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AGN Software Consultants

AGN Software Consultants (AGN) was established in the year 1995, with the aim to provide efficient
customers' need based software solutions to the various industries. The Core business activities of
AGN are Software development and System consultancy.

In this era of instant Information Technology movement AGN is constantly keeping pace and
harnessing the technology to provide simple software solutions for facilitating complex business
systems and activities. AGN is a group of qualified software developers with rich and varied
experience.

Expertise / Specialization
AGN expertise lies mainly in building large sized customized applications, which pertain to wide
variety of business systems. AGN has developed diverse software solutions on client-server
architecture as well as using Graphical User Interface (GUI) tools.

AGN specializes in developing on-line, integrated, user-friendly, multi-user software. The group has
vast experience on WIN 9X, NT and Unix platform. The main development tool used is Visual Basic
6.0, ASP, Java as front-end and MS SQL Server, MS Access as back-end. The most of the
applications developed run on Win 95 / Win 98 / Win NT. The extensive use of Structured
Methodology and Object-oriented analysis & design is being applied for building applications. This
enables the development very flexible and parameterized thereby allowing the use of any kind of
RDBMS as back end.

Team
AGN Software has a dedicated team of software professionals drawn from both functional and
technical areas, enriched with immense experience in software development and implementation
using all the latest tools and techniques.

Mr. Vinay Deshpande, a technocrat turned entrepreneur, is heading all the technical activities of the
team, with having more than twenty years of experience, exclusively in System Analysis, System
Design, Software and Program development. He has in-depth experience of designing and
developing large systems of commercial nature. His expertise of software development ranges from
various industrial, financial and commercial sectors.

The group comprises of system analysts and designers, windows programming experts and database
managers each having the specialization in its own area.

Philosophy
AGN Software believes in simple workable solutions providing full user satisfaction and value for
money. The software development cycle followed is well structured and attains the standards laid
down keeping in mind the total quality of the system and its functioning. But no system can be
successfully be implemented without the after support, which is our prime motive and responsibility
towards our valuable clients.

Key of success: Service to Satisfaction.

Commitment: The service and support schedule, which is designed in a way that it automatically
ensures the AGN's commitment of all time best services to their valuable clients.
AGN – AUTOWIN
AUTOWIN is the complete software solution for Automobile Dealer Organization. It is an (100%
Calculated) Online, User friendly, Multi-user, Integrated software.

AUTOWIN is a very handy Software with no complications and it automatically becomes a mechanical
job for every user. Top Management feels relaxed and confident for their Data security at Data
Field level, Activity level, Module level etc.

AUTOWIN deals with all the requirements of the Automobile Dealer Organization like Vehicle Sales,
Workshop Activities, Spare Parts Inventory and Financial Accounting. The tight integration of
AUTOWIN modules automatically avoids the repetition of entries and generates maximum information
flow from minimum basic input.

MAJOR TIE-UPS OF AGN


• Mahindra & Mahindra (Automotive) – 200+ Installations
• Mahindra Navistar Automotives Ltd. – HCV & LCV

• Harley Davidson India Ltd. – Premium Bikes

• ICML (Sonalika Group) - Rhino Car Dealers

• Windshield Experts (Asahi India Group Concern)


• AGN-ERP Solution (10 Installations)

The highlighting features of AUTOWIN:

• Printing speed is even faster than DOS Printing for all Reports / Documents.
DOS style Fast/Instant Printing on Dot Matrix Printers for all Documents, Reports.
Windows QUALITY Printing on INKJET is also available for sales documents ONLY.

• Fastest Implementation of Software.


User can switch over to Autowin within a weeks time and start their routine work online
immediately.(This, week long schedule includes Installation, Training and Implementation.)

• Menu-Pricing (JD Power aspect)


Readymade cost and time estimation at the time of Job-Card creation for predefined standard Job
work categories.

• Most advanced Spare Parts Inventory


AUTOWIN has facility to place spare-parts order to Supplier or Manufacturer with the Order type
which are as per Company guidelines e.g. Regular, VOR, Fixed etc. The total Process of
Ordering and maintenance of Back order is automatic as given below.

- Setting up of Min. Order & Max. Order Quantity on the basis of Previous Sales record
- Setting up of ABC Flag on the basis of Cumulative Sales as per the guidelines.
- Generating suggestive order report as and when required
- Creating Order entry as per the suggestive order report with provision of alteration

• Special Analytical (Ingenious) Data generation & Reporting.


All data related to Analytical Report formats, showing Vehicle Sales details, Workshop activity
details, Spare Part details will automatically be generated on a single Button Click.
• Automatic Data Backup & Data Restore utility.
Automatic Data Backup system at the start of the Computer on daily basis.

• Strong security system to protect policy decisions from general user.


Multiple Users creation with control on Data Editing days and option for hiding the Confidential
Software options from the normal user.

An Integrated AUTOWIN Software is classified mainly into six modules. The major Activities and
reports covered in these modules are as follows :

ENTRY MODULES

MODULE - 1: VEHICLE SALES AND INVENTORY


 Vehicle Master Maintenance  Debit Note [For Purchase Return]
 Purchase Through Challans  Credit Note (For Sale Return)
 Vehicle Purchases  Bill Conversion from Challan
 Customer Enquiry / Booking  Chassis Master’s View
 Vehicle Quotation  Target Vs. Achievement
 Vehicle Delivery Through  Sales/Purchase etc. Yearly
Challan Plans
 Vehicle Invoice  Other Dealer's Market Share
 Vehicle on Demonstration  Excise (Taxi) Certificate
 Transfers (Branch/Dealers)  SSI Card Entry
(In/Out)

MODULE - 2: WORKSHOP ACTIVITIES

 Labour Master  PDI Card Entry


 Complaint Master  Warranty Claims
 Warranty Group Master  SCR Document
 Service Type / Mechanic  O.E. Claims
Masters  Claims Acceptance/ Rejection
 Job Card  Mechanic Bay Scheduling
 Requisition / Issue / Return Slip  Customer Club (TGS / Passport)
 Appointment Entry for Service  Free Service Claims
 Reminder’s / Follow-up’s  Auto-Posting to Fin Accounts
 CSI/SSI Customer Marking  Customer Concern Capture
 Retrofitment (CCCF)
 Product Improvement
Monitoring

MODULE - 3: SPARE PARTS SALES AND INVENTORY


 Part Master  Performa Invoice
 Physical Stock Entry  Sales (Delivery) Challan
 Menu Pricing (Std. Labour-JD  Cash Demo / Debit Memo
Power) (Credit)
 Parts Purchases  Transfer Out / Transfer In
 Purchase Challans  Debit Note (For Purchase
 Suggestive Orders / Fix Orders Return)
 Order Entry (Auto thru. Suggestive  Credit Note (For Sale Return)
Order)  Item Transfer (Kit Issue)
 Auto-Setting of Re-Ordering  Instant Viewing Parts Status
Levels
 Estimate (Zooming from Group, Category, Part to
 Requisition Slip Document)

MODULE - 4: FINANCIAL ACCOUNTING


 Company Information  Instant Viewing of Data
 A/C Groups : (Tree Structure) (Zooming upto Voucher)
 Ledger Accounts (with diff. Searching Criteria)
 Trading Accounts (from Trail Balance, Ledger Group,
 Std. Narration Cash Book, Bank Books, Journal,
 Bank Reconciliation Purchases, Sales, Day Book, Ledger
Accounts)
 Day Book Based Voucher Entry
Receipt Voucher  Reminders of Other Loans/Due
Payment Voucher Liabilities for prompt & timely payment.
 Contra Voucher  Ledger Account Clubbing
 Journal Voucher  Cost Centre details
Debit / Credit Notes
 Sales/Purchase from Inventory

REPORTING SYSTEM

MODULE - 1: VEHICLE SALES AND INVENTORY


 Vehicle Invoice /Delv.Challan  Enquiry – Plan Vs. Progress
 Sale Letter / Gate Pass  Chassis wise Ageing (Sold,
 Transfer Notes & Dr/Cr Notes Unsold)
 Vehicle Stock Statement  Registers (Detail & Summary)
 Stock Ledger  Delivery Challan
 Unsold Vehicles (Model &  Sales Register
Location)  Enquiry Register
 Color wise Stock Reports  Transfers (In & Out)
 Salesman wise Sales Summary  Purchase Registers
 Party Stock Value Report  Pending Delivery Challans
 Fin. / Tehsil wise Due Invoices  Sub Dealer Info.(Detail &
(DO) Summary)
 Stock Summary (Group/Model  RTO data comparison
wise) (Competitors)
 Enquiry - Lost Sale Analysis
(Reason wise Report)
 Enquiry - Sales Lead Analysis
 Enquiry - Projection Summary

MODULE - 2: WORKSHOP ACTIVITIES


 Labour Master List  MOP Report: Overall Work
 Document Printing progress
(Job Card, W/ Claim, O.E Claim)  Workshop Revenue Report
 Detail Service History Card  Cost & Time Variance Report
 Monthly Service Report  Job not Delivered same Day
 Workshop Progress Report  Service Reports and
(Date, Service Type, Model Group wise) Summaries.
 Delay Jobs (Time / Amount  Mechanic Reports
Variance)  Detail reports
 Free Service Claims  Service Type wise Summary
 Service Reports  Workshop summary
 Service Reminders  Mechanic Job Time Report.
(Free Services – On Sale Date)  Mechanic wise Sales Report.
(Paid Services – On Days/Avg.Km)  Mechanic Incentive Report.
 Service Due List Warranty Claims Register
 Services :Done / Irregular /Loyal Pending/Settled Warranty
 Service Overdue List Claims
 Vehicle Service Report O. E. Claims Register
 3rd Day & 30th Day Follow-up CSI Analysis
CCCF Reports & Analysis

MODULE - 3: SPARE PARTS SALES AND INVENTORY


 Cash Memo, Debit Memo (Credit  Monthly Consumption Summary
Bill) (Category wise Sales / Purchase)
 Transfer Documents (In & Out)  Store Position At A Glance
 Estimate / Sale Challans etc.  Workshop Consumption
 Dr. Notes / Cr. Notes (Spares)
 Part Master List  Counter Consumption (Spares)
 Category Wise, Location wise  Party Stock Value Summary
 Model wise, Labour Group wise  Inventory Value Summary
 Physical Stock List  Requisition Report (Billed /
 Part Stock Statement Pending)
(Complete, Non- Zero, Negative Stock)  Register(Books) For All
 Part Stock Ledger Activities
 Part Classification Summary  Sales Books (Book wise)
 Part Summary (Stock /  Purchase Books (Book wise)
Category)  Suggestive Order Report
 Purchase Rate Variance Report  Back Order Statement
 Part Stock Analysis  ABC Analysis
(Group wise, Model wise Consumption)  D/S/F Item List: Dead/Slow/Fast
 Part – Ledger A/c wise Summary  Fast Moving Parts List
 All Tax Payable Summary

MODULE - 4: FINANCIAL ACCOUNTING


 Ledger Directory  Trial Balance & Group Summary
 Voucher Printing (Option : Complete, Non-Zero, Only
(Receipt, Payment, Contra, Journal, Dr.Bal/ Cr.Bal / Op.Bal. / Cl.Bal.)
Debit Notes, Credit Notes)  Account Ledger (Multiple
 Day Books Options)
(Cash Book, Bank Books, Journal (All, Selective, Selected Group)
Books, Sale Books, Purchase Books)  Balance Sheet and P & L A/c
 Group Summary  Trading A/c, Annexures
 Sale Register (Std. Format)  Depreciation Chart
 Purchase Register (Std. Format)  Bank Reconciliation Statement
 Voucher List  Interest Calculation,Ageing
Analysis
 Cash /Fund flow, Ratio Analysis
etc.
 Cost Centre Analysis &
Reporting

MODULE - 5: SPECIAL UTILITY (Excel Reports, Master Data Upload from Excel Sheet)
 Ingenious Reports (Sales Module)  SAP Data Export
 Performance, Efficiency Check  Vehicle CRM / Retail Data
 Financer wise Target/Achievement  Warranty Claim CSV File
 Telemarketing - Virtual Customer  O. E. Claim CSV File
Acquisition Prog.  Order CSV File
 Field Sales - Customer Acquisition  Workshop Reporting CSV File
Prog.  Top-2-Box Rating Analysis
 Counter Exec. – Mind Share,
Customer Emotional Bonding  Customer Club (TGS /
 Ingenious Reports (Workshop, Passport)
Spares)  Enrolment Statement
 Performance, Efficiency Check  Transaction Statement
 Open Dealer Issues  Customer Ledger
 Process Checks  Points Redemption
 Workshop System Measurement  Customer Data Export

MODULE – 6 : ADMINISTRATION MODULE (House keeping Module)


 Setting of Software Key Data NEW YEAR CREATION
(Setting of Default Information)  Move A/c Balances (From Last
Year)
 Rebuild All  Move Part Balances (From Last
(Re-writing of Spares,/ Vehicle Stock, Year)
Sale/Purchase A/c Books &  Move Vehicle Stock (From Last
Re-Balancing to Balance Sheet) Year)
 Transfer Parts Physical Stock
 MIS Report at a Glance
(Shows summary Info. Of Sales, Spares, USER ADMINSTRATION (SECURITY)
Workshop & Accounts on a giver Date  Vehicle Sales Module
Range)  Workshop Module
 Spare Part Module
 Price List Updates  Financial Accounts Module
 Change Part from Excel Sheet
 Convert Selected reports to Excel (Any no. of Users, Option Rights, Document
Editing / Deleting Rights, Document
Printing Rights, Key Parameters Changes
Rights,
Etc.)
Special Utility Features for Automobile Dealers
SNO FEATURE DESCRIPTION

1 INGENIOUS REPORTS AGN has complete reporting system to generate Ingenious


reports which is very essential reporting for every Company
Dealer.
VEHICLE SALES
Vehicle Group wise Analytical Reports
- Retail - Purchases
- Prospects (HOT /WARM / COLD) - Kill Ratio
- Kill Ratio - Telemarketing Calls - Physical
Stock

Financer wise Target vs. Achievement


Top-2-Box Rating Analysis
Virtual Customer acquisition (Telemarketing Report)
Customer acquisition programs (Field Report)
SERVICE & SPARES Customer Emotional bonding (Counter Report)

Service Performance measurement system


CRM Performance
Top-2-Box Rating Analysis
Service Advisor Performance
• Realistic Cost Estimation Rate
• Right On time Rate
• Bill Explanation Rate etc.
Workshop Performance
• Productivity
• Efficiency etc.
Workshop Performance Efficiency Check(Latest ISR
• Vehicle Reporting
• Labour Revenue
• Spare Parts Consumption
• Spare Part Ordering
• Maxi-mile Off take
• Part fill ratio
• Workshop Key Factors
2 VEHICLE CRM DATA This is an automatic generated report of all vehicle sold in a
particular period. This report is available in excel format which is
to be sent to the Company Area Office/Officials on regular basis
by all the AGN users.
3 TOUR-PLAN Now dealership can manage salesman tour plan on the basis of
enquiry fed in the software for the given period. In this report user
can have salesman wise analysis of enquiry status e.g.
HOT/WARM/COLD, Models.

4 PROSPECT IN HAND Report for all the leads/prospects generated in a particular period.
DATA This report is available in excel format which is to be sent to
Company Area Office/Officials on regular basis
5 WORKSHOP An Excel report of complete information of all cards starting from
REPORTING Job opening till final billing with time & cost details which is further
sent to Company Area Office/Officials on the regular basis.

6 MONTH WISE PART This option is to generate a report for all the parts having
CONSUMPTION sale/purchase is a particular period. Format of this report is as
per the requirement of Company. This report is available in excel
format which is to be sent to Company Area Office.

7 CSI ANALYSIS This is very important report for any Company Dealership. This is
system generated report in excel format.

8 CCCF REPORTS AGN has complete system to maintain all concerned opened
during post service and post sale contacts with the customer with
an option for Opened / Closed / Pending concerns.

9 IRREGULAR This is again a very useful report for the workshop to rebuild the
CUSTOMER LIST relation with their lost customers.

10 TIME & COST This report helps the dealership to maintain the good realistic
ESTIMATE VARIANCE estimation rate. This is one of the main benchmarks for the
REPORT performance of any automobile workshop.

11 REPEAT REPORTING AGN has prompt messaging system to the end user while
ANALYSIS opening the JOB card that this particular vehicle has revisited in
workshop before its schedule service.

13 ABC ANALYSIS AGN System has auto generated ABC analysis to maintain
optimum spare parts inventory.

14 DSF REPORTS (Dead / AGN has user definable reporting D/S/F Item, which is very
Slow / Fast) helpful for the dealership for reducing their DEAD stock.

15 SPARE PART MASTER AGN has implemented this feature in AUTOWIN software to
UPDATION update the part price in the database automatically through
EXCEL Sheet. By this feature dealerships automatically update
their latest part information, as and when required. At the same
time they can add new parts also, which are introduced by the
Manufacturer.

17 SPARE PARTS  AUTOWIN has facility to place spare-parts order to Supplier


ORDERING or Manufacturer with the Order type which are as per
COMPANY guidelines e.g. Regular, VOR, etc. The total
Process of Ordering and maintenance of Back order is
automatic as given below.
• Setting up of Min. & Max. Order Quantity on the
basis of Previous Sales record.
• Setting up ABC Flag on the basis of Cumulative
Sales
• Generating suggestive order report.
• Creating Order entry as per suggestive order.
Linking of order entry with Spare Part Purchase document to
maintain the back order and complete order status.

18 JD POWER (CSI, SSI) User can set date range and the concerned flags like (C7/ S7/ I7)
for CSI and SSI analysis as per Company Guidelines. After
setting these flag AGN system automatically prompts the user
while opening the JOB card and flag is printed on Job Card itself.
19 RETROFITTMENT AGN users can set criteria of Model and Chassis no. range in the
system for the retrofitment suggested by the manufacturer time to
time. AGN system automatically prompts the user while opening
the JOB card about the concerned retrofitment.

20 MENU PRICING This is one of the JD-POWER aspects and AGN has incorporated
menu pricing feature for AUTOWIN users. This feature helps user
in giving time and cost estimation to the customer while making
Job Card. At the same time detail of labour and part required for
that job can easily be called from the menu price master, this
feature saves lot of time required for feeding the parts in
requisition and labour in Job card.

22 DUE SERVICE 3RD DAY CALL (Post Sale)


REMINDERS and 30TH DAY CALL (Post Sale)
FOLLOW-UP CALLS Reminder for First Free Service (Post Sale)
Reminder for next due Service
Post Service calls

Sector wise AGN’s Installations

Sno Sector Installatio Reference Companies, Dealerships


n
1 M&M 200+ * K. S. Motors, Jaipur * MPL Motors, Chennai
Automotive * J. S. Fourwheel, Alwar * India Garage, Chennai
(Jeep, Scorpio, * Narain, Lucknow * CAI, Coimbatore
Logan, LCV’s, * Automovers, Lucknow * Rajrajan, Kodulur
UV’s, Three * Sardar, Gorakhpur * Sireesh, Bangalore
Wheelers, * Bhasin Motors, Delhi * India Garage,
etc.) * Sterling, Gurgaon Bangalore
* Swami, Chandigarh * MGB, Anantpur
* Balak & Modern, * Mohan Motors, Kolkata
Ludhiana * Royal Motors, Kolkata
* Win-Win, Bhopal * Aditya Motors, Cuttack
* Star Group, Satna * IFE, Guwahati
* Silver Jubilee, Pune * Sonali, Patna
* Provincial, Nagpur * Nexgen, Ranchi
* Global Gallarie, Thane * Auto Centre, Korba
* Jitendra, Nasik * Sheetal, Ahmedabad
* Chowdhary, Jammu * Punjab, Ahmedabad
* Simla Auto, Mandi (HP) * Shivam, Palanpur
* Sagar Automobile, * President Motors, Surat
Indore * Jadwet, Port Blair
* Ralas Motors, Raipur
2 Swaraj 2 * S.G. Automotive, * Nainital Motors,
Mazda Lucknow Haldwani

3 Windshield ERP Automatic Data Export from Windshield Workshops


Experts Solution for to HO, Master Data from HO to Workshops, etc,
(ASAHI India all INDIA Automatic Import/Export on daily basis,
Group workshops Comprehensive Reporting, Centrally managed
Company) & Master Data, etc. (Working offline WEB Solution)
Franchisee.
4 ITL / ICML DMS Automatic Data Export from Workshops, Import to
(Sonalika Solution for HO, on daily basis, Comprehensive Reporting,
Group) all their Centrally managed Master Data, etc. (Working
Dealers of offline WEB Solution)
INDIA
5 TAFE Tractor 12 * National Motors, Jaipur * Tractor Station, Alwar
* Auto-Union, Jodhpur * National Tractor,
Ajmer
* Gehlot Motors, Sikar * Auto-Agric,
Bharatpur

6 HONDA Cars 5 * Imperial Honda, Kolkata * Pinkcity Honda, Jaipur


* Autokam Honda, Udaipur * Windsor Honda,
Kolkata
* Divine Honda, Dehradun

7 SKODA Cars 4 * Continental Skoda, Delhi * Saga Auto, Jaipur


* JMD Auto, Mumbai * Fahrenhiet Auto, Delhi
8 Hero Honda 15 *Star Automobiles, Satna * Laxmi, Behrampur
*J. S. Fourwheel, Alwar * Supreme Sales,
Jeypore
*Chopra, Buldhana * Dua, Rourkela
*JMG Automobiles, Cuttack *Vijaylaxmi Jharsuguda

9 M&M 20 * CAI Coimbatore * Provincial, Nagpur


Tractor

Hardware Requirement
Configuration Details (Procurement & Maintenance to be managed by the Dealer)

• Dealership Server (Only for Multi-User • Dealership Node


Setup)
Celeron / P-IV Processor (+) Machine
Core-2-Duo (any latest) Server based 512 (+) MB RAM
(Dedicated) 160 GB Free Hard Disk,
(Server should not be used for normal F Drive Free (for Mapping with server) ,
DMS activities) Heavy duty Dot Matrix Printer (TVSE,
2 GB (+) RAM, 250 GB Free Hard Disk Wipro, etc.)
CD-R/W for External Backup UPS (Capacity depending on
UPS (to protect Server, Switch and configuration)
related H/w, Capacity depending on Color Monitor with 600/800 resolution
configuration) Win98 / Win2000 / WIN-XP operating system
Color Monitor with 600/800 resolution
Win-2003 Advance Server version
• Networking • Common precautions
Network Switch – 1000 mbps - Complete DMS H/w setup should be
Good quality network cabling (CAT-6 protected by UPS Backup
Cable) • Antivirus should be available
LAN Card compatible with 1000mbps to protect the complete setup from
switch virus & should also be regularly
upgraded

Single-User Setup

Processor: Pentium (+) Machine, RAM: 512 MB, Hard Disk: 160 GB Free
CDRW, UPS, Free Drive: F: , Printer: Dot Matrix Printer
Color Monitor with 600/800 resolution, OS: Win-2000, XP, Vista, etc.

• Dealership must have a dedicated EDP In charge for following responsibilities.

1. Maintaining all hardware properly.


2. Performing trouble shooting activities with the help of AGN on Phone/Email etc.
3. Capable in managing proper communication between end user and AGN Office.
4. Taking regular Backup of data on external media to avoid any data loss.

Dealership must have a Telephone/Good Internet Facility for support activity.

Investment Schedule for Std. Autowin

Sno Particulars Price (For INDIA)

1 Software Solution for Automobile Dealership for Rs. 50,000/- (for 15 Users)
One location and single Dealership only (Fifty thousand only)

Modules covered :- * for ONE Database


SALES WORKSHOP (at one Dealership/Location/Branch)
SPARES ACCOUNTS
SPL.UTILITY ADMIN (If Showroom & Workshop are
different places then two
Coverage :- databases (copies) are required)
- Telephonic Support
- Support through Email, website online query * - One Database means one
- Software Version upgradation from Website Software. One copy of Software is
linked with one database only.
Databases will run independently
without any interconnection or Additional User :
linkage and will not be merged at any Rs. 1,500/- (Per User)
level
2 Onsite Installation, Training / Visit Rs. 4,000/- Per Day
One day only on Official request by Dealership (Payable in Advance)
Management or Company officials
Lodging & Boarding charges are to be
borne by dealership separately
(Dealership can arrange for
Accommodation)

3 Software Warranty ONE Year from the date of Installation


of Software

3 Software AMC (Applicable after Warranty Period) @ 20% of Total Software Value
• Software Support: - Telephonic support (Payable in Advance)
- Email & Courier
- from www.agn.in

Investment Schedule for Additional Features / Utilities

Sno Particulars Price (For INDIA)

1 Integrated Auto SMS Rs. 18,000/-

2 Job Status Display Rs. 10,000/-

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