ASAP Methodology: (Helps to finish project on time and reduce cost)

1. Project Preparation (Software & Hardware preparation):

a. SOP (Standard operation procedure)
b. AS-IS (existing) Doc
c. TO-BE (Proposed) Doc
2. Blue Print :
a. GAP Analysis
3. Realization:
a. Configuration
b. Unit Testing, Integration Testing
4. Finalization
a. Rework
b. Data Uploading
i. Masterdata etc (LSMW) Cutover
ii. Opening Balances – BD Cutover
iii. Line Items Cutover
5. Go-Live
SBWP- Work Place
EC01 – Company Code hierarchy

FI-MM Integration:
P2P :
1. Purchase order
2. Goods Receipt: RM Stock A/C(DR) & GR/IR (CR) : DOC TYPE :WE
a. Ex: RM Stock Dr = 6100 (100 Qty @60rs)
GR/IR Cr = 6000
Fright Cr = 100
3. Goods issued to production (60qty @60rs) Doc Type : WA
 RM Consumption Dr = 3600
RM stock Cr = 3600

4. Production receipt
a. Finished goods stock Dr : 5000 (50 qty @ 100rs)
Increase/Decrease in Stock : 5000

5. Good delivered to customer: outbound delivery Doc Type : WL

a. COGS Dr 1000
FG stock Cr 1000
6. Invoice Receipt: GR/IR (DR) & Vendor (CR) Doc TYPE : RE
7. Customer invoice Doc Type : RV
Tables :LFA1,LFB1,LFM1
OBYC :
Raw Material , Finished good stock (BSX)
Fright clearing (FR1)
GR/IR (WRX)
Offsetting entry (GBB)
Val General Val Class Account Description
(Grouping Modification
plant) (PP will give
Modification this)
X VBR Wm1 1000 RM
Consumption
X VBR WM2 1001 SFG
Consumption
X VAY Wm3 1002 COGS
X VAX WM3 1002 COGS
X AUF WM2 2001 Inc/ Dec in
stock

Account Val Class

Raw Material WM1
Semi fin Goods WM2
Fin Goods WM3
Rqaw material WM1
consumption

Tolerance for PO,GR & Invoice

 Set Tolerance value for price varience(PO)
 Set Tolerance for GR
 Set Tolerance for Invoice
Account Determination:
Group together valuation of area: Grouping of plants
MMBE: Stock Overview
MB5B: Stock on Purchase date
Note Tip: stock value in material master should be same as GL balance
in FBL3N
Valuation class: It should be updated in Accounting tab in any material
master
Note: After document is posting following tables be updated
BKPF & BSEG
COBK & COEP
FI Document Display: FB03
CO Document Display: KSB5
New GL:
Leading ledger:
Non Leading Ledger:

1: Define Ledgers in GL accounting

2: Define currency for leading ledger
Note: In S/4 Hana currency is changed to ledger level
Table: FAGLFLEXT ( new gl)
3: define and activate non leading ledger
4: Assign Scenarios and customer fields to ledgers
5: Define document type for entry view in ledger:
We have to activate entry view document type for non-leading ledger

Note: for leading ledger standard scenarios are already assigned change
for non-leading ledger
Asset Accounting:
Chart of Deprecation: COD will have list of Depreciation Area
Note: this is always country specific.
In S/4 accounting principle step is added
Depreciation Area :
Years Ledger
Company law SLM 10 OL
Group Currency ( IF NA
group currency is
defined we have to
create COD for
group currency else
there will be error
while assigning to
company code)
Income Tax WDB 8 Non leading
Delta depreciation Difference Non Leading

Asset Class: Group of similar Assets

a) Specify Account determination : Ex :WM10
We will add account determination (IT creates link between asset class
and ledgers)
Note:
 Accumulated depreciation ledger is to carry forward to next year.
 Deprecation is for current year and this values will carry forward
to P & L Account
 Revenue clearing account
 Profit on sale
  Loss on sale
 Scrap on sale
b) Define Screen Layout rule : Field setting control for Asset
master
c) Create number range:
Asset Integration with GL :
Assign GL Account :
All Gl’s will be assigned under Account determination as create above
EX :WM10
Here we assign all the Gl for under depreciation

Specify Document type for Asset posting:

This step is simplified in S/4 HANA
Specify posting rules: In S/4 Hana this step is also simplified.
Depreciation:
Base Method:

Multi level method:

Multiple depreciation is used to for different dep rule and assigned to
base method
Example : SLM & WDV

Maintain Depreciation Key:

Create depreciation key and assign in Asset class
Accounting Entry for Asset posting:
 Asset Acquisition: (F-90)
Asset Dr
Vendor Cr
KR document will be created, Manual activity need to done after this to
create AA document
 Run AFAB to post depreciation in ECC:
In ECC every month depreciation need to be executed in S/4 Hana it can
be executed for whole year any time.
After posting there will be no document under document type AA it will
be KR Manual activity need to be performed
IN S/4 Hana automatically document is posted under AA
GO to AW01N
Tax on sale/Purchase:
Ex: Base price : 900
Excise tax (12%) : 108
Cess on excise(2%): 2.16
: 1010.16
VAT (5%) : 50.5
Purchase Material: 50000 USD
Tax @10 % :5000 USD Input tax (Curr Ass)
Sales :120000 USD
Tax@10% :12000 USD Output tax(Curr Lib)
Tax procedure: Please

FI-SD Integration HANA:

Sales Order :VA01
Condition type :
For each condition type we have to create condition record.
Before this tax procedure should assign to country

Cost Center accounting:

Master data: Cost center, Activity type & Statistical figures

NOTE: If Cost center is updated in Cost element then automatically cost

center will be updated while postings.
FI Document Display: FB03
CO Document Display: KSB5
Co Line item for cost center: KSB1

TO Repost CO Document: TCODE: KB61, KB11N (There will be no impact

on FI document)
In S/4 hana universal journal will automatically update universal journal

Activate cost center in OKKP

Define Standard hierarchy: OKEON

Cost Center Category: OKA2

This is used for activity planning for cost center
Cost Center KS01:
Cost Center Groups KAH1
Activity type: KL01
Statistical Type: Ex: Number of employee,Sqft etc.
Internal Order :
This is used to plan, Collect and settle the costs for internal jobs and
tasks.
This is used to capture day to day cost for short term.
1. Define order types ( Client specific) :
KOT2_OPA
 Production order
 Profitability order
 Investment order
 Over head order
Every internal order should assign to order type
Control Indicator:
Commitment posting : Purchase req and orders can be
tracked
Revenue posting: To track revenue
Integrated planning : This is to update profit center
with plan data.
Assign model order in order type.
2. Maintain Number range for order : KONK
Go to Groups and insert to create number ranges for order type
and assign by selecting element group.
3. Order Layout:
Define layout for order master data, You can assign layout for
each order type
4. Model Internal order: This will greatly simplify creating new order
( this works as a reference to avoid repetitive work).
 5. Internal Order Goup: KOH1nSeveral orders are grouped under
one order group for
a. Planning
b. Overhead Caluclation
c. Settlement
d. Reporting
6. Internal Order :

a. Real order
i. Real postings
ii. Will be used for Allocation purpose
iii. Accounting entry will be created (financial impact)
b. Statistical order
i. This is for information only
ii. No financial impact

Internal Order Settlement:

SAP CO Month End Closing:
Cost Planning : T Code : KP06
Once planning is done this will be reflected in variance
report(S_ALR_87013611)
Example:
Sender Cost center : Canteen
Primary Cost elements:
 Salary 12000
 Rent :8000
 RM:30000
Receiver cost center:
P1 Emp (QTY:75)
P2 (Qty:25)
Admin (Qty:200)
Maintain statistical key figure : KB31n

Create Secondary Cost element : Canteen Cost settlement

Create Actual assessment : for all the three

For recording Cost primary cost element is required for settling

cost secondary cost element is required.

HANA Introduction:
1. What is Hana
i. High Performance Analytical Appliance
2. What is S/4 Hana Finance
3. How it is different from ECC
4. Why HANA System System
5. IN-Memory Technology
6. OLTP & OLAP
7. Parallel Processing
8. New Architecture (Row VS HANA)
9. Extension Ledger
Traditional Approach VS HANA:
 New User Experiance
Presentation layer FIORI, Web GUI &
(SAP GUI) GUI

Application layer SAP Net weaver

Database layer HANA Database

Log in to FIORI: Logging into FIORI: /n/UI2/FLP

To see the ledgers go to :FINSC_LEDGER
 Leading ledger
 Non Leading Ledger
 Extension Ledger
Semantic tag to financial statement version
Flexible Hierarchies
GL Account Balances: (Else use FAGLB03
Can assign upto 10 Currency for company code there were only 4
earlier
Only one Document number will be generated with header
details(BKPF) and line items(ACDOCA)

Automatic tax posting: Account determination:

Earlier this was in T Code: OB40. However now you need
to go to: SM34
with the cluster view:
VC_T030K
SAP Revenue accounting and Reporting

Questions?

1) What is segment in New Gl?

 2) What is Entry view and GL view?

Entry View:
Customer Dr 55000
Sales 2000 Cr 30000 PfC 1
Sales 2001 Cr 20000 PfC 2
Output Tax 4000 Cr 5000
G/L View:
AR Dr 33000 Pfc 1
AR Dr 22000 Pfc2
Sales 2000 Cr 30000 PfC 1
Sales 2001 Cr 20000 PfC 2
Output Tax 4000 Cr 3000 Pfc1
Output Tax 4000 Cr 2000 Pfc2

3) What is delta depreciation?

In S/4 HANA there is no delta depreciation.
4) What is APC in Asset Accounting
5) What is WDB in Asset Accounting