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The word communication is derived from the latin word “ communis” meaning common. thus
communication stands for sharing ideas, information or an attitude in common
DEFINATION
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informed by various individual and all this can be achieved through communication
only.
2. SMOOTH WORKING OF AN ENTERPRISE
Communication makes possible the smooth and unrestricted running of the enterprise.
All the organizational interactions depend upon communication. if the persons engaged
in performing the various tasks understand it exactly in the same sense in which they are
required to perform, It can help in smooth running or an interprise.It is only the process
of communication which makes cooperative action possible.
3. BASIS OF DECISION MAKING
Communication is the basic requirement for making decisions. In its absence it may not
be possible for the top management to take any decision. information must be received
before any meaningful decision can be made. again to implement the decision
effectively it becomes necessary to have a good communication system.
4. ENHANCING MANAGERIAL EFFICIENCY
Communication is essential for quick and systematic performance or managerial
functions. The management conveys through communication only the goals and targets,
issues, instructions, allocate jobs and responsibilities and looks after the performance or
subordinates.
5. PROMOTION OF CO-OPERATION AND INDUSTRIAL PEACE
Better and economic production is the aim of prudent management. it can be possible
only when there is industrial harmony between management and workers. The two
way communication permotes co-operation and mutual understanding between the
parties.
The downward communication helps the management to tell the subordinates what
management actually expects of them. The upwards communication helps the worker in
putting up their grievances, suggestions and the actions before management which
ultimately helps in achieving co operation of employees.
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THE COMMUNICATION PROCESS
Communication may be defined as a process concerning exchange of facts or ideas between persons
holding different POSITIONS in an organization to achieve mutual harmony. the communicationprocess
is dynamic in nature rather than a static phenomenon.Communication process as such must be
considered a continous and dynamic interaction,both affecting and being affected by many variables.
Fields of experiences
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5. RECEIVER – receiver is the person who receives the message or for whom the message is
meant for. It is the receiver who tries to understand the message in the best possible manner in
achieving the desired objectives.
6. DECODING- the person who receives the message or symbol from the communicator tries
to convert the same in such a way or that he may extract its meaning to his complete
understanding.
7. FEEDBACK-feedback is the process of ensuring that the receiver has received the message
and understood in the same sense as sender meant it.
CLASSIFICATION OF COMMUNICATION
DOWNWARD COMMUNICATION:-
It is that communication that flow from top to bottom that is from a superior to subordinate or
from the manager to the assistant manager. Downward communication refers to defectiveness,
and other messages that originate with officials at the top of the organization and are transmitted
down through the hierarchy to reach the lowest ranking worker in the chain. Orders, policies,
procedures, circulars, bulletins, manuals, handbooks, employee magazines are most widely used
for downward communication. Process of delegation itself is a form of downward
communication.
UPWARD COMMUNICATION
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Upward communication is that which passes from the subordinate to the superior. The
importance of the upward communication stems up from the fact that it reveals the degree to
which ideas passes down are accepted. In addition it stimulates employees to participate in the
operation of their department or unit, encourages them to defend the decisions and support the
policies co-operatively developed with the management. The opportunity for the upward
communication also encourages employees to contribute valuable ideas for improving
departmental efficiencies.
It is one which takes place directly between two equals or two subordinates of the same superior.
This is a side way communication between people of the same level in managerial hierarchy. It is
one of the best methods of co-ordination between equals. This type of communication can be
made by written reports, face to face contacts and through telephones etc.
DIAGNOAL COMMUNICATION
It occurs between individuals or departments that are not on the same level of the hierarchy.
2. WRITTEN
3. GESTURAL
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It is used as supplementary method of verbal communication. Some of non verbal
communication includes gesture, body language or posture; facial expression and eye contact,
object communication such as clothing, hairstyles, architecture, symbols infographics, and tone
of voice as well as through an aggregate of the above. Non-verbal communication is also called
silent language and plays a key role in human day to day life from employment relations to
romantic engagements.
In today’s complex structure health care organizations the effective two way communication has
an important role in improving patient care services. Communication process is a prerequisite in
defining and assessing patient’s problems, in caring out plan of care, and in documenting actions.
Communication can play an important role in the managerial functions of nursing administrator
like planning, decision making, organizing, directing and controlling
In health care institution the need for effective communication has been intensified by growth in
technology, advance in science, socio culture events, the employment of many different
professionals and technical work group, the pressure to render patient care services to all
consumers at a responsible price.
ORGANIZTIONAL APPROACH
In dynamic nursing services organization the decision making process consists of many
interrelated message between superior and subordinate. These exchanges contribute to final
decision on particular subject. Also communication process can facilitate interdependency of one
unit on another resulting in mutual understanding, coordination and cooperation for the
attainment of the objectives. Effective communication between nursing services unit and
department can produce a coherent, dynamic organization for improving nursing and other
patient care services.
INTERPERSONAL APPROACH
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The interpersonal theory is applied in communication. in the health care organization there are
various professional in technical groups with different interests,goals,attitudes,abilities and
experts. Administrative and departmental heads are challenged to used techniques that keep
status and power difference between groups to minimum and they also have to keep channels
open and unrestricted between individuals and groups
BARRIERS TO COMMUNICATION
There are many barriers that tend to distort messages that pass between sender and receiver.
These barriers often cause breakdown and misunderstanding in communication leading to many
managerial problems. Major barriers are:-
4. Lack of interest: - one of the most fundamental obstacles to communication has been
stated to be the lack of attention to the interest of the people with whom management
wants to communicate. Management listens more attentively to communication that is
geared to their interests and their basic needs.
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5. Barriers due to status relationship:- one of the important barrier in the effective
communication arises due to stats relationship in organization. status arises on account
of position in the hierarchy, job title, salary or the special privileges. this status
relationship places persons in superior and subordinate positions. the subordinates often
omits or withholds information which is not pleasant to the boss. no subordinate likes to
reveal his mistakes to his superior. This creates distortion in communication.
6. Barriers due to emotional attitudes: - emotional attitude of the sender and the receiver
can affect the communication. a person is likely to send the message in different ways
depending on his own emotional attitudes at the time the message is received.
2. Communicator should use simple and meaningful language which the receiver can easily
understand.
4. A good deal of status and position can be eliminated by a feeling of mutual trust and
confidence between superior and subordinate. Both parties should try to understand each other’s
point of view.
5. Undue emphasis should not be laid on written word in communication. In no case written
words should be considered as a substitute to face to face
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Leaders communicate in the following ways: telling.selling.participating, deligating.listening and
giving and receiving feedback above figure portrays the relationship between how leaders
communicate and the OHIO STATE LEADERSHIP model. This model represents how leader
behave towards follower, leaders behave by communicating to (one way communication) and
with (two way communication), followers.
Hersey and Blanchard (1977) used situational leadership theory to specify and explain the active
verbs for each leader behavior style
“It is referred to as telling because this style is characterized by one way communication in
which the leader defines the roles of followers and tells them what ,how, when and where to do
various tasks.
“it is referred to as selling because with this style most of the direction is still provided by the
leader. he or she attempts through two way communication and socioemotional support to get the
followers psychologically to buy into decision that have to be made
“it is called participating because with this style, leader and followers now share in decision
making through two way communication and much facilitating behavior from the leader since
the followers have the ability and knowledge to accomplish the task”
“It is labeled delegating because the style involves letting followers run their own show through
delegation and journal supervision since the followers are high in both tasks and psychological
maturity.
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CONFIDENTIALITY is an ethical principle associated with several professions (e.g.,
medicine, law). In ethics, and (in some places) in law and alternative forms of legal resolution
such as mediation, some types of communication between a person and one of these
professionals are "privileged" and may not be discussed or divulged to third parties.
Confidentiality has also been defined by the International Organization for Standardization (ISO)
in ISO-17799 as "ensuring that information is accessible only to those authorized to have access"
and is one of the cornerstones of information security. Confidentiality is one of the design goals
for many cryptosystems, made possible in practice by the techniques of modern cryptography.
CRYPTOGRAPHY (or cryptology; from Greek, "hidden, secret"; and graphein, "writing",
"study", respectively is the practice and study of techniques for secure communication in the
presence of third parties (called adversaries. More generally, it is about constructing and
analyzing protocols that overcome the influence of adversaries and which are related to various
aspects in information security such as data confidentiality, data integrity, and authentication
In this meaning, the term CRYPTOSYSTEM is used as shorthand for "cryptographic system". A
cryptographic system is any computer system that involves cryptography. Such systems include
for instance, a system for secure electronic mail which might include methods for digital
signatures, cryptographic hash functions, key management techniques, and so on. Cryptographic
systems are made up of cryptographic primitives, and are usually rather complex. Because of
this, breaking a cryptosystem is not restricted to breaking the underlying cryptographic
algorithms - usually it is far easier to break the system as a whole, eg, through the not uncommon
misconceptions of users in respect to the cryptosystem.
CONCLUSION
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BIBLIOGRAPHY:-
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