Guide for document submittals

Pre-qualification

- What is the company role in the project? Supplier / Manufacturer / Subcontractor

- Company profile attached? Y/N/NA
- Organization Chart / Key personel details attached? Y/N/NA
- Is the company ISO:9001:2008 Certified? Y/N/NA
- Does the company have a valid commercial, registration no. (CR) in Qatar? Y/N/NA
- Does the company have a valid membership with Qatar Chamber of Commerce and
Industry? Y/N/NA
- Is the company product / service list / catalogue attached? Y/N/NA
- Is the company listed under the client specified vendor list? Y/N/NA
- Summary of the current / most similar projects of similar nature in Qatar / Middle East is
attached? Y/N/NA
- Previous approval records attached? Y/N/NA

Material Submittal

- Is the supplier/subcontractor prequalification documents submitted earlier to GHD and

approved with code status A or B? Y/N/NA
- Is the proposed material as per the specified vendor list? Y/N/NA
- Comparison sheet attached (if material not as per specified vendor list)? Y/N/NA
- Is the compliance sheet to project specification / QCS requirement attached? Y/N/NA
- Is the country of origin certificate attached? Y/N/NA
- Is the warranty certificate attached? Y/N/NA
- Is the warranty period equal to or greater than the project requirement? Y/N/NA
- Is spare parts / materials required for this material? Y/N
- Is the product catalogue showing the main features and characteristic of the supplied
material attached? Y/N/NA
- Installation, Operation & Maintenance details attached?
- Are samples of the proposed material attached? Y/N/NA
- Are test certificates for the supplied materials (as approved by third party) attached?
Y/N/NA
- Is the supplied materials approved by Qatar Civil Defence Department (if required)?
Y/N/NA
- If subsequent submission: Response to consultants’ comment sheet to be attached

Shop drawing submittal

- Reference to IFC drawing stated?

- is there any RFI response incorporated in the revision?
Material Delivery Inspection

- Reference to approved material submittal stated?

- Reference to approved structural calculations stated?
- Material delivered on site as per approved physical sample?
- Supplier Invoice attached?
- Certificate of country of origin attached?
- Manufacture Certificates attached?
- Bill of Laden attached?

Inspection Request

- Reference to approved shop drawing stated?

- Reference to approved material submittal/s stated?
- Reference to approved material delivery inspection stated?
- Reference to approved method statement stated?

Request for Information

- With cost and time implication? Y/N, if Yes why

- Reference to Project specification, IFC drawing, BOQ stated?