UNITED ELECTRICAL INDUSTRIES LTD.

,
REGD.OFFICE, PALLIMUKKU, KOLLAM -691 010
(A Kerala Government Company)

Website: www.unilecindia.com E-Mail: ueikollam@bsnl.in

Tender No.: T/ 005 /2020-2021 Date: 20.06.2020

TENDER DOCUMENT – PART I

GENERAL INSTRUCTIONS, TECHNICAL SPECIFICATIONS &
COMMERCIAL TERMS & CONDITIONS

A. GENERAL INSTRUCTIONS:

1. a. The tender is invited for and on behalf of the Managing Director, United
Electrical Industries Ltd., Pallimukku, Kollam – 691010, Kerala India for the
requirement of STAINLESS STEEL / MS NUT & BOLT
(FASTENERS) AND IRON NAIL AS FOLLOWS

S.L.No STAINLESS STEEL FASTENERS Qty Unit

1 Bolt full thread with nut M8x50 mm length 48000 No
2 Bolt full thread with nut M8 x 25 mm length 144000 No
3 Bolt full thread with nut M10 x50 mm length 8000 No
4 Bolt full thread without nut M10 x20 mm length 48000 No
5 Bolt full thread with nut M10 x25mm length 304000 No
6 Bolt full thread with nut M8 x32 mm length 96000 No
7 Bolt full thread without nut M10 x32mm length 72000 No
8 Bolt full thread with nut M10 x 75mmlength 24000 No
9 M10 nut 72000 No
10 M12 x 64mm length full thread bolt with nut 16000 No
11 plain washer M10× 2mm thick outside dia 22mm 256000 No
12 plain washer M8× 2mm thick outside dia 22mm 96000 No
13 Spring Washer 9.5mm 8000 No
14 bolt full threaded with nut M10 × 40mm length 48000 No
16 M8 nut 144000 No
17 Bolt full thread with nut M10 x 65mm length 24000 No
MS FASTENERS & IRON NAIL
1 MS bolt full thread with nut M10 × 90 mm length 2824 Kg
2 MS plain washer M10 × 28mm OD 1mm thick 466 Kg
3 Iron Nail 13SWG, 38mm length 37mm 3333 Kg

Signature of the Tenderer with Seal

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b. Any offer made in response to this tender, when accepted by Untied
Electrical Industries Ltd., Pallimukku, Kollam will constitute a contract between
the parties.

c. The tenderer shall remit Rs.2.200/- as Tender Form Fee by ONLINE. For
details and procedures please visit “etenders.kerala.gov.in” help desk and
remit accordingly. Tender Form Fee will not be refunded.

d. EMD exemption is available for NSIC/MSME registered firms.

II. SUBMISSION OF TENDER

a) Every tender shall be made in English. Tender should be free from

overwriting. All corrections and alterations should be duly attested by the
tenderer.

b) Tender is in 2 cover system, ie cover I (Technical & Commercial Bid) and

Cover II (Price Bid). In the cover I of the offer, the Tenderer should give all
general and technical specifications of the item offered with supporting
documents as per Tender conditions and Commercial Terms and in cover-II
Price Bid, only price to be quoted.

c) Tender received after the specified time and date will be summarily rejected.

d) Tenders not submitted in the appropriate forms, or if they are not complete in
all respects, such tenders will be rejected.

Tenderers shall not be entitled to claim any costs, charges, expenses or

incidentals for or in connection with the preparation and submission of their
tenders even though UEIL may elect to withdraw the “INVITATION OF
TENDER” or reject any or all tenders without assigning any reason thereof.

III. OPENING OF TENDER

a) On the due date of opening, only Cover-I of the offer will be opened.

b) The Cover-II of the offer of those firms, which are getting qualified as per
clause No.VII only will be opened on a subsequent date by e-tendering process
through NIC portal. Those qualified tenderers will be informed of the time and
date of the opening.

Signature of the Tenderer with Seal

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IV. CLEAR UNDERSTANDING

When a tenderer submits his tender in response to this document, he will be

deemed to have understood fully about the requirements of the terms and
conditions.

V. NEGOTIATIONS

The qualified tenderers will be required to attend the negotiation, if company so

desires, at our Company Office at Pallimukku, Kollam on a date convenient to
the Company. The date of negotiation as fixed by UEIL will be final and binding
on the tenderers.

VI. VALIDITY OF OFFER

Tenders shall remain open for acceptance for 120 days (Ninety days) from the
date of opening. No enhancement in the tendered rate will be allowed during
the period of validity of tender. We reserve the right to increase or decrease the
quantity by 25% while placing orders.

VII. ELIGIBILITY TO QUALIFY AS A BIDDER

The tenderers should submit/furnish the following along with the Cover –I of the
tender to prove the eligibility to become a qualified bidder. Price Bid of those
qualified bidders only will be considered for further evaluation.

1) Attested copies of Purchase Orders received and executed by the

tenderer for the item to be enclosed along with Cover-I for the last
consecutive 3 years.
2) Attested copies of profit and loss account and balance sheet for the last
consecutive three financial years immediately preceding the date of
submission of bid shall be furnished.
3) The scanned copy of power of attorney in stamp paper worth rupees
500/- duly attested by registered notary public for authorizing the person
for signing the bid should be furnished.
4) Attested copy of GST registration should be furnished.
5) The Bidder should have minimum 3 years experience in manufacturing /
dealing of the item- documentary evidence to be enclosed.
6) The list of supplies made shall be enclosed.
7) Test Certificate of the item from approved labs and sample should be
provided.
8) Tenderer shall sign all pages of the tender as a token of acceptance all
the terms and conditions mentioned in the tender.
9) Cover-II of the offer (Price Bid) of those tenderers who are meeting all
the above conditions only will be opened on a subsequent date for which

Signature of the Tenderer with Seal

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 separate intimation will be sent. Those tenderers who are not meeting
even any one of the above conditions will not be considered.
10) UEI Ltd. reserves the right to split up the orders between L1 and other
tenderer who is willing to match the L1 rate
11) Bidder shall submit an attested copy of the PAN card of the authorized
signatory.
12) The firm should have sufficient financial capacity to supply the material
as per UEI Ltd. requirement.
13) Scanned solvency certificate obtained within a period of six months for
an amount equivalent to probable amount of tender or more from the
Tahasildar/ Nationalized / Scheduled bank or net worth certificate issued
by a chartered accountant should be furnished.

VIII. AWARD OF CONTRACT.

a) UEIL reserves the right:

1) To accept, at its sole and unfettered discretion, any tender for whole or part
quantities or to reject any or all tenders without assigning any reasons
whatsoever.

2) To award the contract to one or more number of firms.

b) UEIL does not bind itself to accept the lowest tender or assign any reason
for non-acceptance of the same.

c) The Purchase Order resulting from this tender and any amendments to be
issued subsequently with its terms and conditions and stipulations constitute
the entire agreement relating to the tender between the successful tenderer
and UEIL and both parties are bound by the tender terms and conditions.

d) Since UEIL is a Public Sector Undertaking fully owned by the Government of

Kerala, the applicable Government policies, procedures and directions from
time to time will also be the basis for deciding on the procurement.

B. TECHNICAL SPECIFICATIONS

GRADE OF STAINLESS STEEL FASTENERS

Grade of stainless steel: AISI 304

Signature of the Tenderer with Seal

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 C. COMMERCIAL TERMS AND CONDITIONS

I. PRICE

Rate should be quoted for Door delivery by road, including insurance upto our
godown at Kollam.

II. QUANTITY, DELIVERY & WARRANTY

S.L.No STAINLESS STEEL FASTENERS Qty Unit

1 Bolt full thread with nut M8x50 mm length 48000 No
2 Bolt full thread with nut M8 x 25 mm length 144000 No
3 Bolt full thread with nut M10 x50 mm length 8000 No
4 Bolt full thread without nut M10 x20 mm length 48000 No
5 Bolt full thread with nut M10 x25mm length 304000 No
6 Bolt full thread with nut M8 x32 mm length 96000 No
7 Bolt full thread without nut M10 x32mm length 72000 No
8 Bolt full thread with nut M10 x 75mmlength 24000 No
9 M10 nut 72000 No
10 M12 x 64mm length full thread bolt with nut 16000 No
11 plain washer M10× 2mm thick outside dia 22mm 256000 No
12 plain washer M8× 2mm thick outside dia 22mm 96000 No
13 Spring Washer 9.5mm 8000 No
14 bolt full threaded with nut M10 × 40mm length 48000 No
16 M8 nut 144000 No
17 Bolt full thread with nut M10 x 65mm length 24000 No
MS FASTENERS & IRON NAIL
1 MS bolt full thread with nut M10 × 90 mm length 2824 Kg
2 MS plain washer M10 × 28mm OD 1mm thick 466 Kg
3 Iron Nail 13SWG, 38mm length 37mm 3333 Kg

 Delivery : Strictly as Per our delivery Schedule & the whole supply
should be completed within AUG 2020
 Warranty: Should be provided for fasteners

III. PAYMENT TERMS

Company’s standard payment term is 45 days minimum credit period after the
receipt of the material at our Stores. Payment will be made by Demand Draft
after successful installation (DD commission to be borne by supplier). Original
invoice along with copy, Test Certificate and Warrantee Certificate should be
forwarded.

Signature of the Tenderer with Seal

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IV. EARNEST MONEY DEPOSIT

Tenderers are required to remit an Earnest Money Deposit of Rs.55,000/-

(Rupees Fifty Five Thousand Only) through ONLINE. For details and
procedures please visit “etenders.kerala.gov.in” help desk and remit
accordingly. Any existing amount available with UEIL in any form will not be
adjusted against the Earnest Money Deposit for this tender.

a) Earnest Money Deposit will be forfeited if the rates are enhanced from their
quoted rate during the validity period or extended period, or the order is not
executed after acceptance. Tenders received without EMD will not be
considered. EMD should be submitted ONLINE.

b) If any supplier backs out after the Company has accepted his tender, it will
be considered as default and the EMD will be forfeited by the Company by
informing the supplier as having done so.

c) EMD of unsuccessful tenders will automatically be refunded to their

respective accounts by ONLINE on finalization of tender, except L1.The EMD of
successful tender(s) will be refunded on receipt of security deposit as per
clause VIII below.

d) The Earnest Money Deposit will not bear any interest.

VI. NON-PERFORMANCE OF CONTRACT/CANCELLATION

OF CONTRACT/RIGHTS OF THE COMPANY

The Company reserves the right to cancel the contract if the quality of material
delivered falls below the required specifications and also if the deliveries are
not made in accordance with the delivery schedule, as indicated by UEIL.

VII. LIQUIDATED DAMAGES FOR DELAY IN DELIVERY

If the tenderer fails to supply the total ordered quantity within the stipulated
period mentioned and as per the schedule under Clause No. II of Commercial
terms and conditions, he shall be liable to pay Liquidated Damages @ ½% per
week’s delay subject to a maximum of 5% on the value of unexecuted portion
of the supply.

Signature of the Tenderer with Seal

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VIII. INSURANCE

The supplier shall take necessary insurance at his own cost upto destination

IX Agreement

The successful bidder shall execute an agreement on the government judicial

stamp paper of Rs. 200/-

X. LEGAL JURISDICTION

The legal jurisdiction of the contract will be the competent Court at Kollam
Kerala only.

MANAGING DIRECTOR

I/We agree and accept the above terms and conditions of the tender.

Date SIGNATURE OF THE TENDERER

WITH DATE AND SEAL

Full Address;
Phone No.
Mobile No.
Fax:
E-mail:

Signature of the Tenderer with Seal

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