NATIONAL HIGHWAY AUTHORITY

Procwrement & Contract Administration Section

28-Mauve Area, G-9/ I,Islamabad Tel: 9032727 , Fax; 926O4L9

Ie I 2X
Ref:6(47e)/DIR-III(P&CA)/NHA/20 19ft March,2Ol9

All Prospective Consultants

Subject: MINUTES OF PRE-PROPOSAL MEETING AND ADDENDUM NO. 1:

Consultancv Services for Detailed Desiqn and Construction
Supenrision for Widenine. Improvement & Rehabilitation of
Remaining Portion of National Highwav N-25 in Kararo - Wadh
Section from Km 222 to Km 318 (18.258 Kml

Reference: Request for Proposal Notice for subject Seruices appeared in dailg
newspapers on TBthJanuary, 2019

The Minutes of Pre-Proposal Meeting held on 28ft January, 2Ol9

alongwith Addendum No. 1 for subject Services being integral part of the Request
for Proposal are enclosed herewith for necessary action, please.

(MUHAMMAD AZA]|/II
Director (P&CA)

Enclosure:

- Minutes of Pre-Proposal Meeting (O4 Pagesf'

- Addendum No. 1 (O2 Pagesf.

Copy for kind information toi

Member (Planning), NHA, Islamabad;

General Manager (P&CA), NHA, Islamabad;
General Manager (Planning), NHA, Islamabad;
General Manager (Design),NHA, Islamabad.
 Minutesof Pre-Proposal
Meeting

ConsultancvServicesfor DetailedDesignand ConstructionSupervisionfor Widenins"

Imnrovement& Rehabilitationof RemaininePortion of National Hiehway N-25 in Kararo -
Wadh Sectionfrom Km 222 to Km 318 (18.258Km)

A Pre-Proposal Meetingwas held in NHA Auditoriumat 1100hourson 280'January,2079 to

theRequestfor Proposal(RFP)for subjectServices.
discuss of
FollowingNHA officersandrepresentatives
prospective
consultants themeeting:
attended
. National Highway Authority
GeneralManager(Planning)
GeneralManager(Design)
Director (P&CA) - III
DeputyDirector(P&CA) -II
. Consultants
Mr. TanveerAhmed BD Officer. A4/sMM Pakistan
Mr. Humayun Liaison Offrcer,M/s ACC (Pvt.) Ltd.
Mr. NaeemMehmoodKhan GM, M/s EGC (P\4.)Ltd.
Mr. M. Abdul Hameed PrincipalEngineer,M/s REC
Mr. NadeemH Malik CEO, M/s AAN ConsultingEngineers

2. The queries submitted during the above mentionedpre-proposalmeeting and their clarifications/
repliesaresummarizedbelow for informationof all prospectivebidders:

Sr. Reply
No. Queries
ReferClause1.7(vii)of DataSheeton pagel0 of the Not accededto. Proceedas per RFP.
RFP, the Consultant has to engage a new less
experiencedfirm having minimum shareof 20%. It is
requestedthat minimum specifiedshouldbe reduced
to l0%okeepingin view the possibility that new firm
may not provide personnelfor its due shareand the
responsibility would be shared by the established
firm.
2. Refening clause3.1.4(iiDof Data Sheeton page-|2 Not accededto. Proceedasper RFP.
of RFP, the condition for "proposedKey Staff shall
be permanentemployeeswho are employedwith the
Consultantsat least six monthsprior to submissionof
proposal"may pleasebe exemptedor relaxedas it is
cumbersometo retain the design team/personnelall
time in the absenceof any significantproiect.

*^,,<a
3 , Pleaserefer to ClauseNo. 4.4 of the Data Sheeton Not accededto. Proceedasper RFP. -+ft-;
page13.It is requestedthat the dateof submissionof
6,
F.(
proposal may kindly be extended for another two \,i,'
weeks for preparation of sound and be-
fiued/creditableproposalkeepingin view the delayed
up-loading of RFP on NHA website and \r\
rt ,

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-<:.r:,1t.,!
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anangements of collaboration/JV with other :riil;.;/

exoeriencedfirms.
,92*l-- 7zty'or
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Portion
7
Page1 of4
 Minutesol Ple-Proposal
Meeting

4. It is our understandingthat all primary / secondary Proceedasper RFP.

data would be delivered to the
successfulConsultantprior to commencementof the
assignmentin caseof awardof contractand accessto
the site shall be ensuredwithout anv halt.
5 . Please refer Table for "Minimum Man-months in This is Rehabilitation Project &. GOP
Design Phase of the Personnel proposed by the financed.No EIA & LARP is reouired.
Client" on page 104 of the RFP. We proposeand
requestfor additionalman-monthsfor Geo-technical
and EIA including SociologistExpertsto review/geo-
technical design their relevant activities related to
design, environmentaland safeguard/LARPissues.
Similarly in Construction-SupervisionPhase, the
allocation of Man-monthsbe made for Environment
Exoertto imolementEMP on site.
6 . Man-months for Traffrc/PavementDesign Expert as to. ProceedasperRFP
Not acceded
key personnelin the aboverefered table mentioned
againstQ-5, is only one (l) which seemsto be lessto
rendertheir requisitetechnicalservicesin the TOR. It
is requestedto increaseduration of servicesby one
(01) more month to completetheir assignmentswith
soundengineering practices.
What is the estimatedbudgetof this project and what DetailDesign& Supervisioncostasper
facilities would be provided by the Client to the PC-Iis Rs.39.260
million
Design Review Consultant,during execution of the
assignmentin terms of transport,office building and
otherlosisticsetc.?
8 . The criteria for academic qualification and their to. ProceedasperRFP.
Not acceded
professional experience of consultant's staff as
mentionedin the RFP / TOR appearsto be stringent
to meet the requirements which may kindly be
relaxed.
9 . Interfacing arrangements with the concerned As per contractClause3. 1 Task0 I of ToR,
agenciesfor relocationof existing utilities or any- (PageNo.56of RFP).
other usefull data for the purposeof detaileddesign
review and other associatedactivities.
1 0 . The minimum technical qualifying marks as to. ProceedasperRFP.
Not acceded
indicated on page 14 of the RFP may please be
relaxed to 60% of 1,000 marks against evaluation
criteria in order to facilitate the biddins Consultants
for more oDencontest
1l Not accededto. Proceed as per RFP.
Keeping in view the cunent security situation in
However,securityof Consultant'sstaff will
Baluchistan, it is to be clarified that provision of
lie to Consultant's firm. NHA is not
securitymeasureswill be the sole responsibilityof
responsible
for securityof the Consultant's
the Client/NHA.
staff.
t 2 . Page50, Clause1.1.It hasbeenmentionedthat a a) It is apprisedthat initially 18.256km
sectionof 6km roadfromKM 283+350to 289+350 was surveyed and proposed for
has beenrehabilitatedthrouehNHA PMP. Please Widening, Improvement &
clarify: Rehabilitationof remainingportion
from National Highways N-25
;ll--
a) Whether l2.258krn length only will be Kararo- WadhSection.
'it
improved/rehabilitatedand widenedinstead However,unfortunatelyprojectwas
l*\x
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of 18.258km. delayedand in the lengthmentioned
above,6 km was Rehabilitatedby
)o'lb)
'ott:i./
Whetherthe no of Bridgesand culvertswill NHA ResionalMaintenance unit.
also be reducedas a resultof this reduction
t:r'
in lensth.
Consultancy Services for Detailed Design and Construction Supervision for Widening, Improvement & Rehabilitation of Remaining Portion of
Ngional Highway N-25 in Kararo- Wadh Sectionfrom Km 222$Km 318 (18.258Km)
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 Minutes of Pre-Ploposal Meeting

o Therefore the selected consultant

will conduct a Joint Site Visit
alongwith Regional NHA staff.
Proposal/ Decisions will be made
accordingly. It is clearly mentioned
in the TOR.
b) Those Structureswhich are listed,if
not attended by Regional Offices,
they should be attended for further
necessaryaction. List of structures
are siven in PC-L
13. Whether 12 new bridgesand widening of I existing Study TOR and respondaccordingly(List
bridge besides61 new culverts are spreadover the of structuresare given in PC-I).
entire length of 96 Km or thesefall in 18.258Km
stretch.
14. Whether the data requiredfor Detailed Design such AvailableData will be provided.However,
as TopographicSurvey, Geo-technicalInvestigation, detailedstudieswill be carriedout by the
Traffic Studies etc. will be provided by the Client Consultant.
(I.IHA) or the Consultant would collect all the
necessary datarequired.
15. Surveyinterval may be 25 m insteadof 100 m in case Agreed.Seeaddendum#l
of detailedtopographicsurvey.
t6. Cost of Staking out of centerline alignment is not ReferPageNo. 90 of RFP.
mentionedin the TOR as stipulatedin Clause3.12
Task-12.
t7. Cost of SOP maps and Satellite imagery is not ReferPageNo. 90 of RFP.
mentionedin the TOR whereasit is to be providedby
the consultantas deliverable(Annexure-I deliverable
no 1).
18. Regarding satellite imagery resolution, whether SatelliteImagerywill be providedfor freely
consultantshave to procure fine resolution image or availableresolution.
to usefreeavailableimage.
19. Page104,Section5.l.2,ToIal durationof the project Duration of the project mentioned in the
for detailed design phase is much short of actual TOR (approved by the Competent
requirement from consideration of quality and Authority). Not accededto, Proceedas per
quantum of work. The duration of detailed design RFP.
nhasemav be suitablvincreased.
20. Page 104, section 5.1.2. Man-months of senior Not accededto. Proceedas perRFP.
structuralengineerare fewer. It should be 3' man
monthsfor the detaileddesignphase.A minimum of
l-man month may be allocatedto the supervision
ohase.
21. Page104,section5.1.2,JuniorEngineersaremissing Not accededto. Proceedas ner RFP.
in the non-key staff. A minimum number of two
junior engineers (one for structures and one for
hishwavsmav be included.)
22. Refer page 55 under section B, Will the outline
Available Data (if any) will be provided.
design drawings comprise of any reports related to
Proceedasper RFP.
hvdroloev and eeotechnicalinformation?
23. Page70 in section3.3.31,What is the typical cross- Available Data (if any) will be provided,
sectional width for the bridges on the existing Proceedas per RFP. However, a typical
alisnment? hasbeenprovidedin thePC-I.
cross-section
Whetherlive loadsmentionedin West PakistanCode Proceedasper prevailingpractice.
of Practice for Highway bridges be applied in

lcj
combinationwith AASHTO.
o*r
lTjl(A+r ir ri ,41

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rcy Servicesfor Detailed Design and ConstructionSupervisionfor Widening, Improvement& Rehabilitationof Retnaininglortion of'
H i g h w a y N - 2 5i n K a r a r o - W a d h S e c t i o n f r o m K m 2 2 2 t o K m 3 l 8 ( 1 8 . 2 5 8 K r n ) ,' P a g e 3 o f4
 Minutes of Pre-ProposalMeeting

; 2 5 . Axle weight survey may be omitted for this short Not accededto. Proceedasper RFP.
lengh and instead NTRC load factors may be
allowed to be used for estimation of traffrc for
Davement desien.
26. Highway SafetyAudit shouldbe relevantto detailed Not accededto. Proceedasper RFP.
designstaseonlv for this assignment.

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-C""r"ld.t
Servicesfor Detailed Design and Construction Supervision for Widening, Improvement & Rehabilitation of Remaining Portion of
National Highway N-25 in Kararo -Wadh Sectionfrom Km 222 to Km 318 (18.258Km) Page4 ol4
a
ADDENDUM No.l
ConsultancyServicesfor DetailedDesignand ConstructionSupervisionfor Widening.
Improvement& Rehabilitationof RemaininsPortion of NationalHiehwayN-25 in Kararo
-Wadh Sectionfrom Km 222 to Km 318 (18.258Km)

Following amendmentshave been made in the Requestfor Proposal(RFP) for subject

Servicesunderthis AddendumNo.l, which shallbe readandconstruedasanintegralpart of RFP
and shall take precedencein caseof any conflict(s)/ambiguity(s)
amongstthis AddendumNo.l
andotherprovisionsof the RFP.

1. TERMS OF REFERENCE(TOR)

1.1. Refer Page56 of the RFP underSectionB o'Structures", in the line againstbullet point
No. 6 the text o'100m" is deletedin its entiretyand replacedwith the text"25 m"; the
revisedPage56 of theRFPis reissued asAnnexure-Ito theAddendumNo.l.

2. All the othertermsandconditionsshallremainsame.

---ooOoo---

\"

Addendum No.l for ConsultancyServicesfor DetailedDesignand ConstructionSupervisionfor Widening,Improvement& Rehabilitationof

RemainingPortionofNationalHighwayN-25 inKararo-WadhSectionfromKmZ22to Km3l8 (18.258Km) PageI
 Description of the Services/ Terms of Reference

i at25 m intervals.
Detailedtopographicsurueywith cross-sections
I Soil investigationsurveyon theproposedalignmentat every5km or less,if required.
t Identificationof quarrysitesandconstructionmaterialsurvey.
a buildings,restareas(if any)
Designof Toll Plazas,associated
t GeometricDesignof highway&structures etc.
a Road furniture design including traffic signs and gantries.ProposedLocation of
traffic signsand gantriesalongthe alignmentmustbe shownon the drawings.
I StructuralDesign
t Threedays' traffic countat selectednodesto ascertaintraffrcvolumes.
I drainage.
PavementDesignwith surfaceandsubsurface
t of futureutilities like OFC,pipelinesetc.
Provisionof ducts/crossing
t Preparationof EIA ReportandobtainingNoc from concemedEPA.
t Submissionof Tender Documents,BOQ, Engineer'sEstimate,Take-off sheetsfor
Engineer'sEstimateand"C" factor.
. Land acquisition& Utility Folders
I Trainingof NHA Trainees/Engineers.

Correctnessof Design

Consultantis entrustedwith the Scopeof Work outlined above. It is requiredthat the

consultantshouldundertakethe job in a professionalmannerto the best of his ability and
resources.NHA as Client may offer commentsthrough in-housereview. Any comments
offeredby the Client do not absolvethe consultantfrom its obligationto developcorrectand
cost-effectiveengineeringsolutionsfor the Projects.NHA reservesthe right to take punitive
actionsasrequiredat appropriateforum evenduringconstructionstage.
The tasksto be canied out by the consultantareelaboratedin the following paragraphs.
Task1: DataCollection& Co-ordination.
Outcome: Consultant gets hold of relevant information, SOP
Maps, Satellite imageries and liaison with local
departmenVpoliceetc.

Immediately after signing of the Contract, the consultant will get procession of the
relevant maps, reports and imageriesrequires for preparing the design of the Project.
After the completion of the design, SOP maps and imageries shall be returned back to
the Client in Original and un-damagedcondition. In caseany avthorizationis required
by the concemed office for delivering the required information, same shall be
.11,:::i1:;-1\.xr-
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