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Fixed Assets (http://www.sapexpert.co.uk/tag/asset) is an important part of the accounting. It is usually one of the areas that are
implemented in SAP, and often it goes in the same phase as all other Core Finance components: General Ledger, Accounts Payable,
Accounts Receivable.
You often need to transfer data from the old (legacy) system to SAP. This process is called “migration”. There are some speci cs in
migration of Fixed Assets data. Let’s look into the steps that you need to make and discuss them in details.
There is a special type of reconciliation accounts in SAP General Ledger: Assets. You assign this type of reconciliation account to the GL
accounts speci cally created to hold Assets acquisition costs and accumulated depreciation.
The link via reconciliation account ensures that each transaction with Fixed Assets in your SAP system automatically posts in General
Ledger. You don’t need to post the same amount twice in General Ledger and Fixed Assets subledger. It also ensures that you cannot
post any amount directly to the GL account linked with the Fixed Assets module.
However, you need to break this link between the ledgers during the migration. Technically speaking, you migrate GL account balances
and Fixed Assets values separately.
To do so, change the account type from “Assets” to empty in transaction code OAMK, which you can also nd in IMG: Financial
Accounting -> Asset Accounting -> Preparing for Production Startup -> Production Startup -> Set or Reset Reconciliation Accounts.
Before migrating data for Fixed Assets in SAP, you need to tell the system what you migrate and what to do with migration data. Most
important parameters for the migration are migration date and last closed period in the legacy system.
Last posted period will tell SAP that it needs to calculate depreciation and post it in the Fixed Assets module for the next posting period.
For example, if your go-live date is the 1st of January 2017, then last posted period is 12 / 2016.
Migration date is the date when SAP processes the migration transactions. It can either be the last day of the previous period, or the rst
day of the new period. Please note that if there are differences in depreciation amount posted during the migration and calculated by SAP,
they will be posted in the next period after the migration. In the example above, if your migration date is 01.01.2017, adjustment posting
will be planned to P2/2017. If you migration date is 31.12.2016, then adjustment will be posted in P1/2017.
You can nd both of the transactions for date-related migration parameters in IMG: Asset Accounting -> Asset Data Transfer ->
Parameters for Data Transfer -> Date Speci cations.
(http://www.sapexpert.co.uk/wp-content/uploads/2016/08/Asset-transfer-date.png)
Asset transfer date
There are a number of other parameters that you can set up for asset migration. They are relevant to amounts that you migrate. For
example, you can ask SAP to recalculate the depreciation amount in the past years, or recalculate the insurance value. All these
parameters are listed in the Options section of IMG next to the section I mentioned just above.
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6/2/2019 7 Steps for SAP Fixed Assets Migration in SAP | SAP Expert
(http://www.sapexpert.co.uk/wp-content/uploads/2016/08/Asset-transfer-
options.png)
Asset transfer options
3. Prepare the migration tool
There are two tools available for Fixed Assets migration in SAP: using Microsoft Excel integrated tool, and using the generic migration
transaction for Fixed Assets.
Although Excel tool is available and listed in IMG node Financial Accounting -> Asset Accounting -> Asset Data Transfer, I have never
seen it working. The most common case is migration of Fixed Assets using the generic “manual” tool.
AS91 / AS92 / AS93 allow you to migrate individual xed assets. These 3 transactions are for Creation, Editing and Display of the
migration data.
AS81 / AS82 / AS83 / AS84 allow you to migrate group assets. These 4 transactions are for Creation, Editing and Display of the
migration data, and for creation of the group asset sub-numbers.
There are two distinct ways for migration of assets capitalized in the current and in the previous scal years. Of course, this note is only
relevant if you migrate mid-year. The difference is that you only migrate values for acquisition costs and accumulated depreciation for
previous years’ assets. All transactions in the current year should be posted as individual transactions in the relevant section of the entry
transaction.
The Current year’s Fixed Assets will only have the Transactions section lled in, and that section will include the acquisition and
accumulated depreciation transactions too.
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The table below summarizes the section within transaction AS91 that you need to use to enter parts of the xed assets migration data.
You should familiarise yourself with transactions AS91/AS81 before creating the migration tools for your project. When you know each
part of AS91 / AS81, you can create LSMWs for transactions AS91 and AS81 (if necessary).
You import data from the legacy system into Excel or any other data management application. It is very likely that the structure of the
data will not be exactly the same as you expect it to be imported into LSMWs prepared on the previous step. That is why you will need to
manipulate the data, sometimes enhancing it.
You may even need to build your own applications to manipulate the source data. For example, you can use application development
environment on a Cloud Virtual Desktop (https://www.clouddesktoponline.com/) like how SAP does it
(https://blogs.sap.com/2015/11/25/how-sap-runs-client-virtualization-for-development/). Add O ce 365 applications with full support
from O365CloudExperts (http://www.o365cloudexperts.com/).
Do not forget to document each of your manipulation for audit trail purposes.
5. Import data
Once your import tool and source data are ready, you can input data in SAP. LSMWs using transactions AS91 and AS81 (if necessary) will
create asset master records with legacy values.
Of course, it is a good idea to dry run the migration in your test system to eliminate the possible hiccups and prepare the solution for
known problems beforehand.
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Your GL account balances should be migrated separately using any of the available tools, for example LSMW for transaction FB01.
If you look back at the very beginning of this article, you remember that Fixed Assets and General Ledger accounts were detached during
the migration. Now, when the migration is over, you reconcile the ledgers.
To check the balance of GL account, you can run the transaction FS10N or FAGLB03 depending on the version of your SAP system.
To check the balance of your Fixed Assets, you can use many reports in the Information System section of the Fixed Assets menu. For
example, there is transaction S_ALR_87011964 – Asset Balances by Asset class. Each Asset Class only has one GL account for
acquisition costs and depreciation, meaning that transaction will provide you with information for reconciliation.
I values do not match you can edit migrated Fixed Assets data in SAP using transactions AS92 / AS82.
Once the balances on GL accounts and Fixed Assets ledgers are reconciled, you put the link between the ledgers back. Use transaction
OAMK for that. Change reconciliation account type to “Assets” for the GL accounts you use.
These seven steps will complete your migration cycle for Fixed Assets.
If there are any questions you have about the Fixed Assets or any other SAP module, why not ask them (http://www.sapexpert.co.uk/you-
need-our-help) to SAP Expert?
tips (https://www.sapexpert.co.uk/tag/tips/)
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40 Comments
https://www.sapexpert.co.uk/7-steps-for-sap-fixed-assets-migration-in-sap/ 8/21
6/2/2019 7 Steps for SAP Fixed Assets Migration in SAP | SAP Expert
Kind regard!
My question is, how I can open capitalization values ld? I only can ll the depreciation acumulated values.
Thanks a lot!
https://www.sapexpert.co.uk/7-steps-for-sap-fixed-assets-migration-in-sap/ 10/21
6/2/2019 7 Steps for SAP Fixed Assets Migration in SAP | SAP Expert
Hello,
I don’t have any speci c guides for that. From my point of view, there are 2 steps: migration of values to the internal order
like normal GL, and then mass8-settlement of IOs to AUCs (KO8G).
https://www.sapexpert.co.uk/7-steps-for-sap-fixed-assets-migration-in-sap/ 11/21
6/2/2019 7 Steps for SAP Fixed Assets Migration in SAP | SAP Expert
Thanks.
https://www.sapexpert.co.uk/7-steps-for-sap-fixed-assets-migration-in-sap/ 12/21
6/2/2019 7 Steps for SAP Fixed Assets Migration in SAP | SAP Expert
1. You recommend “separate LSMWs for previous and current year assets, because they need to have different elds and even
screens populated. Current year assets load their values through transactions”. Could you explain “load their values through
transactions”? Do you mean loading the acquisition values through transactions? e.g. by invoicing creation against a vendor? But
AS91 already has a eld for acquisition value for new assets.
2. Our company acquired another company on June 23, 2017. SAP went live with the new company on Nov 1. Between June 23
and Nov 1, we used Excel to keep track of the nancials. Our nance has already posted GL balances for assets from June 23 to
Oct in production, e.g. acquisition value, accum depreciation, depreciation expense etc. Can we load the assets from Nov 1 and run
https://www.sapexpert.co.uk/7-steps-for-sap-fixed-assets-migration-in-sap/ 13/21
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depreciation from Nov 1? In this way, the asset subledger will be blank from June to Oct, but there are values for the GL. Will this
cause any reconciliation issues?
Thanks so much for your reply! It de nitely helps! Please bear with me as I need some clari cations.
1. On my screen for AS91, the button for transactions is greyed out, so I cannot enter anything. Do you know why?
2. If I migrate the asset sub-ledger only from Nov 1, how can the the assets and GL balances reconcile at the year
end? Do I need to do something to reconcile?
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6/2/2019 7 Steps for SAP Fixed Assets Migration in SAP | SAP Expert
I have requirement to load legacy Asset master to SAP with legacy number range.
After the Legacy Asset conversion the Asset number range has to be made to Internal number range(SAP internal number range),
please guide the process
Thanks so much for this post. It the most helpful! I really need your help.
My migration date is 30.06.2016 (middle of the year) and 06, 2016 is the last posted period. Our scal year is Jan-Dec. I have done
AS91 for Previous Year Asset with the Acquisition value, Accumulated Depreciation (31.12.2015) and Ordinary Posted Depreciation
(for Jan – Jun 2016). After upload i compared the Asset Balances in SAP with Asset Listing Legacy it have many differences. For
your info, the calculation of depreciation in SAP is daily basis. In legacy system they used monthly basis. For current year asset i
do F-90.
So, the difference i do either ABAA or ABZU, but it still not solve my problem, still have difference.
My questions:
1. Are my steps is correct?
2. How exactly action should i take to make sure the legacy gure is tally with SAP
3. For current year asset (2016 onward) , what should i do to cater the depreciation Jan-June?
Regards,
Zarina
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6/2/2019 7 Steps for SAP Fixed Assets Migration in SAP | SAP Expert
If I understand correctly, SAP should post any difference in legacy / automatically calculated depreciation in the rst
available period, this 07.2016.
You can also change the migration date from 30.06 to 01.07 and check if it makes any difference, especially as you have
daily depreciation.
Thank you so much for this post. It the most helpful! I have a couple of questions.
My transfer date is 31.12.2017. I used AS91 with value of APC and Acc Depreciation as at 31.12.2017 according to user’s Audit
Figure. After i uploaded, i have checked AW01N year 2017 and also Asset Balances as at 31.12.2017 system give error *asset has
no value FY in 2017* in AW01N and *No Data was selected* in AB
My questions:
1. Did i miss any con g?
2. Why my asset report is no value?
3. I should execute the Asset Balance and share with the user and reconcile with the Asset Listing given by user. Can you suggest
which report should i execute in order to do the reconciliation.
Many thanks.
Regards,
Zarina
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6/2/2019 7 Steps for SAP Fixed Assets Migration in SAP | SAP Expert
My scal year is July to June. I am currently uploading Legacy data for the current year as under:-
My takeover date: 30th Nov 2018
My capitalization date: 1st Aug 2018
As per your post, I have to use AS91 (Transactions) Menu to enter my Acquisition Value for the current year. What Transaction
Type should I select in Transactions Menu.
Thanks / Luqman
The Best SAP Article in 2018 | SAP Expert (https://www.sapexpert.co.uk/the-best-sap-article-in-2018/) on January 7, 2019
[…] 7 Steps for SAP Fixed Assets Migration (published in 2016) […]
We have migrated asset data some company on 30.09.2017 and 31.10.17 successfully and run deprecation 31.03.2018, but while
run deprecation 30.04.2018 migrated asset show directly 6 & 7 period and after migrated asset show properly like 1 to 12
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