Manual - Intro To Financial Analytics by Kaizen Analytic LLP (Free Webinar) PDF

Introduction to
Financial Analytics with

Power BI
Participant’s Manual
Participant Manual 7/12/20 Kaizen Analytic LLP

Free Webinar – Introduction to Advance Financial Analytics with Power BI
CONTENTS
1. Introduction .......................................................................................................................................... 3
2. Download Power BI Desktop Application ........................................................................................... 3
3. Understand the Power BI window....................................................................................................... 4
4. Data Preparation and Data Modeling.................................................................................................. 5
a) Getting Data in Power BI .................................................................................................................. 5
b) Data Preparation - Account Table.................................................................................................... 6
i. DAX FUNCTION – PATH ................................................................................................................. 6
ii. DAX FUNCTION – PATHLENGHT .................................................................................................... 7
iii. DAX FUNCTION – LOOKUPVALUE& PATHITEM............................................................................. 7
c) Data Preparation - Department Table ........................................................................................... 10
i. DAX FUNCTION – PATH ............................................................................................................... 10
ii. DAX FUNCTION – PATHLENGHT .................................................................................................. 10
iii. DAX FUNCTION – LOOKUPVALUE & PATHITEM .......................................................................... 11
d) Data Preparation - Organization Table .......................................................................................... 12
i. DAX FUNCTION – PATH ............................................................................................................... 12
ii. DAX FUNCTION – PATHLENGHT .................................................................................................. 12
iii. DAX FUNCTION – LOOKUPVALUE & PATHITEM .......................................................................... 13
e) General Data Transformation ........................................................................................................ 15
f) Data Modeling ................................................................................................................................ 16
i. Organize the Table ...................................................................................................................... 17
5. Data Analysis Expression (DAX Calculations) .................................................................................... 17
a) Key Measures ................................................................................................................................. 17
b) Create Measure Table .................................................................................................................... 18
c) How to Add “Measure” in the Table ............................................................................................. 19
d) Calculate – Amount ........................................................................................................................ 19
e) Calculate – Actual ........................................................................................................................... 20
f) Calculate – Budget .......................................................................................................................... 20
g) Calculate – Current Ratio ............................................................................................................... 20
h) Calculate – Cash Ratio .................................................................................................................... 20
i) Calculate – Debt to Equity .............................................................................................................. 20
PARTICIPANT MANUAL 1
j) Calculate – Previous Year ............................................................................................................... 20

k) Calculate – Diff. from Previous Year .............................................................................................. 21
l) Calculate – Gross Profit Margin ..................................................................................................... 21
m) Calculate – Net Profit Margin..................................................................................................... 21
n) Operating Expenses Ratio .............................................................................................................. 21
o) Calculate – Return on Asset ........................................................................................................... 21
6. Creating Dynamic Dashboard ............................................................................................................ 21
a) Income Analytics - Dashboard ....................................................................................................... 21
i. Name the Page ............................................................................................................................ 21
ii. Create Income Statement ........................................................................................................... 22
iii. Add Slicers of Quarters, Year and Organization Name ............................................................... 25
iv. Add Income Analytics – Cards ..................................................................................................... 26
v. Add Income Analytics – Monthly Revenue and Expenditure...................................................... 28
b) Balance Sheet Analytics – Dashboard............................................................................................ 31
i. Name the Page ............................................................................................................................ 31
ii. Create Balance Sheet .................................................................................................................. 32
iii. Add: Balance Sheet Analytics - Cards .......................................................................................... 33
iv. Add: Balance Sheet Analytics – Cash Balance ............................................................................. 34
7. Visualize and Analyze the Data .......................................................................................................... 36
a) Income Analytics ............................................................................................................................ 36
i. Visualize through Organization ................................................................................................... 36
ii. Visualize through Year and Quarter............................................................................................ 36
iii. Use of Analyze............................................................................................................................. 37
b) Balance Sheet Analytics ................................................................................................................. 38
1. Introduction
The document will walk through with all the steps necessary for the preparation of basic
financial statements with Power BI for a given data set. The Data set is already provided to the
participants and this manual is only specific to that dataset.
For separate dataset and conducting advance financial analytics, do contact us on the given
contact details at the end of the manual
2. Download Power BI Desktop Application
The participants may download the power BI desktop version from the link given below
https://powerbi.microsoft.com/en-us/desktop/
3. Understand the Power BI window
Report
View
Data
View
Model
View
1. The ribbon at the top, which displays common tasks associated with reports and
visualizations.
2. The canvas area in the middle, where visualizations are created and arranged.
3. The pages tab area at the bottom, which lets you select or add report pages.
4. The Filters pane, where you can filter data visualizations.
5. The Visualizations pane, where you can add, change, or customize visualizations,
and apply drillthrough.
6. The Fields pane, which shows the available fields in your queries. You can drag
these fields onto the canvas, the Filters pane, or the Visualizations pane to create
or modify visualizations.
4. Data Preparation and Data Modeling
a) Getting Data in Power BI
With Power BI Desktop installed, you're ready to connect to the dataset. Click on
Excel.
Select all the worksheet of the dataset and click on “Load”
b) Data Preparation - Account Table
Click on the Data View to prepare the tables. First start with “Account Table”
Click on the “New Column” in the Table Tools
i. DAX FUNCTION – PATH
Write DAX Function:
HierarchyPath = PATH ( Account[AccountKey], Account[ParentAccountKey] )
ii. DAX FUNCTION – PATHLENGHT
Write DAX Function:
HierarchyDepth = PATHLENGTH ( Account[HierarchyPath] )
iii. DAX FUNCTION – LOOKUPVALUE& PATHITEM
LEVEL1
Level1 =
LOOKUPVALUE (
Account[AccountDescription],
Account[AccountKey],
PATHITEM ( Account[HierarchyPath], 1, INTEGER )
)
LEVEL2
Level2 =
IF (
Account[HierarchyDepth] >= 2,
LOOKUPVALUE (
),
Account[Level1] )
LEVEL3
Level3 =
IF (
LOOKUPVALUE (
),
Account[Level2])
LEVEL4
Level4 =
IF (
LOOKUPVALUE (
),
Account[Level3] )
LEVEL5
Level5 =
IF (
LOOKUPVALUE (
),
Account[Level4] )
LEVEL6
Level6 =
IF (
LOOKUPVALUE (
),
Account[Level5] )
c) Data Preparation - Department Table
HierarchyPath = PATH ( Department[DepartmentGroupKey], Department[ParentDepartmentGroupKey] )
HierarchyDepth = PATHLENGTH ( Department[HierarchyPath] )
iii. DAX FUNCTION – LOOKUPVALUE & PATHITEM

Level1 =
LOOKUPVALUE (
Department[DepartmentGroupName],
Department[DepartmentGroupKey],
PATHITEM ( Department[HierarchyPath], 1, INTEGER )
)
Level2 =
IF (
Department[HierarchyDepth] >= 2,
LOOKUPVALUE (
Department[DepartmentGroupName],
Department[DepartmentGroupKey],
PATHITEM ( Department[HierarchyPath], 2, INTEGER )
),
Department[Level1]
)
d) Data Preparation - Organization Table
HierarchyPath = PATH ( Organization[OrganizationKey], Organization[ParentOrganizationKey] )

HierarchyDepth = PATHLENGTH ( Organization[HierarchyPath] )
iii. DAX FUNCTION – LOOKUPVALUE & PATHITEM

Level1
Level1 =
LOOKUPVALUE (
Organization[OrganizationName],
Organization[OrganizationKey],
PATHITEM ( Organization[HierarchyPath], 1, INTEGER ))
Level2
Level2 =
IF (
Organization[HierarchyDepth] >= 2,
LOOKUPVALUE (
PATHITEM ( Organization[HierarchyPath], 2, INTEGER )
),
Organization[Level1] )
LEVEL3
Level3 =
IF (
LOOKUPVALUE (
),
LEVEL4
Level4 =
IF (
LOOKUPVALUE (
),
e) General Data Transformation
Step 1: Select General Ledger from Fields Tab
Step 2: Select the Amount Column from the Table
Step 3: Change the “Data Type” from “Whole Number” to “Fixed Decimal Number”
Step 4: Change the “Format” from “Whole Number” to “Currency”
Step 5: The “Column Tools” tab will finally look like as given below:
f) Data Modeling
i. Organize the Table
5. Data Analysis Expression (DAX Calculations)
a) Key Measures
b) Create Measure Table
Click on “Enter Data” in the Home ribbon
Enter the name of the Table as “Key Measures” and click “Done”
c) How to Add “Measure” in the Table
d) Calculate – Amount
Amount = SUM('General Ledger'[Amount])
Change the “Whole Number” to “Currency”
e) Calculate – Actual
Actual = CALCULATE([Amount], Scenario[ScenarioName] = "Actual")
f) Calculate – Budget
Budget = CALCULATE([Amount], Scenario[ScenarioName] = "Budget")
g) Calculate – Current Ratio
Current Ratio = DIVIDE(CALCULATE([Actual], Account[Level3] = "Current Assets"),

CALCULATE([Actual], Account[Level4] = "Current Liabilities"))
h) Calculate – Cash Ratio
Cash Ratio = DIVIDE(CALCULATE([Actual], Account[Level4] = "Cash"), CALCULATE([Actual],

Account[Level4] = "Current Liabilities"))
i) Calculate – Debt to Equity
Debt to Equity Ratio = DIVIDE(CALCULATE([Actual], Account[Level4] = "Long Term Liabilities"),

CALCULATE([Actual], Account[Level3] = "Owners Equity"))
j) Calculate – Previous Year
Previous Year = CALCULATE([Actual], DATEADD('General Ledger'[Date].[Date], -1, YEAR))
k) Calculate – Diff. from Previous Year
Diff. from Previous Year = [Actual] - [Previous Year]
l) Calculate – Gross Profit Margin
Gross Profit Margin = DIVIDE(CALCULATE([Actual], Account[Level3] = "Gross Margin"),

CALCULATE([Actual], Account[Level4] = "Net Sales"))
m) Calculate – Net Profit Margin
Net Profit Margin = DIVIDE(CALCULATE([Actual], Account[Level1] = "Net Income"),

CALCULATE([Actual], Account[Level4] = "Net Sales"))
n) Operating Expenses Ratio
Operating Expenses Ratio = -DIVIDE(CALCULATE([Actual], Account[Level3] = "Operating

Expenses"), CALCULATE([Actual], Account[Level4] = "Net Sales"))
o) Calculate – Return on Asset
Return on Asset = DIVIDE(CALCULATE([Actual], Account[Level2] = "Operating Profit"),

CALCULATE([Actual], Account[Level2] = "Assets"))
6. Creating Dynamic Dashboard
a) Income Analytics - Dashboard
i. Name the Page
ii. Create Income Statement
Steps 1: Place the Columns from “Level2” to “Level6” in the Rows in the “Visualizations” tab
Steps 2: Place the Columns “Level1” in the “Filters” tab
Steps 3: Expand the Income Statement Visualization
iii. Add Slicers of Quarters, Year and Organization Name
Step 1: Select the “Slicer” visual
Step 2: Select “Quarter” from date column in the “General Ledger” Table
Step 3: Select the “Horizontal” Orientation from the “General Tab” in the “Format” section
Step 4: Copy this Slicer and place the “Year” instead of “Quarter”
Step 5: Select the Slicer from the Visualization Tab and Select the “Organization Name” from the
Organization table
iv. Add Income Analytics – Cards

Step 1: Select the “Card” from
Step 2: Place the “Gross Profit Margin” from the table of “Key Measures” and place it in the Fields
section.
Step 3: Copy the Card, place the “Net Profit Margin” from the table of “Key Measures” and place it in the
Fields section.
Step 4: Copy the Card, place the “Operating Expenses Ratio” from the table of “Key Measures” and place
it in the Fields section.
v. Add Income Analytics – Monthly Revenue and Expenditure

Step 1: Select “Line and Clustered Column Chart” from visualization tab.
Step 2: Take “Actual” from the Key Measure table and place it at the “Column values”. Take “Account
Type” from Account table and place it at the “Column Series”. Take “Month” from the General Ledger
table and place it at the “Shared Axis”.
Step 3: Select “Expenditures” and “Revenues” from the Account Type section in the Filters.
b) Balance Sheet Analytics – Dashboard
i. Name the Page
Step 1: Make a duplicate of “Income Analytics” sheet and Rename the new sheet “Balance Sheet
Analytics”. Also rename the “Heading” as “Balance Sheet Analytics”
ii. Create Balance Sheet
Step 2: Select the “Income Statement” Visual
Step 3: Click on “Filters” Tab and Un-select the “Net Income” and Select the “Balance Sheet”.
iii. Add: Balance Sheet Analytics - Cards
Step 4: Click the “Gross Profit Margin” Card Visual
Step 5: Select “Current Ratio” from the “Key Measures” table and Replace it with the “Current Ratio” in
the “Field” section of Visualization Tab
Step 5: Repeat the same procedure for next two Cards. Select the “Net Profit Margin” and “Operating
Expenses Ratio” Card Visual and replace the values with “Cash Ratio” and “Debt Equity Ratio” in the
“Field” section of Visualization Tab
iv. Add: Balance Sheet Analytics – Cash Balance
Step 6: Select the “Expenditure” and “Revenue” Visual
Step 7: Place the “Level1” Column from the Table of “Account” and place it in the “Filters” table at
“Filters on this Visual”
Step 8: Place the “Level4” Column from the Table of “Account” and place it in the “Filters” table at
“Filters on this Visual” and Select “Cash” from the selection.
7. Visualize and Analyze the Data
a) Income Analytics
i. Visualize through Organization
ii. Visualize through Year and Quarter
iii. Use of Analyze
b) Balance Sheet Analytics
Contact us:
KAIZEN ANALYTIC LLP
Office 53, M-2, Eden Tower, Main
Boulevard Road Gulberg III
Lahore
trainings@kaizenanalytic.pk
0331-9664911

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Introduction to

Financial Analytics with

Participant Manual 7/12/20 Kaizen Analytic LLP

j) Calculate – Previous Year ............................................................................................................... 20

2. Download Power BI Desktop Application

3. Understand the Power BI window

4. Data Preparation and Data Modeling

a) Getting Data in Power BI

Select all the worksheet of the dataset and click on “Load”

b) Data Preparation - Account Table

Click on the “New Column” in the Table Tools

i. DAX FUNCTION – PATH

Write DAX Function:

HierarchyPath = PATH ( Account[AccountKey], Account[ParentAccountKey] )

ii. DAX FUNCTION – PATHLENGHT

Write DAX Function:

HierarchyDepth = PATHLENGTH ( Account[HierarchyPath] )

iii. DAX FUNCTION – LOOKUPVALUE& PATHITEM

c) Data Preparation - Department Table

i. DAX FUNCTION – PATH

HierarchyPath = PATH ( Department[DepartmentGroupKey], Department[ParentDepartmentGroupKey] )

ii. DAX FUNCTION – PATHLENGHT

HierarchyDepth = PATHLENGTH ( Department[HierarchyPath] )

iii. DAX FUNCTION – LOOKUPVALUE & PATHITEM

d) Data Preparation - Organization Table

i. DAX FUNCTION – PATH

HierarchyPath = PATH ( Organization[OrganizationKey], Organization[ParentOrganizationKey] )

ii. DAX FUNCTION – PATHLENGHT

iii. DAX FUNCTION – LOOKUPVALUE & PATHITEM

e) General Data Transformation

Step 1: Select General Ledger from Fields Tab

Step 2: Select the Amount Column from the Table

Step 4: Change the “Format” from “Whole Number” to “Currency”

i. Organize the Table

5. Data Analysis Expression (DAX Calculations)

b) Create Measure Table

Click on “Enter Data” in the Home ribbon

c) How to Add “Measure” in the Table

Amount = SUM('General Ledger'[Amount])

Change the “Whole Number” to “Currency”

Actual = CALCULATE([Amount], Scenario[ScenarioName] = "Actual")

Budget = CALCULATE([Amount], Scenario[ScenarioName] = "Budget")

g) Calculate – Current Ratio

Current Ratio = DIVIDE(CALCULATE([Actual], Account[Level3] = "Current Assets"),

h) Calculate – Cash Ratio

Cash Ratio = DIVIDE(CALCULATE([Actual], Account[Level4] = "Cash"), CALCULATE([Actual],

i) Calculate – Debt to Equity

Debt to Equity Ratio = DIVIDE(CALCULATE([Actual], Account[Level4] = "Long Term Liabilities"),

j) Calculate – Previous Year

Previous Year = CALCULATE([Actual], DATEADD('General Ledger'[Date].[Date], -1, YEAR))

k) Calculate – Diff. from Previous Year

Diff. from Previous Year = [Actual] - [Previous Year]

l) Calculate – Gross Profit Margin

Gross Profit Margin = DIVIDE(CALCULATE([Actual], Account[Level3] = "Gross Margin"),

m) Calculate – Net Profit Margin

Net Profit Margin = DIVIDE(CALCULATE([Actual], Account[Level1] = "Net Income"),

n) Operating Expenses Ratio

Operating Expenses Ratio = -DIVIDE(CALCULATE([Actual], Account[Level3] = "Operating

o) Calculate – Return on Asset

Return on Asset = DIVIDE(CALCULATE([Actual], Account[Level2] = "Operating Profit"),

6. Creating Dynamic Dashboard

a) Income Analytics - Dashboard