IDBI Belapur

Request for proposal (RFP)
Empanelment of Vendors for

Supply of stationery items for
IDBI BANK LIMITED,
CPU,RPU & RAO
Belapur
Page 1 of 44
Disclaimer
This Request for Proposal (RFP) document has been prepared solely for the purpose
of inviting bids from Vendors for empanelment in the Bank for procurement, purchase of
stationery items as mentioned in the Scope of Work.
The information contained in this (RFP) document or information provided

subsequently to Bidder(s) or applicants whether verbally or in documentary form by or on
behalf of IDBI Bank Limited (“IDBI Bank”/ “the Bank”/ “Purchaser”), is provided to the
Bidder(s) on the terms and conditions set out in this RFP, RFQ document and all other terms
and conditions subject to which such information is provided.
This RFP, document is not an agreement and is neither an offer nor invitation to
offer. This RFP, is to invite proposals from applicants who are qualified to submit the bids
(hereinafter individually and collectively referred to as “Bidder”/ “Vendor” or “Bidders”/
“Vendor” respectively for the purpose mentioned above The purpose of this RFP, is to
provide the Bidder(s) with information to assist the formulation of their proposals. This RFP,
does not claim to contain all the information each Bidder may require. Each Bidder may
conduct its own independent investigations and analysis and is free to check the accuracy,
reliability and completeness of the information in this RFP,. IDBI Bank makes no
representation or warranty and shall incur no liability under any law, statute, rules or
regulations as to the accuracy, reliability or completeness of this RFP,. The Bank may in its
absolute discretion, but without being under any obligation to do so, update, amend or
supplement the information in this RFP,.
The information contained in the RFP, document is selective and is subject to

updating expansion, revision and amendment. It does not purport to contain all the
information that a Bidder may require. IDBI Bank does not undertake to provide any Bidder
with access to any additional information or to update the information in the RFP, document
or to correct any inaccuracies therein, which may become apparent. IDBI Bank reserves the
right or discretion to change, modify, add to or alters any or all of the provisions of this RFP,
document and / or the bidding process, without assigning any reasons, whatsoever. However,
any such change will be intimated to all Bidders on its occurrence. Any information
contained in this RFP, document will be superseded by any later written information on the
same subject made available to all recipients by IDBI Bank at its website.
Information provided in this RFP, is on a wide range of matters, some of which may
depend upon interpretation of law. The information given is not intended to be an exhaustive
account of statutory requirements and should not be regarded as a complete or authoritative
statement of law. IDBI Bank does not own any responsibility for the accuracy or otherwise
for any interpretation or opinion on law expressed herein. Further, IDBI Bank also does not
accept liability of any nature whether resulting from negligence or otherwise howsoever
caused arising from reliance of any Bidder upon the statements contained in this RFP,.
Page 2 of 44
IDBI Bank may in its absolute discretion, but without being under any obligation to
do so, update, amend or supplement the information in this RFP. All information about IDBI
Bank and the proposed assignment furnished to the Bidder by IDBI Bank in the context of the
proposed assignment referred in this RFP, document is to be considered as “Confidential
Information” and is to be kept strictly confidential.
IDBI Bank reserves the right to reject any or all the expression of interest / proposals received
in response to this RFP, document at any stage without assigning any reason whatsoever. The
decision of IDBI Bank shall be final, conclusive and binding on all the parties. It may be
noted that notice regarding corrigenda, addendums, amendments, time-extensions,
clarifications, response to Bidders’ queries etc., if any to RFP, will not be published through
any advertisement in newspapers or any other media. Prospective bidders shall regularly visit
IDBI Bank’s website for any changes / development in relation to this RFP,. Prospective
bidders shall regularly visit IDBI Bank’s website, www.idbibank.in for any changes /
development in relation to this RFP.
Bids not satisfying the procedure prescribed in the Bid document will be treated as
invalid and rejected summarily.
Page 3 of 44
Newspaper-Notice Adverticement
IDBI BANK LIMITED

Regd .Office : IDBI Tower, WTC Complex, Cuffe Parade, Mumbai - 400 005
CIN No: L65190MH2004GOI148838
Tender Ref :- IDBI/CPU/TN/2020/35 Date: June 25, 2020
Empanelment of vendors for Supply of General Stationery items
Sealed tenders are invited from well-established and reputed stationers / paper suppliers /
computer stationers to supply stationery items at Central Processing Unit (CPU), CBD
Belapur, Navi Mumbai.
Last date for submission of tender is July 16, 2020 - upto 03:00 p.m.
For details, please visit the Bank’s website www.idbibank.in
Note: Any further Addenda / Corrigenda / Extension of dates / Clarifications / Responses

to bidders’ queries in respect of the above tender shall only be posted on IDBI Bank’s
website and no separate notification shall only be posted on IDBI Bank’s website and no
separate notification shall be issued in the press.
June 25, 2020
Page 4 of 44
IDBI Bank Limited
Central Processing Unit (CPU)
Tender Notice Ref No: IDBI/CPU/TN/2020/35
IDBI Bank Ltd. proposes to prepare a panel of Vendors for providing various stationery items
to IDBI Bank. Sealed Tenders are invited from eligible Vendors for supply of stationery
items. Brief details of which is given in Annexure - III, IV.
Interested Bidder may download the details of the tender document and submit the same by
dropping in the tender box kept for this purpose on the Ground Floor, Annex Building, Plot
No.39/40/41, Sector 11, CBD Belapur, Navi Mumbai – 400 0614 on or before 3:00 p.m. by
July 16, 2020. The tender opening date is proposed on July 17, 2020 at 11.00 a.m. Tenders
received by Courier / Post will not be accepted and will be rejected. Tenders not satisfying
the procedure prescribed in the tender document will be treated as invalid and rejected
summarily. Further, IDBI Bank reserves the right to accept or reject any or all offers without
assigning any reason thereof. The decision of IDBI Bank in this regard shall be final,
conclusive and binding on all the Printers.
For further details/clarifications please contact:
Stationery Items purchase

Smt. Anuradha Suresh, 022-66700563
Email : s.anuradha@idbi.co.in
Shri Vejay M Mane, 022-66700717,

IDBI Bank Ltd.
CPU Department, Annex Building,
Plot No.39/40/41,
Sector 11, CBD Belapur,
Navi Mumbai – 400 0614.
Page 5 of 44
Tender For Supply Of Stationery Items
Tender Ref. :– IDBI/CPU/TN/2020/35
Tender commencement date - June 25, 2020 from 10.00 am
Tender closing date - July 16, 2020, till 03.00 pm
Tender opening date - July 17, 2020, from 11.00 am
INDEX
Sr. Particulars Page No.

No.
1 News Paper Advertisement 4
2 Tender Notice 5
3 General Information and Instructions 7
4 Tender Submission Process 9
5 Scope of Work 12
Annexure - I
6 Application of Tender 13
Annexure – II
7 Prequalification Criteria – Supply of stationery items 14
(Annexure III)
8 Terms and Conditions of Contract 16
(Annexure IV)
9 Schedule A – Company Profile 25
10 Financial Bid 27
(Annexure V)
11 Deed of Indemnity-cum-Undertaking 40
12 Contract Form 43
Page 6 of 44
General Information and Instructions
1. Background :
IDBI Bank is a company incorporated and registered under Companies Act, 1956 (1
of 1956) and a company within the meaning of Section 2 (20) of the Companies Act
2013 (18 of 2013) and a banking company under section 5 (c) of the Banking
Regulation Act, 1949 (10 of 1949) with CIN.:L65190MH2004GOI148838 having its
Registered and Corporate Office at IDBI Tower, WTC Complex, Cuffe Parade,
Mumbai - 400 005. The Bank is also a Scheduled Bank as notified by the Reserve
Bank of India (RBI) under the Reserve Bank of India Act, 1934. The Bank is
engaged in providing finance to industries and conducting banking business
2. Purpose :
The purpose of this RFP is inviting bids from eligible Bidders for empanelment of
vendors for supply of stationery items, as detailed in the Scope of Work mentioned in
Annexure - I.
3. Eligibility:
The Eligibility for the Bidder is more particularly described in Annexure III and IV
alongwith the Terms and Conditions.
4. General Instructions:
i. The Bid documents to be submitted in person at the office address specified

herein.
ii. If a holiday is declared on any of the dates mentioned above, the bids shall be
received /opened on the next working day at the same timings specified above.
iii. All costs and expenses (whether in terms of time or money) incurred by the
Bidder in any way associated with or incidental to the preparation and submission
of response/bids, including, but not limited to attendance at meetings, discussions,
demonstrations etc. and providing any additional information required by IDBI
Bank, will be borne entirely and exclusively by the Bidder. IDBI Bank shall in no
case be held responsible or liable for such costs, regardless of the conduct or
outcome of the bid process including but not limited to
cancellation/abandonment/annulment of the bidding process.
Page 7 of 44
iv. The Bidder shall submit their offers strictly in accordance with the terms and
conditions of the Bid Documents. Any Bid, which stipulates conditions contrary
to the terms and conditions given in the Bid Documents, shall be rejected. Any
decision in this regard by IDBI Bank shall be final, conclusive and binding on the
Bidder.
v. The Bidder cannot quote for the services / project in part.
vi. IDBI Bank reserves the right to alter, amend & modify the quantity of the above
mentioned items.
vii. The validity of the quote would be for 90 days from the date submission of Bid.
Page 8 of 44
Procedure for submitting Tender
The Tender shall be submitted in two parts viz. Part-I (Technical bid) and Part- II
(Financial bid) in two separate covers which are to be sealed and put in a master envelop
super-scribing with the words "Tender for supplying stationery items".
Cover – I
This Cover forming Part-I of the Tender should be super-scribed with the words "Tender
for supplying stationery items" (CPU, Navi Mumbai) Service Contract– Technical Bid”,
containing following information / documents, duly addressed to the Deputy General
Manager (Common Facility),3rd Floor, IDBI Bank Ltd., Navi Mumbai-400 0614 and be
dropped in the Tender Box placed on Ground Floor of IDBI Annex Building, A-Wing, CPU,
Belapur, Navi Mumbai up to 03:00 pm on or before July 16, 2020. Tenders received after
the cut-off time will not be considered even if the EMD amount has been remitted by the
bidder in advance. Under no circumstances tender should be sent by Courier / by Post or to be
handed over to any official of IDBI Bank. IDBI Bank will not be responsible for any tender
received through courier / by post or hand delivery.
Documents/Information to be submitted :
a) Company profile giving details as per Schedule A.
b) Self-attested copy of deed of partnership, if the bidder is a partnership concern;
c) Self-attested copies of GSTN and updated certificate issued in the name of the
company under Shops and Establishments Act.
d) Copy of PAN card.
e) List of establishments where the bidder is currently supplying stationery items with
information regarding name of the Organization, Full Address, Telephone No.,
Contact Person, Copy of Purchase Order (along with order dates and value ) or
consolidated statement of invoices for last two years attested by the purchaser.
f) The Earnest Money Deposit amounting to Rs.2,00,000/-(Rupees Two lakhs

only) must be deposited by each bidder. The EMD may be paid by Demand Draft
(DD) drawn in favour of IDBI Bank Limited, Navi Mumbai and to be
submitted along with technical bid – it may be noted that the EMD shall not carry
Page 9 of 44
any interest and that EMDs of the unsuccessful bidders would be refunded within
30 working days after selection of the bidder for carrying out the proposed
assignment. The EMD of the successful bidder would be converted into Security
Deposit and shall not carry any interest and would be refunded after satisfactory
completion of the job or such extended period as may be decided by IDBI Bank
Ltd. at its own discretion. Tenders not accompanied with EMD’s receipt and
those received after due date as specified above will not be considered;
g) The relaxation of norms for startups and Micro and Small Enterprises
(MSE) in the Public Procurement, would be extended to the eligible tenderer
as per The Public Procurement Policy for Micro and Small Enterprises
(MSEs) Order 2012 and other relevant orders/notifications issued by the
Ministry of Micro, Small and Medium Enterprises, Govt. of India. The
tenderer registered as Micro and Small Enterprise, will have to submit a
valid certified copy of NSIC Registration Certificate/ Udyog Aadhar
Renewal Certificate.
h) Technical specifications and samples of papers of reputed paper mills for

selection by IDBI Bank; (with mill’s name and other specifications written
thereon) and letter from the respective mill that they are authorized distributors
appointed by them.
i) Application for Tender duly signed by the authorized person(s) of the bidder–
(Annexure- II)
j) The bidders must enclose the copy of terms and conditions – Annexure IV duly
signed by the authorized person(s).
N.B:-
1) It may be noted that tenders not accompanied by any one of the above documents
or satisfactory explanation thereof will be liable for rejection forthwith.
2) Documents mentioned above are to be submitted in serial order.
All concerned may note that only Technical Bid (Part-I) will be opened at 03:10 pm on the
last date of receipt of the tenders i.e. July 16, 2020 for pre-qualification of the bidders.
Page 10 of 44
Cover-II
This Cover forming Part II of the Tender shall be super-scribed with the words
"Tender for supplying stationery items" (CPU, Navi Mumbai) Service Contract–
Financial Bid”. The Financial bid cover will be opened after short-listing the
successful bidders based on technical bids and subject to the following conditions.
Rates for items are to be indicated by the bidders in the format as given in Annexure
- V. It is mandatory for the bidder to quote rate against each item. No item
needs to be kept blank. In case rate of any item is not indicated, it will be
presumed that the item will be supplied to Bank at the lowest rate quoted by
other bidders.
a) Bidder shall satisfy pre-qualification criteria (Annexure - III) to qualify in the

Technical Bid round.
b) The Financial Bids of those bidders who satisfy the prequalification criteria will only
be opened.
c) IDBI Bank does not bind itself to accept the lowest or any tender and reserves the
right to reject any tender without assigning any reason whatsoever. Any decision of
IDBI Bank in this regard shall be final, conclusive and binding on the bidders.
Page 11 of 44
Annexure –I
Scope of Work:
IDBI Bank needs to carry out stationery procurement / purchase activities on an ongoing
basis. The scope of work would include purchase of stationery items for the use of different
Sections functioning under Central Processing Unit (CPU), Regional Processing
Centre(RPU) & Retail Asset Operation (RAO) at CBD Belapur, Navi Mumbai. Stationery
supply activities includes General Stationery items, Pre-printed Stationery,Computer
Consumables etc. The Bidder would be expected to complete the assign work within the
given timelines by maintaining quality as instructed by IDBI Bank.
Page 12 of 44
Annexure – II
(To be submitted on letterhead of the bidders along with Technical Bid)
The Deputy General Manager,

CPU – Common Facility Section,
IDBI Bank Ltd,
Annex Building, 3rd floor,
Sector 11, CBD Belapur,
Navi Mumbai – 400 614.
Dear Sir,
Tender for supplying Stationery items, Paper items, and

Computer Consumables (Non-H.P. Product) to IDBI Bank
1. I/we undertake to offer my/our services in conformity with your requirements and the
terms and conditions set in the Tender document.
2. I/We agree to abide by the terms and conditions of the Tender and that the bids would
remain valid for at least 90 days from the last date of submission of the Tender.
3. I/We note that you are not bound to accept any or all tenders you may receive.
Dated ………. day of ________ 2020.

……………………………….
(Signature of the authorized person of the bidders)
…………………………………………………………..
(Name and address of the bidders)
…………………………………………………………..
(Seal of the bidders)
Duly authorized to sign the bid for and on behalf of (Bidder)
Page 13 of 44
Annexure- III
Pre-qualification criteria
1. The Bidder should have experience of at least three years in the said business.
(Documentary evidence to be submitted)
2. The Bidder shall be a profitable concern and shall have minimum annual turnover
of at least Rs.50 lakh during each of the last 3 years (Audited Balance Sheet for
the last 3 Financial Years, i.e. 2016-17, 2017-18 and 2018-19 to be furnished.
3. The Bidder should have supplied stationery items worth Rs.10 lakh to minimum
three clients or Rs.20 lakh worth items to two clients or Rs.50 lakh items to one
client per year during the past three financial years ending March 2019.
(Documentary evidences/certificate from the purchaser in support thereof to be
submitted).
4. The Bidder’s supply office / stationery store should be within the vicinity of 25
km from IDBI Building, CBD Belapur, Navi Mumbai. (Documentary evidence to
be submitted).
5. The Earnest Money Deposit amounting to Rs.2,00,000/- (Rupees Two lakh only)
must be deposited by each Bidder. EMD may be handed over in the form of
Demand Draft in favour of IDBI Bank Limited, Navi Mumbai. The receipt so
obtained may be submitted along with technical bid – it may be noted that the
EMD shall not carry any interest and that EMDs of the unsuccessful bidders
would be refunded within 15 working days after selection of the bidder for
carrying out the proposed assignment. The EMD of the successful bidder would
be converted into Security Deposit and shall not carry any interest and would be
refunded after satisfactory completion of the job or such extended period as may
be decided by IDBI Bank Ltd. at its own discretion. Tenders not accompanied
with EMD’s receipt and those received after due date as specified above will not
be considered;
6. Track record of the bidder should be clean and it should not have any involvement
in illegal activities or financial frauds. Tenders must be accompanied with
declaration to this effect on the letterhead of the bidder.
7. The bidder whose contract in the past three years was terminated during the
Contract period due to unsatisfactory performance, will not be eligible for applying
now /considered for awarding the contract. A bidder who was awarded the contract
Page 14 of 44
earlier but refused to continue the contract/refused to sign the agreement as
given by IDBI Bank will also be not eligible for this service contract.
8. Declaration on letterhead of the bidder(s) that its contract in the past was not
terminated during the contract period due to unsatisfactory performance, nor it
refused to continue the services for IDBI Bank after the contract was awarded by
IDBI Bank in the past.
9. The bidder should not have been put in negative list by any public sector Bank /
Govt. organization, for breach of applicable Laws or violation of regulatory
prescriptions or breach of agreement (a declaration to this effect on the letterhead
of the bidder shall be given).
10. Declaration on letterhead of the bidder(s) that it has never been involved in any
illegal activity or financial frauds;
N.B:- Tenders not accompanied by such documentary evidences (as per Pre-
qualification criteria) will not be considered and be rejected forthwith.
Page 15 of 44
Annexure - IV
Terms and conditions of the contract
1. The contract for empanelment, if awarded, shall be initially for a period of 1 (one) year
(including successful completion of trial period of 3 months) or less as decided by
IDBI Bank. The tenure may thereafter be extended for a period of 1 (one) year with
total maximum period of 2 (two) years on the same terms and conditions, with mutual
consent, on observation of satisfactory performance and other aspect/consideration, as
determined by IDBI Bank, at its sole discretion. The contract shall come to an end by
natural efflux of time without any further notice to be given by IDBI Bank to the
Bidder, unless terminated earlier. It further reserves the right to extend, reduce and
cancel the tenure of empanelment as per the performance of bidder
2. The stationery / computer consumable items indicated in Annexure V has been
included i.e. General Stationery items, Paper items, Pre-printed stationery, Computer
Consumables (Cartridges - Non H.P. Products). The bidders have to put their bid for
all items by quoting each and every items of the respective category.
3. In the event of the last date for the receipt of bids is declared a public holiday for IDBI
Bank, the bids will be received up to the specified time on the succeeding working day.
4. IDBI Bank reserves the right to amend / modify the tender document or issuing any
corrigendum to the bid process. The bidder shall not claim as a right for IDBI Bank to
do the aforesaid.
5. The bidder shall bear all costs associated with the preparation and submission of its bid
and IDBI Bank shall, in no case, be held responsible or liable for these costs,
regardless of the conduct or outcome of the bidding process including cancellation or
abandonment of the bidding process.
6. Conditional tenders / incomplete tenders will not be accepted and be summarily

rejected.
7. Prospective bidders may only submit the bids if the bids are valid for at least 90 days
from the last day of submission of the Tender.
Page 16 of 44
8. The Bidder shall quote rates in the format as indicated in the Financial Bid
(Annexure - V) inclusive of all applicable taxes (GST etc.). Any rise in cost by the
manufacturer or tax levied by the Government from time to time due to various
reasons shall have to be borne by the vendor for the contract period. Any
deviation in the quote other than as stated in the Financial Bid shall be rejected
summarily.
9. Applicable taxes will be deducted at source at the time of settlement of bills unless the
contractor produces the certificate to the contrary from the Income Tax authorities.
TDS certificate will be issued.
10. Bidders will be ranked on the basis of total amount quoted for all the proposed
supply of stationery items put together. The lowest bid amount quoted by a
vendor will be the L1. In the unlikely event of a tie between / among the bidders,
the bidder with higher average annual turnover in the last 3 years shall qualify as
L1.
Further, to increase the competition amongst the bidders, to avoid concentration with
one vendor and procure fair price for the proposed supply of stationery items, the Bank
will select first two bidders, who quoted lowest amount for supply of either all
stationery items or maximum stationery items mentioned in the RFP and both the said
selected bidders shall supply the stationery items at the price lower of the price quoted
out of said two selected bidders.
The Bank reserves the right to place the orders for the proposed supply of stationery
items with any of the said selected bidder and / or from the both selected bidders at it’s
own discretion and the quantity as desired by the Bank from time to time and said two
selected bidders shall be agreeable and bind by such decision of the Bank without any
objection /query.
11. The written offer of contract issued to the successful bidder shall have to be accepted
by the bidder in writing within 7(seven) days from the date of issue of the offer.
Failure to accept the offer within this period will result in forfeiture of the EMD and
cancellation of the award.
12. No escalation in rates on any account shall be permitted during the contract period
(including any extension).
Page 17 of 44
13. No advance will be paid.
14. The bidder shall strictly conform to the terms and conditions of the Tender.
15. The EMD amount shall be forfeited in the event of any evasion, refusal or delay on the
part of the bidders to accept the offer in case his tender is accepted.
16. The successful bidder shall not discontinue the Services during the initial contract of 1
(one) year from the date of awarding of the contract. In the case of failure to provide
the Services for the minimum period of 1 (one) year, IDBI Bank has the right to forfeit
the EMD amount paid /deposited by the successful bidder.
17. IDBI Bank Ltd. reserves the right to terminate the contract at any time during the
currency of the contract period by giving 30 days prior notice in writing without
assigning any reason thereof. However, the Contractor shall not terminate the Contract
during the initial Contract period of 1 (one) year from the date of awarding of the
Contract and thereafter may terminate the contract by giving three months prior notice
in writing, in case it decides to stop the services.
18. IDBI Bank Ltd. reserves the right to reject any or all offers without assigning any
reason. IDBI Bank may decide not to avail of any services from any bidder as a
consequence of this Tender. IDBI Bank also reserves the right to re-issue/recommence
the entire bid process without the bidder having the right to object. Any decision of
IDBI Bank in this regard shall be final, conclusive and binding on the bidders.
Page 18 of 44
19. Arbitration: In the event of any dispute or difference of between the parties arising
out of or in connection with this contract or with regard to performance of any
obligations by either party, the parties hereto shall use their best efforts to settle such
disputes or differences of opinion amicably by mutual negotiation by referring the
issue to Chief General Manager (Centralised Operations) of IDBI Bank. However, if
the same still remains unresolved, then such dispute or difference in respect of contract
or the subject matter thereof shall be referred to a single Arbitrator acceptable to both
the parties for the decision. In case the parties fail to agree upon a single arbitrator,
then each party shall appoint one arbitrator and the appointed arbitrators shall appoint a
third arbitrator and the dispute or difference in respect of this Agreement or the subject
matter thereof shall be referred to the three arbitrators so appointed. The award of the
Arbitrator shall be binding upon the parties to the dispute. Subject as aforesaid, the
provisions of the Arbitration and Conciliation Act, 1996 or statutory modifications or
re-enactments thereof and the rules made there under and for the time being in force
shall apply to the arbitration proceedings under this clause. The venue of the
arbitration shall be held at Mumbai and the language of the proceedings shall be in
English. Subject to the above, the Courts at Mumbai alone shall have the jurisdiction to
deal any disputes between the Parties pertaining to the contract. The cost of arbitration
shall be borne equally by both the parties. Work under the contract shall be continued
during the arbitration proceedings. Failure to comply with any of the above conditions
can result in termination of the contract, forfeiture of the EMD, penalty as may be
decided by IDBI Bank and future blacklisting of the printer.
20. Terms of Delivery :
IDBI Bank Ltd. may request for staggered delivery. The items are to be
delivered as per specific delivery instructions from time to time. IDBI Bank will
not reimburse any delivery / conveyance charges, loading / unloading charges
over and above the rates quoted in Annexure - V.
The rates quoted by the bidders shall be self-supportive and shall have no bearing on
the price and quantities of the other items to be ordered by IDBI Bank. In case the
delivery is not made within the stipulated period and quality of the items does not
meet our standards, IDBI Bank shall have the right to cancel/reject entire/part order /
delivery.
Page 19 of 44
Suitable penalty will be imposed by IDBI Bank at its sole discretion for slippage in
delivery schedule or unsatisfactory quality of items supplied or any other grievances
suffered by IDBI Bank. IDBI Bank may, without prejudice to any other method of
recovery, deduct the amount of such damages from any moneys in its hands due or
which may become due to the bidder including EMD/Security Deposit. The payment
or deduction of such damage shall not relieve the bidder from his obligation to supply
the item(s) or from any other obligations and liabilities under the contract. Any
decision in this regard by IDBI Bank shall be final, conclusive and binding on the
bidder.
21. The quantities indicated in Annexure - V are approximate 1 (one) year

requirement. However, same is liable to vary based on actual requirement.
Further, IDBI Bank / User Departments will place the order in small quantity
mostly on daily basis and the bidder is required to supply the material in quantity
ordered by IDBI Bank / User Department. In case of emergency IDBI Bank
reserves the right to order the required quantity during the course of the day and
the bidder is required to supply the material within the stipulated period even if
the quantity is very small.
22. Representations And Warranties :

The Bidder represents and warrants that :
I. The Bidder is a duly organized and validly existing entity under the laws of
India and the Bidder has full authority to enter into this contract and to execute,
deliver and perform all of its obligations hereunder according to the terms
hereof.
II. The Bidder has the requisite experience, license, expertise, qualified manpower
and other requisite resources to provide the services and hereby represents and
warrants that all services provided hereunder shall at all times strictly conform
to the requirements of this contract as set out herein; the Bidder warrants that
all services provided hereunder shall confirm to the requirements of this
contract.
III. The execution, delivery or performance by the Bidder, of the contract shall not
contravene constitutional documents of the Bidder.
Page 20 of 44
IV. The Bidder has full power and authority to enter into this contract and to take
action and execute any documents required by the terms hereof and this
contract is enforceable in accordance with the terms hereof and the person(s)
executing this contract on behalf of the Bidder is/are duly empowered and
authorized to execute this contract and perform all its obligations in accordance
with the terms herein.
V. The Bidder warrants that there are no legal proceedings instituted or threatened
against the Bidder before any court or administrative body or arbitral tribunal
which might adversely affect the ability of the Bidder to perform its obligations
under this contract.
VI. Each of the representations is true and correct in all material respect as of the
date of signing and that none of them omits to state any matter which makes
any of such representations misleading in any material respect.
VII. The Bidder acknowledges that it has made the representations with the
intention of persuading IDBI Bank to enter into contract and that IDBI Bank
has entered into the contract on the basis of, and in full reliance on, each of
such representations.
IDBI Bank hereby represents that :

I. It is duly organized and formed under the relevant laws of India.
II. It has the right, power and legal capacity to execute, deliver and perform this
Agreement and has taken all necessary action (corporate, statutory or
otherwise), to authorize the execution and delivery of this contract on behalf of
itself.
23. Indemnification :
The Bidder agrees to indemnify, protect and save harmless IDBI Bank, its officers,
directors, agents and employees to the fullest extent, permitted by law, from and
against any and all actions, suits, claims, proceedings, costs damages and expenses or
any loss of any kind whatsoever in case of any misappropriation, negligence,
omission, deficiency of services, non-observance and non-performance of the terms
and conditions of this contract or fraud on the part of the Bidder or its staff or agents
who are handling these instruments. The Bidder shall bear all loss, in case of
Page 21 of 44
misappropriation, misuse or damage or fire incident to the documents or any other
security instruments which are in possession of the Bidder or its personnel or within
the control of the Bidder or its personnel until such time they are handed over to IDBI
Bank under proper acknowledgement.
In the event of IDBI Bank incurring any loss as stated above, IDBI Bank reserves a
right to withhold payments / further payments due to the service provider and adjust
the same towards the loss incurred by it and inform the same to the bidder.
24. Payment Terms :

Bills will be settled on submitting invoice/s for the items supplied directly by
respective user department. Payment will be by electronic mode
(NEFT/RTGS/Transfer to account, if account is with IDBI Bank) only. In case there
is any defect in the material supplied, the bidder shall replace the defective material
within three days from the date of receipt of advice from IDBI Bank, failing which
the cost of such defective item/s shall be deducted from any amount payable to the
bidder or from security deposit.
25. The cost and consequences, if any, would be borne by the bidder for the delivery and
acceptance of the item(s) mentioned.
26. The rates quoted shall remain firm during the currency of contract period (including
any extension).
27. Each page of the tender document shall be signed & stamped by a person / persons
authorized by the bidder / bidder entity.
28. While quoting the rates, if there is found arithmetical error in the total cost quoted for
any item, Bank will consider the rate quoted (per unit, column C in Annexure - V) for
arriving at correct total cost for that item.
29. For the purpose of tendering, the bidders are required to quote for all the items of the
respective part of the tender to enable the IDBI Bank to access their standings vis-à-vis
quoted rates.
30. Bidders shall comply with all requirements of law for submitting this tender and for
performance of the contract.
Page 22 of 44
31. Penalty :
IDBI Bank has the right to recover penalty for non-compliance of terms of service at
5% on the latest receiving bill after happening, notice of the any such incidence by the
Bank.
IDBI Bank may, without prejudice to its right to effect recovery by any other method,
deduct the amount of Penalty from any money belonging to the Bidder in its hands
(which includes the Bank’s right to claim such amount against Bidder’s Bank
Guarantee) or which may become due to the Bidder. Any such recovery of penalty
shall not in any way relieve the Bidder from any of its obligations to complete the
works / Services or from any other obligations and liabilities under the Contract
32. The contract shall be governed by and construed in accordance with the laws of India
and the Courts in Mumbai shall have the exclusive jurisdiction to try any suit,
proceedings in connection therewith / in that behalf.
33. Compliance with law :
The Bidder shall comply with all applicable laws while undertaking the duties and
obligations as set out under this Agreement.
34. Non-assignment :
The Bidder shall not assign or sub contract any of its duties or obligations under this
Agreement to any other person or party without the prior written consent of IDBI
Bank.
35. Any item is not covered in the list mentioned in the RFP will be procured by the Bank
from the empanelled vendor on L1 rate basis with standard, preferable quality.
36. The bidder shall open and maintain an account with any branch of IDBI Bank
Ltd. in Mumbai during the period of the contract.
Page 23 of 44
I/We have read the terms and conditions and are acceptable to me/us.
Signature of the authorized person :
Name of the signatory :
(In block capital letters)
Status of the signatory, i.e. :
Proprietor/partner :
Date :
Address of the bidder :
Telephone no/s :
Bidder's Seal :
Page 24 of 44
Schedule A
Company Profile
Sr. No.
1. Name of the Bidder
2. Constitution of the Bidder o Public Limited Company
o Private Limited Company
o Partnership Firm
o Propriety Concern
o Co-Operative Society
3. Directors/ Partners / Proprietor Name
Address
Telephone / e-mail
4. Date of Establishment
5. Correspondence Address
Registered Address
6. Contact Person/s
Telephone
E-mail
7. Permanent Account No. and GSTN
(Enclose a copy of the PAN Card
and GSTN)
8. Whether your agency is empanelled with YES

any NO
Bank/RBI/Govt. Organization
If so, please give details, such as
Page 25 of 44
Address of such Banks, Organization
Contact person with Telephone Nos.
9. Annual Turnover for the last three Years Turnover (Rs. Crores)
Financial years.
(Enclose copies of Annual Balance
Sheet and Profit and Loss Account
For the last two financial years)
10. Current work if any being done for
large organizations / Banks
Signature:
Name of the Authorized Person :
Designation :
Company Seal
**************
Page 26 of 44
Annexure - V
Financial Bid
(To be enclosed in a separate cover)
It is mandatory for the bidders to quote rates (excluding of GST) for each items for the unit
indicated in the below list. No item needs to be kept blank. In case rate of any item is not
indicated, it will be presumed that the item will be supplied to Bank at the lowest rate quoted
by other bidders. The rates should be excluding of GST but inclusive of insurance,
transportation etc. Any deviation in furnishing the quoted cost would be liable to be rejected
by IDBI Bank and IDBI Bank’s decision in this regard shall be final and binding on the
bidder.
General stationery items :
Brand /
Sr.
Description Of Goods Company / Rate Rate(Rs.)
No.
Product
678 Desk Jet Catridge ( Black /
1 HP Per Pcs
Colour ) Combo Pack
2 HP Per Pcs
Colour ) Combo Pack
3 HP Per Pcs
Colour ) Combo Pack
704 Catridge ( Black / Colour )
4 HP Per Unit
Combo Pack
5 Face Mask As per Req. Per Pcs
6 High Lighter Fibre Castel Per Unit
001 Liquid
7 Epson Per Pcs
(Black,Red,Green,Blue)
1 color printing with IDBI Logo
and address - Cloth Patti Big
8 As per Req. Per Box
Brown Box - 19" x 14"1/2 x
14"1/2 - 7 Ply
and address - Corrugated
Brown Box with Top - 16” x 11”
x 11” - 7 Ply

and address - Medium Brown
Box - 14"1/2 x11"1/2 x 9"1/2 - 5
Ply
Page 27 of 44
16 Amp Spike Guard wire 10
11 ISI Mark Per Pcs
Meter
12 ISI Mark Per Pcs
Meter
13 ISI Mark Per Pcs
Meter
14 17* 23 Stapler Machine Kangaroo Per Unit
15 17* 23 Stapler Machine Pins Kangaroo Per Pkt.

16 ISI Mark Per Pcs
Meter
17 6 Amp Spike Guard wire 2 Meter ISI Mark Per Pcs
18 6 Amp Spike Guard wire 5 Meter ISI Mark Per Pcs
19 A/3 Paper J K Copier Per Rim
20 A/4 PP L Folder Neo As per Sample Per Pcs
21 ADD Gel Pen ADD Gel Per Unit
22 Ala (As per Requirement) Ala Per Ltr
23 Attendance register 1Quire Sunlife Per Unit
26 Binder Clips 15 MM Music 555 Per Box
Page 28 of 44
31 Black toner Cartridge CE505AC HP Per Pcs
32 Board Duster- Magnetic Omax Per Unit
33 Board Duster- Normal Omax Per Unit
34 Bottle Brush Good Quality Per Pcs
Box file With kangaroo clips-

Kangaroo Clip -
35 IDBI Bank logo and name in Per Unit
Original
Hindi and English
36 Brown Tape 1 inch Wonder Per Unit
37 Brown Tape 2 inch Wonder Per Unit
38 Bubbles roll As per Req Per Roll
39 Calculator - 12 digit Citizen Per Unit
40 CD Album (50) As per Req. Per Unit
41 CD Marker - Fibre Castle Fibre Castel Per Unit
CDR700 MB Moser bear(50 pcs. Moser

42 Per Pcs
per box) Bear/Sony
43 Cello Gel Pen Cello Per Unit
44 Chart Paper As per requ. Per Unit
Cheque Folder- Morocco- 10

45 As per Req. Per Pcs
gage- As per IDBI Sample
46 Colour Xerox A2 As per Req Per Copy
49 Colour Xerox A4 - Per Unit
Page 29 of 44
50 Colour Xerox A5 - Per Unit
51 Colour Xerox Card Paper As per Req. Per Unit
Computer Stationery 10x12x1

52 Part Sunshine-80 GSM (1000 per Sunshine Per Box
box)
Maruti Account
53 Conference Pad Per Unit
Book
Corrugated Brown Box with Top
54 - 23 ½” x 13” x 14” - 7 Ply - 1 As per Req. Per Box
Colour printing
Corrugated White Box with Top
55 - 16” x 11” x 11” - 7 Ply - 2 As per Req. Per Box
Colour printing
56 Cut size Note Book 2Q Maruti Per Unit
59 Date Rubber Stamp As per Req. Per Unit
60 Display book A4 size 60 pockets Kori Per Unit
61 Document Bag Pack TUFF Per Unit
62 Drawing Pin Omax Per Box
DVD 4.5 GB Moser Bear (10 DVD Moser

63 Per Box
Box) Bear/Sony
64 Eveready Cell AA Eveready Per Unit
65 Eveready Cell AAA Eveready Per Unit
Fevistick-
66 Fevicol tube small 8Gms Per Unit
Pedilite
67 File divider 1/8 As per Req. Per Pkt.
68 Finger Griper Kores Per Unit
Page 30 of 44
Garbage Bag Loose - Big size
69 Jumbo 1 kg
30*50
Glue Stick small 8Gms- Fevi Fevistick-
70 Per Unit
Sticks Pedilite
71 Godrej Lock 3 Livers Godrej Per Unit
Green / Legal paper - A4 Size

75 J K Copier Per Rim
80GSM
Green / Legal paper - Letter/
76 J K Copier Per Rim
Legal Size 80GSM
77 Gum 300 ml- Camel Camel Per Unit
78 Gum 700 ml- Camel Camel Per Unit
79 HD-45 Stapler Machine Kangaroo Per Unit
HP 680 Catridge ( Black / Colour

80 HP Per Unit
)
81 HP Toner Cartridge New 37A HP Per Pcs
I Card prntg Acrylic with card

82 As per Sample Per Pcs
holder& Belt with IDBI Format
IDBI Logo Tapes - 2” Plastic,
83 Adhesive tape with IDBI logo Wonders Per Pcs
printing
Inward Register / Outward Maruti Account
84 Per Unit
Register 4Quire Book
Maruti Account
85 Ledger Ruled Register 2Quire Per Unit
Book
Maruti Account
Book
Maruti Account
Book
Page 31 of 44
Maruti Account
Book
Ledger Ruled Register Cut Size Maruti Account
89 Per Unit
1 quire Book
90 Lexi 0.5 Pen red / Blue Lexi Per Unit
91 Lexmark C350 Lexmark Per Pcs
92 Marker pen white board Camlin Camlin Per Unit
93 Metallic Golden pen Marker Platium Per Unit
Moroco Plastic folder A/4 size -

Morocco - 12
94 L Type IDBI Bank logo and Per Pcs
gauge
name in Hindi and English
Moroco Plastic folder F/C size- L
Morocco - 12
95 type IDBI Bank logo and name Per Pcs
gauge
in Hindi and English
Mortein Hit Spray Reckitt
96 Per Pcs.
Cockroach/Mosquito - Big Benckiser
Multipurpose Self Adhesive
97 Novajet Per Pkt.
Sticker Label (12MPL) 100 Sheet
98 Novajet Per Pkt.
99 Novajet Per Pkt.
Sticker Label (24MPL)100 Sheet
100 Novajet Per Pkt.
101 Novajet Per Pkt.
Natraj Pen Blue/Red (Use-n- Natraj Classic
102 Per Box
throw) *Fine
103 Natraj Pencil Box HB Natraj Per Box
New year Diary / Planner with

104 Per Pcs
Pen
105 Non Dust Eraser Apsara Per Pcs
106 Normal Jumbo Xerox As per Req Per Copy
Page 32 of 44
107 Normal Xerox A2 As per Req Per Copy
111 Normal Torch Eveready Per Unit
112 Numbering Machine As per Req. Per Unit
113 Numbering Machine Ink As per Req. Per Unit
One hole Punch machine heavy

114 Kangaroo Per Unit
duty
P 7000 Standard Security
115 Printronix Per Unit
Cartridge Ribbon
P 8000 Standard Security
116 Printronix Per Unit
Cartridge Ribbon
P P Bags- 13 x 9- transparent
117 As per Req. Per Kg.
sheets as per IDBI Sample
118 Paper Cutter Vimal Per Unit
119 Paper Cutter Blade SPS Per Unit
120 Paper Plate – Silver Big (50 pcs) As per Req. Per Pkt.
Paper Plate – Silver Small (50

121 As per Req. Per Pkt.
pcs)
Paper Plate–Silver Medium (50
122 As per Req. Per Pkt.
pcs)
123 Paper Punch machine 480 size Kangaroo Per Unit
124 Paper Punch machine Dp 500 Kangaroo Per Unit
Paper Punch machine Dp 800

big size
Patti Plastic Files, blue/
126 As per Sample Per Unit
transparent - As per IDBI Sample
Page 33 of 44
Payment Register Ledger Ruled- Maruti Account
127 Per Unit
Big size 1 Quire Book
128 Pen Drive 16 GB Trancend/Cgate Per Unit
132 Pencil Sharpner Natraj Per Pcs
133 Permanent Marker Pen Camlin Camlin Per Unit
Maruti Account
134 Petty Cash Register 5Quire Per Unit
Book
135 Photo Frame A4 Size As per Req. Per Pcs
Plastic Bag - 10 ¼” x 14” - p.p.

136 As per Req. Per Kg.
350 micron Selling bag
137 Plastic Box file Kangaroo Per Unit
As per IDBI
138 Plastic CD Cover Per Unit
Sample
139 Plastic Document tray Omax Per Unit
140 Plastic Glass 200 ml As per Req Per Pkt.
Plastic Khadi folder Double

143 pocket - 15 X 11X4 with White As per Req. Per Pcs
Cards
Plastic Khadi folder Single
144 pocket- 14 X 10 with White As per Req. Per Pcs
Cards
Plastic Punch folder F/C-IDBI
145 Bank logo and name in Hindi As per Req. Per Pcs
and English
Page 34 of 44
146 Plastic Spring File Kangaroo Per Unit
147 Plastic Transparent Tape 1" SC Wonder Per Unit
148 Plastic Transparent Tape 2" SC Wonder Per Unit
149 Printonix P 7000 Printer Ribbon Lipi Per Unit
Printonix Ribbon big size- Lipi

150 Lipi Per Unit
Printer
151 Printronix Ribbon DP 5000 + Printronix Per Unit
152 Proteck folder plastic F/C As per Req. Per Pkt.
153 Raasi ( Sutli ) As per Req. Per Roll
154 Rain Coat Duck Bag Per Unit
155 Rechargable Emergency Light Bajaj Per Unit
Rectangular Date & Time Dolphin - As

156 Per Unit
Received Stamp per Sample
Rexene book binding 100
157 As per Req Per Unit
Pages with perforation
Rexene book binding 50 Pages
158 As per Req Per Unit
with perforation
Rexine Box File SVS 1565
Kangaroo Clip
Round Date & Time Received Dolphin - As
160 Per Unit
Stamp per Sample
161 Round Stamp Big As per Sample Per Unit
162 Round Stamp Medium As per Sample Per Unit
163 Round Stamp Small As per Sample Per Unit
164 Rubber band big size Bagad Per Kg.
165 Rubber band Patti big size Bagad Per Kg.
Page 35 of 44
166 Rubber Stamp - 2 line Acrylic Per Unit
Rubber Stamp - per line

169 Acrylic Each
maximum words
170 Rubber stamp Digital (16 digits) As per Req. Per Unit
171 Scale/Ruler 12" Plastic Prime Per Unit
172 Scale/Ruler 12" Steel Camlin 172
173 Scissors - Big Wilson Per Unit
174 Scissors - Medium Wilson Per Unit
Security Cheque Envelopes

175 Prime Per Pcs
light yellow
176 Self Ink Rubber stamp Sun Per Unit
Signature Pen - Sketch pen –

177 Luxor Per Box
Luxor
Small Box file kangaroo clips-
178 IDBI Bank logo and name in Kangaroo Per Unit
Hindi and English
Small Brown Box - 11"x10"x7"
1/2 - 5 Ply
180 Spiral Book Binding 100 Pages As per Req Per Unit
181 Spiral Book Binding 50 Pages As per Req Per Unit
Maruti Account
182 Spiral pad 6 Nos Per Unit
Book
Maruti Account
183 Spiral pad 8 Nos Per Unit
Book
Spring file 1 no - IDBI Bank logo
184 Executive Per Unit
and name in Hindi and English
Page 36 of 44
185 Stamp pad big size Camel Camel Per Unit
Stamp pad ink bottle - Red,

186 Camel Per Unit
Blue, Black, Green 100ml
187 Stamp pad medium size Camel Camel Per Unit
188 Stapler Machine HD 10 D Kangaroo Per Unit
189 Stapler Machine HD 45 D Kangaroo Per Unit
190 Stapler Pin No 10 Kangaroo Kangaroo Per Box
191 Stapler Pin No 23*17 Kangaroo Kangaroo Per Unit
Stapler Pin No 24*6 Kangaroo-

192 Kangaroo Per Box
medium
193 Stapler Remover SR.100 Kangaroo Per Unit
196 Steel Glass 200 ml As per Req Per Unit
199 Steel Spoon (As per Sample) Classic Per Dozen
200 Tachni Pin Rolex 50 GMS Rolex Per Box
201 Tag Green Colour As per Sample Per Pkt.
202 Tally Printer Ribbon Big Size LIpi Per Unit
203 Tape Cutter - Vimal Vimal Per Unit
204 Tea Cup (6 Pcs per box) Oasis/Mark Per Box
Page 37 of 44
Tea Cup with soccer (6 Pcs per
205 Oasis/Mark Per Box
box)
206 Tea Serving Tray - Big Prince Per pc
207 Tea Serving Tray - Medium Prince Per pc
208 Tea Serving Tray - Small Prince Per pc
209 Thermocol Glass 200 ml As per Req Per Pkt.
212 Thermocol Sheet 15 mm As per Req Per Sheet
213 Thermos Bottle 750 ml Milton/Piegon Per Unit
214 Tissue Paper Maruti Per Pkt.
215 Tissue Paper Napkin ( 40 Sheet ) Prince Per Pkt.
TNPL Copier Paper A/4 Size 75

216 TNPL Per Box
GSM
217 TVS Dot Matrix Printer Ribbon As per Req. Per Unit
U clip with Plastic Coating 15

218 Rolex Per Box
mm
219 Rolex Per Box
mm
220 Rolex Per Box
mm
Per Box
221 U Clips 35 MM Music 555
(10 pkt)
Per Box
222 U Pin/Clip 15mm Music 555
(10 pkt)
Per Box
(10 pkt)
Per Box
(10 pkt)
Page 38 of 44
225 Umbrella Big Size Sun Per Unit
226 Visiting Card Album As per Req. Per Unit
Wall Clock Round-medium (With

227 Orpat Per Unit
IDBI Logo)
228 Water Bottle – 1 Ltr. Pearl Pet Per pc
Water Drinking glass 250 ml 6
229 Ocean Thailand Per Box
Pcs
230 Water Sponge Omax Per Unit
231 White Board Stand Metal As per Req Per Sq.Ft.
232 White Chit pads 3" X 3" Paste - IT Per Unit
White Security Ribbon Cartridge

One Pkt 4
233 WEP Printronix Line Printer Printronix
Cartridges
(WEP-P8C-1000N)
Maruti Account
234 Writing Pad, Scribbling Pad Per Unit
Book
Yellow Post It Pad 3" X 3" 3 M

235 Paste - IT Per Unit
Broad

Broad

Broad
Signature :
Name of the Authorized Person :
Designation :
Company Seal :
Page 39 of 44
DEED OF INDEMNITY-CUM-UNDERTAKING
THIS DEED OF INDEMNITY CUM UNDERTAKING executed at Navi Mumbai

this day of …………. 2020 by……………, a company registered under the Companies
Act, 1956 and having its Registered Office at

……………………………………………………………………………………………
……………………………. (Hereinafter referred to as "the Indemnifier/ Obligor ",

which expression shall, unless it is repugnant to the subject or context thereof,
includes their respective heirs, executors and administrators).
IN FAVOUR OF
IDBI Bank Ltd., a company incorporate and registered under the Companies Act,
1956 (1 of 1956) and a company within the meaning of section 2 (20) of Companies
Act, 2013 (1 of 2013) and a “Banking company” within the meaning of section 5(c) of
the Banking Regulation Act, 1949 (10 of 1949) with CIN No.
L65190MH2004GOI148838 and having its Registered and Corporate Office at IDBI
Tower, World Trade Complex, Cuffe Parade, Mumbai – 400 005 and Central
Processing Unit (CPU) Department at Annex Building, Plot No.39/40/41, Sector 11,
CBD Belapur, Navi Mumbai – 400 0614. (hereinafter referred to as “IDBI Bank” /
“the Bank” which expression shall, unless it be repugnant to the subject, context or
meaning thereof shall be deemed to mean and include its successors and assigns).
WHEREAS
The Obligor and IDBI Bank entered into an Contract for Supply of stationery items
( S e r v i c e s ) pursuant to Tender Notice ref -------dated,……, 2020 in terms of the
Agreement, the Obligor has to indemnify IDBI Bank for the non performance of the terms
of Contract by IDBI Bank to Obligor.
NOW THIS DEED WITNESSED AS UNDER:

1) The Obligor indemnify to, protect and save harmless IDBI Bank, its officers, directors
and employees to the fullest extent, permitted by law, from and against any and all
actions, suits, claims, proceedings, costs damages and expenses or any loss in case of
any misappropriation, negligence or omission from the staff or agents of Obligor who
are handling these Services. Obligor shall bear all loss, in case of misappropriation,
misuse or damage to the documents or any other security instruments which are in
Possession of Obligor or its personnel or within the control of Obligor or its personnel
Page 40 of 44
until such time they are handed over to the IDBI Bank under proper acknowledgement.
2) Obligor hereby agrees and undertakes with IDBI Bank that the Obligor shall at all times
hereafter save and keep harmless and indemnify IDBI Bank from and against any loss,
injury, claim or demand of any nature and kind what so ever and whom so ever made
arising out of the non-performance with terms of contract.
3) The Obligor further agrees and undertakes that the Obligor shall, ensure that all the
permissions, authorizations, consents and licenses are obtained and renewed from the
local and/or municipal and/or governmental authorities, as may be required under the
applicable laws, rules, regulations, guidelines, orders framed or issued by any
appropriate authorities for providing the Services.
4) The Obligor hereby indemnifies and keeps indemnified IDBI Bank including its
respective directors, officers, employees, agents and representatives against any levies /
penalties / claims / demands litigations, suits, actions, judgments, and or otherwise on
account of any default and or breach and or otherwise in this regard.
5) If any additional approval, consent or permission is required by the Obligor to execute

and perform the Contract during the currency of the Contract, it shall procure the same
and/or comply with the conditions stipulated by the concerned authorities without any
delay.
6) The obligations of the Obligor herein are irrevocable, absolute and unconditional, in
each case irrespective of the value, genuineness, validity, regularity or enforceability of
the aforesaid Contract or other agreement, or the insolvency, bankruptcy,
reorganization, dissolution, liquidation or change in ownership of IDBI Bank or Obligor
or any other circumstance whatsoever which might otherwise constitute a discharge or
defence of an indemnifier.
7) The obligations of the Obligor under this deed shall not be affected by any act,
omission, matter or thing which, would reduce, release or prejudice the Obligor from
any of the indemnified obligations under this indemnity or prejudice or diminish the
indemnified obligations in whole or in part, including in law, equity or Contract
(whether or not known to it or to IDBI Bank).
8) This indemnity shall survive the Contract.
9) Subject to the Arbitration clause mentioned in the RFP, this indemnity and other non-
contractual obligations arising out of this indemnity, shall be governed by, and
Page 41 of 44
construed in accordance with, the laws of India. The Obligor irrevocably and
unconditionally agrees that any legal action, suit or proceedings arising out of or
relating to this indemnity may be brought in the Courts/Tribunals at Mumbai. Final
judgment against the Obligor in any such action, suit or proceeding shall be conclusive
and may be enforced in any other jurisdiction, by suit on the judgment, a certified copy
of which shall be conclusive evidence of the judgment, or in any other manner provided
by law. By the execution of this indemnity, the Obligor irrevocably submits to the
exclusive jurisdiction of such Court/Tribunal in any such action, suit or proceeding.
IN WITNESS WHEREOF the Indemnifier has hereunto set his hands to these
presents on the day, month and year first hereinabove written.
SIGNED AND DELIVERED by

Name -
Designation –
Witness :
1.
2.
Page 42 of 44
CONTRACT FORM
(To be submitted by the Successful Bidder)
THIS AGREEMENT made at………………… the ………day of ……………………. 2020

between IDBI BANK LIMITED, a company incorporated and registered under the
Companies Act, 1956 (1 of 1956) and a company under section 2 (20) of Companies Act
2013 (18 of 2013) and a banking company within the meaning of Section 5 (c) of the
Banking Regulation Act, 1949 (10 of 1949) CIN No.: L6519MH2004GOI148838 and having
its registered office at IDBI Tower, WTC, Cuffe Parade, Mumbai – 400 005 (hereinafter
called “IDBI Bank“/ “the Purchaser” which expression shall unless it be repugnant to the
subject, context or meaning thereof shall be deemed to mean and include its successors and
assigns) of the ONE PART and ……………. (Name of Successful Bidder) of
…………………… (Please specify the registered office of the Successful Bidder)
(Hereinafter called “the Vendor” which expression shall unless it be repugnant to the
subject, context or meaning thereof shall be deemed to mean and include its successors) of
the OTHER PART;
IDBI Bank and Vendor are hereinafter collectively referred to as "Parties" and
individually as Party-
WHEREAS the Purchaser vide RFP No. _____ dated ______ (the RFP) invited bids for
certain Services, viz. ………………………………. (Brief Description of Services) and has
accepted a bid by the Vendor for rendering of the Services as particularly detailed in RFP for
the sum of Rs. .……………………… (Contract Price in Words and Figures) (Hereinafter
called “the Contract Price”).
NOW THIS AGREEEMENT WITNESSETH AND IT IS HEREBY AGREED BY AND

BETWEEN THE PARTIES HERETO AS FOLLOWS:
1) In this Agreement words and expressions shall have the same meanings as are
respectively assigned to them in the RFP/Conditions of Contract referred to.
2) The signed original copy of the RFP no. ____, dated __________submitted by the
Vendor with the purchaser and duly accepted PO dated…….shall form an integral part
of this contract form.
a. The parties hereto by way of abundant precaution do hereby agree, admit & declare
that all the vendors representations, warranties & undertakings recorded in the RFP
shall be deemed to be incorporated and adopted herein by reference to constitute and
form an integral part of this contract form.
b. Each of the representations, warranties and undertakings of the Vendor contained in
the RFP shall be deemed to have been made as of the date hereof. In consideration
of the payments to be made by IDBI Bank to the Vendor as hereinafter mentioned,
the Vendor hereby agrees and covenants with IDBI Bank to provide/render the
Services and to remedy defects, if any therein, strictly in conformity in all respects
with the provisions of the Contract.
Page 43 of 44
3) IDBI Bank hereby agrees and covenants to pay the Vendor in consideration of the
rendering of the Services, furnish necessary undertakings, guarantees and also to remedy
defects, if any therein, the Contract price or such other sum as may become payable under
the provisions of the Contract at the times and in the manner prescribed by the Contract.
IN WITNESS WHEREOF the parties hereto have caused this Agreement to be executed on
the day, month and year first above written.
Signed and Delivered by the within named
Signature : ..........................
Name : ..........................
Date : ..........................
IN THE PRESENCE OF
1. Signature 2. Signature
Name : Name :
Address: ................................. Address: .................................
Signed and Delivered by ..................................

the within named
M/s. ..................................
..................................
Date : .......................
IN THE PRESENCE OF
1. Signature : 2. Signature :
Name : Name :
Address: ................................. Address: .................................
Page 44 of 44

IDBI Belapur

Hochgeladen von

Dokumentinformationen

Copyright

Verfügbare Formate

Dieses Dokument teilen

Dokument teilen oder einbetten

Freigabeoptionen

Stufen Sie dieses Dokument als nützlich ein?

Sind diese Inhalte unangemessen?

Copyright:

Verfügbare Formate

IDBI Belapur

Hochgeladen von

Copyright:

Verfügbare Formate

Request for proposal (RFP)

Empanelment of Vendors for

The information contained in this (RFP) document or information provided

The information contained in the RFP, document is selective and is subject to

IDBI BANK LIMITED

Tender Ref :- IDBI/CPU/TN/2020/35 Date: June 25, 2020

Empanelment of vendors for Supply of General Stationery items

Note: Any further Addenda / Corrigenda / Extension of dates / Clarifications / Responses

Central Processing Unit (CPU)

Tender Notice Ref No: IDBI/CPU/TN/2020/35

For further details/clarifications please contact:

Stationery Items purchase

Shri Vejay M Mane, 022-66700717,

Tender Ref. :– IDBI/CPU/TN/2020/35

Tender commencement date - June 25, 2020 from 10.00 am

Tender closing date - July 16, 2020, till 03.00 pm

Tender opening date - July 17, 2020, from 11.00 am

Sr. Particulars Page No.

1 News Paper Advertisement 4

3 General Information and Instructions 7

4 Tender Submission Process 9

i. The Bid documents to be submitted in person at the office address specified

v. The Bidder cannot quote for the services / project in part.

a) Company profile giving details as per Schedule A.

b) Self-attested copy of deed of partnership, if the bidder is a partnership concern;

d) Copy of PAN card.

f) The Earnest Money Deposit amounting to Rs.2,00,000/-(Rupees Two lakhs

h) Technical specifications and samples of papers of reputed paper mills for

2) Documents mentioned above are to be submitted in serial order.

a) Bidder shall satisfy pre-qualification criteria (Annexure - III) to qualify in the

(To be submitted on letterhead of the bidders along with Technical Bid)

The Deputy General Manager,

Tender for supplying Stationery items, Paper items, and

Dated ………. day of ________ 2020.

Duly authorized to sign the bid for and on behalf of (Bidder)

Terms and conditions of the contract

6. Conditional tenders / incomplete tenders will not be accepted and be summarily

21. The quantities indicated in Annexure - V are approximate 1 (one) year

22. Representations And Warranties :

IDBI Bank hereby represents that :

24. Payment Terms :

Signature of the authorized person :

Name of the signatory :

(In block capital letters)

Status of the signatory, i.e. :

Address of the bidder :

1. Name of the Bidder

2. Constitution of the Bidder o Public Limited Company

o Private Limited Company

3. Directors/ Partners / Proprietor Name

7. Permanent Account No. and GSTN

(Enclose a copy of the PAN Card

8. Whether your agency is empanelled with YES

If so, please give details, such as

Contact person with Telephone Nos.

(Enclose copies of Annual Balance

Sheet and Profit and Loss Account

For the last two financial years)

10. Current work if any being done for

large organizations / Banks

Name of the Authorized Person :

(To be enclosed in a separate cover)

General stationery items :

5 Face Mask As per Req. Per Pcs