1. Early Voting and Filing for 2011 Municipal Election

Presenter: Judy Bass

The Town’s current fee for candidate filing is $10.00,

which has not changed for many years. If the Council chooses,
this fee may be modified. A list of fees charged in other towns
is included in this agenda. If the Council wishes to provide an
early voting location, the municipality must provide funding for

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 the site. The Council will need to decide whether or not to
offer an early voting location and determine the number of days
and the hours that voting is held. The cost for five days from
3:00 P.M. to 7:00 P.M. is $7,450 and five days from 11:00 A.M. to
7:00 P.M. is $8,093.50.

Action: Set Candidate Fee Schedule; Authorize Early

Voting and Hours of Operation

I COMMITTEE REPORTS

J MANAGER REPORTS

1. Star Tracker
2. Personnel Report
3. Enforcement Reports
4. Financial Report as of December 31, 2010
5. Planning Commission Summary

K ATTORNEY REPORTS

L COUNCIL REPORTS

M ADJOURNMENT

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 Garner Police Department
Memorandum
To: Hardin Watkins, Town Manager
Members of Town Council

From: Eric L. Copeland, Deputy Chief

CC: Brandon V. Zuidema, Chief of Police

Todd Marr, Sergeant
Brian McLean, K-9 Officer
Judy Bass, Town Clerk

Date: January 10, 2011

Re: Disposal of Police Canine

This memorandum is a request to have one of the Department’s Police K‐9’s

designated as disposable property by the Town Council.

Tosca, a nine (9) year old Belgian Malinois, is currently assigned to Officer Brian
McLean. Tosca was originally purchased with asset forfeiture funds in
September 2003. Officer McLean has served the department well as a K‐9
Officer since June 2005 and is the second handler to serve with Tosca.

In speaking to Sergeant Todd Marr, the Canine Program Coordinator, Tosca is at

the end of her useful purpose as a Police K-9 and recommends that she be
retired. Given her age and physical condition, Tosca could not be assigned to
another handler for retraining.

Officer McLean has agreed to provide a retirement home for Tosca at no further
expense to the Town of Garner. It is my recommendation that Tosca be:

1. designated as disposal property,

2. her value be assigned at $1 and
3. her ownership be transferred to Officer Brian McLean for her assigned
value.

I am requesting that this item be placed on the January 18, 2011 Council meeting
agenda. Should Council approve this request, Chief Zuidema would like to honor
Tosca and Officer McLean for their service at the February 7, 2011 Council
meeting.

Please let me know if you have any questions.

PAGE 14
 RESOLUTION NO. (2011) 2081

RESOLUTION AUTHORIZING RELEASE OF SURPLUS PROPERTY

WHEREAS, the property is one of the Police K-9's, assigned to

Officer Brian McLean. The K-9, Tosca has reached the end of her
useful purpose as a Police K-9 and is recommended to be retired;

WHEREAS, pursuant to G.S. 160A-266 municipalities are authorized

to dispose of personal property;

NOW, THEREFORE, BE IT RESOLVED by the Garner Town Council that

the Town Manager is hereby authorized to release ownership of the
canine to Officer Brian McLean for the sum of $1.00.

AND BE IT FURTHER RESOLVED by the Garner Town Council that

Officer McLean will become the sole owner of Tosca and will be
responsible for all expenses associated with her care and maintenance.

Duly adopted by the Town Council of the Town of Garner, this the
18th day of January, 2011.

______________________________
MAYOR

ATTEST: __________________________
TOWN CLERK

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TO: Hardin Watkins, Town Manager
Town of Garner

FROM: John Hodges, Executive Director

Garner Revitalization Association

DATE: January 11, 2011

SUBJECT: Request for In-Kind Sponsorship of Economic Development Event

The Music on Main After Work Concert Series, produced by the Garner Revitalization
Association, has become a premier attraction for Garner, bringing people to our
community from around the region and raising awareness of Downtown Garner.

The concert series is made possible by the generous in-kind support of the Town of
Garner and sponsorships from local businesses. In order to negotiate multi-year
sponsorships and vendor agreements, we need to confirm the ongoing support and in-kind
sponsorship from the Town of Garner.

GRA requests that the Town of Garner sponsor this annual economic development
activity by providing the following in-kind services:

• Use of the Town’s stage for each of the concerts, including setup and removal
• Trash containers and collection
• Police presence to assist with public safety

We appreciate your consideration of this request and look forward to continuing our
partnerships with you on this project.

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 RESOLUTION NO. (2011) 2082
RESOLUTION SUPPORTING IN-KIND SERVICES FOR
DOWNTOWN ECONOMIC DEVELOPMENT EVENTS

WHEREAS, the Garner Revitalization Association plans the Music on

Main After Work Concert Series which attracts people to Downtown
Garner to enjoy music, food and fellowship; and

WHEREAS, the Music on Main After Work Concert series has become a
premier attraction for Garner, bringing people to our community
from around the region; and

WHEREAS, these concerts are made possible by in-kind support of

the Town of Garner and sponsorships from local businesses.

NOW, THEREFORE, BE IT RESOLVED that the Town of Garner Town

Council supports the events and agrees to make available the
following:

• Use of the Town’s stage for each of the five concerts,

including staff setup and removal.
• Trash containers and collection.
• Police presence to assist with public safety.

Duly adopted this 18th day of January, 2011.

_________________________
Ronnie S. Williams, Mayor

ATTEST:

______________________________
Town Clerk

PAGE 17
 Town of Garner
Special Use Permit
Staff Report
Planning Commission
January 6, 2011

PROJECT NUMBER: SUP-SB-10-01, Inverness Subdivision

Emma and James Coblentz;
Susie and Omar El-Kaissi
APPLICANT:
Emma and James Coblentz;
Susie and Omar El-Kaissi
OWNER:
PLAN PREPARED BY: Stewart-Proctor Engineering and Surveying

KEY MEETING DATES:

Planning Commission: January 10, 2011
Town Council Public Hearing: January 18, 2011
GENERAL DESCRIPTION:

Proposed Use: Single Family Home Subdivision

West side of Creech Road where it intersects with

Location: Arlean Street

PIN#: 1711-76-4692

This site is not within the Town Limits; submittal of a

petition for annexation is required prior to recordation
Town Limits: of the first final plat.

Zoning Classification of the Site: Residential-9 (R-9)

Adjacent Zoning and Land Uses:

North: R-40, single family homes and undeveloped lots

R-40, undeveloped property
South:
R-40, single family homes
East:
R-9, undeveloped property
West:

Neighborhood Character: Predominantly residential

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PROJECT DATA:
Acreage: 15.06 acres
Landscape and Buffer The plan as proposed meets the requirements of the
Requirements: Landscape Ordinance.

Tree cover requirements are met by a combination of

existing and proposed trees.

A combination of Red Maples, Willow Oaks and Tulip

Poplars are used as street trees. Clusters of evergreen
shrubs between the street trees along Creech Road will
provide an edge between the street and adjacent yards.

Perimeter buffers are not required between properties

developed or zoned for single family homes.

A stream running north and south through the property is

subject to the Neuse River Buffer; this has been shown
as required. Tree protection fencing shall be installed
prior to construction of road, detention ponds and
diversion ditches to protect the buffer.

Number of Lots: 44 lots

Minimum Lot Size: The minimum allowable lot size is 9,000 square feet.
The minimum lot size proposed is 9,001 with an average
lot size of 9,128 square feet.

Parks & Open Space: The Parks and Recreation Advisory Committee
recommended a fee-in-lieu of parkland dedication in the
amount of $1025.00 per dwelling unit.

Ten percent open space is required; 17% has been

provided. This private open space shall be maintained
by the Homeowner’s Association.

Floodplain: This site does not contain a FEMA designated floodplain.

Stormwater Management: Please refer to General Comments.

Fire Protection: The plan as proposed meets fire code requirements.

Water/ Sewer: Public water lines will be extended, from the existing line
along Creech Road, through the site and public sewer
lines extended from the existing line along the west
property line. Utilities have been designed to allow

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 extension to properties to the north and south as they
develop.

Sewer was previously allocated, in 2005, for this

subdivision from the Type II category, homes with a
minimum of 2100 square feet.

Street Access/ Sidewalks: One point of access for this subdivision is proposed off
Creech Road. Again, the design will allow interior road
connections as properties to the north and south develop.

Creech Road will be widened on both sides to

accommodate a left turn lane into the site. The road
improvements were previously reviewed and approved
by NCDOT at which time it was determined that widening
on both sides of the road is preferred to avoid the
potential of a sight distance problem should the widening
occur on only one side. The plans have been
resubmitted to NCDOT; we understand there has been
verbal approval and are awaiting written confirmation.

Curb and gutter construction with sidewalk will be

provided along the Creech Road frontage. Sidewalks are
proposed along one side of the local streets (55 b/b) and
both sides of connector streets (60 b/b) within the
subdivision.

General Comments:

This subdivision was approved by the Town in 2005; however, the permit expired. The owner is
still interested in developing the property and has resubmitted the plans for approval.

Storm-water management – Inverness Subdivision is subject to nitrogen rules only. The project
slightly exceeds the 6.0 pound/acre/year threshold so a water quality BMP is required for a portion
of the site. The project will utilize an extended detention pond in order to control both the 1 year
storm peak flow and to reduce the nitrogen export below the 6.0 pounds/acre/year threshold. The
project will pay a fee-in-lieu to the North Carolina Ecosystem Enhancement Program in order to
reduce the nitrogen export down to the required limit of 3.6 pounds/acre/year. Other than the 1
year storm for nitrogen purposes, no storm-water quantity BMPs are required.

The Engineering Department has been requesting a detail of the proposed level spreader to
insure the design meets current standards. The detail shown does not provide enough
information to determine if it can be accommodated where proposed; communication continues
between engineers for a resolution prior to the public hearing.

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Consistency with Adopted Town Plans and Policies:
Comprehensive Growth Plan: This site falls within the Secondary Residential area for
a Neighborhood Core. The project is consistent with
the Comprehensive Growth Plan.

Thoroughfare Plan: This project, as proposed, is consistent with the

Thoroughfare Plan.

Parks & Greenway Plan: This project, as proposed, is consistent with the Parks
and Greenway Plan.

Unified Development Ordinance This project, as proposed, is consistent with the

Regulations: regulations of the Unified Development Ordinance.

PLANNING COMMISSION
RECOMMENDATION:

The Planning Commission reviewed this plan at their meeting on January 12, 2011 and voted
unanimously to recommend approval of SUP-SB-10-01, Inverness subdivision with six (6)
conditions. Three of the five conditions have been addressed; the remaining two are listed on the
attached Special Use Permit.

1. A petition for annexation shall be submitted prior to first final plat recordation.

2. The design of the proposed level spreader shall be approved by the Engineering
Department prior to review by Town Council.

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 TOWN OF GARNER
SUP-SB-10-01
SPECIAL USE SUBDIVISION PERMIT
APPLICANTS Emma and James Coblentz
107 LaFOY Drive
Clayton, NC 27527
And
Susie and Omar El-Kaissi
8401 Waynesboro CT
Raleigh, NC 27615-3879
LOCATION West side of Creech Road where it intersects with Arlean Street
USE Residential Subdivision
DATE ISSUED January 18, 2011

I. COMPLETENESS OF APPLICATION
The application is complete.

II. COMPLIANCE WITH ORDINANCE REQUIREMENTS

The application complies with all applicable requirements of the Unified
Development Ordinance.

III. GRANTING THE APPLICATION

The application is granted, subject to the following conditions:
1) The applicant shall complete the development strictly in accordance with
the plans submitted to and approved by this Town Council, a copy of
which is filed in the Town Hall. Any deviations from or changes in these
plans must be pointed out specifically to the administrator in writing and
specific written approval obtained as provided in the Unified Development
Ordinance.

2) If any of the conditions affixed hereto or any part thereof shall be held
invalid or void, then this permit shall be void and of no effect.

3) All applicable permit approvals shall be obtained by the applicant.

IV. SPECIFIC TO THE PROJECT

1. A petition for annexation shall be submitted prior to first final plat recordation.

2. The design of the proposed level spreader shall be approved by the

Engineering Department prior to review by Town Council.

Cc: Stewart-Proctor Engineering, PLLC

Attn: Mike Stewart
319 Chapanoke Road, Suite 106
Raleigh, NC 27603

PAGE 23
MEMORANDUM
To: Hardin Watkins, Town Manager

From: Judy Bass, Town Clerk

Date: January 13, 2011

Subject: Board of Elections

The Board of Elections is beginning preparations for the 2011

Municipal Election. They have contacted the various government
agencies regarding the candidate filing fee and Early Voting
sites.

The Town’s current fee for candidate filing is $10.00, which has
not changed for many years. Attached to this memo, you will find
a list of filing fees for Wake County towns which was compiled by
the Board of Elections. If the Council chooses, this fee may be
modified.

During Municipal Elections, the Board of Elections will provide

Early Voting at their office on Salisbury Street in downtown
Raleigh. If the Council wishes to provide an early voting
location in the town, the municipality must provide funding for
the site. Should the Council choose to offer an early voting
location, you will need to determine the number of days and the
hours that voting is held. In the 2009 municipal election, the
Council chose to provide early voting at Pearl Street the last
week before Election Day from 3:00 P.M. to 7:00 P.M. The cost
for five days from 3:00 P.M. to 7:00 P.M. is $7,450 and five days
from 11:00 A.M. to 7:00 P.M. is $8,093.50.

I will ask the Council to: 1) decide to keep or modify the

candidate filing fee and 2) decide whether or not to provide
early voting and if so, the hours of voting.

Let me know if you have any questions.

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 Early Voting Cost Estimates for 2011 Municipal Elections

The Wake County Board of Elections will provide one early voting location at the main
office in downtown Raleigh. Additional sites and their length of operation are at the
discretion of each municipality, and all costs for additional sites must be paid for by the
municipality.

Costs listed below are conservative estimates for one optional early voting site located in
the municipality. Estimates are based on the assumption that the early voting site will be
located in a municipal tax-supported facility. All eligible Wake County voters may vote at
any early voting site.

Early Voting Period

Expense Category 5 days 5 days
11-7 and 10-1 3-7 and 10-1
Site Preparation $ 400.00 $ 400.00

Supplies & Signage $ 2,936.00 $ 2,936.00

Site Staff Training and Wages $ 3,723.00 $ 3,030.00

Site Support $ 1,034.50 $ 1,034.50

Total Cost $ 8,093.50 $ 7,400.50

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PAGE 39
 SIGN ENFORCEMENT YEAR‐TO‐DATE TOTALS

2010 ‐ Year to Date Totals
Banner 67

Business 515

Other 91

Political 122

Real Estate 283

Yard/Garage Sale 664

Total Signs Violations 1742

Total Removed 1570

Total Notices 144

PAGE 40 may have several signs that only 1 Notice was sent
A location
 Sign Enforcement 
January 2010 to December 2010

July 2010 August 2010 September 2010 October 2010 November 2010 December 2010

Banner 10 Banner 4 Banner 4 Banner 6 Banner 8 Banner 4

Business 54 Business 60 Business 45 Business 35 Business 32 Business 21

Other 1 Other 6 Other 18 Other 8 Other 4 Other 2

Political 0 Political 1 Political 10 Political 85 Political 0 Political 0

Real Estate 16 Real Estate 31 Real Estate 7 Real Estate 35 Real Estate 12 Real Estate 12

Yard/Garage Sale 25 Yard/Garage Sale 109 Yard/Garage Sale 93 Yard/Garage Sale 62 Yard/Garage Sale 45 Yard/Garage Sale 5

Total Signs  Total Signs  Total Signs  Total Signs  Total Signs  Total Signs 

Violations 106 Violations 211 Violations 177 Violations 231 Violations 101 Violations 44

Total Removed 80 Total Removed 204 Total Removed 172 Total Removed 223 Total Removed 76 Total Removed 37

Total Notices 28 Total Notices 7 Total Notices 5 Total Notices 7 Total Notices 25 Total Notices 7

January 2010 February 2010 March 2010 April 2010 May 2010 June 2010

Banner 10 Banner 2 Banner 5 Banner 5 Banner 2 Banner 7

Business 42 Business 26 Business 55 Business 58 Business 20 Business 67

Other 0 Other 2 Other 11 Other 8 Other 30 Other 1

Political 0 Political 0 Political 0 Political 25 Political 0 Political 1

Real Estate 32 Real Estate 46 Real Estate 25 Real Estate 31 Real Estate 15 Real Estate 21

Yard/Garage Sale 5 Yard/Garage Sale 8 Yard/Garage Sale 42 Yard/Garage Sale 105 Yard/Garage Sale 58 Yard/Garage Sale 107

Total Signs  Total Signs  Total Signs  Total Signs  Total Signs  Total Signs 

Violations 89 Violations 84 Violations 138 Violations 232 Violations 125 Violations 204

Total Removed 43 Total Removed 77 Total Removed 133 Total Removed 220 Total Removed 116 Total Removed 189

Total Notices 22 Total Notices 5 Total Notices 5 Total Notices 12 Total Notices 7 Total Notices 14

PAGE 41
**Several  locations may have multiple signs that only 1 Notice was sent
 Sign Violations -
January 2010 to Decemeber 2010
Enforcement Type of
Date Contact_Business Name Location Found Quantity Type of Sign Violation Action Action Date Comments
12/11/2010 Golden Corral US 70 1 Banner Prohibited Notice of Violation 13-Dec-10
12/11/2010 Family Dollar Garner Plaza 1 Banner Prohibited Notice of Violation 13-Dec-10
12/23/2010 Anfesas 205 New Fidelity Court 1 Banner Prohibited Notice of Violation 28-Dec-10
12/23/2010 Golden Corral 1504 US Hwy 70 1 Banner Prohibited Removed 23-Dec-10

Banner # of Signs 4 Notices 3 Removed 1

Enforcement Type of
Date Contact_Business Name Location Found Quantity Type of Sign Violation Action Action Date Comments
12/2 /2010 Pam's Furniture Jones Sausage Rd & US 70 1 Business Off-premise Removed 02-Dec-10
12/11/2010 NC Inspection Station US 70 1 Business Prohibited Notice of Violation 13-Dec-10
12/11/2010 Garner Wayside US 70 1 Business Prohibited Notice of Violation 13-Dec-10
12/23/2010 Liberty Tax 4456 Fayetteville Raod 1 Business Prohibited Notice of Violation 28-Dec-10 Sandwich Board
12/23/2010 Rockside Tire 4835 Fayetteville Road 1 Business Prohibited Notice of Violation 28-Dec-10
12/1 /2010 Martial Arts Hwy 70 & White Oak Road 1 Business Prohibited Removed 01-Dec-10
12/2 /2010 Sweepstakes 5th Avenue & Vandora Springs Drive 4 Business Prohibited Removed 02-Dec-10
12/4 /2010 Sweepstakes Vandora Springs Ramp 4 Business Prohibited Removed 04-Dec-10
12/4 /2010 Old DVD US 70 & White Oak 2 Business Prohibited Removed 04-Dec-10
12/11/2010 Carpet Cleaning US 70 1 Business Prohibited Removed 11-Dec-10
12/11/2010 Sprint Garner Towne Square 1 Business Prohibited Removed 11-Dec-10
12/11/2010 Carpet Cleaning Garner Towne Square 1 Business Prohibited Removed 11-Dec-10
12/11/2010 Walgreeens Timber & Aversboro 1 Business Prohibited Removed 11-Dec-10
12/20/2010 Scrapman Old Stage Road & Vandora Springs Road 1 Business Prohibited Removed 20-Dec-10

Business # of Signs 21 Notices 4 Removed 17

Enforcement Type of
Date Contact_Business Name Location Found Quantity Type of Sign Violation Action Action Date Comments
12/2 /2010 Garner Optimist 5th Avenue & Vandora Springs Drive 1 Other Prohibited Removed 02-Dec-10 Not 10' Back
12/2 /2010 St. mary Craft Show 5th Avenue & Vandora Springs 1 Other Prohibited Removed 02-Dec-10 Not 10' Back

Other # of Signs 2 Notices 0 Removed 2

Enforcement Type of
Date Contact_Business Name Location Found Quantity Type of Sign Violation Action Action Date Comments
12/1 /2010 For Sale by Owner Timber Drive & Woodscreek 1 Real Estate Off-premise Removed 01-Dec-10
12/11/2010 Acution Benson & Atchison 1 Real Estate Off-premise Removed 11-Dec-10
12/11/2010 Tryon Place US 70 1 Real Estate Prohibited Removed 11-Dec-10
12/11/2010 Renaissance Park US 70 1 Real Estate Prohibited Removed 11-Dec-10
12/11/2010 For Sale Woodland & Oakwater 1 Real Estate Prohibited Removed 11-Dec-10
12/20/2010 New Homes Vandora Springs 6 Real Estate Prohibited Removed 20-Dec-10 Utility Pole
12/21/2010 New Homes Aversboro & Zinnia Lane 1 Real Estate Prohibited Removed 21-Dec-10

Real Estate # of Signs 12 Notices 0 Removed 12

PAGE 42
 Sign Violations -
January 2010 to Decemeber 2010

Enforcement Type of
Date Contact_Business Name Location Found Quantity Type of Sign Violation Action Action Date Comments
12/11/2010 Yard Sale Fayetteville Road 1 Yard/Garage Sale Prohibited Removed 11-Dec-10
12/11/2010 Yard Sale Timber & Woodland 2 Yard/Garage Sale Prohibited Removed 11-Dec-10
12/11/2010 Yard Sale Woodland & Oakwater 1 Yard/Garage Sale Prohibited Removed 11-Dec-10
12/11/2010 Yard Sale Benson & Southerby 1 Yard/Garage Sale Prohibited Removed 11-Dec-10

Yard Sale # of Signs 5 Notices 0 Removed 5

Grand Totals # of Signs 44 # of Notices 7 # of Removed 37

PAGE 43
 TOWN OF GARNER

MEMORANDUM
To: Hardin Watkins
Town Manager

From: Lin Jones

Finance Director

Date: January 12, 2011

Subject: Financial Report as of December 31, 2010

Attached is the Statement of Revenues and Expenditures for the period July1, 2010 through
December 31, 2010.

Ad valorem tax revenues are $996,000 less than last year. This appears to be a timing
difference. Tax collections for the first week of January exceed collections for the same period
last year. Current year tax collections after the first week in January were 91.25% of taxes billed
compared to 90.93% last year.

The report indicates several departments where year to date expenditures exceeded 50% of
their annual budget. I have included an analysis, by division, of expenses that explain the
overages. The items identified as of November 30 continue to cause expenditures to exceed the
expected amounts. The items include:

1. Major one time expenditures. These include equipment, insurance premiums and
contracts
2. Additional salaries including benefit payout in the inspection department for employees
included in the Reduction in Force policy
3. Contracts from the prior year. Additional monies will be budgeted for these amounts.

If you have questions please let me know.

PAGE 44
 Town of Garner
Statement of Revenues and Expenditures
For the Period July 1, 2010 Through December 31, 2010

FOR INTERNAL USE ONLY

Over
(Under) Percentage Actual
Budget Actual Budget of Budget Prior Year
REVENUES
Ad valorem taxes 14,287,500 10,599,375 (3,688,125) 74.2% 11,595,451
Other taxes and licenses 3,867,000 1,127,172 (2,739,828) 29.1% 1,057,044
Intergovernmental revenues 2,689,560 1,565,337 (1,124,223) 58.2% 1,520,630
Permits and fees 838,500 456,638 (381,862) 54.5% 528,224
Sales and services 328,200 183,554 (144,646) 55.9% 152,418
Investment earnings 27,000 9,800 (17,200) 36.3% 18,881
Other revenues 205,121 159,338 (45,783) 77.7% 137,914
Sale of capital assets 342,500 345,000 2,500 100.7% 29,004
Proceeds from issuance of debt 380,892 324,891 (56,001) 85.3% 0
Transfers in 251,000 0 (251,000) 0.0% 0
Appropriated fund balance 35,500 0 (35,500) 0.0% 0

Total Revenues 23,252,773 14,771,105 (8,481,668) 63.5% 15,039,566

EXPENDITURES
Governing body 686,932 526,342 (160,590) 76.6% 198,062
Administration 1,433,470 852,372 (581,098) 59.5% 705,072
Finance 812,070 450,036 (362,034) 55.4% 414,484
Economic development 370,296 164,544 (205,752) 44.4% 196,668
Economic incentives 158,500 0 (158,500) 0.0% 0
Planning 640,844 315,025 (325,819) 49.2% 378,678
Inspections 744,734 400,051 (344,683) 53.7% 395,818
Engineering 504,188 330,271 (173,917) 65.5% 246,273
Information Technology 966,031 391,587 (574,444) 40.5% 334,618
Police 6,675,427 3,374,398 (3,301,029) 50.5% 3,246,188
Fire services 1,395,000 742,252 (652,748) 53.2% 649,324
Rescue services 135,285 67,643 (67,642) 50.0% 135,143
Public works 5,474,998 2,563,892 (2,911,106) 46.8% 2,946,617
Parks and recreation 1,694,968 794,817 (900,151) 46.9% 746,683
Debt service 1,213,990 740,677 (473,313) 61.0% 438,241
Transfers out 0 0 0 0.0% 0
Contingency 346,040 0 (346,040) 0.0% 0

Total expenditures 23,252,773 11,713,907 (11,538,866) 50.4% 11,031,869

Revenues over Expenditures 0 3,057,198 3,057,198 4,007,697

Highlighted Differences
Property tax collections are $996,000 less than last year. Current year collections are $944,000 and prior year collections
are $49,000 less than last year. (Collections in the first week of Janary 2011 exceeded collections in the first week of
January 2010 by $815,000. Percentage of taxes collected through the first week of January 2011 was 91.25% compared
to 90.93% in the prior year.)

Governing Body expenditures include annual dues to Triangle J and NC League of Municipalities of $25,587, one time
payments to subsidized programs of $61,925 and purchase of Rescue Squad heavy rescue truck of $324,891

Administration expenditures include one time payment for workers compensation of $236,947 and other insurance of
$188,982

Finance expenditures include one time payments for contract services of $105,658

Planning expenditures include expenses related to Garner Road Overlay of $70,907.

Inspections expenditures include payments for employees included in the Reduction in Force policy of $59,233

Engineering expenses include payments for the Highway 50 sewer line of $84,825.

Fire service expenditures represent change in funding method from prior year and expenses related to transfer of rescue
personnel

Debt Service expenditures reflects payment of rescue vehicle loan

PAGE 45
 Town of Garner
Analysis of Budget to Actual Expenditures
July 1, 2010 through December 31, 2010

Carry Over Adjusted Items Identified Budget After Items Identified Expenditures Percentage
Budget Purchase Orders Budget In Budget Identified Items Expended to Date In Expenditures After Identified Item Expended
Town Council 943,027 5,750 948,777 481,576
Purchase of Rescue Truck (324,891) (324,891)
Subsidized Programs (61,925) (61,925)
NC League Dues (15,914) (15,914)
Triangle J Dues (9,673) (9,673)
Contingency (346,040) (346,130)

596,987 5,750 602,647 (412,403) 190,244 481,576 (412,403) 69,173 36.36%

Attorney 89,945 89,945 89,945 44,766 44,766 49.77%

Total Town Council 686,932 5,750 692,592 (412,403) 280,189 526,342 (412,403) 113,939 40.67%

Town Manager 557,364 557,364 382,831

Insurance & Bonds (not paid) (181,750) (188,982)
Reallocate Temporary Salary 6,620

557,364 - 557,364 (175,130) 382,234 382,831 (188,982) 193,849 50.71%

Town Clerk 173,000 173,000 76,265

Reallocate Temporary Salary (6,620)

173,000 - 173,000 (6,620) 166,380 76,265 - 76,265 45.84%

Personnel 694,631 6,700 701,331 389,246

Workers Compensation Insurance (251,000) (236,947)

694,631 6,700 701,331 (251,000) 450,331 389,246 (236,947) 152,299 33.82%

Safety 8,475 8,475 8,475 4,030 4,030 47.55%

Total Town Manager 1,433,470 6,700 1,440,170 (426,130) 1,014,040 852,372 (425,929) 426,443 42.05%

PAGE 46
 Town of Garner
Analysis of Budget to Actual Expenditures
July 1, 2010 through December 31, 2010

Carry Over Adjusted Items Identified Budget After Items Identified Expenditures Percentage
Budget Purchase Orders Budget In Budget Identified Items Expended to Date In Expenditures After Identified Item Expended
Finance Administration 561,204 2,520 563,724 321,136
Equipment (2,520) (2,520)
Professional Services
Software Maintenance Agreement (36,958) (36,958)
Debt Capacity Study (25,000) (25,000)
Audit Services (30,000) (22,500)
Contract Service Tax Collection (31,000) (21,200)

561,204 2,520 563,724 (125,478) 438,246 321,136 (108,178) 212,958 48.59%

Purchasing 250,866 250,866 250,866 128,900 128,900 51.38%

Total Finance 812,070 2,520 814,590 (125,478) 689,112 450,036 (108,178) 341,858 49.61%

Total Economic Development 370,296 15,002 385,298 385,298 164,544 164,544 42.71%

Planning Administration 282,733 88,594 371,327 371,327 112,341 112,341 30.25%

Land Use Permits 175,462 4,200 179,662 179,662 88,894 88,894 49.48%

Community Planning 182,649 182,649 113,790

Garner Road Overlay (70,907) (70,907)

182,649 - 182,649 (70,907) 111,742 113,790 (70,907) 42,883 38.38%

Total Planning 640,844 92,794 733,638 (70,907) 662,731 315,025 (70,907) 244,118 36.84%

Inspections 744,734 744,734 400,051

Salary - Employee #1 (24,482) (24,482)
Salary - Employee #2 (27,440) (27,440)
Benefits - Employee #1 (3,447) (3,447)
Benefits - Employee #2 (3,864) (3,864)

Total Inspections 744,734 - 744,734 (59,233) 685,501 400,051 (59,233) 340,818 49.72%

Engineering 504,188 123,862 628,050 330,271

Hwy 50 Sewer Line (84,825) (84,825)

Total Engineering 504,188 123,862 628,050 (84,825) 543,225 330,271 (84,825) 245,446 45.18%

Information Technology 966,031 45,922 1,011,953 391,587

Equipment (153,500) (55,146)

Total Information Technology 966,031 45,922 1,011,953 (153,500) 858,453 391,587 (55,146) 336,441 39.19%

PAGE 47
 Town of Garner
Analysis of Budget to Actual Expenditures
July 1, 2010 through December 31, 2010

Carry Over Adjusted Items Identified Budget After Items Identified Expenditures Percentage
Budget Purchase Orders Budget In Budget Identified Items Expended to Date In Expenditures After Identified Item Expended
Police Administration 1,623,396 6,154 1,629,550 828,427
Outside Employment Self supporting (148,000) (77,416)
Police Attorney - Reflect 6 months payment (6,000)

1,623,396 6,154 1,629,550 (148,000) 1,481,550 828,427 (83,416) 745,011 50.29%

School Crossing Guards 38,426 38,426 38,426 13,529 13,529 35.21%

Investigations 861,646 861,646 456,370

861,646 - 861,646 - 861,646 456,370 - 456,370 52.96%

Operations 4,151,959 4,653 4,156,612 2,076,072

Raleigh Dispatch fees paid 6 months (47,810)
Software Maintenance Fee (13,475) (13,475)

4,151,959 4,653 4,156,612 (13,475) 4,143,137 2,076,072 (61,285) 2,014,787 48.63%

Total Police 6,675,427 10,807 6,686,234 (161,475) 6,524,759 3,374,398 (144,701) 3,229,697 49.50%

Public Works Admin 392,111 392,111 198,848

Travel - all conferences attended (2,355) (2,360)

392,111 - 392,111 (2,355) 389,756 198,848 (2,360) 196,488 50.41%

Street Maintenance 1,041,494 54,846 1,096,340 450,672

1,041,494 54,846 1,096,340 - 1,096,340 450,672 - 450,672 41.11%

Powell Bill 530,784 6,895 537,679 281,885

530,784 6,895 537,679 - 537,679 281,885 - 281,885 52.43%

Snow Removal 3,925 3,925 3,925 1,101 1,101 28.05%

PAGE 48
 Town of Garner
Analysis of Budget to Actual Expenditures
July 1, 2010 through December 31, 2010

Carry Over Adjusted Items Identified Budget After Items Identified Expenditures Percentage
Budget Purchase Orders Budget In Budget Identified Items Expended to Date In Expenditures After Identified Item Expended
Public Grounds 954,557 5,000 959,557 455,933
Equipment (26,000) (19,553)

954,557 5,000 959,557 (26,000) 933,557 455,933 (19,553) 436,380 46.74%

Solid Waste 1,651,065 1,651,065 1,651,065 695,214 695,214 42.11%

Public Facility 579,514 70,386 649,900 314,263

HVAC Renovation (40,000)
Roof Repairs (20,085) (20,085)

579,514 70,386 649,900 720,286 1,370,186 314,263 (20,085) 294,178 21.47%

Fleet Maintenance 321,548 321,548 165,976

321,548 - 321,548 - 321,548 165,976 - 165,976 51.62%

Total Public Works 5,474,998 137,127 5,612,125 691,931 6,304,056 2,563,892 (41,998) 2,521,894 40.00%

Parks & Recreation Administration 192,569 15,603 208,172 94,396

NGMS Landscaping (10,628)

192,569 15,603 208,172 (10,628) 197,544 94,396 - 94,396 47.78%

Celebration & Events 409,877 1,300 411,177 167,133

Equipment not purchased (10,800)

409,877 1,300 411,177 (10,800) 400,377 167,133 - 167,133 41.74%

Marketing 80,238 1,435 81,673 (21,600) 60,073 32,625 32,625 54.31%

Sports and Fitness 665,881 2,265 668,146 339,799

665,881 2,265 668,146 - 668,146 339,799 - 339,799 50.86%

PAGE 49
 Town of Garner
Analysis of Budget to Actual Expenditures
July 1, 2010 through December 31, 2010

Carry Over Adjusted Items Identified Budget After Items Identified Expenditures Percentage
Budget Purchase Orders Budget In Budget Identified Items Expended to Date In Expenditures After Identified Item Expended
Outdoor Adventure 181,723 181,723 73,317

181,723 - 181,723 - 181,723 73,317 - 73,317 40.35%

Program Partners 164,680 164,680 - 164,680 87,547 87,547 53.16%

Total Parks and Recreation 1,694,968 20,603 1,715,571 (43,028) 1,672,543 794,817 - 794,817 47.52%

Economic Incentives 158,500 158,500 158,500 - 0.00%

Fire Services 1,395,000 1,395,000 1,395,000 742,252 742,252 53.21%

Rescue Services 135,285 135,285 135,285 67,643 67,643 50.00%

Debt Service 1,213,990 1,213,990 1,213,990 740,677 740,677 61.01%

Contingency 346,040 346,040 346,040 - - 0.00%

Total All Departments 23,252,773 461,087 23,713,770 (845,048) 22,868,722 11,713,907 (1,403,320) 10,310,587 45.09%

PAGE 50
 TOWN OF GARNER
PLANNING COMMISSION
SUMMARY
Due to inclement weather meeting was re-scheduled from Monday, January 10, 2011
Wednesday, January 12, 2011

1. Special Use Subdivision Request:

SUP-SB-10-01, Inverness – James Coblentz is requesting special use subdivision
plan approval for a 44 lot residential subdivision. The site is located on Creech
Road and can be further identified as Wake County PIN 1711 76 4692. The
following conditions apply to this project:

1. A petition for annexation shall be submitted prior to first final plat recordation.

2. The landscape plan shall be modified prior to review by Town Council to

eliminate the street tree within the sight distance triangle at the intersection with
Creech Road.

3. A detail of the proposed level spreader shall be provided on the site plan prior
to review by Town Council.

4. The site plan shall be modified to reflect the required turnaround provision for
emergency vehicles as required by Fire Code.

5. Home Owner Association documents shall address maintenance of

hammerhead or cul-de-sac if temporary paving is proposed.

6. The plans shall be modified to reflect changes required by NCDOT prior to

review by Town Council.

ACTION: Commission recommended approval of Special Use Subdivision

request SUP-SB-10-01, Inverness with five (5) conditions as presented by the Staff by
a unanimous vote (6-0).

2. UDO Text Amendment Request:

UDO-11-01, Article 7.5 Sign Regulations – The Town of Garner Planning
Department is requesting a text amendment to the Town of Garner Unified
Development Ordinance regarding a proposed change to the temporary sign
regulations regarding construction identification signs and off-premise subdivision
signs. The amendment would allow for renewal options available for each type of
sign and set limits on the amount of time they may be posted.

ACTION: Commission unanimously recommended continuation of UDO Text

Amendment UDO-11-01, Article 7.5 Sign Regulations until the February Planning
Commission meeting allowing Staff for further clarification of the enforcement language
with the Town Attorney.

PAGE 51
3. Reports from the Director:
Mr. Bass reported that at the January 3, 2011 Town Council meeting the following
projects were approved as recommended by the Commission:
• General Use Rezoning, Z-10-01 unanimously approved
• Conditional Use Rezoning and Conditional Use Site Plan, CUD-Z-10-02 and
CUP-SP-10-04-125 Timber Drive

Mr. Bass reported that a small subdivision along with the aforementioned UDO Text
Amendment will be on the Agenda for the February meeting.

4. Reports from the Commission:

Ms. Barat thanked Staff for the quick response regarding the signage at the NC
Inspection Station.

Ms. Hutchison inquired as to any further information on the ‘Red Route’ by the
Triangle Transit Authority. Mr. Bass stated that there is a meeting at the end of
January he will then be able to update the Commission at the February meeting.

Adjournment
Having no further matters to discuss, the meeting was adjourned at 7:36 p.m.

PAGE 52