PO Vendor Flags

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 Created by Summer Wang, last modified on Nov 24, 2017
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Purpose
This is to explain the standard behavior and trouble shooting hint of the PO Vendor Flags.

Overview
In this article you will understand standard behavior and trouble shooting hint of the PO Vendor Flags.

Standard Behavior
1    Create Scenario
All the
Vendor Case1 - Adding a new item While adding a new item, vendor flags should be inherited from vendor
Assigned + vendor master based on vendor and purchasing organization flags in
Default combination UI are
purchase Case2 - Modifying vendor flags On manipulating the vendor flags manually, user entered flags editable
organization for existing items should be retained(Only first time flags are inherited from vendor
master, after manual changes of flags by user, it will never be  
overwritten by vendor master )
 

 

Vendor changed Case1 - For existing items
after adding item
Case2 - For newly added item
Vendor assigned Case1 - Flags are changed manually by user
after adding item for any item before adding vendor
Case2 - Flags are not modified by user for
any item before adding vendor
Vendor flags should not be overwritten with the
change of vendor
While adding a new item, vendor flags should be
inherited from Vendor master based on vendor
and purchasing organization combination  
After adding vendor the flags should not be
overwritten by vendor master for existing items
After adding a vendor - While adding a new
item, vendor flags should be inherited from
Vendor master based on vendor and purchasing
organization combination
While adding a new item, vendor flags should be
inherited from Vendor master based on vendor
and purchasing organization combination
On manipulating the vendor flags manually, user
entered flags should be retained(Only first time
flags are inherited from vendor master, after
manual changes of flags by user, it will never be
overwritten by vendor master )
 
 Change of Case1 - Adding a new item
Purchasing
Organization before
adding item Case2 - Modifying vendor flags for existing
items
Change of Case1 - For existing items
Purchasing
  Organization after Case2 - For newly added item
adding item
 
For Services and Case 1 - IF the vendor flags -  Goods Receipt /
Limits in Extended Confirmation of Performance of Service Flag
Classic Scenario &  Invoice Expected Flag  are
checked  and  Confirmation-Based Invoice
Verification Flag is unchecked ((Manually or
Vendor Master)
Case 2 - IF the vendor flag -  Invoice Expected
Flag is checked,  Goods Receipt /
Confirmation of Performance of Service Flag
is unchecked  and  Confirmation-Based
Invoice Verification Flag is unchecked
((Manually or Vendor Master)
Case 3 - IF the vendor flag -  Goods Receipt /
Confirmation of Performance of Service Flag
is checked  and  Confirmation-Based Invoice
Verification Flag is unchecked ((Manually or
Vendor Master)
While adding a new item, vendor flags should be  
inherited from Vendor master based on vendor
and purchasing organization combination  
On manipulating the vendor flags manually, user
entered flags should be retained(Only first time
flags are inherited from vendor master, after
manual changes of flags by user, it will never be  
overwritten by vendor master )
Vendor flags should not be  overwritten with the
 
change of Purchasing Organization
While adding a new item, vendor flags should be
inherited from Vendor master based on vendor
and purchasing organization combination
If  Goods Receipt / Confirmation of Performance
of Service Flag and Invoice Expected Flag are
checked  and  Confirmation-Based Invoice  
Verification Flag is unchecked then
the  Confirmation-Based Invoice Verification Flag  
should be set manually  
Confirmation-Based Invoice Verification Flag
and  Goods Receipt / Confirmation of  
Performance of Service Flag need not be set
 
Then  Invoice Expected Flag and  Confirmation-  
Based Invoice Verification Flag can be set
manually
  
2    Change Version
If follow on Case1 - Modifying vendor flags for existing Manipulation of Vendor flags should be possible
document does not items for existing items
exist Case2 - For newly added item While adding a new item, vendor flags should be
inherited from Vendor master based on vendor
and purchasing organization combination
If follow on Case 1 : If only Confirmation exists   then Goods Receipt / Confirmation of
document exists Performance of Service Flag should be non-
editable but Invoice Expected Flag and
Confirmation-Based Invoice Verification
Flag  should be editable
Case 2 : If Invoice exists   then Invoice Expected Flag and Confirmation-
Based Invoice Verification Flag should be non-
editable
Case2 - If try to modify Confirmation-Based Confirmation-Based Invoice Verification Flag
Invoice Verification Flag  when Invoice should be non-editable
already exists
Case3 - If Confirmation-Based Invoice Changes to Confirmation-Based Invoice
Verification Flag is modified and only Verification Flag should be allowed
Confirmation exists
Case4 - If confirmation or invoice exists, Modification of Shipping Notification Flag ,
changes to Purchase Order Response  Flag Purchase Order Response  Flag should not be
and Shipping Notification Flag allowed
Case 5 : If only Confirmation exists   For Extended Classic PO, although IR and GR
based IR are editable, the system will not allow
to uncheck these flags.

 
 

3   Impact of Document Data on Vendor Flags

Conditional Flow Purchase Shipping Goods Receipt Invoice Confirmation- Evaluated

Order Notification / Expected Based Invoice Receipt
Response Flag Flag Confirmation Flag Verification Settlement
of Flag Flag
Performance
 of Service
Flag

Evaluated Receipt Depends on Depends on Checked Checked Checked Checked

Settlement  Flag Manual/Vendor Manual/Vendor
Checked(Manually or Master Master
Vendor Master)

Goods Receipt / Depends on Depends on Unchecked Unchecked Unchecked Unchecked

Confirmation of Manual/Vendor Manual/Vendor
Performance of Service Master Master
Flag, Invoice Expected
Flag is
unchecked(Manually
or Vendor Master)

Procurement card Depends on Depends on Unchecked Unchecked Unchecked Unchecked

Exists Manual/Vendor Manual/Vendor
Master Master

Commonly asked question

1, Gr_based IV is removed if either GR and IV flag are off. This is standard behavior because of the the definition.
2, If ECC flags are not set as editable in the customizing, the flags are not transferred , this is standard behavior of
MM BAPI.

Function and programs

Follow on document flags determination
Include LBBP_PDBUPF2D / fill_ecom reads the flags from the vendor master data
Include LBBP_PDIGPF0B / po_itm_check reads the confirmation/invoice values from the
backend
document (in extended classic scenario)
Include LBBP_PDIGPF75 / check_iv_gr_flags carries out the main steps for determining
whether the flags are
set or not Related SAP Notes/KBAs

Related Content
Related SAP Notes/KBAs
SAP KBA :1718228  Collection notes to known issues related to GR_BASEDIV flag
SAP Note: 1771316  Inconsistent behavior of Vendor flags in Purchase Order
SAP Note: 1788400  Inconsistent behavior of Vendor flags in Extended Classic PO
SAP Note: 1758626 POR flag not mapped from Vendor Master to the Purchase Order
SAP Note: 1796775  GR_BASEDIV set for material item irrespective of vendor data
SAP Note: 1789631  Issues in vendor flags of limit items in Purchase Order
SAP Note: 1793015  GR_Basediv for Limit and Service items
SAP Note: 1806699  GR_BASEDIV flag not set for services in Extended Classic
SAP Note: 1786941  Some vendor flags are not set during creation of PO from SC
SAP Note: 1869819  Flags set in limit SC in not considered during PO creation
SAP Note: 1828837  GR_IND is set in PO items which is created from SC
SAP Note: 2043399  GR and IR flags are not set for PO with service items.
SAP Note: 2311605  Follow-On Document Indicators not Defaulted2311605 - Follow-On Document Indicators not
Defaulted
 SAP Note: 2414914  BBP_DOC_CHANGE_BADI follow-on document flags set on SC are not copied in to follow-on PO
SAP Note: 2534087  ERS flag not set when ERS vendor added to draft after SOCO
 
 
 srm-ebp-por
 srm-ebp-por-fun
 srmtsg-po-vendorflag
1 Comment

1.
Former Member
We are also facing similar issue but the flag is set in the 1st line and not the 2nd line if multiple items are imported at one.
Please let me know i any OSS note is applicable for the same.
 
https://wiki.scn.sap.com/wiki/display/SRM/PO+Vendor+Flags