Technical Report Writing 2

Review Examination
May 2016

Test Starts Here . . .

1. A ( A. Police report B. report C. Formal report ) is a step-by-step account of an accident that

transpired in a give time, at a given place.
2. A ( A. Police report B. Report C. Informal report ) is basically a story of actions performed by man.
3. Police Visibility includes the following; ( A. Physical Presence, Response B. Patrolling Scheme
C. Physical Presence, Patrolling Scheme, Response D. Physical Presence, Patrolling Scheme ).
4. These are the tools of an investigator in gathering facts; namely, ( A. Information, Interrogation
B. Information C. Instrumentation D. Information, Interrogation, Instrumentation ).
5. ( A. Case records B. Miscellaneous records C. Complaint Assignment Sheet ) is the heart of any police
records system.
6. A ( A. Complaint’ Assignment Sheet, Investigation Report B. Arrest and Booking records
C. Police report, Arrest and Booking records ) are the categories of a Case records.
7. ( A. Arrest B. Case report C. Identification D. Arrest report ) number is the primary control number for all
police reports.
8. ( A. Arrest number B. Case report number C. Identification number D. Arrest report numbers ) are issued
to persons actually arrested and booked.
9. The jail booking report is under the direct supervision of the ( A. Arresting officer B. Booking officer ).
10. ( A. Arrest records B. Miscellaneous records C. Fingerprint records ) are the heart of any identification
system.

11. This ( A. Accident B. Continuation C. Wanted Person D. Technical report ) shall be accomplished by the
investigator to cover other angles of the case or the technical staff whose assistance has been requested to conduct
laboratory examination of evidence specimen gathered, to supplement the findings and report of the investigating
officer.
12. ( A. Administrative B. Operational ) reports deal with the routine functioning of the department or agency.
Such reports may cover proper uniform, reporting procedures, and grievances.
13. Police executives may issue administrative instructions in the form of a ( A. Memorandum B. Letter
C. Report )
14. The ( A. “Memorandum To” B. “Memorandum For” ) is written above the addressee if sent to a superior
officer.
15. The “Memorandum To” is noted on the upper left corner of the page if sent to ( A. subordinate officer
B. superior officer ).
16. These are the major parts of a memorandum ( A. Heading, Letterhead, Body, Authority Line
B. Letterhead, Body , Enclosures C. Heading, Body, Complimentary Ending ).
17. ( A. Authority Line B. Additional Copies C. Notation D. Enclosures ) are supplementary
documents which are sent with communication to provide additional information.
18. An ( A. Letter B. Civilian letter C. Letterhead D. Endorsement letter ) is a reply or a forwarding
statement usually added to a letter.

19. These are parts of a civilian letter. Arrange these in order. ( A. Inside address B. Dateline
C. Letterhead D. Complimentary Close E. Signature F. Salutation G. Body ).
20. This part of a civilian letter includes the writer’s office and office address. ( Refer to no. 19 )
21. Month, day and year is referring to the ( refer to no. 19 ) in a civilian letter.
22. This part of the letter greets the reader and the greeting may be formal, informal, cordial or personal.
( refer to no. 19 )
23. This part of the letter contains the recipient’s complete name, preceded by courtesy title if there is, and
complete address. ( refer to no. 19. )
24. This is the message itself of the letter. ( refer to no. 19 )
25. This part comes immediately after the last line of the message. ( refer to no. 19. )
26. Every letter should have a legible ( refer to no. 19 ) of the sender.

27. ( A. Claim B. Transmittal C. Request D. Application ) letter identifies what is being sent and what
is intended for.
28. A letter of ( A. Transmittal B. Application C. Inquiry D. Order ) wants to know about a product or
a service.
29. When a job seeker tries to sell his services through his qualifications or skills to a prospective employer,
he writes an ( A. Inquiry B. Application C. Adjustment D. Information ) letter.
30. These are parts of an envelope; namely, ( A. Mailing address, Return address B. Mailing address, Inside
address C. Return address, Special mailing address ).

31. In preparing flash report, completeness may be waived. It is enough that the ( A. Who, What, Where
B. What, Why, How C. Who , What, When, Where D. Why, How ) are indicated.
32. A Flash report shall be used for purposes of informing a higher office about the occurrence of
( A. a significant incident B. an incident ).
33. These are parts of an Investigation report. ( Arrange it in order) A. Matters Investigated B. Authority
C. Conclusions D. Discussion E. Facts of the Case F. Recommendations
34. This section of the Investigation report contains a brief statement of when, where, and by whom the
investigation was made. ( A. Facts of the Case B. Authority C. Discussion D. Recommendations ).
35. The ( A. Authority B. Facts of the Case C. Matters Investigated ) section of an Investigation report
states the mission of the investigator.
36. This part of an Investigation report contains the summary of the results of the investigation as supported by facts.
( A. Conclusions B. Recommendations C. Authority D. Discussion )
37. This section should indicate the presumption and inference from all the circumstances of the case to give the
directing officer the clearest possible picture. ( A. Conclusions B. Recommendations C. Authority D.
Discussion )
38. This contains the practical suggestions for appropriate action to be taken to suitably dispose of the case.
( A. Recommendations B. Conclusions C. Facts of the Case D. Authority )
39. This portion presents the facts regarding the matter being investigated. ( A. Authority
B. Facts of the Case C. Matters Investigated ).
40. These are the parts of a Police operational Plan. Arrange it in order. ( A. Mission B. Situation
C. Title D. Command and Signal E. Administrative and Logistics E. Execution )

41. A ( A. Police Blotter B. Blotter ) is a record of daily events occurring within a territories and
jurisdictions of a given police unit or command.
42. Only ( A. Opinions B. Facts C. Facts and Opinions ) are entered in a police blotter.
43. Every ( A. Police Station B. Substation C. Police station or Substation ) shall maintain a police blotter.
44. The PNP ( A. Unit Officer B. Unit Commander ) shall be responsible for all the proper maintenance,
use, safekeeping and accounting of police blotter.
45. What contains the Circular number 05 issued by the General HQ, PNP, dated Dec. 10, 1992?
A. Prescribing a uniform Police Blotter for the PNP
B. Serving as a basis for determining and classifying incidents whether these are significant or not
C. Prescribing standardized procedures in the proper preparation and submission of significant or
not incidents
46. Termination of Investigation may be done due to
A. lack of leads, hence, case is suspended
B. awaiting for further developments and gathering of evidences
C. closed – perpetrator ( s) arrested and case filed in the proper court of jurisdiction
D. all of the above
47. What are the methods of identifying the offenders? The criminal makes use of the following;
A. confession, circumstantial evidence
B. eyewitness, associate evidence
C. A and B
D. none of the above
48. These are records, which do not relate recorded complaints and investigation but are informational in
character.
A. Miscellaneous B. Identification C. Case D. Administrative E. Arrest
49. This is needed to keep all members of the Police force informed concerning operations, assignments,
and administrative instruction ( A. Accident report B. Technical report C. Daily record of events
D. Wanted person report ).
50. What are records? A. paper, books , book maps B. Arrest book, disc records , punch card
` C. Periodicals, minutes of meetings, logbooks, police blotter D. none of these