Process Flow Diagram Depicting issuance of Status Holder Certificate and interlink with other processes

Status Holder Certificate

1.Refer onl ine guideli nes, if Unique File number 4.0

Log in to applicant profile wi th own user id to fill The appl icant fulfils the defici ent
Visit dgft.gov.in required generated for reference /
1. Deficient application appli cation under Pending
website 2. Nav igate to Status Holder further processing and
2.Option to Cancel the request wil l be available clarificati on section in appl icant
Certificate scheme viewing sav ed information
in the New Status only. profile or cancels the application
3.Option to provide additional information al ong or prov ides addit ional document
Applicant
with support ing document, if any

1.0 1.Auto populate data from profil e SUBMIT application

Log in to applicant profile
with own user id to fil l
online application
1. Click on SAVE button Sy stem generated successful
2.Update profile, if required with Digital Signat ure submission message along
2. Preview form, if required Ready t o submi t
3.Ent er additional det ails for the serv ice
the form ?
Validation Pass with Fil e No. is displayed
2.0
and upload supporting document
4. Upload offline form, if required
Validation Fails/ Error Displayed

Deficiency detai ls sent to appl icant

RA Verification Process

to furnish update the application

1.Refer pol icy 4.0
2.Refer checklist and electronic file will be routed to
DH

Refer Deficient application to applicant

1.Recommend the case for

2.0
Log in to own user panel
with DSC and i d to view the
dashboard of pending tasks
Open the pending t ask/
form and study the case
Or Initiate the
amendment, if required
Scrut iny of filled details
manually or with system
generated detail s
Acceptance / Rejection / Deficiency
2.Update the remarks in the form
and t he Comment Note
3. Mark the efil e to next officer with
DSC
1. Officer logs in to own
Submit the file wit h own DSC
user panel wi th DSC
2. Open the pending t ask/
Deficiency N 3.0
form and study the case
Deficient application marked to next officer

3a. 1.Approv e the appl ication

Approv e the file with own 1. Certificate/ Authentication data
with own DSC
digi tal signature updated in appl icant s profile
Y 2.Emai l sent to applicant End
2.Certificate/ Authentication data
informing about approval
integration to external sy stems**
3.0 3.e File sent to DH
Log in to own user panel
Open the pending t ask/
RA Authorization

with DSC and i d

form and study the case Approv al?
to vi ew the dashboard of
pending tasks

1.Approv e the rejection

3b. Reject the application
with DSC
by entering Rejection
N Deficiency ? N 2.Emai l and SMS sent to
Comments in comment
appli cant with rejection
Note
reasons

3c. Deficiency detai ls sent The appl icant opens t he

to appl icant to furnish Deficient application
update the application under the Pending
Y 1.0
and electronic file will be Applications section of the
routed to DH portal

NOTE: In case, multi level approval of hierarchy for processing the ** Integration to and from
Other Processes

application based on financial powers, SHC processing staff shall Custom s ICEGATE
forward the efile to the next officer in hierarchy, who in turn shall
forward the efile to next officer in hierarchy or approval authority, as
case may be